Pre-Bid Meeting Minutes_Attendance_Slides W50S9C21B0002.pdf

NATIONAL GUARD BUREAU

UNITED STATES PROPERTY AND FISCAL OFFICE OF VERMONT

789 VERMONT NATIONAL GUARD ROAD

COLCHESTER, VERMONT 05446-3099

NGVT-PFO-PC 8 June 2021

MEMORANDUM FOR RECORD

SUBJECT: MINUTES OF PRE-BID CONFERENCE AND SITE VISIT, SOLICITATION

W50S9C-21-B-0001, REPAIR BASE ELECTRICAL DISTRIBUTION

8 June 2021 / Start 10:00 A.M. / Complete 11:25 A.M.

1. The list of contractors attending the meeting provided on the attached sign-in sheet.

2. Government personnel attendance is on the bottom of the sign-in sheet.

3. Mr. James A. Belaski, Contracting Officer, provided a power point slide presentation on the solicitation to all attendees. Mr. John Askew, LN Consulting (Electrical Consultant) provided an overview of the project.

4. Mr. Belaski informed attendees that the Attendance Roster, Power Point slide presentation, and an on-going list of Question and Answers (Q&A) will be uploaded to SAM.gov for access by all.

5. Mr. Belaski informed the group that the (Q&A) will be updated periodically at SAM.gov and they should check frequently for updates. The final version will be incorporated by Addendum into the solicitation.

6. The group then completed a site walk of the project to review existing conditions.

7. The pre-bid conference and site visit concluded at 11:25 AM.

JAMES A. BELASKI

CONTRACTING OFFICER

Attachments:

Attendance Roster Power Point Slides

Company Last Name First Name Phone All Seasons Excavating & Landscaping, Inc Christian John 802-655-3976

Benoit Electric Aja James (Jamie) 802-229-1955

Bussco Electrical Bussell Steven 339-224-5625

Casella Construction, Inc. Robinson Jacob 802-773-0052

Cora Jane Contractors LLC Arias Roberto 815-210-0291

Cornerstone Construction Services, LLC Lafferty Kenneth 978-888-4084

Engelberth Construction, Inc. Myers Stephen 802-655-0100

Engineers Construction, Inc. Belanger Chris 802-881-4348

Hearth & Stone Reilly Luke 802-309-5450

KOBO Utility Construction Corp Massard Andrew 774-393-9769

Midwest Electrical Construction, Inc. Lackey Dean 785-554-8346

Mohawk Valley Utility Construction Corp Whiteman Jesse 518-462-6707

Mohawk Valley Utility Construction Corp Whiteman Willard 518-462-6707

Moulison Heavy Electrical DaRu, Jr Dennis 617-512-7086

S.D. Ireland Concrete Construction Corp Laframboise Jack 802-863-6222 x260

Webb Electric Company of Florida, Inc. Kelly Bruce 850-477-8181 x109

Government Personnel

LN Consulting (Electrical) Askew John

VTANG - Engineering - (Contracting Officer Rep) Lehman Matthew

VTANG - Engineering Letourneau Robert

VTANG - Engineering Day Chris

VTANG - Engineering (Resource Efficiency Mgr) St Hilaire Steven

VTARNG - Contracting Officer Belaski James 802-338-3186

Repair Repair Base Electrical Distribution Pre-Bid & Site Visit Attendance - 8 Jun 2021

W50S9C21B0002

158th Fighter Wing

Please Sign In

W50S9C-21-B-0002

Repair Base Electrical Distribution

CURZ 182801

Pre-Bid June 8, 2021

10:00 AM

158th FW, South Burlington, VT

INTRODUCTION

• Mr. James A. Belaski – Contracting Officer

• TSgt Randy A. Brittingham – Contract Specialist

• Maj Mathew W. Lehman – Deputy Base Civil Engineer Technician/Contracting Officer Representative (COR)

• Mr. Stephen Smith - Smith Alvarez Sienkiewycz Architects P.C.

• Mr. John Askew – LN Consulting – (Electrical)

Pre Bid Discussions

• Solicitation Section 00100 4.5

• Information provided at this conference or site visit shall not qualify the terms and conditions of the solicitation and specifications. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply.

• Bottom Line – No matter what is discussed or said, provide bid based - on plans, specifications, addendums, and written documents only.

SCOPE OF CONTRACT

• Magnitude - $1,000,000 - $5,000,000

• One Firm-Fixed Price Contract will be awarded

• FAR 52.216-1

• Small Business Set-Aside

• NAICS Code 238210; Small Business Size $16.5M

• Period of Performance – 365 Days after Notice to

Proceed.

• Registered in SAM – Interested offerors must be registered. Go to https://www.sam.gov to register.

You will need your DUNS number.

https://www.sam.gov/

SOLICITATION, PLANS &

SPECIFICATIONS

• On the Web – www.sam.gov

• Solicitation

• Exhibits

• Questions & Answers Document

• Amendments

• Check Regularly http://www.fbo.gov/

Section 00010 Contract Line Items (CLINS)

• 0001 Base Bid for CURZ 182806

REPAIR BASE ELECTRICAL DISTRIBUTION

Section 00010 Contract Line Items (CLINS)

Helpful Hints

• Only provide price information for each CLIN.

• Do not write explanations, exceptions, qualifications on the bid. This could result in rejection of the bid.

When in doubt.….submit a question

Offer (Bid) Guarantee

• Solicitation Item 13 B

• An Offer Guarantee “is” Required

• FAR 52.228-1 Bid Guarantee (SEP 1996)

• shall be 20% of the bid price or $3 Million whichever is less

Period of Performance

52.211-10 Commencement, Prosecution, and Completion of Work (Apr 1984)

The Contractor shall be required to (a) commence work under this contract within 30 calendar days after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than 365 calendar days for all work including all exercised options. The time stated for completion shall include final cleanup of the premises.

Period of Performance

Projected Timeline

• Bid Opening – Currently 22 June 2021

• Contract Award – Late July 2021

• Performance & Payment Bonds Approval – End July

• Pre-Performance Conference / NTP – Early August

Liquidated Damages

• Liquidated Damages Apply (Section 00700)

• FAR Clause 52.211-12

• Amount of $754.35 for each calendar day of delay until the work is completed or accepted.

• One-time charge of $153.00 For legal services.

Questions

• SUBMIT YOUR QUESTIONS EARLY

• Questions must be Submitted as shown in Section 00100 Para 5. Email to:

james.a.belaski.civ@mail.mil and randy.brittingham.1@us.af.mil

• Subject Line: Solicitation No. W50S9C-21-B-0002

• Submit Questions no later than the 5th business day prior to bid due date. (15 Jun 21 currently)

• DO NOT contact Government Engineering or the Architect- Engineer – This will delay response time mailto:james.a.belaski.civ@mail.mil mailto:randy.brittingham.1@us.af.mil

Bid Due Date

• Bid Due Date: 22 June 2021, 2:00 PM Local Time

• Solicitation - Page 1 Block 13 a

• Bid Opening

• Solicitation Section 00100 Para 6

• Location:

Vermont Air National Guard Logistics Readiness Bldg 70 Room #230 45 NCO Drive South Burlington, VT 05403

• Fax or Email Proposals Will “NOT” be accepted

• Please Note Base Access Requirements in Para 6.

Complete Bid Package

• A complete bid package must contain:

(a) Offer, Standard Form (SF) 1442 pages 1 & 2 completed and signed

(b) Section 00010 Line Items- all items must be priced

(c) A valid Bid Bond. Standard Form 24.

(d) Section 00600, Representations and Certifications, completed and return only additional certifications found in this section. In addition, the offeror must have entered current and complete data within the past year in Online Representations and Certifications (ORCA), is https://sam.gov.

Complete Bid Package (cont)

• Section 00600 Representations and Certifications

• Please read carefully and complete as needed if you haven’t updated Reps & Certs recently at SAM.gov

• Make sure to find, and mark, the little blanks.

• Covered Telecommunication Equip or Services (New)

• 52.204-24 (OCT 2020)

• 52.204-26 (OCT 2020)

• 252.204-7007 (NOV 2020)

Complete Bid Package - continued

(e) When completing the “Offeror” portion of the SF 1442 (Blocks 14 – 20), an official having the authority to contractually bind the company must sign the SF 1442 in accordance with FAR 4.102. At least one of the SF 1442’s shall have an original signature.

(f) All amendments to the solicitation must be acknowledged.

Amendment 0001 - Pending

(g) Mark the front of the envelope with the following: “BID No.

W50S9C-21-B-0002”, and the Name and Address of Bidder.

(See Block 13A of SF 1442 for required number of copies.)

Amendment - Page 1 Acknowledgement

Solicitation - Page 2 Acknowledgement of Amendments

Architect - Engineer Project Overview

Mr. Stephen Smith Smith Alvarez Sienkiewycz Architects, P.C.

Mr. John Askew LN Consulting

(Electrical)

Project Overview

Project Site Drawing

Line Drawings

SITE VISIT

• Any Preliminary Questions?

• Security & Photo Procedures

• Let’s go to the site!