Energy Project Site Visit Minutes.pdf
PDF 276 KB Posted
- Attached to
- Energy Project - HVAC Controls Federal contract opportunity
- Solicitation number
- W50S8U20B0001
- Issued by
- Department of the Army National Guard
About this file
This memorandum documents minutes from a pre-proposal conference and site visit for solicitation W50S8U-20-B-0001 to upgrade HVAC and DDC systems basewide. The project requires contractors to update HVAC and controls systems across multiple buildings, provide temporary equipment to maintain temperatures during work, and includes options to replace specific systems. Interested offerors must be registered in SAM and submit any questions in writing by the specified deadlines. The pre-bid meeting included a presentation on project details and the selection process, and a walkthrough of all affected buildings. The procurement will result in a single award contract with a period of performance of 300 days from notice to proceed to complete all work including cleanup.
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Text version
DEPARTMENT OF THE AIR FORCE
HEADQUARTERS 138TH FIGHTER WING
9100 EAST 46TH STREET NORTH
TULSA OKLAHOMA 74115-1000
15 July 2020
MEMORANDUM FOR RECORD
SUBJECT: MINUTES OF PRE-PROPOSAL CONFERENCE AND SITE VISIT, SOLICITATION W50S8U-
20-B-0001, UPGRADE HVAC and DDC SYSTEMS BASEWIDE
14 July 2020/0900/3 hours
1. The list of contractors attending the meeting is shown on the attached sign-in sheet. The following Government representatives attended the subject meeting:
Name Position Mr. Daniel Tatro Contracting Officer Mr. Scott Agee Construction Manager CMSgt Derrick Hildebrant Base Facility Manager
2. The following items were discussed during the Pre-proposal Conference:
a. The Contract period is 300 days. This includes all work to include cleanup and punch list.
We anticipate award of the contract in mid-September. Following receipt and approval of bonds we will hold a pre-construction conference and issue NTP.
b. Interested offerors must be registered in SAM. To register go to:
https://www.sam.gov/portal/public/SAM/. You will need your DUNS number register.
3. A power point slide presentation on the project specifics and the selection process was provided to all attendees. (Attached)
4. Questions must be submitted in writing via email, especially technical questions to:
138.FW.MSC@us.af.mil and daniel.r.tatro.civ@mail.mil .
DO NOT CONTACT the Design Engineers or the Government Engineers. All questions must be routed through the Contracting Office. All Contractor questions when answered will be posted to the website. If a question arises that will result in a change to the plans or specifications, an official amendment will be issued. All correspondence, questions and answers, amendments etc. will be issued or posted at beta.SAM.gov.
5. After meeting in the CE Classroom at Building 222 the attendees walked to each building that was a part of the project.
6. Questions: No Questions were asked but the RFI process was explained. This process includes an e-mail to the contracting office at 138.FW.MSC@us.af.mil and daniel.r.tatro.civ@mail.mil
7. Any amendments that are issued will be posted to contracting opportunities at beta.sam.gov.
Contractors were advised to check the website frequently.
8. The pre-proposal conference and site visit concluded at 1200 hours.
DANIEL R. TATRO, CIV, ANG
Contracting Officer
Attachments Sign-in Sheet Power Point Slides mailto:138.FW.MSC@us.af.mil mailto:138.FW.MSC@us.af.mil
| 2020-07-16T05:26:56-0500 | |
| TATRO.DANIEL.RALPH.1150016483 |
File details come from the government source that posted it. Updated .