USAG ST BASOPS FY26 Annex G_PAVEMENT CLEARENCE SNOW AND ICE REMOVAL_10FEB2026_PWS.docx

Annex G

Performance Work Statement (PWS) Base Operations (BASOPS) Pavement Clearance and Snow And Ice Removal

10 February 2026

Contents

General Information.

Overview.

The Contractor shall provide Pavement Clearance services, to include street sweeping and snow and ice removal services, on paved driving/parking areas and side roads, and sidewalks as annotated within the Technical Exhibits (TE). Services shall commence when snow height exceeds five (5) cm, or when forecasted low ambient temperatures and moisture levels could cause ice accumulation or when ice begins to accumulate in accordance with (IAW) the installation’s Snow and Ice Removal Plan from the Contracting Officer’s Representative (COR) or Alternate Contracting Officer’s Representative (ACOR). Historically, there has been an average of three (3) storm events that required activation of the Snow and Ice Removal Plan per year. Follow-up service shall continue as weather conditions dictate. Storm classification will be determined by the COR/ACOR.

Snow and Ice Removal Plan.

The Contractor shall provide a Snow and Ice Removal Plan to the KO for approval within sixty (60) days of contract award. The Contractor shall update the Snow and Ice Removal Plan not later than (NLT) 30 September annually (Deliverable G-001). Revision shall include updates to Access Control Points closures or openings and re-prioritization of roads per input from DES or DPW. The Contractor's plan shall include the following: an inventory of materials for snow and ice removal; traffic and parking control procedures, communication channels, and priorities between road users, the snow control center, and equipment operating crews; designated areas from which snow and ice shall be hauled when accumulation reaches an established level; and procedures for adding additional crews and equipment in the event of a major incapacitating storm. The DPW, USAG Stuttgart (EOC) and Directorate of Emergency Services (DES) shall be notified when deicing and snow removal operations are started and shall be updated hourly for the duration of the operation. The Contractor shall respond to road snow and ice removal requests from the DES. The Contractor shall be required to provide snow and ice control to clear roads and sidewalks shown in TE-G-002.

Airfield Snow Removal.

The Contractor shall perform snow and ice removal IAW AR 420-1 (para 7-15), Flughafen Benutzungsordnung, and FAA requirements. The Snow and Ice Removal Plan shall include removal of snow and ice from the runway and the respective priority to keep the Airfield operational during severe winter weather. This service shall be completed as part of the plan established under this section. The Airfield Operations may supersede the priority plan in the event that the airfield is closed for other reasons. This will be communicated to the Contractor by the EOC or the COR during the events.

Description of Services.

Scope.

Pavement clearance includes, but is not limited to, the following: plowing and sweeping of snow from roads, access control points (ACP), railroads, airfield pavements, taxiways, aprons, driveways and parking areas by pushing and piling the snow into adjacent areas. Historical data on routine pavement clearing (street sweeping) and emergency snow and ice removal is provided by the Directorate of Public Works (DPW) in TE-G-001. The Contractor shall ensure that no snow accumulates on pavement. Ice control in traffic areas shall be maintained continuously.The Contractor shall begin clearing from areas identified in TE-G-002 by priority level when accumulations have reached five (5) cm or within two (2) hours of notification by the COR/ACOR. Snow and ice removal shall be cleared from walkways, doorways, and gates to provide full opening and safe access for personnel and equipment. Snow and ice piles shall not be left in the plowed or swept areas. Accumulated snow shall be removed and, if necessary, transported to and stockpiled in an area where normal traffic flow and parking will not be hindered. The Contractor shall perform deicing services to maintain free from hazard sidewalks, steps, handicapped ramps, fire hydrants and access to buildings and essential facilities specified in TE-G-002. At critical points (e.g. slopes, exterior steps, etc.), the Contractor shall apply traction control materials as necessary to maintain safe travel. Snow removal shall be performed according to the Contractor’s Snow and Ice Removal Plan accepted by the COR. The Contractor shall schedule and perform snow and ice control on all sidewalks within the designated areas. The Contractor shall remove ice built-up on sidewalks. Ice control methods used by the Contractor shall keep the surface area of all sidewalks clear. The Contractor shall clear sidewalks up to the building, including steps leading into the building. The Contractor shall maintain sidewalks along the installations outside perimeter fences IAW the respective city ordinance (Staedtische Verordnung). The Contractor shall be responsible for all liabilities resulting from violation of the ordinances and injuries resulting from non-performance of this Contract.

Specialized Locations.

Paved Roads and Access Control Points (ACP).

The Contractor shall clear roads and ACPs. The Contractor shall clear primary roads to support the safe movement of emergency vehicles. The Contractor shall ensure all ACPs are operational at all times, regardless of storm intensity. The Contractor shall deploy the assets necessary to ensure the road network is trafficable IAW the Snow and Ice Removal Plan. Once removal operations commence, the Contractor shall continue these operations until snow and ice is removed from the full width of streets, including intersections. The Contractor shall clear all primary roads, accesses to CYS facilities, and access to schools NLT 0600 hours. The COR/ACOR will inform the Contractor of the revised clearance times, should there be a delay in opening or closure.

Parking Areas.

The Contractor shall clear parking areas. Snow or ice shall be removed from the full width of the parking areas and pushed to designated locations. The Contractor shall clear parking areas of snow or ice including parking garages (Bldg. 2931 and any others added to the Garrison subsequently) and their entrances/exits/stairs and walking paths, of snow or ice. Parking garge near B2300 is not included in snow and ice removal services.

Sidewalks.

The Contractor shall clear sidewalks when accumulation reaches 2.5 cm or when forecasted low ambient temperatures and moisture levels could cause ice accumulation or when ice begins to accumulate. Sidewalks shall receive a complete clearing at the end of each snow or ice storm Snow Shoveling and Ice Removal.

The Contractor shall snow shovel stairs and sidewalks and apply ice melt as needed for each building. Contractor shall coordinate with KO/COR on the application of ice melt based on weather conditions to prevent ice development on surfaces. Ice melts (salt) shall be placed on stairs and sidewalks for each building.

Boeblingen BLSA Boeblingen Bunker Area.

The Contractor shall perform snow and ice control on all roads to and within the controlled access bunker area up to the entrance door of each bunker. The Contractor shall coordinate entry with the assigned Bunker Area security personnel.

Shooting Range.

The Contractor shall perform snow and ice control on all roads to and within the shooting range.

Dog Kennel The Contractor shall perform snow and ice control on all roads to and within the Dog Kennel.

Hydrants.

The Contractor shall remove snow from and around the hydrants to ensure access. The cleared area shall be, at a minimum, approximately one (1) meter in radius from the hydrant. The Contractor shall clear access to hydrants at the end of each snowstorm.

Recycling Islands.

The Contractor shall remove snow and ice from recycling islands to maintain safe walking within the recycling islands. Recycling islands typically house 4-6 dumpsters within a walled space approximately 5m x 6m. Snow clearing by hand is most appropriate within the recycling islands. There are 90 recycling islands. Recycling Islands are identified as priority 3 areas. Other priorities are indicated in TE-G-002.

HVAC Clearing.

The Contractor shall ensure HVAC units are kept clear of snow and ice and all control panels are accessible from all sides. This shall be accomplished by means other than plowing (e.g., snow blowing or hand shoveling).

NA.

Road and Grounds Damage.

The Contractor shall repair all damage to roads, sidewalks, parking areas, non-paved areas, grassed areas, and structures damaged as a result of the Contractor’s snow removal process. Repairs affecting traffic and safety of personnel shall be repaired within two (2) working days weather permitting. All damages shall be repaired to previous condition NLT 10 days after damages caused. Repairs resulting from Contractor damage shall be completed at no additional cost to the Government.

Removal Priorities.

The priority of pavement clearance shall be IAW TE-G-002.

Pre-Treatment and Clearing.

The Contractor shall ensure safe walking and driving conditions by immediately removing ice from accumulated areas. The Contractor shall coordinate with the COR/ACOR to pre-treat areas with de-icing material, salt and/or sand, prior to forecasted storms. The Contractor shall apply a salt-brine solution to roads, parking lots, and sidewalks as pre-treatment before a snow or ice event. The Contractor shall remove and dispose of excess accumulations of de-icing material, if applicable, off Government property.

De-icing Material/Sand/Salt.

The use of sand, salt, or a mixture thereof shall be used IAW local regulations and local policy. The Contractor shall ensure all materials used are in compliance with local procedures and is acceptable to the KO. The Contractor shall list materials to be used and limits within the Snow and Ice Removal Plan for approval. At the end of the Snow Removal Season, the Contractor shall remove excess sand from sidewalks and parking lots. No other materials shall be used without the COR/ACOR authorization.

The Contractor shall apply abrasives for ice control as directed by the KO. Abrasives shall consist of treated salt which shall be treated with an Environmentally Preferred Product (EPP).

De-icing Supplies.

The Contractor shall maintain salt silos listed in section 3.2. The Contractor shall notify the COR within one (1) business day of finding any deficiencies at a silo.

On-Call De-icing Materials.

Parking lots and sidewalks shall be de-iced as an on-call requirement. The application shall be complete coverage of the parking area. Historically, there has been an average of fifty (50) ice events that required on call de icing per year.

Snow Plowing and Ice Removal Standby.

The Contractor shall standby on-site, to snow plow/sweep and remove ice within two (2) hours of notification from the COR/ACOR. The Government will provide the Contractor a designated staging area to park and secure equipment and a secure area to stockpile supplies.

Pavement Sweeping.

No later than two (2) working days after completion of snow and ice removal operations, the Contractor shall begin the removal of excess ice control abrasive material previously applied on the pavement areas specified in TE-G-002 using vacuum sweeper. Areas to be swept include, but are not limited to: paved streets, parking areas, sidewalks, runways, taxiways, aprons, etc. Materials collected from pavement sweeping shall be tested and disposed of IAW local requirements.

Vehicle Obstructions.

The Contractor shall notify the COR of any parked vehicles that impede snow removal operations. The Contractor shall assume liability for damages to vehicles caused by Contractor employee negligence.

Safety.

The Contractor shall ensure snow, ice, or sand removal equipment that is slow moving or otherwise creates an unsafe condition are clearly visible to oncoming traffic and bystanders (e.g., equipped with rotating or flashing amber lights).

Environmental Protection.

The Contractor shall apply material in a conservative matter to minimize damage to the environment while providing for the safety and prevention of accidents of all personnel traveling or walking on the designated areas. Surplus material resulting from snow and ice control activities on pavements shall be removed and hauled away by the Contractor at the end of the winter season. The Contractor shall obtain sufficient materials prior to the start of the season and store for immediate use. Storage methods and facilities shall be IAW Army and German regulations whichever is stricter. Storage of materials as salt or other environmentally sensitive materials shall be covered and additional pollution prevention measures taken to preclude discharges to the environment.

Government Furnished Property, Equipment, and Services:

N/A.

Facilities.

The Government will provide storage space and salt silos as indicated below:

N/A

Contractor Furnished Items and Responsibilities.

General.

The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract.

Materials.

The Contractor shall furnish all materials required to perform work under this contract.

Equipment.

The Contractor shall furnish all equipment required to perform work under this contract.

Performance Requirements Summary (PRS) Matrix.

Required Services/ Performance Object

Degree of Deviation from Requirement (AQL Level)

Deduct Schedule

TBD

TBD

TBD

Deliverables.

Annex G (408) – Pavement Clearence and Snow and Ice Removal, USAG Stuttgart

Technical Exhibit (TE).

TE-G-001 – Historical Snow and Ice Removal Data.

1.0 Purpose

This Technical Exhibit provides historical data related to snow and ice control operations from previous winter seasons at USAG Stuttgart.

2.0 Use for Bidding and Planning

This data is provided for informational purposes only to assist Offerors in developing a realistic Firm-Fixed-Price proposal for the services described in this Annex. The data represents past weather events and operational responses and is not a guarantee of future conditions or workload. The Contractor's FFP shall be based on their own analysis of this historical data, the requirements of the PWS, and their assessment of potential weather-related risk.

3.0 Historical Data Content

The associated data file(s) or table(s) provided with this exhibit detail information from previous seasons, which may include, but is not limited to: the number of distinct snow or ice events per season, total seasonal snowfall, and historical quantities of de-icing materials (salt, sand, etc.) used.

Non-Housing Area (annually in square meters)

Sidewalks outside perimeter fence (Kelley and Panzer)

Housing Area (annually in square meters)

TE-G-002 Snow and Ice Removal Priority Areas (Roads and Parking Lots).

1.0 Purpose

This Technical Exhibit provides the official list and maps delineating the service priorities for all roads, parking lots, and walkways requiring snow and ice removal under this contract.

2.0 Priority Definitions

The Contractor's response times and service standards are dictated by the priority level of the area. The priorities are generally defined as:

· Priority 1: Mission-critical access routes, emergency services routes, main arterial roads, and hospital/clinic access. These require the highest and most immediate level of service.

· Priority 2: Secondary roads, primary parking lots, and major pedestrian walkways.

· Priority 3: Tertiary roads, residential streets, and general parking areas.

3.0 List and Maps of Priority Areas

The Contractor shall perform all snow and ice control operations in accordance with the priorities designated in the lists and maps provided within this exhibit.

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