3. Pre-Proposal Meeting PPT Repair HVAC System Maui.pptx

Location of Project: 292nd CBCS, 75 Kuleana St, Kahului, HI 96732

AIR NATIONAL GUARD

W50SLF-20-R-0001

KABD152001 Repair HVAC System, Maui Pre-Proposal Conference Date: 10-Aug-2020

Introductions Contracting Personnel Mrs. Cicely Simmons, Contracting Officer Mr. Manuel Llanes, Chief of Contracting, USPFO-HI MSgt Cezar de Veas, Contract Specialist Contracting Officer Representative (COR) Maj Emilio Placencia, COR Contractor & Key Representatives Please Introduce your team Name Company Your Position in Company Are you a Prime or a Subcontractor

Synopsis Repair the existing HVAC system for Bldg 501 at 292nd CBCS in Kahului, Maui, HI Magnitude-$500,000 TO $1,000,000.

A Firm-fixed Price Contract Will Be Awarded.

100% Women Owned Small Business Set-aside The Contract Will Be Awarded Using Source Selection Tradeoff Procedures Evaluation Factors – Price, Technical & Past Performance

SOLICITATION, PLANS

& SPECIFICATIONS

On The Web - https://www.beta.sam.gov/ Solicitation Exhibits Questions & Answers Document Amendments Check Regularly & Refresh Web Page Plans & Specifications- must be registered and have password on FBO

SOLICITATION, PLANS

& SPECIFICATIONS

Export Controlled Material Company must be certified (via an approved DD Form 2345 by the Joint Certification Program (JCP) administered by the Defense Logistics Information Service (DLIS)

Questions about this program or DDForm 2345 should be addressed to:

U.S./Canada Joint Certification Office DLA Logistics Information Services Federal Center, 74 Washington Ave., North Battle Creek, MI USA 49037-3084

Phone: (800) 352-3572 Email: jcp-admin@dla.mil

Period of Performance Construction Period Is 180 Calendar days The Contractor shall be required to (a) commence work under this contract within 30 calendar days after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than 180 calendar days after receipt of notice to proceed. The time stated for completion shall include final cleanup of the premises.ng The Notice To Proceed

DISCLAIMER

The following is a brief overview of the proposal requirements Offerors Are Strongly Cautioned To Carefully Read The Requirements Of The Solicitation And Comply Accordingly

Important Reminder The Government Intends To Award Without Discussion And There May Not Be A Chance For Discussions, Corrections, Or Revised Proposals

BID BONDS

An Original Bid bond is required with submission of the proposal. The bid bond is due on the date as stated on the SF1442 block 13. The bid bond must be on a SF24 form. Rejection of a bid bond shall be in accordance with FAR 28.101-4 Noncompliance with bid guarantee requirements.

Reference FAR 52.228-1 BID GUARANTEE The amount of the bid guarantee shall be 20% percent of the bid price or $3,000,000.00, whichever is less.

WHAT YOU MUST SUBMIT

Section 00110 Of The RFP Details The Required Information And Format For The Proposal 2 Volumes Are Required VOL 1 – Price/Cost Pro forma documents VOL 2 – Technical and Past Performance

Volume 1- Price/Cost Introductory page Offeror portion of SF1442 Section 00010 – Pricing Info Section 00600 – Representations and Certifications (R&C) Complete R&Cs in SAM on the web Complete and Return DoD R&Cs in Section 0600

Volume 2 Technical Capability – Part 1 Part 2 – Technical Capability Comprised of three (3) subfactors:

1. Experience & Capability

2. Construction Schedule & Commissioning

3. Quality Control

Volume 2 Past Performance – Part 2

NO PRICES/COST IN THIS VOLUME

Exhibit A- Part 1- Performance Relevancy Questionnaires – Use Exhibit Format!

Complete not more than three (3) forms for Relevant Contracts Completed Or Substantially Completed (70%) In The Last Five Years Exhibit A-Part 2 – Complete One (1) Send Questionnaires For The Exhibit A Projects to references Do This Early – Must Be to KO NLT Closing Date

Volume 2 – Part 2 Past Performance Continued If You Do Not Have Relevant Past Performance And Are Using Experience Of Key Personnel, Predecessor Companies Or Subcontractors To Obtain This Ensure You Clearly State This In The Proposal

To Be Considered Subcontractor Must Complete A Consent Form - Exhibit B

Past Performance References Exhibit C Reference Questionnaires Are Also Due no later than the closing date of receipt of proposals 3-Sep-2020, 1pm HST.

Send Reference Questionnaires Out As Soon As Possible Return to KO E-mail – Submitted by the client/evaluator directly to the KO.

Exhibits Exhibit A = Relevancy Questionnaire

PART 1 (NTE 3) PART 2 (1)

Exhibit B = Subcontractor Consent Form- if applicable Exhibit C = Past Performance Letter and Questionnaire (Send out to References)

Proposal Due Dates Proposal Due: 3-Sep-2020 Proposal Must Be Signed By Officer Of Your Company No Facsimile Or Electronic Offers Send or deliver to: (follow instructions in Section 00100 for base access)

Proposal Evaluation Process Is Detailed In RFP Section 00120 Carefully Review Section 00120 When Preparing Proposal Comply With Section 00100 And 00110 Requirements Failure To Furnish A Complete Proposal May Result In Elimination From Consideration

Proposal Evaluation The award will be made based on the best overall (i.e. best value) proposal that is determined to be the most beneficial to the Government, with appropriate consideration give the to the three (3) evaluation factors: Technical, Past Performance and Price.

The Technical Factor is approximately equal to Present/Past Performance and when combined however, the non-cost factors are approximately equal to the Price Factor.

The firm that represents that represents the Best Value to the Government will be selected for an award IAW FAR 15.1 Source Selection Processes and Techniques

Award The Contractor Whose Proposal Provides:

The Best Value To The Government- Read carefully Section 00120

Non–cost factors (Technical + PP) are approximately Equal To Price

The Best Value May Not Be The Lowest Price

Important Reminders Submit a Complete Proposal In Accordance With Instructions – Use Formats Provided Award Without Discussions Is Intended, You May Not Have An Opportunity To Correct Or Revise Proposal 52.219-14 (Dev) Limitations on Subcontracting Apply- Construction by special trade Contractors, it will not pay more than 75 percent of the amount paid by the Government for the contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities.

Important Reminders When Using A Subcontractor To Obtain/Enhance Relevancy Provide Subcontractor Consent Form, Exhibit B, Or The Information Will Not Be Considered

Lowest Price may not necessarily win the award

How Questions Will Be Handled Questions Must Be Submitted in the format shown in Exhibit F Via Email To: manuel.llanes.mil@mail.mil and copy cezar.y.deveas.mil@mail.mil Submit Questions NLT COB 26-Aug-2020 Questions Received After 26-Aug-2020, May Be Held And Addressed After RFP Closing With Those Offerors Determined To Be In The Competitive Range If Discussions Are Deemed Necessary Do Not Call Technical Personnel Or A&E- This Will Delay Getting An Answer

Answers To Questions All Questions, On A Non-Attribution Basis, And The Answers Will Be Posted To The Web Site https://beta.sam.gov/ If Necessary Addendums, Issued By An Amendment, Will Also Be Posted Check Web Site Regularly And Don’t Forget To Refresh Web Page

Websites https://beta.sam.gov/ (to download RFP, plans and specs) www.sam.gov (be sure you are registered)

Questions

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