Section J - Section F Attachments F.1 F.2 F.3 F.3.1.rtf
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- Solicitation number
- TIRNO-09-R-00051
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Attachments F.1 F.2 F.3 F.3.1
Text of this file
ATTACHMENT F.1
DELIVERABLES COVER LETTER
Company Letterhead
MM/DD/YYYY
Department of the Treasury Internal Revenue Service (or Bureau Name) Name & Address of Recipient
ATTENTION: (Contracting Officer’s Name, Contracting Officer Technical Representative’s Name
(COTR)
REFERENCE: (Contract Number and Task Order Number, if applicable)
SUBJECT: (Deliverable Description)
Dear Mr. or Ms. XXXXX:
In accordance with the above referenced contract (and Task Order, if applicable), (Contractor Name) submits the enclosed (reports or deliverables).
Copies of the attached are also being provided to (Contracting Officer, and COTR or other appropriate POC).
Should you have any questions, please contact the undersigned at (xxx) xxx-xxxx.
Sincerely, Name Title
Enclosure(s):
cc:
ATTACHMENT F.2
deliverables acceptance form inspection, acceptance & receiving report Contractor Name Contract Number Task Order Number
Department of the Treasury Internal Revenue Service (or Bureau Name) Name & Address of Recipient (COTR)
Date Delivered: MM/DD/YYYY
Task Order Deliverable No.
Description
Quantity Location Delivered (if different from above) Date Accepted
All the requirements have been received, inspected and accepted by me, the COTR, and meet the terms of the contract except as noted below: (List the requirements that were not accepted and/or not delivered and state the reason why)
ATTACHMENT F.3
T&m t.O. Status Report for the Period MM/DD/YYYY to MM/DD/YYYY Contractor Name Contract Number T.O. # Report Date: MM/DD/YYYY
| Task Title: | Task Title | |||
| COTR: | COTR Name | Phone: (###) ###-#### | ||
| Contractor Project Manager: | Project Manager Name | Phone: (###) ###-#### |
| Period of Performance: | MM/DD/YYYY to MM/DD/YYYY (Original) | |
| MM/DD/YYYY to MM/DD/YYYY (Latest Modification #) |
EARNED VALUE INFORMATION
| Planned Value to Date (Budgeted Cost of Work Scheduled) | $ ###,### | |
| Earned Value to Date (Budgeted Cost of Work Performed) | $ ###,### | |
| Actual Costs to Date (Actual Costs of Work Performed) | $ ###,### |
| Schedule Variance (BCWP - BCWS) | $ ###,### - if negative, use “( )” | |
| Cost Variance (BCWP - ACWP) | $ ###,### - if negative, use “( )” |
II. SCHEDULE INFORMATION
| Actual Start Date | MM/DD/YYYY | |
| Estimated Completion Date | MM/DD/YYYY (based on available funds) |
III. TO COST SUMMARY
| Current Task Value (Negotiated Amount) | $ ###,### | |
| Total Obligation Amount to Date | $ ###,### |
| Labor Costs to Date | $ ###,### | (includes Subcontractor costs) | ||
| Travel Costs to Date | $ ###,### | |||
| Other ODC Costs to Date | $ ###,### | |||
| Total Actual Costs to Date | $ ###,### | |||
| Amount Invoiced to Date | $ ###,### | |||
| Amount Paid to Date | $ ###,### | |||
| Estimate to Complete | $ ###,### | #### Hours | ||
| Estimate at Completion | $ ###,### | #### Hours |
ATTACHMENT F.3
T&M T.O. Status Report (CONTINUED) for the Period MM/DD/YYYY to MM/DD/YYYY Contractor Name Contract Number T.O. # Report Date: MM/DD/YYYY
IV. TO HOURS DETAIL
Labor Category
Current Period Planned Hours
Current Period Actual Hours
Cumulative Planned Hours To Date
Cumulative Actual Hours To Date
Total Planned Hours
Total Negotiated Hours (List each labor category separately and include Subcontractor hours)
TOTALS
V. TO COST DETAIL
Current Period Planned Cost
Current Period Actual Cost
Cumulative Planned Cost To Date
Cumulative Actual Cost To Date
Total Planned Cost
Total Negotiated Cost (List each labor category separately and include Subcontractor cost)
Total Travel
Total Other Costs
TOTAL, LABOR, TRAVEL, ODCs
VI. TO STATUS SUMMARY
(Provide a brief overview of the work to be accomplished for the overall task and the status of the Task Order.)
aTTACHMENT F.3
T&M T.O. Status Report (CONTINUED) for the Period MM/DD/YYYY to MM/DD/YYYY Contractor Name Contract Number T.O. # Report Date: MM/DD/YYYY
A. WORK ACCOMPLISHED DURING THIS PERIOD
(Provide a brief description of the work accomplished, emphasizing the progress made since the last reporting period. Work should be reported against a software development plan, if applicable.)
B. ISSUES OR ANTICIPATED/CURRENT PROBLEMS
(Provide a description of any unresolved and/or anticipated problems, as they relate to the cost or schedule variance, deliverable dates, the Estimated Completion Date, the software development plan schedule, or costs.
Explain variances in schedule and/or cost that exceed plus or minus 10%.
Confirm whether the project is on schedule and within proposed costs or explain the nature and extent of the delay whenever:
| 1) | the Estimated Completion date exceeds the scheduled completion date |
| 2) | an actual delivery date is different from the deliverable due date, and/or |
| 3) | the Estimate at Completion exceeds the current task value.) |
C. PLANNED WORK FOR NEXT PERIOD
(Provide a description of the work planned for the next reporting period, referencing the software development plan (if applicable). Any re-planning of the Task Order would be proposed in this section.)
VI. DELIVERABLES STATUS (Use when applicable)
Deliverable Name
Deliverable Number
Status (In Progress, On Hold, Completed, Canceled)
Due Date
Expected Delivery Date
Actual Delivered Date
Customer Acceptance Date
(List each individual deliverable identified in the Task Order. )
TO LABOR HOURS SUMMARY (Use when applicable)
Total Hours Negotiated for Task Order
Hours Expended to Date (include Subcontractor)
% Expended to Date (based on Total Available Hours)
Hours Authorized in Work Requests (List each labor category in the TO)
TOTAL
ATTACHMENT F.3.1
FIXED-PRICE T.O. Status Report for the Period MM/DD/YYYY to MM/DD/YYYY Contractor Name Contract Number T.O. # Report Date: MM/DD/YYYY
Task Title: Task Title
| COTR: | COTR Name | Phone: (###) ###-#### | |
| Contractor Project Manager: Project Manager Name | Phone: (###) ###-#### |
| Period of Performance: | MM/DD/YYYY to MM/DD/YYYY (Original) | |
| MM/DD/YYYY to MM/DD/YYYY (Latest Modification #) |
I. SCHEDULE INFORMATION
| Actual Start Date | MM/DD/YYYY | |
| Planned Completion Date | MM/DD/YYYY |
II. TO COST SUMMARY
| Current Task Value (Negotiated Amount) | $ ###,### | |
| Total Obligation Amount to Date | $ ###,### |
| Amount Invoiced to Date | $ ###,### | |
| Amount Paid to Date | $ ###,### |
III. DELIVERABLE STATUS
Deliverable Name
Deliverable Number
Due Date
Expected Date
Actual Delivered Date
Customer Acceptance Date (List each individual deliverable, milestone or interim progress item identified in the Task Order. )
ATTACHMENT F.3.1
FIXED-PRICE T.O. Status Report for the Period MM/DD/YYYY to MM/DD/YYYY Contractor Name Contract Number T.O. # Report Date: MM/DD/YYYY
IV. TO STATUS SUMMARY
(Provide a brief overview of the work to be accomplished for the overall task and the status of the Task Order.)
A. WORK ACCOMPLISHED DURING THIS PERIOD
(Provide a brief description of the work accomplished, emphasizing the progress made since the last reporting period. Work should be reported against a software development plan, if applicable.)
B. ISSUES OR ANTICIPATED/CURRENT PROBLEMS
(Provide a description of any unresolved and/or anticipated problems, as they relate to the cost, deliverable dates, the Planned Completion Date, or the software development plan schedule.
Explain variances in schedule and/or cost that exceed plus or minus 10%.
Confirm whether the project is on schedule and within proposed costs or explain the nature and extent of the delay whenever:
| 1) | the Planned Completion date exceeds the scheduled completion date |
| 2) | an actual delivery date is different from the deliverable due date, and/or |
| 3) | the Estimate at Completion exceeds the current task value.) |
C. PLANNED WORK FOR NEXT PERIOD
(Provide a description of the work planned for the next reporting period, referencing the software development plan (if applicable). Any re-planning of the Task Order would be proposed in this section.)
ATTACHMENT F.4
QUARTERLY Government-Owned/Contractor-Held Property Report
Government-Owned / Contractor-Held Property Report for the Period MM/DD/YYYY to MM/DD/YYYY Contractor Name Contract Number (Contract Number) - Task Order (Task Order Number) Report Date: MM/DD/YYYY Software and Documentation
Category
Make/Brand
Package & # of Licenses
Serial #
Acquisition Order Amt
Warranty Period
Date Provided
Date Returned
Installed Site
GFP
Lotus
123 v.4.0, 1 lic
123456
$495
90 days
3/4/97
N/A
Vendor Site 1
CAP
Scitcor
P/S 6, 1 lic
123456
$225
90 days
2/15/97
N/A
Vendor Site 2
GFP
Gov't Document
5 copies
FSP 3.1.2.6
N/A
N/A
2/15/97
N/A
Vendor Site 2
Disposed
Microsoft
MS Office, network for 15 licenses
12abcd56
$495
90 days
2/15/97
3/1/96
Vendor Site 2 returned to NCFB
GFP (Government Furnished Property) = GFE (Government Furnished Equipment) and GFI (Government Furnished Information) CAP (Contractor Acquired Property) = Government Owned, Contractor Provided Disposed = GFP which has been returned to the Government
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