Tabb Textiles_120862 OR_File 1 of 2.pdf

120862 OR

SOLICITATION ADDENDUM ONE

QUESTIONS AND ANSWERS

Date: March 13, 2025

To: All Bidders

From: Vicki Collins, Procurement Contracts Officer State Purchasing Bureau

Tabb Textiles C, P.O. Box 2'/u, Opelika, AL 36803

RE: Addendum for 1TB 120862 OR - T130 and T180 Sheeting, Shirt and Pant Material to be opened March 31, 2025 at 2:00 p.m. CST

Questions and Answers

No questions were received for this solicitation.

This addendum will be incorporated into the solicitation.

SPB Form 26 Effective 7-19-2024

Good Life. Great Service.

DEPT. OF ADMINISTRATIVE SERVICES

March 3, 2025

Dear Prospective Bidder:

Tabb Textllcs Co,, Inc, P.O. Box 2707

Opelffca, AL 36803

The State of Nebraska, State Purchasing Bureau, is issuing the following solicitation:

Solicitation Number:

Description:

Opening Date:

Procurement Contracts Officer:

120862 OR

T130 and T180 Sheeting, Shirt and Pant Material March 31, 2025, 2:00 p.m. Central Time Vicki Collins

The solicitation and all relevant information, to include addenda and/or amendments, may be obtained from the following website:

https://das.nebraska.gov/materiel/bid-opportunities.html

It is the responsibility of the bidder to check this site for all pertinent information and any mandatory requirements. All information relevant to this solicitation, to include addenda and/or amendments that may be issued prior to the opening date, will be posted to the website.

Solicitation responses must be submitted and/or received at the location identified in the solicitation on or before the date and time indicated in the Schedule of Events, at which time responses will be publicly opened.

If there are any problems accessing the website regarding the above solicitation, please contact State Purchasing Bureau at as.materielpurchasing@nebraska.gov or 402-471-6500.

Sincerely, Vicki Collins, Procurement Contracts Officer

State Purchasing Bureau

Michelle Potts, Materiel Administrator

Department of Administrative Services I MATERIEL 01v1s10N

1526 K Street, Ste. 130

Lincoln, Nebraska 68508 das.nebraska.gov

OFFICE 402-471-6500

FAX 402-471-2089

Tabb Textiles Co., Inc.

State of Nebraska (State Purchasing Bureau)

INVITATION TO BID FOR COMMODITIES CONTRACT

SOLICITATION NUMBER RELEASE DA TE

120862 OR March 03, 2025

OPENING DATE AND TIME PROCUREMENT CONTACT

March 31, 2025 2:00 p.m. Central Time Vicki Collins

PLEASE READ CAREFULLY

SCOPE

The State of Nebraska (State), Department of Administrative Services (DAS), Materiel Division, State Purchasing Bureau (SPB), is issuing this solicitation for the purpose of selecting a qualified Bidder to provide T130 and T180 Sheeting, Shirt and Pant Material for a commodity contract. A more detailed description can be found in Section V. The resulting contract may not be an exclusive contract as the State reserves the right to contract for the same or similar goods from other sources now or in the future.

The term of the contract will be two (2) years commencing upon execution of the contract by the State and the Vendor (Parties) / notice to proceed. The Contract includes the option to renew for two (2) additional one-year (1) periods upon mutual agreement of the Parties.

The State reserves the right to extend the period of this contract beyond the termination date when mutually agreeable to the Parties.

In the event that a contract with the awarded bidder(s) is cancelled or in the event that the State needs additional Vendors to supply the solicited commodities, this solicitation may be used to procure the solicited goods up to two (2) years from the date the Intent to Award is posted, provided that 1) the solicited goods will be provided by a bidder (or a successive owner) who submitted a response pursuant to this solicitation, 2) the solicitation response was evaluated, and 3) the bidder will honor the bidder's original response, including the proposed cost, allowing for any price increases that would have otherwise been allowed if the bidder would have received the initial award.

ALL INFORMATION PERTINENT TO THIS SOLICITATION CAN BE FOUND ON THE INTERNET AT:

https://das.nebraska.gov/materiel/bidopps.html

IMPORTANT NOTICE: Pursuant to Neb. Rev. Stat.§ 84-602.04, State contracts in effect as of January 1, 2014, and contracts entered into thereafter must be posted to a public website. The resulting contract, the solicitation and the successful Vendor's solicitation response will be posted to a public website managed by DAS, which can be found at: https://statecontracts.nebraska.gov and https://www.nebraska.gov/das/materiel/purchasing/contract search/index.php.

In addition and in furtherance of the State's public records Statute (Neb. Rev. Stat. § 84-712 et seq.), all responses received regarding this Solicitation will be posted to the State Purchasing Bureau public website.

These postings will include the entire solicitation response. Bidder must request that proprietary information be excluded from the posting.

The bidder must identify the proprietary information, mark the proprietary information according to state law, and submit the proprietary information in a separate file named conspicuously as "PROPRIETARY INFORMATION". The bidder should submit a detailed written document showing that the release of the proprietary information would give a business advantage to named business competitor(s) and explain how the named business compelitor(s) will gain an actual business advantage by disclosure of information. The mere assertion that information is proprietary or that a speculative business advantage might be gained is not sufficient. (See Attorney General Opinion No. 92068, April 27, 1992). THE BIDDER MAY NOT ASSERT THAT THE ENTIRE SOLICITATION IS PROPRIETARY. COST SHEETS

WILL NOT BE CONSIDERED PROPRIETARY AND ARE A PUBLIC RECORD IN THE STATE OF NEBRASKA. The State will determine, in its sole discretion, if the disclosure of the information designated by the Bidder as proprietary would 1) give advantage to business competitors and 2) serve no public purpose. The Bidder will be notified of the State's decision. Absent a determination by the State that the information may be withheld pursuant to Neb. Rev. Stat.§ 84-712.05, the State will consider all information a public record subject to disclosure.

If the State determines it is required to release withheld proprietary information, the bidder will be informed. It will be the bidder's responsibility to defend the bidder's asserted interest in non-disclosure.

To facilitate such public postings, with the exception of proprietary information, the State of Nebraska reserves a royalty-free, nonexclusive, and irrevocable right to copy, reproduce, publish, post to a website, or otherwise use any contract, or solicitation response for any purpose, and to authorize others to use the documents. Any individual or entity awarded a contract, or who submits a solicitation response, specifically waives any copyright or other protection the contract, or solicitation response may have; and acknowledges that they have the ability and authority to enter into such waiver. This reservation and waiver are a prerequisite for submitting a solicitation response, and award of a contract. Failure to agree to the reservation and waiver will result in the solicitation response being found non responsive and rejected.

Any entity awarded a contract or submitting a solicitation response agrees not to sue, file a claim, or make a demand of any kind, and will indemnify and hold harmless the State and its employees, volunteers, agents, and its elected and appointed officials from and against any and all claims, liens, demands, damages, liability, actions, causes of action, losses, judgments, costs, and expenses of every nature, SPB Form 1711TB Template I Effective 07192024 including investigation costs and expenses, settlement costs, and attorney fees and expenses, sustained or asserted against the State, arising out of, resulting from, or attributable to the posting of the contract or solicitation response, awards, and other documents.

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SPB Form 17 11TB Template I Effective 07192024

TABLE OF CONTENTS

INVITATION TO BID FOR COMMODITIES CONTRACT

TABLE OF CONTENTS ............................................................................................................................................................................ iii

GLOSSARY OF TERMS ............................................................................................................................................................................ v

ACRONYM LIST ....................................................................................................................................................................................... ix

I. PROCUREMENT PROCEDURE

A. GENERAL INFORMATION

B. PROCURING OFFICE AND COMMUNICATION WITH STATE STAFF AND EVALUATORS

C. SCHEDULE OF EVENTS

D. WRITTEN QUESTIONS AND ANSWERS

E. SECRETARY OF STATE/TAJ< COMMISSIONER REGISTRATION REQUIREMENTS (Nonnegotiable)

F. ETHICS IN PUBLIC CONTRACTING

G. DEVIATIONS FROM THE SOLICITATION

H. SUBMISSION OF SOLICITATION RESPONSES

I. SOLICITATION PREPARATION COSTS

J. FAILURE TO COMPLY WITH SOLICITATION

K. SOLICITATION RESPONSE CORRECTIONS

L. LATE SOLICITATION RESPONSES

M. BID OPENING

N. SOLICITATION REQUIREMENTS

0. EVALUATION OF SOLICITATION RESPONSES

P. BEST AND FINAL OFFER

Q. REFERENCE AND CREDIT CHECKS

R. AWARD

S. LUMP SUM OR "ALL OR NONE" SOLICITATION RESPONSES

T. REJECTION OF SOLICITATION RESPONSES

U. PRICES & COST CLARIFICATION

V. SPECIFICATIONS

W. SAMPLES

X. CORE LIST AND CATALOG/NON-CORE

Y. ALTERNATE/EQUIVALENT SOLICITATION RESPONSES

Z. SOLICITATION TABULATIONS

II. TERMS AND CONDITIONS

A. GENERAL

B. NOTIFICATION

C. BUYER'S REPRESENTATIVE

D. GOVERNING LAW (Nonnegotiable)

E. AMENDMENT

F. CHANGE ORDERS OR SUBSTITUTIONS

G. RECORD OF VENDOR PERFORMANCE

H. NOTICE OF POTENTIAL VENDOR BREACH

I. BREACH

J. NON-WAIVER OF BREACH

K. SEVERABI LITY

L. INDEMNIFICATION

M. ATTORNEY'S FEES

N. ASSIGNMENT, SALE, OR MERGER

0. CONTRACTING WITH OTHER POLITICAL SUBDIVISIONS OF THE STATE OR ANOTHER STATE

P. FORCE MAJEURE

Q. CONFIDENTIALITY

R. EARLY TERMINATION

S. CONTRACT CLOSEOUT

T. AMERICANS WITH DISABILITIES ACT

U. ACCEPTABLE GOODS

V. DELIVERY ARO

W. ORDERS

X. QUALITY

Y. PACKAGING

Page iii

Z. SAMPLES

AA. PERFORMANCE TESTING

BB. ANNUAL USAGE, ESTIMATED

Ill. VENDOR DUTIES

A. INDEPENDENT VENDOR/ OBLIGATIONS

B. EMPLOYEE WORK ELIGIBILITY STATUS

C. COMPLIANCE WITH CIVIL RIGHTS LAWS AND EQUAL OPPORTUNITY EMPLOYMENT/ NONDISCRIMINATION

(Nonnegotiable)

D. COOPERATION WITH OTHER VENDORS

E. DISCOUNTS

G. PERMITS, REGULATIONS, LAWS

H. ANTITRUST

I. CONFLICT OF INTEREST

J. ADVERTISING

K. DISASTER RECOVERY/BACK UP PLAN

L. DRUG POLICY

M. WARRANTY

N. TIME IS OF THE ESSENCE

0. USAGE REPORT

P. AUTHORIZED DEALER & WARRANTY

Q. DELIVERY LOCATIONS/ INSTRUCTIONS

IV. PAYMENT

A. PROHIBITION AGAINST ADVANCE PAYMENT (Nonnegotiable) B. TAXES (Nonnegotiable) C. INVOICES (Nonnegotiable)

D. INSPECTION AND APPROVAL

E. PAYMENT (Nonnegotiable) F. LATE PAYMENT (Nonnegotiable) G. SUBJECT TO FUNDING/ FUNDING OUT CLAUSE FOR LOSS OF APPROPRIATIONS (Nonnegotiable) H. RIGHT TO AUDIT (First Paragraph is Nonnegotiable)

V. TECHNICAL SPECIFICATIONS

A. VENDOR INSTRUCTIONS

B. NON-COMPLIANCE STATEMENT

C. TECHNICAL SPECIFICATION: T130 SHEETING MATERIAL

D. TECHNICAL SPECIFICATION: T180 SHEETING MATERIAL

E. TECHNICAL SPECIFICATION: SHIRT FABRIC-WOVEN SHIRT TWILL

F. TECHNICAL SPECIFICATION: PANT FABRIC - TWILL

G. TECHNICAL SPECIFICATION: FLAT FINISHED SHEET

H. TECHNICAL SPECIFICATION: FINISHED PILLOWCASE

I. TECHNICAL SPECIFICATION: INVENTORY AND DELIVERY REQUIREMENTS

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GLOSSARY OF TERMS

Acceptance Test Procedure: Benchmarks and other performance criteria, developed by the State or other sources of testing standards, for measuring the effectiveness of products or goods and the means used for testing such performance

Addendum: A written correction or alteration to a document during the solicitation process (e.g., Questions and Answers, Revised Schedule of Events, Addendum to Contract Award).

Agency: All officers of the state, departments, bureaus, boards, commissions, councils, and institutions receiving legislative appropriations

Agent/Representative: A person authorized to act on behalf of another

Amend: To alter or change by adding, subtracting, or substituting

Amendment: A written correction or alteration to a document

Appropriation: Legislative authorization to expend public funds for a specific purpose; money set apart for a specific use

Automated Clearing House (ACH): Electronic network for financial transactions in the United States

Award: All purchases, leases, or contracts which are based on competitive solicitations will be awarded according to the provisions in the solicitation

Best and Final Offer (BAFO): In a competitive solicitation, the final offer submitted which contains Vendor's most favorable tenns for price

Bid: See Solicitation Response

Bid Opening: The process of opening correctly submitted solicitation responses at the time and place specified in the written solicitation and in the presence of any bidder who wishes to attend

Bidder: A Vendor who submits a Solicitation Response

Breach: Violation of a contractual obligation by failing to perform or repudiation of one's own promise

Business: Any corporation, partnership, individual, sole proprietorship, joint-stock company, joint venture, or any other private legal entity

Business Day: Any weekday, except State-recognized holidays

Calendar Day: Every day shown on the calendar including Saturdays, Sundays, and State/Federal holidays

Cancellation: To call off or revoke a solicitation, purchase order, or contract without expectation of conducting or performing at a later time

Catalog/Non-Core: A printed or electronic list of products a Vendor may provide at a discounted rate or discount off list price to the State.

Initial contract award(s) is not based on Catalog/Non-Core items

Central Processing Unit (CPU): Any computer or computer system that is used by the State to store, process, or retrieve data or perform other functions using Operating Systems and applications sofiware

Change Order: Document that provides amendments to an executed purchase order or contract

Collusion: An agreement or cooperation between two or more persons or entities to accomplish a fraudulent, deceitful, or unlawful purpose

Commodities: Any equipment, material, supply, or goods; anything movable or tangible that is provided or sold

Commodities Description: Detailed descriptions of the items to be purchased; may include information necessary to obtain the desired quality, type, color, size, shape, or special characteristics necessary to perform the work intended to produce the desired results

Competition: The effort or action of two or more commercial interests to obtain the same business from third parties

Confidential Information: See Proprietary Information

Contract: An agreement between two or more parties creating obligations that are enforceable or otherwise recognizable at law; the writing that sets forth such an agreement

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Contract Administration: The management of the contract which includes and is not limited to contract signing, contract amendments and any necessary legal actions

Contract Award: Document that officially awards a contract to a bidder(s) as the result of a competitive solicitation or a vendor(s) in a contract that qualifies for an exception or exemption from the competitive bidding requirements of the State Procurement Act.

Contract Management: The management of day-to-day activities at the agency which includes and is not limited to ensuring deliverables are received, specifications are met, handling meetings and making payments to the Vendor

Contract Period: The duration of the contract

Contractor: See Vendor

Cooperative Purchasing: The combining of requirements of two or more political entities to obtain advantages of volume purchases, reduction in administrative expenses or other public benefits

Copyright: A property right in an original work of authorship fixed in any tangible medium of expression, giving the holder the exclusive right to reproduce, adapt and distribute the work

Cost Sheet: Commodities or Services specifically listed within the solicitation for evaluation

Critical Program Error: Any Program Error, whether or not known to the State, which prohibits or significantly impairs use of the Licensed Software as set forth in the documentation and intended in the contract

Customer Service: The process of ensuring customer satisfaction by providing assistance and advice on those commodities or services provided by a Vendor

Default: The omission or failure to perform a contractual duty

Deviation: Any proposed change(s) or alteration(s) to either the terms and conditions or deliverables within the scope of the written solicitation or contract

Evaluation: The process of examining a solicitation response after opening to determine the bidder's responsibility, responsiveness to requirements, and to ascertain other characteristics of the solicitation response that relate to determination of the successful award

Evaluation Committee: lndividual(s) identified by the agency that leads the solicitation to evaluate solicitation responses

Extension: Continuance of a contract for a specified duration upon the agreement of the parties beyond the original Contract Period; not to be confused with "Renewal Period"

Free on Board (F.O.B.) Destination: The delivery charges are included in the quoted price and prepaid by the Vendor. Vendor is responsible for all claims associated with damages during delivery of product.

Free on Board (F.O.B.) Point of Origin: The delivery charges are not included in the quoted price and are the responsibility of the agency. Agency is responsible for all claims associated with damages during delivery of product

Foreign Corporation: A foreign corporation that was organized and chartered under the laws of another state, government, or country

Goods: See Commodities

Installation Date: The date when the procedures described in "Installation by Vendor" and "Installation by State" as found in the solicitation or contract are completed

Interested Party: A person acting in their personal capacity or an entity entering into a contract or other agreement creating a legal interest therein

Invitation to Bid (1TB): See Solicitation

Late Solicitation Response: A solicitation response received after the Opening Date and Time

Licensed Software Documentation: The user manuals and any other materials in any form or medium customarily provided by the Vendor to the users of the Licensed Software which will provide the State with sufficient information to operate, diagnose, and maintain the Licensed Software properly, safely, and efficiently

Mandatory: Required, compulsory, or obligatory

May: Discretionary, permitted; used to express possibility

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