Draft_RFP_W31P4Q-16-R-0036_Questions_and_Answers.pdf

QUESTIONS AND RESPONSES

REGARDING DRAFT RFP W31P4Q-16-R-0036

AMCOM Fleet Management Center (AFMC)

Question 1

Question: Are any of these sites or locations under a CBA?

Response: No

Question 2

Reference: PWS, C.3.8.1, C.11.10

Question: Is there a required shift compensation?

Response: No

Question 3

Question: Will the Government release a seniority list for the current SCA workforce?

Response: Per FAR 52.222-41 (n), “Not less than 10 days prior to completion of any contract being performed at a Federal facility where service employees may be retained in the performance of the succeeding contract and subject to a wage determination which contains vacation or other benefit provisions based upon length of service with a Contractor (predecessor) or successor (29 CFR 4.173), the incumbent Prime Contractor shall furnish the Contracting Officer a certified list of the names of all service employees on the Contractor’s or subcontractor’s payroll during the last month of contract performance. Such list shall also contain anniversary dates of employment on the contract either with the current or predecessor Contractors of each such service employee. The Contracting Officer shall turn over such list to the successor Contractor at the commencement of the succeeding contract.”

Question 4

Reference: PWS, C.4.14.3

Question: Does Paragraph C.4.14.3 include LEAD?

Response: Yes

Question 5

Reference: PWS, C.13.5

Question: Is the Government supplying disposal sites for paragraph C.13.5?

Response: Yes

Question 6

Question: Is a drug test required for each employee to start work?

Response: It is not a Government requirement to drug test each employee prior to starting work. It is at the discretion of the Contractor; however, the Contractor must comply with FAR 52.223-6 and DFARS 252.223-7004.

Question 7

Question: What will the Government supply for PPE (welders vest/mask or respirators for folks doing touch up painting)?

Response: The contractor will supply any PPE; however, the touch up painting expected to be conducted is not to the level of requiring respirators.

Question 8

Question: Will the Government supply a breakdown of labor categories by site?

Response: No. The Contractor shall determine the appropriate labor mix/categories required to perform the PWS at each site.

Question 9

Reference: PWS C.5.2

Questions: Does the Government already have a COTS or privately created solution? If not how will the cost for the solution be accounted for?

Response: Yes. The Government has a COTS system which would be provided to the contractor and the cost should not be included in the offeror’s proposal.

Question 10

Reference: Labor Category Description and Qualification

Question: Will the Alternate Key Personnel be treated as Key Personnel and therefore the resume requirements and letters of commitment?

Response: Alternate Key Personnel shall be treated as Key Personnel; therefore, will require resumes and letters of commitment.

Question 11

Question: Are the hours posted in Section B of Draft RFP consistent with the actual hours performed on contract or are they a place holder for the Government to see an even cost basis?

Response: Hours are consistent with the actual hours to be performed on the contract.

Question 12

References: Attachment 0010, Submission of Proposals – Section L; page 11; Section 3 (iii), Volume III – Past Performance states….”Offerors shall submit three (3) Government and/or commercial contracts for the prime offeror….”

Section 3 (iii) (1) states “The offeror shall provide the following information for no more than three (3) contracts…”

Attachment 0011, Evaluation Approach (Section M); page 5; Section 3c states “Offerors shall submit a maximum of three Government and/or commercial contracts for the prime Offeror…”

Question: Is there a requirement to submit exactly 3 contracts for prime offeror’s past performance or is there only a limit of 3 contracts? Will the Government consider and evaluate proposals that show less than 3 contract examples of past performance for the prime offeror?

Response: There is a 3 contract limit for the Prime and a 1 contract limit for each major subcontractor. The Government will consider and evaluate proposals that show less than 3 contract examples of past performance for the prime offeror.

Question/Comment 13

Comment: Please note the following discrepancy:

Reference: The Draft RFP, page 43, Section C-3 a. states “…performance of work under this contract will require the contractor to have a confidential facility clearance.”

Exhibit D DD254, Box 1a, Facility Clearance Required, states “SECRET”.

Response: A Secret Facility Clearance is required. Section C-3 will be corrected in the final RFP.

Question 14

Reference: Attachment 0010, Submission of Proposals – Section L; page 11, Section 3 (iii), Volume III – Past Performance states…. “….Government and/or commercial contracts for the prime offeror and one for each major subcontractor in performance or awarded during the past three years from the issue date of this RFP, which are relevant to the efforts required by this solicitation.”

Question: Would the Government consider increasing this “look back” period for contracts showing relevant past performance to be 5 years?

Response: The “look back” period will not be increased to 5 years. The “look back” period will remain 3 years.

Question 15

Reference: Attachment 0010, Submission of Proposals – Section L; page 3; Section 2 c, the chart indicates a 45 page maximum for the Technical Volume and states….

“Note: Pages that exceed the required page limitations will not be evaluated. Additional pages over the maximum allowed will be removed or not read and will not be evaluated by the Government. The title pages, table of contents, index pages, list of exhibits, acronym lists, dividers, required resumes, letters of commitment, and similar pages will be excluded from the page count.”

On page 6 in Section (i) Volume I: Technical, regarding the sample tasks, it states….

“The offeror will provide written responses not to exceed a total of twenty pages in response to all sample tasks identified below.”

Question: Could the Government please clarify whether the 20 pages are included within the 45 pages, or are they in addition to the 45 pages?

Response: The maximum number of pages for the Technical Volume is 45 pages. The 45 pages shall include the comprehensive plan for AMCOM Fleet Management to manage and execute the requirements of the RFP (including the 20 pages for responses to all the sample tasks identified in the RFP) and the PWS.

Question 16

Reference: PWS, page 10, C.1

Question: How many warehouses are to be supported at Ft. Bliss, TX and Ft. Sill, OK?

Response: See Section L-25 of RFP for warehouse information.

Question 17

Reference: PWS Page 10, C.1

Question: How many maintenance facilities are to be supported at Ft. Bliss, TX and Ft.

Sill, OK?

Response: No maintenance facilities are supported at Ft. Bliss, TX and Ft. Sill, OK.

Question 18

Reference: PWS, page 10, C.3.1

Question: Can the Government list the location of all AFMC sites?

Response: Ft. Sill and Ft. Bliss

Question 19

Reference: PWS, page 10, C.3.2

Question: Shall the contractor provide their own tools or is that part of GFE?

Response: The Contractor shall provide tools per PWS.

Question 20

Reference: PWS, page 11, C.3.3

Question: Is this contract subject to Executive Order (EO) 13495, Nondisplacement of Qualified Workers Under Service Contracts?

Response: This contract is subject to Executive Order (EO) 13495, Nondisplacement of Qualified Workers Under Service Contracts; therefore, clause 52.222-17, Nondisplacement of Qualified Workers, will be included in the final RFP.

Question 21

Reference: PWS, page 13, C.3.10

Question: Will the Government provide the mandatory operational security training within the first 30 days during the Phase-in?

Response: The Government will provide websites for required training during the phase-in period.

Question 22

Reference: PWS, page 13, C.3.13.1

Question: Can the contractor operate and maintain a communications network and data link utilizing Government Furnished Local Area Network connections, internet connections, or a combination of both mediums?

Response: If the connection is outside the Government server infrastructure than the Contractor must meet the Government’s security requirements. If the Contractor is on a Government installation, they need to connect via the local DOIM.

Question 23

Reference: PWS, page 15, C.3.16

Question: Will the Government provide facilities located within the Huntsville, Al metropolitan area for the PMO or must the contractor provide its own?

Response: Contractor must provide its own facilities for the PMO.

Question 24

Reference: PWS, page 17, C.4.3.1

Question: Does the government still operate SARSS or has it completed transition to operate GCSS-A?

Response: The Government is still processing requisitions via SARSS/GCSS-A.

Question 25

Reference: PWS, page 17, C.4.3.8

Question: Is there a requirement for Transportation Activities besides at Ft. Bliss, TX (e.g. Ft. Sill, OK)?

Response: Yes, Transportation Activities are required at all sites.

Question 26

Reference: PWS, page 18, C.4.3.8

Question: Will the Government provide the CONUS Freight Management Electronic Transportation Acquisition Training Course?

Response: The Government will provide the website for the required CONUS Freight Management Electronic Transportation Acquisition Training.

Question 27

Reference: PWS, page 18, C.4.3.9

Question: Can the Government provide training and licensing IAW installation/post regulatory requirements?

Response: No, the Contractor must coordinate and provide employee training.

Question 28

Reference: PWS, page 18, C.4.3.9

Question: Are permits to transport hazardous materials civilian, government or both?

Response: The contractor shall be hazardous materials and waste generator compliant.

Question 29

Reference: PWS, page 21, C.4.15.

Question: Reference C.1. of the PWS, is the workload history provided for all warehouses? How many warehouses are there and at what location?

Response: See Section L-25 of RFP for warehouse information. Estimated hours are provided by Contract Line Item Number (CLIN).

Question 30

Reference: PWS, page 16, C.4

Question: This paragraph addresses numerous functions for which there appear to be no corresponding labor categories in Appendix B, for example, packaging of Class IX (Shipping Packer); perform basic COSIS functions (Warehousemen); perform field maintenance on equipment (Painter, Metal Mechanic); maintain HIMARS (Electronics Technician); etc. Will the Government clarify this requirement?

Response: Performance of all functions required by the PWS shall be traceable to the labor categories provided in Exhibit/Appendix C.

Question 31

Reference: General

Question: PWS and RFP do not provide a detailed workload for this requirement, i.e., hours per year. Will the Government provide annual hours for each workload and by location?

Response: The estimated hours are provided by CLIN.

Question 32

Reference: PWS, page 11, C.3.4

Question: This paragraph states that the key positions are for a Task Manager and Senior Logistics Analyst but no location is provided. Will the Government specify where these positions are to be located?

Response: No. The Contractor shall determine the location for the Task Manager and Senior Logistics Analyst to perform the required services.

Question 33

Reference: PWS, page 11, C.3.5.1

Question: This calls for an Alternate Velocity Management Analyst (Alt Site Manager), however, there is no labor category description/qualifications in Appendix C. Can the Government provide this information or can the Velocity Management Technician function as the Alt Site Manager?

Response: Determination of the Alternate Velocity Management Analyst (Alternate Site Manager) is at the discretion of the contractor; however, the Velocity Management Technician can function as the Alternate Velocity Management Analyst (Alternate Site Manager).

Question 34

Reference: Appendix C

Question: This document calls for a Logistics Analyst. Where is this position located?

Response: The Contractor shall determine the location for the Logistics Analyst to perform the required services.

Question 35

Reference: Section B of RFP

Question: CLINs 1012/2012/3012/4012 – 5000 hours of Contingency Support. Where is this support to be provided?

Response: Contingency Support is unplanned and locations are unknown at this time.

Question 36

Reference: Draft RFP, Section H

Question: H-3, HOURS OF WORK, A - Contractor personnel under this contract shall be subject to call twenty-four (24) hours per day, seven (7) days per week. Normally, contractor personnel will perform their work during normal working hours on the normal working days observed by the installation or activity to which they are assigned. What is the anticipated number of day/events per year requiring support outside normal hours? What is the anticipated total number of hours predicted per year?

Response: The number of days/events per year requiring support outside the normal hours is unknown and can’t be predicted.

Question 37

Reference: PWS, C.13.5. PETROLEUM, OIL & LUBRICANTS (POL) & C.13.5.1. POL

AND EQUIPMENT.

Question: Are types and amounts of POL products/support equipment needed to support requirements in these paragraphs provided?

Response: POL products/support equipment needed to support requirements shall be provided by the contractor. Requirements are non-specific and based on individual situations.

Question 38

Reference: PWS, C.14.6.1. BENCH STOCK, C.14.6.2. SHOP STOCK.

Question: Are types and amounts of consumables components needed to support requirements in these paragraphs provided?

Response: The types and amounts of consumables components needed to support requirements shall be provided by the contractor. Requirements are non-specific and based on individual situations.

Question 39

Reference: General

Question: Is any part (positions, locations, etc.) of the requirement listed in the AMCOM Fleet Management Center solicitation covered by a Collective Bargaining Agreement

(CBA)?

Response: No

Question 40

Reference: General

Question: Is there a requirement for Heavy Mobile Equipment Mechanics to have a Commercial Driver’s License (CDL)?

Response: A CDL is required in support of maintenance operations.

Question 41

Reference: General

Question: If the Heavy Mobile Equipment Mechanics require a CDL with the government allow the use of their equipment for testing and licensing for these personnel?

Response: No, the Government does not provide equipment for CDL testing and licensing.

Question 42

Reference: General

Question: Will the government provide drivers training and licensing on military specific equipment (HIMARS, PALADAN, etc.) and provide our personnel with a military driver’s license?

Response: No requirement exists at this time for contractor training and licensing on military specific equipment.

Question 43

Reference: General

Question: With the modern technology and technological devices can the Program Management Office be a virtual location instead of having to be located within the Huntsville metropolitan area given the geographic nature of the support required on this contract?

Response: No, the Program Management Office cannot be a virtual location. See PWS Section C.3.16.

Question 44

Reference: Attachment 011, Section M Evaluation Criteria, Technical Factor, paragraph

(b) - States “The Technical Factor will consist of the comprehensive plan for the AMCOM Fleet Management Centers and the resolution of the AMCOM Fleet Management Centers sample tasks. The Government will evaluate the offerors comprehensive plan for AFMC to meet the requirements in the RFP and PWS. The offerors’ response to the AMCOM Fleet Management Center sample tasks in Section L will be evaluated to determine the application of the proposed comprehensive plan to provide a realistic and effective resolution to the scenario.”

Comment: The Evaluation Criteria doesn’t match the requirements as stated in Section L, “The Offeror’s AFMC sample task responses shall include the step-by-step approach and methodology for accomplishing the work requirements in response to the notional AFMC sample tasks provided below. The offeror’s scenario response will be evaluated on their overall interpretation of the PWS requirements and application of their proposed comprehensive plan to accomplish the scenario effort, identification of appropriate resources, and application of processes and resources to successfully to conduct the sample tasks. Major emphasis should be placed on understanding of and ability to operate in commercial and Army systems and resources the contractor intends to employ.

Contractor Recommendation: If the government is going to ask for step by step approach and methodology for accomplishing Sample Tasks, then there should be some mentioning of evaluation criteria of the step by step process to accomplish these tasks.

Response: Section M narrative will be revised to state “The offeror’s response to the AMCOM Fleet Management Center sample tasks in Section L will be evaluated to determine the application of the proposed comprehensive plan (to include step by step processes and procedures) to provide a realistic and effective resolution to the scenario”.

Question 45

Reference: RFP W31P4Q-16-R-0036, Section L, Page 11, Paragraph iii, Volume III –

PAST PERFORMANCE

Section L states, “This volume shall contain Past Performance information regarding similar Government contracts. This volume shall not exceed 25 pages plus five pages for each major subcontractor, excluding Past Performance Questionnaire Forms. Offerors shall submit three (3) Government and/or commercial contracts for the prime offeror and one for each major subcontractor in performance or awarded during the past three years from the issue date of this RFP, which are relevant to the efforts required by this solicitation. Relevant efforts are defined as services/efforts that are the same as or similar to the effort (as compared to NAICS code 493110) required by the RFP. The Offeror shall also submit the written consent of its major subcontracts to allow the disclosure of its subcontractor’s past performance information to the Offeror. In addition, letters of commitment shall be included for major subcontractors for their past performance to be considered….”

Question:

The above section L paragraph highlights a potential issue within your solicitation for AMCOM Fleet Management Center Centralized Distribution Activities (W31P4Q16R0036) that unnecessarily restricts competition.

As a small business set aside, and particularly a Service Disabled Veteran Owned Small Business (SDVOSB) set aside, the requirement for three past performance examples from the prime contractor will significantly limit competition from a number of well qualified firms within the small business category and provides significant advantage to only incumbent organizations. There are a number of experienced and well qualified SDVOSBs with strong management capability and significant experience within the DOD sector. These companies have the ability to form and lead a robust team capable to bid, transition, and execute this contract effectively with seasoned U.S. military veterans and logistical specialists with industry, government and military backgrounds.

The past performance requirement as written restricts competition within this specialized functional area to a very narrow and limited set of incumbent companies. This does not serve to provide the Government with broader proposal options, more competitive value– based pricing, nor a wider aperture of qualified companies and personnel to perform this work for the Army, bringing proven performance, processes, and best of breed in logistical management practices and procedures to support the war fighter.

We respectfully request that you modify the past performance requirements that opens the bidding to allow for additional SDVOSB companies with proven management capability in the DOD sector and the ability to bring not only a great portfolio of business experience but a proven diverse team of performers in logistical management.

We also request that you consider broadening past performance criteria that focuses on a set of metrics that demonstrates proven contract performance readiness. Examples would include business stability, proven management capability, ability to form a robust functional team with logistical expertise in industry and the DOD, the technical solutions to meet all the requirements of the PWS, and the ability to preserve the incumbent workforce or enrich the workforce with a pool of well qualified, proven logistical specialists.

We also request that the past performance criteria encompass the entire team(s) past performance experience as evidence of qualification to perform this work effectively.

This will open the opportunity to additional SDVOSBs, provide more competition in both technical solutions and pricing, and offer a more progressive approach to meeting the war fighter requirements in this solicitation. It will also mitigate the potential for real or perceived unfair competition to Service Disabled Veterans Owned Companies.

Response: Attachment 0011, Evaluation Approach (Section M) of the RFP states “Absent any relevant current or past performance history or when the performance record is so sparse that no meaningful confidence assessment can be reasonably assigned, the offeror will be assigned an “unknown confidence (neutral) rating” and its proposals will not be evaluated favorably or unfavorably on past performance”. Therefore, in accordance with the past performance evaluation approach all offerors without a record of relevant past performance will be given a neutral rating for the past performance evaluation factor.

Question 46

Reference: Attachment 0010, the table on page 3 identifies 45 pages as the maximum number of allowable pages for the Technical Volume (excluding those materials identified in the 3rd sentence of the notes section that immediately follows the table).

Page 6, second paragraph, restricts the total of all sample task responses to 20 pages.

Question: Will you please confirm that the maximum number of pages for the Technical Volume, including sample responses, is 45 pages?

Response: The maximum number of pages for the Technical Volume is 45 pages. The 45 pages are to include the comprehensive plan for AMCOM Fleet Management to manage and execute the requirements of the RFP (including the 20 pages for responses to all the sample tasks identified in the RFP) and the PWS.

Question 47

Reference: PWS, C.13.1

Question: Data infrastructure to be operated…. Is this GFI/E? Does the contractor provide the communication network and data link, or is the network and data link provided by the Government, and the contractor expected to operate and maintain it?

Response: If the connection is outside the Government server infrastructure than the Contractor must meet the Government’s security requirements. If the Contractor is on a Government installation, they need to connect via the local DOIM.

Question 48

Reference: C.4.3.9

Question: For operation of GFE IAW post/installation regulations, does the government provide training/certification to contractor employees?

Response: No, the contractor is responsible for providing training/certification of contractor employees.

Question 49

Reference: C.5.1

Question: The PWS states the contractor must provide a property control system. Is this referring to an automated property control system required which must be developed on software/hardware procured by the contractor? Since the contractor is also required to use DPAS for GFP, would this be a redundant system? If the requirement is beyond DPAS capabilities, is there already a system in place which can be transitioned to the new contractor?

Response: The contractor is not required to develop an automated property control system. This is a manual property control system. GFP is maintained in DPAS. The hand receipt transactions will be transitioned.

Question 50

Reference: C.11.6.2

Question: The PWS says the contractor will compensate for lack of parts in a NMCS situation. Can the government clarify what is the intent of this statement? Does this mean the contractor must go outside the system to find parts? Does the contractor procure these parts, and if so is this under a “cost-plus” reimbursement?

Response – The contractor will be allowed to procure and provide for needed parts replacement from outside of the USG supply system as long as that part meets required specifications. The pricing for this requirement is under a Cost Plus Fixed Fee (CPFF)

CLIN.

Question 51

Reference: RFP, Section L, Page 5, (i) Technical

Question: Section L states that the offeror shall identify the skill mix and man-hours for each identified position by CLIN. The PWS Sections are titled differently than the

CLINS. Can the government please provide clearer guidance on which PWS paragraphs apply to which CLIN?

Response: Labor categories are provided in Appendix C to the PWS. The contractor must provide the skill mix and man-hours for each CLIN.

Question 52

Reference: Section L, Page 20

Question: DCAA Audit Letter, if an offerors accounting system has been audited later than Four Years will you accept the Forward Pricing Agreement signed by DCAA for current cost contracts?

Response: The accounting system must have been audited within four years of the offeror’s cost proposal.

Question 53

Reference: Exhibit C

Question: Several Positons are noted as Key Personnel on the Labor Category Descriptions. Are resumes required for those positions designated as key? If no, for what positions will there be a resume requirement if any?

Response: Resumes are required for positions designated as Key Personnel and their alternates.