Site Visit Minutes FINAL (1).pdf

MEMORANDUM FOR RECORD

SUBJECT: MINUTES OF PRE-BID CONFERENCE AND SITE VISIT, SOLICITATION W50S87-26-

B-A002, CONSTRUCT SECURITY FORCES BUILDING – 145th AIRLIFT WING

2 June 2026/9:00 AM EST/ 1 hour

1. The list of contractors attending the meeting are shown on the attached sign-in sheet.

The following Government representatives attended the subject meeting:

MSGT SARAH MARSHALL – CONTRACT SPECIALIST

MR. HANSEN PEDERSEN – BASE CIVIL ENGINEER (COR)

2. The following items were discussed during the Pre-proposal Conference:

a. The Contract period is 360 calendar days. This includes all work to include cleanup and punch list. We anticipate award of the contract in mid-September.

Following receipt and approval of bonds we will hold a pre-construction conference and issue NTP.

b. Interested offerors must be registered in SAM. To register go to:

https://www.sam.gov/portal/public/SAM/.

3. A power point slide presentation on the project specifics and the selection process was provided to all attendees. (Attached)

4. Questions must be submitted in writing via email, especially technical questions to:

scott.thomas.53@us.af.mil AND sarah.marshall.6@us.af.mil

DO NOT CONTACT the Design Engineers or the Government Engineers. All questions must be routed through the Contracting Office. All Contractor questions when answered will be posted to the SAM.gov website. If a question arises that will result in a change to the plans or specifications, an official amendment will be issued. All correspondence, questions and answers, amendments etc. will be issued or posted at SAM.gov.

5. All attendees were taken to the site to show where the new building will be constructed.

6. Question: Will the contract be awarded based on the total amount of all of the

CLINs?

Answer: The INCORRECT answer was given at the time of the pre-bid conference.

The correct answer is:

mailto:scott.thomas.53@us.af.mil mailto:sarah.marshall.6@us.af.mil

DFARS 252.236-7007 ADDITIVE OR DEDUCTIVE ITEMS (DEC 1991)

(a) The low offeror and the items to be awarded shall be determined as follows—

(1) Prior to the opening of bids, the Government will determine the amount of funds available for the project.

(2) The low offeror shall be the Offeror that—

(i) Is otherwise eligible for award; and

(ii) Offers the lowest aggregate amount for the first or base bid item, plus or minus (in the order stated in the list of priorities in the bid schedule) those additive or deductive items that provide the most features within the funds determined available.

(3) The Contracting Officer shall evaluate all bids on the basis of the same additive or deductive items.

(i) If adding another item from the bid schedule list of priorities would make the award exceed the available funds for all offerors, the Contracting Officer will skip that item and go to the next item from the bid schedule of priorities; and

(ii) Add that next item if an award may be made that includes that item and is within the available funds.

(b) The Contracting Officer will use the list of priorities in the bid schedule only to determine the low offeror. After determining the low offeror, an award may be made on any combination of items if—

(1) It is in the best interest of the Government;

(2) Funds are available at the time of award; and

(3) The low offeror's price for the combination to be awarded is less than the price offered by any other responsive, responsible offeror.

(c) Example¡ The amount available is $100,000. Offeror A's base bid and four additives (in the order stated in the list of priorities in the bid Schedule) are $85,000, $10,000, $8,000, $6,000, and $4,000. Offeror B's base bid and four additives are $80,000, $16,000, $9,000, $7,000, and $4,000. Offeror A is the low offeror. The aggregate amount of offeror A's bid for purposes of award would be $99,000, which includes a base bid plus the first and fourth additives. The second and third additives were skipped because each of them would cause the aggregate bid to exceed $100,000.

7. The pre-bid conference and site visit concluded at 1000 hours.

SCOTT R. THOMAS

CONTRACTING OFFICER

Attachments

Sign-in Sheet

Power Point Slides