(USS NITZE) Attachment S-7 Proposal Assessment - 7Mar22.xlsx

Section L & M Requirements

- Proposals must be submitted as one .zip file per ship/proposal, formatted so that each Volume 1 Price Volume and each Volume 2 Technical Volume are submitted in separate file folders clearly marked. Each Volume shall be formatted with separate files submitted for each Factor.

- All files uploaded must be scanned to ensure that there are no computer viruses within the file. The files shall be in a format that is compatible with and capable of being opened in the most current Microsoft Office Suite or Adobe Acrobat. The proposal shall have separate files. All spreadsheets shall be in Microsoft Excel format such that each mathematical equation is obvious and traceable.

Text: 12-point Times New Roman font.

Graphics pages text: Not smaller than 10-point font, legible, and readable.

(1) For any WI with a total value of zero labor hours proposed (prime and subcontractor combined) (although material is proposed), provide an explanation as to why.

For any work item (WI) with a total dollar value of zero dollars proposed in the Pricing Workbook (Attachment J-4) provide an explanation as to why. In addition, if applicable:

(2) For any WI with a total dollar value of zero material proposed (prime and subcontractor combined) (although labor is proposed), provide an explanation as to why.

at https://www.sba.gov/contracting/contracting-officials/goaling.

a) Identifies the specific pier(s) and dock(s) intended to be used for each proposed Availability, and

b) Indicates that those pier(s) and dock(s) meet the minimum characteristics of Table 1/Enclosure (1) of Attachment S-5.

i. Contractor Navy Audit request.

ii. Contractor preparation of facility spaces to be inspected. Contractor shall describe when they expect these facilities to be available to complete necessary inspections and any risks to their availability.

iii. Navy examination of the facility, facility certification report, maintenance program documentation, and operational records.

iv. Navy observation of a docking or undocking operation, whenever possible. In the case of a floating dry dock, this operation shall include a submergence test to the maximum dock draft.

v. Navy evaluation of the control inspection, operating, and maintenance procedures.

vi. Navy preparation of exit brief and formalized in a written report.

vii. Contractor actions to resolve any identified deficiencies. Contractor shall explain the time allotted to deficiency resolution and any associated risks.

The “Definitions” tab within Attachment S-4 defines the following terms: Contract / Actual / Forecast Start and Completion Date, Project Status, Time-now, Cumulative Earned Value, Time-phased Earned Value, Full Time Equivalents (FTE), Budget at Complete (BAC), Estimate at Complete (EAC), Budgeted Cost of Work Scheduled (BCWS), Budgeted Cost of Work Performed (BCWP), Budget to Complete (BTC), Actual Cost of Work Performed (ACWP), Estimate to Complete (ETC), Cost Performance Index (CPI), To-Complete Cost Performance Index (TCPI), Schedule Performance Index (SPI), Remaining Growth Options, New Work, Prime Contractor Labor, Overtime Labor, Subcontractor Labor, and Temporary Labor.

a) For each project, provide the Earned Value (hours) data on a time phased, month-by-month basis (month-ending) over each project’s duration, from the Actual / Forecast Start Dates to the Actual / Forecast Completion Dates.

b) For each project, verify the cumulative hour values calculated within the S-4 in the “Cumulative EV” tab align with internal earned value information. If the cumulative calculation does not align with the internal earned value information, then enter the value manually and “Insert Comment” to the manually adjusted cell that describes the discrepancy. Provide the additional project related information requested in the “Cumulative EV” tab (all cells that are green).

c) Provide a list of holiday dates in the “Holiday Calendar” tab. If the monthly reporting dates associated with the monthly earned value data are not aligned to the calendar month, then provide the appropriate values for the “Month Start” and “Month End” in the “Monthly EV” tab (rows 3 and 4). This date information is necessary to convert the monthly hours data into monthly FTE as described in Attachment S-4. The Government will assess the quality and risk of the Offeror’s plan to provide efficient manpower to successfully complete the availability’s requirements with a focus on workload assessment, schedule performance, labor composition and the associated narrative.

a) Workload Assessment: The Government will compare the Offeror’s Historical Yard-Wide FTE against the Performance-Based ETC FTE required between Time-now and the 20% Duration Date for both the Minimum Workload Forecast and Maximum Workload Forecast.

• Current Yard-Wide FTE: The Government will represent the Offeror’s Current Yard-Wide FTE by averaging the yard-wide FTE during the 4 months prior to Time-now.

• Performance-Based ETC FTE: For in-progress projects where the To-Complete Cost Performance Index (TCPI) is greater than the cumulative Cost Performance Index (CPI), the Government will re-estimate and assess a Performance-Based ETC FTE by applying these projects’ cumulative Cost Performance (CPI) to the remaining Budget to Complete (BTC). For projects that have yet to start or have a TCPI less than or equal to the cumulative CPI, the Government will assess these projects’ ETC FTE data provided in the Attachment S-4.

• 20% Duration Date: the calculated date that represents the 20% duration point across the period of performance of the solicited availability. The 20% Duration (date) = the SOA (date) + 0.2 * Duration (days)

• Minimum Workload Forecast: Includes the solicited availability and all on-going and awarded projects between Time-now and the 20% Duration Date.

• Maximum Workload Forecast: Includes the solicited availability, all awarded projects, and all proposed projects between Time-now and the 20% Duration Date. If in the proposal, the Offeror explicitly states conflicts between two or more outstanding proposals or lists award options for outstanding proposals, then the Government will assess the scenario that generates the largest FTE requirement without conflicts.

i. Current Yard-Wide FTE that exceeds the average Performance-Based ETC FTE required between Time-now and the 20% Duration Date by 50 FTE or more will be assessed as a strength that has merit in a way that will be advantageous to the Government during contract execution. Note: The degree of merit increases as the historical FTE level increases over the calculated ETC FTE level.

ii. A Current Yard-Wide FTE more than 50 FTEs under the average Performance-Based ETC FTE required between Time-now and the 20% Duration Date will be assessed as a weakness that increases the risk of unsuccessful contract performance.

b) Schedule Performance Assessment: The Government will assess the Offeror’s earned value performance for in-progress projects listed in Attachment S-4. Historical schedule performance indicates the Offeror’s likelihood of achieving future schedules. The Government will review yard-wide schedule performance measured by the Offeror’s cumulative schedule performance index (SPI) for in-progress projects.

i. Yard-wide cumulative SPI greater than 1.00 at Time-now will be assessed as a strength that increases the Offeror’s merit in a way that will be advantageous to the Government during contract execution Note: the degree of merit increases as cumulative SPI increases above 1.0.

ii. Yard-wide cumulative SPI less than 1.00 at Time-now will be considered a weaknesses.

(2) Manpower Charts: Provide manpower charts reflecting the data in Attachment S-4. The manpower charts must represent each project’s ACWP and ETC within the Actual / Forecast Start Date and Actual / Forecast Completion Date for each project provided in Attachment S-4. The manpower charts must show separate stacked areas for each project in the chart. The manpower charts must meet all format requirements stated in “Manpower Charts Format” tab within Attachment S-4. The “Manpower Charts Format” tab within Attachment S-4 includes an example manpower chart formatted to requirements. Provide the following manpower charts:

a) Manpower chart showing the total FTE resources required for all projects completed, on-going, awarded, the solicited availability and the Offeror’s remaining outstanding proposals, as provided in Attachment S-4.

b) Manpower chart showing the total FTE resources required for all projects completed, on-going, awarded, the solicited availability and the Offeror’s executable award scenario from the Offeror’s remaining outstanding proposals accounting for all un-mitigatable resource conflicts, as provided in Attachment S-4. This manpower chart is not required if it produces the same chart required in (2) a) above.

(3) Manpower Narrative: Provide a narrative to characterize the workload information from the manpower charts required in Section L, paragraph V.B.2a.2.a-b by describing and quantifying the: historical yard-wide FTE levels, forecasted yard-wide FTE levels, and the composition of historical/forecasted FTE values for: prime straight, prime overtime, subcontracted, and temporary labor. The narrative must explain how and when the Offeror plans to adjust or maintain the current workforce to achieve the proposed forecasted FTE levels and whether the adjustment occurs via additional hiring, use of subcontractors, use of temporary labor, or overtime. Provide supporting data and historical evidence to the maximum extent possible. The narrative should not exceed 20 pages. Address the following possibilities:

a) Any existing constraints between outstanding proposals that would prohibit the Offeror from executing one or more outstanding proposals.

b) Should the Offeror propose to hire additional personnel for the solicited availability, the narrative must quantify the proposed number of hires and describe the plan to hire and manage the additional personnel from Time-now through Contract Completion Date.

c) Should the Offeror propose overtime for the solicited availability, the narrative must include: the historical overtime rate, the forecasted overtime rate, and the plan to manage and provide the overtime from Time-now through Contract Completion Date.

d) Should the Offeror propose temporary labor for the solicited availability, the narrative must include: the historical temporary labor FTE, the forecasted temporary labor FTE, and the plan to manage and provide the temporary labor from Time-now through Contract Completion Date.

e) Should the Offeror propose subcontracted resources for the solicited availability, the Offeror must explain which requirements the prime contractor will complete and which work the subcontractor will complete, including the work item, trade, and duration of each subcontracted requirement. The Government considers the use of subcontractors in excess of 45% of production labor to increase the risk of unsuccessful contract performance. The Offeror must include in its narrative a plan to manage the subcontractor manning levels included from Time-now through Contract Completion Date.

f) The Offeror must explain any atypical circumstances that caused or contributed to poor historical earned value performance. The Offeror must address how its proposed approach for the evaluated project reflects resiliency to atypical causes of risk (e.g. government furnished material delays or foreseeable trade labor demand). The Government will assess the Offeror’s narrative with a specific focus on the Offeror’s:

i. Explanations and mitigations of weaknesses in Yard-Wide FTE and Labor Composition. The Government will assess the time phased plan, data, and historical evidence that support the Offeror’s risk mitigations. The Government will assess the reasonableness and effectiveness of the Offeror’s approach. The Government may assess a weakness if the narrative includes a plan for increased utilization of overtime and/or temporary labor.

ii. Explanations and mitigations of weaknesses in schedule performance. The Government will assess the evidence that supports the Offeror’s risk mitigations.

a) The piers and dry-docks required to complete work the Offeror currently has under contract based on current contract schedules.

b) The piers and dry-docks required to complete all outstanding proposals, including this proposal, per proposed schedules.

c) The piers and dry-docks required to complete any other anticipated requirements, including but not limited to Non-Navy work, pier and dry-dock upgrades, maintenance or dredging. The Government will assess whether the proposal demonstrates the Offeror's capability to provide the required physical resources to complete the availability. An emphasis will be placed on how the Offeror plans to de-conflict anticipated physical resource conflicts.

a) The Government will assess whether the Attachment S-8

ii. Shows the piers and dry docks expected to be in working capacity by month from proposal submission through the Contract Completion Date in Attachment J-3

iii. Shows the awarded and outstanding projects and work using those resources by month. The Government will assess whether the Attachment S-8:

1) Identifies the piers and dry docks required to complete projects the Offeror currently has under contract based on current contract schedules.

2) Identifies the piers and dry docks required to complete all outstanding proposals including this proposal per proposed schedules.

3) Identifies the piers and dry docks required to complete any other anticipated requirements, including but not limited to non-Navy work, pier and dry dock upgrades, maintenance, and dredging.

(2) Provide a narrative not to exceed 10 pages to support the Attachment S-8 and address:

a) If the Offeror proposes a subcontracted pier or dry dock, explain the resource requirements that the prime contractor will provide and the pier and dry dock that the subcontractor will provide.

b) The Offeror's plan to resolve pier and dry dock resource conflicts as a result of proposed and awarded projects. Piers and dry docks must not be committed to multiple ships during the same time period without explanation.

c) If the Offeror proposes an interval of less than seven days between the unberthing or undocking date of another requirement and the proposed berthing or docking date of this availability or a proposed docking date within the first seven days of this availability, then detail the necessary steps to accomplish this effort. b) The Government will assess whether the narrative:

i. Explains the use of a subcontracted pier or dry dock, if proposed, and what resources the prime contractor will provide

ii. Explains how the Offeror will resolve pier and dry dock conflicts as a result of award of other outstanding proposals

iii. Explains, if necessary, the steps to berth or dock the ship within seven days of unberthing or undocking another ship or docking within seven days of the start of the availability.

c) The Government will review Attachment S-8 and Attachment S-4 to assess:

i. Schedule risks to projects that may impact the solicited availability’s docking resources.

a) Include Key Events, Milestones, tests

b) Schedule each Work Item to the Work Activity level, listing the planned start and planned completion dates, and durations for each Work Activity.

c) Assign each Work Activity with the appropriate predecessor and successor relationships within the contractor’s scheduling software that establish the logic relationship between schedule Work Activities. Each activity must have at least one predecessor and one successor, with the exception of the Key Event Start Availability (which may have no predecessors) and the Key Event Complete Availability (which may have no successors). Each Event and Activity may have more than one predecessor and more than one successor. The preferred relationships between linked predecessor and successor activities is Finish-to-Start. The use of scheduling Lags and Leads should be minimized.

d) Assign appropriate predecessor relationships to each Key Event and Milestone(s) to ensure there is an accurate logical progression through all work activities leading to their assigned Key Event and Milestone(s), ensure milestones are linked to the Key Events they support, and ensure the Production Schedule supports accurate prediction of Key Event and Milestone(s) attainment.

e) Assign appropriate predecessor and successor relationships between the Work Activities conducted on the same component, or in the same location but under differing Work Items, to ensure all related Work Activities across all Work Items are interdependently linked together.

f) Schedule production work and preliminary inspections generating reports required by Attachment J-10 that could result in a change in work to be accomplished or additional material to be procured to support reporting no later than the first 20 percent of the availability duration. The Government will assess the Offeror’s:

a) Understanding of scope and integration of the required work items in the Specification Package (Attachment J-1).

b) Identification of the critical path and logically sequencing work items.

c) Integration of the milestones and key events in the Execution Milestones & Key Events (Attachment J-3) reasonably.

d) Extent to which the narrative describes the critical float paths and the work items that the Offeror estimates as the most critical and pose the most risk.

e) Extent to which the narrative explains how the Offeror has scheduled the performance of all work items included in the Availability work package (including both Base and Option items) so as to permit the contract scope increases described in Note F without causing delay or disruption to the work required by the aforementioned work items, to any other Government contract, or to any other work in progress for the Government.

(2) Provide an export of the Production Schedule data elements in a sortable/filterable spreadsheet format compatible with Microsoft Excel. Include the following minimum data elements for each Work Activity in the schedule, as appropriate:

a) Work Item Number (as appropriate): 4-E specification Work Item number

b) Work Activity Identifier: Numerical designator identifying the Work Activity within the Work Breakdown Structure (WBS)

c) Title: Descriptive title of Work Item and Work Activity

d) Key Event: Key Event applicable to the Work Activity

e) Milestone (as appropriate): Milestone applicable to the Work Activity

f) System (as appropriate): System(s) affected

g) Component (as appropriate): Component Unit (For example: tank, valve, motor, pump)

h) Location: Work location/compartment number

i) Executing Activity: ID specific organization: Prime KTR, Sub-KTR

j) Baseline Start: The date identified in the Production Schedule when the contractor plans to start the Work Activity

k) Baseline Finish: The date identified in the Production Schedule when the contractor plans to finish the Work Activity

l) Early Start: Software determined date. The earliest point in time that a Work Activity may start based on the Production Schedule network logic and any other schedule constraints. Early start dates may change as the availability progresses.

m) Early Finish: Software determined date. The earliest point in time that a Work Activity may complete based on the Production Schedule network logic and any other schedule constraints. Early start dates may change as the availability progresses.

n) Late Start: Software determined date. The latest point in time that a Work Activity may begin without delaying the applicable Milestone or Key Event based on the Production Schedule network logic.

o) Late Finish: Software determined date. The latest point in time that a Work Activity may be completed without delaying the applicable Milestone or Key Event based on the Production Schedule network logic.

p) Duration: The total number of work periods required to complete a Work Activity.

q) Calendar Identification: Number of scheduled workdays per week

r) Total Float: The total number of workdays that the Contractor can delay a Work Activity without affecting the project finish date.

s) Predecessor: An Activity or Event that immediately precedes one or more Activities or Events with a direct tie in the Total Project Network.

t) Successor: An Activity or Event that immediately follows one or more Activities or Events with a direct tie in the Total Project Network.

u) Constraints: Constraints used as applicable to Work Item or Work Activity. This may be provided within the predecessor or successor field.

(3) Provide the Proposed Production Schedule in the Native Software file

(4) Provide the Proposed Production Schedule in a time-oriented Gantt chart format that shows all work item activities, milestones and key events within the Production Schedule.

(5) Provide the Proposed Production Schedule in a time-oriented Gantt chart format that shows only Critical Path and Controlling Work Items at the Work Activity level and assigned Key Events and/or Milestones.

a) Critical Path: That sequence of Work Activities which forms the work and test chain of the longest duration, and directly affects the completion of the availability. Factors that influence when a Work Activity is on the Critical Path include: time duration required for the Work Activity, space limitations, manpower available, and the predecessor/successor relationships between Work Activities. The Critical Path is determined by automated schedule analysis and will include any sequential set of Work Activities forming the longest chain of events extending throughout the schedule and which has the least Total Float.

b) Controlling Work Items: Those Work Items which include activities that are on the critical path of the Production Schedule, which, by virtue of scope, material requirements, complexity, or other considerations, have the significant potential for impact on the scheduled project Key Events or completion of the availability.

(6) The Offeror shall provide a narrative to explain their Production Schedule. The narrative shall address the following:

a) Describe critical float paths and mention the work items that the Offeror estimates as the most critical and pose the most risk.

b) Demonstrate how the Offeror has scheduled the performance of all work items included in the Availability work package (including both Base and Option items) so as to permit the contract scope increases described in Section B, Note F (all growth work identified in this solicitation) without causing delay or disruption to the work required by the aforementioned work items, to any other Government contract, or to any other work in progress for the Government.

Where the Offeror does not have recent and relevant past performance information, the Offeror shall affirmatively state that it does not have recent and relevant past performance information for the Government to consider. The Past Performance factor will be rated on an Acceptable/Unacceptable basis. The Government will use information provided by the Offeror, as well as any other information deemed necessary as noted in Section L, V, B, 2 to assess the Offeror’s ability to meet the solicitation requirements. This assessment will be based on a demonstrated record of past performance, taking into consideration the recency and relevancy of the past performance information. The Government may also evaluate the past performance of the Offeror’s proposed subcontractors. In evaluating an Offeror’s past performance, the Government reserves the right to contact former customers, Government agencies, and other private and public sources of information.

In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the Offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the Offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, unknown past performance shall be considered acceptable. The evaluation will include information provided by the Offeror demonstrating compliance with the requirements of FAR 52.219-8 and 52.219-9.