USAG ST BASOPS FY26 Annex J_HORIZONTAL_10FEB2026_PWS.docx

Annex J

Performance Work Statement (PWS) Base Operations (BASOPS) Facility Maintenance – Horizontal Surfaced and Unsurfaced Areas

10 February 2026

Table of Contents

General Information.

Overview.

The Contractor shall perform maintenance and repair of surfaced areas, including asphalt, cobble stone, paver, interlocking block, turf block, and cement concrete pavements, roadways, parking lots, trails, shoulders culverts, gravel and earth surfaced areas, bridges, and associated structures and appurtenances, range camps, and outlying areas, and associated structures at USAG Stuttgart. Work shall be performed by qualified personnel in accordance with (IAW) applicable laws and regulations.

This work shall be performed as an PMO where functional location is available or OWO where functional location is not available, unless otherwise specified by DPW GFEBS Subject Matter Expert (SME).

Components.

Scope of Surfaces.

The Contractor shall perform maintenance and repair on all surfaced areas, including but not limited to paved and unpaved roads, trails, shoulders, and parking areas; sidewalks; curbs; tank trails; vehicle storage yards; bridges; and fire breaks.

All work shall be performed by personnel who meet the mandatory certification standards defined in the Personnel Qualification Plan (TE-A-06). All work must comply with all applicable U.S. and Host Nation regulations. Any required Root Cause Analysis shall be documented on the Report of Findings (ROF) (Deliverable A-057) as directed by the COR.

Work Management and Control.

Reporting Requirements.

The Contractor shall prepare, submit, and maintain all maintenance records, files, and reports on the Government’s shared drive.

All work performed under this Annex shall be managed, executed, and documented in strict accordance with the procedures established in the Overarching PWS and its associated Technical Exhibits. This includes, but is not limited to:

· GFEBS Procedures: All work orders shall be processed in GFEBS according to the workflows defined in TE-A-09.

· Documentation Protocol: All supporting documentation shall be compiled and uploaded to the Government SharePoint (GSP) according to the mandatory "Two-File System" and metadata requirements defined in TE-A-11.

· Preventive Maintenance Program: All recurring PM tasks shall be managed as part of the comprehensive PM Program defined in the Overarching PWS, paragraph 2.2.4.1.

Description of Services.

Surfaced Areas.

The Contractor shall perform corrective paving actions as needed to surfaced areas, including but not limited to adding dirt and gravel to roadways and parking areas, repairing asphalt, regrading, repainting, repairing potholes, clearing drainage areas, and repairing guardrails.

The Contractor shall maintain and repair all paved surfaces, including flexible and rigid pavements, paved roads, paved parking areas, sidewalks, recreational areas, road shoulders, drainage systems, ramps, bridge surfaces, curbs, gutters, and erosion control areas, to include but not limited to all airfield paved surfaces.

General Work Management and Control.

a. Preventive Maintenance Program:

All recurring maintenance for surfaced areas, including condition surveys, sweeping, and cleaning, shall be managed as part of the contractor's single, comprehensive PM Program. The requirements for the development and submission of this program are detailed in the Overarching PWS, paragraph 2.2.4.1 (Deliverable A-015).

b. Environmental Compliance:

The Contractor shall comply with all environmental requirements for performing repairs and maintenance, as detailed in the Overarching PWS, Section 2.5.5.

c. Safety and Personal Protective Equipment (PPE):

All contractor personnel performing services on or adjacent to roadways shall be equipped with high-visibility reflective vests, hard hats, and any other PPE required to conform to current German safety regulations. Slow-moving equipment shall be equipped with rotating or flashing amber lights.

d. Traffic Control and Disruption Notification:

1. Traffic Flow: The Contractor shall maintain the free flow of traffic during all work by using approved traffic control methods, including flagmen (Road Guides), traffic cones, and detour signs. All Road Guides shall be trained and equipped in accordance with German standards.

2. Disruption Notification: The Contractor must provide written notification to the KO/COR, Fire Department, and Directorate of Emergency Services (DES) a minimum of seven (7) calendar days in advance of any planned work that will disrupt traffic flow or close a street.

3. Traffic Disruption Log (Deliverable J-001): The Contractor shall maintain a log of all such traffic disruptions and provide a copy to the COR monthly.

Paved Surface Sweeping The Contractor shall perform recurring Preventive Maintenance (PM) for the sweeping of all paved surfaces, including roads, shoulders, and parking lots, as detailed in TE-J-01.

a. Method and Disposal: The Contractor shall utilize a broom-type mechanical sweeper. All collected debris and litter must be disposed of at an approved off-post landfill on the same day as the day of collection, in accordance with the Waste Management Compliance Guide (TE-H-47).

b. PM Program: The complete schedule and frequency for all sweeping tasks shall be detailed in the Contractor's single, comprehensive PM Program Proposal (Deliverable A-015). All work shall be executed as a formal PMO.

c. Monthly Reporting: In addition to documenting work on the PMO, the Contractor shall submit the following monthly summary reports:

1. Water/Capacity Report (Deliverable J-002): A monthly report detailing the amount of water used for sweeping operations or the number of times sweepers were refilled, along with the sweeper’s capacity. This report is due with the main monthly status report.

2. Debris Disposal Report (Deliverable J-003): A monthly summary report detailing the total amount of soil, debris, or waste disposed of off-post from sweeping operations. This report is due to COR NLT the 10th of the following month.

Paved Surface Area Manual Cleaning and Vegetation Control The Contractor shall perform recurring Preventive Maintenance (PM) for the manual cleaning of areas inaccessible to mechanical sweepers and for vegetation control, as detailed in TE-J-01.

a. Scope of Work:

1. Manual Cleaning: The Contractor shall manually clean sidewalks, gutters, and other associated areas monthly to remove rock, sand, dirt, and debris.

2. Vegetation Control: From April 1st to October 31st, the Contractor shall remove all vegetation growth from cracks and joints in all pavement and medians on a monthly basis.

b. Debris Disposal: All collected debris and vegetation must be disposed of at an approved off-post landfill on the same day of collection, in accordance with the Waste Management Compliance Guide (TE-H-47).

c. PM Program and Reporting:

The complete schedule for these tasks shall be detailed in the Contractor's PM Program Proposal (Deliverable A-015). All work shall be executed as a formal PMO. In addition to documenting work on the PMO, the Contractor shall submit a Monthly Debris Disposal Report (Deliverable J-004) detailing the total amount of debris disposed of from these manual operations. This report is due to the COR NLT the 10th of the following month.

Parking Lot Painting and Maintenance.

The Contractor shall perform all required maintenance and repainting of parking lots to ensure clear markings and safety.

a. Scope of Work:

· Markings: Repaint parking space lines, directional arrows, and other markings as needed to maintain clear visibility.

· Stop Blocks: Install and maintain concrete or plastic stop blocks.

· Safety: Manage all necessary safety barriers and traffic control during painting operations.

b. Standards: All painting and markings must adhere to current German standards (Straßenverkehrs-Ordnung - StVO).

c. PM Program and Documentation:

The requirement to fully repaint all paved parking lots on a recurring cycle (e.g., every four years) is a Preventive Maintenance (PM) task. The complete schedule for this repainting cycle shall be detailed in the Contractor's single, comprehensive PM Program Proposal (Deliverable A-015). All work shall be executed as a formal PMO, and all results shall be documented on the corresponding PMO work order (Deliverable A-014).

d. Unscheduled Repainting: Requests for additional, unscheduled repainting shall be addressed through a standard Demand Maintenance Order (DMO).

Pothole, Surface, and Shoulder Repair

a. General: The Contractor shall perform all required maintenance and repair of paved and unpaved surfaces to keep them in a safe and functional condition. This includes repairing potholes, cracks, and other surface damage on roads, parking lots, and sidewalks, as well as maintaining road shoulders.

b. Paved Surface Repair (Bituminous and Concrete):

· The Contractor shall permanently repair potholes using hot or cold mix asphalt.

· Temporary patches may be used when weather prevents permanent repair but must be followed up with a permanent patch as soon as conditions allow.

· Repairs shall address all forms of pavement distress, including depressions, upheavals, raveling, and rutting.

c. Unpaved Surfaces (Gravel and Earth):

· The Contractor shall maintain gravel and earth roads, access roads, and parking lots by blading or dragging to fill ruts and washboards.

· The surface shall be shaped to maintain a uniform crown for proper drainage, and new base course material shall be added as needed.

d. Road Shoulders:

· The Contractor shall maintain road shoulders to be level with, or no more than 5cm below, the surfaced road to protect the pavement edge and eliminate hazards.

· Vegetation within 4 meters of the pavement edge shall be controlled.

e. Cobblestone, Covers, and Curbs:

· The Contractor shall repair cobblestone and interlocking stone areas, filling spaces with sand and replacing damaged stones.

· Shaft covers, slide covers, and curbstones shall be repaired or leveled to ensure traffic and pedestrian safety.

f. PM Program and Documentation:

All recurring inspection and repair planning for potholes and surface degradation shall be detailed within the Contractor's single, comprehensive PM Program Proposal (Deliverable A-015). All repair work performed, whether as a PMO or a DMO, shall be documented on the corresponding work order and submitted via the standard documentation process (Deliverable A-014/A-028).

Road Pavement Marking.

The Contractor is responsible for the maintenance and re-painting of all road and pavement markings, including traffic lines, crosswalks, parking space lines, and curb markings.

All procedures, materials, and safety requirements for this work shall be performed in accordance with detailed standards outlined in TE-H-18, "Traffic Sign and Pavement Marking Compliance Guide."

All recurring pavement marking tasks, such as the 3-year crosswalk repainting cycle, shall be included in the main PM Program Proposal (Deliverable A-015).

Tank Trails and Range Roads The Contractor shall perform annual maintenance, grading, and graveling of all designated range roads and tank trails. The Contractor shall adjust maintenance frequency as needed based on tactical vehicle traffic to ensure all trails are safely drivable at posted speed limits.

a. Work Procedures:

1. Grading: The Contractor shall grade the full width and length of all designated roads and trails, including shoulders. Soils may be taken from parallel ditches to fill holes and restore a uniform crown of approximately four percent (4%). Replacement gravel shall match the existing surface.

2. Coordination and Safety: The Contractor shall not enter any downrange impact area or small arms range without prior approval from Range Control. All work in these areas must be coordinated with the responsible Government Representative a minimum of ten (10) calendar days in advance, and clearance must be re-confirmed on the day of performance.

b. Maintenance Plan:

The list of Main Supply Routes (MSRs) and other critical gravel roads to be maintained shall be established in coordination with Range Command. This list and the associated maintenance schedule shall be formally included as a dedicated section within the Contractor's main PM Program Proposal (Deliverable A-015).

Sign Inspection and Maintenance.

The Contractor shall perform recurring Preventive Maintenance (PM) for the inspection and minor maintenance of all traffic, street, directional, and community signs.

This work shall be performed in accordance with the annual sign survey requirement established in Overarching, paragraph 5 "Sign Shop Operations." All inspection findings, conditions, and actions taken shall be documented on the corresponding PMO work order as part of Deliverable A-014.

Maintenance and Repair of Barriers The Contractor shall perform all required maintenance, repair, and installation of force protection and traffic control barriers to ensure the safety of personnel and property.

a. Guardrails: The Contractor shall repair and replace damaged guardrails and guardrail posts with new materials that match existing materials. New guardrails installed along roads shall meet all applicable German safety standards.

b. Barricades and Traffic Control Devices: The Contractor shall install, replace, remove, and inspect all permanent and mobile barricades, traffic cones, drums, and vertical panels used to warn drivers of hazards and guide traffic. The Contractor shall also provide temporary barriers as directed by the Directorate of Emergency Services (DES) through the COR.

c. Bumper Blocks: The Contractor shall install, replace, remove, and inspect all concrete, plastic, wood, and metal bumper blocks used in parking areas and roadways to prevent vehicles from protruding past designated boundaries.

Bridge Maintenance.

The Contractor shall perform all required Preventive Maintenance (PM) and minor repairs for the Panzer pedestrian bridge and the Panzer school tunnel bridge. This requirement does not include major structural repairs, which would be executed as a separate PWO.

a. Scope of Work:

The annual PM shall include, at a minimum:

· Detailed visual inspection of the entire structure.

· Tightening of all accessible bolts, nuts, and other hardware.

· Minor repairs to or replacement of damaged wood/metal components, guardrails, and walking surfaces.

· Ensuring transitions to and from the bridge are smooth and free of trip hazards.

b. PM Program and Governing Standards:

This annual maintenance shall be managed as a formal Preventive Maintenance task. The complete schedule and detailed checklist for this work shall be included in the Contractor's main PM Program Proposal (Deliverable A-015). All work shall be performed in accordance with the applicable Host Nation regulations for bridge inspection and safety, as detailed in TE-H-03, "Bridge Maintenance and Compliance Standards."

Storm Water Discharge System Maintenance.

The Contractor shall perform inspection and cleaning of the two primary storm water discharge systems located outside of Kelley Barracks.

All work on these and all other storm water collection systems, including the specific procedures for inspection, cleaning, and documentation, shall be governed by the comprehensive requirements detailed in PWS Annex 411, Section 2.11.3, "Storm Drainage Systems," and its associated Technical Exhibit, TE-H-61.

Army Airfield Pavement Maintenance.

The Contractor is responsible for performing specialized maintenance and repair services for the Stuttgart Army Airfield (SAAF) to ensure its safety and operational readiness. All personnel working on the airfield must be trained in airfield driving rules and maintain radio contact with the control tower at all times.

a. Airfield Pavement Maintenance:

The Contractor shall perform annual maintenance and minor repairs for all airfield pavements. The detailed requirements for this work, including specific tasks and governing standards, are detailed in TE-J-04, "Airfield Maintenance Procedures."

b. Foreign Object Debris (FOD) Management:

The Contractor shall perform scheduled and on-demand FOD removal from all airfield pavements, including taxi lanes, ramps, and parking lots. The specific procedures, schedules, and response times for this critical safety task are detailed in TE-J-04, "Airfield Maintenance Procedures."

c. Associated Systems Maintenance:

Maintenance and repair for systems located on the airfield shall be performed in accordance with their respective sections in the PWS:

· Vegetation Control: Shall be performed IAW PWS Annex 404, Grounds Maintenance.

· Grounding Points and LPS: Shall be performed IAW PWS Annex 411, Section 2.20.

· Airfield Fencing and Signs: Shall be performed IAW PWS Annex 411, Section 5 (Signage) and Annex J, Section 2.3 (Barriers).

· Helipads: Maintenance of helipad lighting, markings, and equipment shall be performed in accordance with all other relevant sections of this PWS.

Wash Racks.

The Contractor shall perform all required inspection, maintenance, and repair of all installation wash racks.

The complete scope of work and all procedural requirements for this task are detailed in PWS Annex 411, paragraph 2.10.8, "Wash Facilities and Racks." All recurring inspections shall be managed as part of the main PM Program, and all documentation shall be submitted via the standard PMO closeout process.

Annex J ( Service 420 Facilities Maintenance Horizontal) to OPORD24-XXX: IMCOM Enterprise Base Operations (BASOPS) Performance Work Statement (PWS) Templates (U)

Annex J (420) - Surfaced and Unsurfaced Areas Services PWS, USAG Stuttgart

Deliverables

for Horizontal Maintenance

Technical Exhibits (TE) TE-J-01 – Historical Sweeping Workload

1.0 Purpose

This Technical Exhibit provides historical workload data for mechanical sweeping, manual cleaning, and vegetation control for paved and unpaved surfaces.

2.0 Use for Bidding

This data is provided for informational purposes to assist Offerors in developing a realistic Firm-Fixed-Price proposal. The data represents past requirements and quantities and is not a guarantee of future workload. The Contractor's FFP for this recurring PM task shall be based on their analysis of this historical data and the full scope of the requirements in the PWS.

3.0 Historical Data

The table below lists the approximate quantities of surfaces historically requiring service in square meters (m2).

(Kelley and Panzer)

TE-J-02 – SAAF FOD Removal Areas

1.0 Purpose

This Technical Exhibit provides the official map delineating the specific areas on the Stuttgart Army Airfield (SAAF) that require scheduled Foreign Object Debris (FOD) removal services, as required by the PWS.

2.0 Scope of Areas

The Contractor is responsible for performing scheduled (twice monthly) and on-demand FOD removal from all paved areas highlighted on the map below. This includes, but is not limited to, taxi lanes, airfield ramps, access roads, and adjacent parking lots.

3.0 Map of Designated FOD Removal Areas

TE-J-03 – Bridge Maintenance and Compliance Standards.

1.0 Purpose: This exhibit provides the key governing standards for the inspection and maintenance of pedestrian bridges.

2.0 Governing Regulations:

All work must be performed by qualified personnel in accordance with all applicable German regulations and DIN standards, including but not limited to:

· DIN 1076: Engineering structures in connection with roads - Surveying and testing

· DIN EN 1991 (Eurocode 1): Actions on structures (for load considerations)

· DIN EN 1993 (Eurocode 3): Design of steel structures (for any steel component repairs)

· DIN EN 1999 (Eurocode 9): Design of aluminium structures (if applicable)

· All relevant BetrSichV and DGUV safety regulations.

TE-J-04 – Airfield Maintenance Procedures

1.0 Purpose: This exhibit provides the detailed procedures for airfield pavement maintenance and Foreign Object Debris (FOD) management.

2.0 Airfield Pavement Maintenance

· Requirement: The Contractor shall perform annual maintenance and repairs to all airfield pavements as a recurring PM task, scheduled in the approved PM Program.

· Scope: This includes minor crack sealing and pothole repair. Major structural repairs will be executed as a PWO.

· Standards: All work must comply with all applicable FAA and UFC standards for airfield pavement.

3.0 Foreign Object Debris (FOD) Management

a. Definition: FOD is any object on an airfield that could injure personnel or damage aircraft. The Contractor shall not create FOD and must remove any FOD generated by their operations immediately.

b. Scheduled FOD Removal:

· Frequency: The Contractor shall perform FOD removal sweeps twice per month from all designated areas listed in TE-J-03.

· Scheduling: Sweeps shall be coordinated with Base Operations to occur during low-traffic periods (e.g., weekends, training holidays).

c. On-Demand FOD Removal:

· Response Time: The Contractor must respond to on-demand FOD removal requests from Base Operations within three (3) hours of receipt.

· Scope: On-demand work shall consist of the minimum clearing required to facilitate immediate aircraft movements.

d. Debris Disposal: All removed FOD shall be transported to a designated on-post location or disposed of off-post in accordance with TE-H-47.

TE-J-05 – Annex J Functional Location Reference List

1.0 Purpose

This Technical Exhibit is provided as a separate Microsoft Excel file. It contains a list of GFEBS Functional Locations (FLs) specifically relevant to the Horizontal Maintenance tasks described in this Annex (Annex J). For the complete Master Functional Location List, the Contractor shall refer to TE-A-02 in the Overarching PWS.

2.0 Use and Contractor Responsibility

The Contractor is responsible for using the correct Functional Location when creating and processing all work orders.

· DMOs and PMOs: The use of a specific Functional Location is mandatory for all Demand Maintenance Orders (DMOs) and Preventive Maintenance Orders (PMOs).

· OWOs: For certain recurring services managed via an Operations Work Order (OWO), such as grounds maintenance or sweeping, a single OWO may be created at an installation level (e.g., "Kelley Barracks Sweeping") without a specific building Functional Location, as directed by the DPW GFEBS SME.

· Discrepancies: The Contractor is responsible for reporting any discrepancies between this list and field conditions to the DPW GFEBS SME.

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