1. MFR - Pre-Proposal Conference Site Visit.pdf
PDF 156 KB Posted
- Solicitation number
- W50SLF-20-R-0001
- Issued by
-
Department of the Army National Guard
About this file
This memorandum documents the minutes of a pre-proposal conference and site visit for solicitation W50SLF-20-R-0001. The conference addressed requirements for a firm fixed-price construction contract valued between $500,000 and $1,000,000 to repair the HVAC system at Building 501 of the Hawaii Air National Guard base in Kahului, Maui. Work includes replacing air handling units, ductless split systems, a fan coil unit, and interior air distribution. The contract period is 180 days from notice to proceed. A women-owned small business set-aside applies with a size standard of $16.5 million average annual revenue. The pre-proposal conference was held on August 10, 2020 and was followed by a site visit. Questions are due by August 7 and proposals are due September 3. The source selection will evaluate technical, past performance, and price factors. The government intends to award without discussions.
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Text version
NATIONAL GUARD BUREAU
U.S. PROPERTY AND FISCAL OFFICE FOR HAWAII
PURCHASING AND CONTRACTING DIVISION
91-1179 ENTERPRISE AVE, BLDG. 117
KAPOLEI, HI 96707-2150
NGHI-PFO-PC 12 August 2020
MEMORANDUM FOR RECORD
SUBJECT: MINUTES OF PRE-PROPOSAL CONFERENCE AND SITE VISIT, SOLICITATION
W50SLF-20-R-0001
10-Aug-2020/1130/2 hour duration
1. The list of contractors attending the meeting is shown on the attached sign-in sheet. The following
Government representatives attended the subject meeting:
Name Position MSgt Cezar de Veas Contract Specialist Maj Emilio Placencia, Jr. Base Civil Engineer/COR MSgt Roy Moriyasu 292 CBCS Bldg. Facility Manager CMSgt Roland Kauwe Chief Enlisted Manager
2. The following items were discussed during the Pre-proposal Conference:
a. An Original Bid bond is required with submission of the proposal. The bid bond is due on the date as stated on the SF1442 block 13. The bid bond must be on a SF24 form. Rejection of a bid bond shall be in accordance with FAR 28.101-4 Noncompliance with bid guarantee requirements.
b. The Contract period is 180 days. This includes all work to include cleanup and punch list. We anticipate award of the contract in late-October. Following receipt and approval of bonds we will hold a pre-construction conference and issue NTP.
c. This project will add 1 ea. 12K BTU Split AC Unit (Split #4) in the current server room. This unit was not part of the original solicitation but per today’s site visit, is required for replacement. An amendment to the solicitation is forthcoming to update Section 00010, bid breakdown subCLIN 000103 Split AC Units with this change.
d. After conferring with MSgt Roy Moriyasu, it has been determined that the contractor can utilize electrical outlet power, water, and bathrooms where/if physically available, used in connection with this project and will be furnished to contractor without cost.
e. In regards to existing Air Handling Units information, please refer to Appendix H, Reference Drawings, Mechanical sheets.
f. If swapping out in-kind, Design Submittals not required. Design Submittals only required if new installation is different from what is existing.
g. Interested offerors must be registered in SAM. To register go to:
https://www.sam.gov/portal/public/SAM/. You will need your DUNS number register.
3. A power point slide presentation on the project specifics and the selection process was provided to all attendees. (Attached)
4. During the walkthrough of the site, Maj Emilio Placencia created a Split AC Layout schematic plan and took photos of the Split AC Units for reference. (Attached)
5. Questions must be submitted in writing via email, especially technical questions to:
cezar.y.deveas.mil@mail.mil. DO NOT CONTACT the Design Engineers or the Government Engineers. All questions must be routed through the Contracting Office. All Contractor questions when answered will be distributed to the contractor via posting to https://beta.sam.gov/. If a question arises that will result in a change to the plans or specifications, an official amendment will be issued. All correspondence, questions and answers, amendments etc. will be issued via posting to https://beta.sam.gov/.
6. The attendees were escorted to the site location.
7. Questions raised during the site visit were written by the attendee and given to MSgt Cezar de Veas.
Answers to those questions were developed by the Government representatives the following day.
(Attached)
8. Any amendments that are issued will be distributed via posting to https://beta.sam.gov/.
9. The pre-proposal conference and site visit concluded at 1330 hours.
10. Point of contact is the undersigned at 808-844-6422
Attachments Sign-in Sheets Power Point Slides SplitACLayout.pdf schematic plan MauiHVACpics.xlsx Questions and Answers sheet
//SIGNED//
CEZAR DE VEAS
MSgt, HIANG Contracting Specialist
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