T1316 Bid Amendment 2 5.2.2025 Final.pdf

This is a Bid Amendment #2 issued by the New Jersey Department of the Treasury, Division of Purchase and Property, for Bid Solicitation #25DPP01033 (T1316) concerning Telecommunications Equipment and Services. The procurement, developed in collaboration with the New Jersey Office of Information Technology, seeks multiple vendors to provide comprehensive telecommunications solutions including IP PBX systems, hosted services (UCaaS and CCaaS), and ancillary equipment with associated labor and maintenance services for state agencies. The amendment extends the quote submission due date from May 15, 2025 to June 13, 2025 at 2:00 p.m. Eastern Time. Vendor responses must include percentage discounts off manufacturer price lists for equipment and fixed hourly rates for labor categories, with bidders required to submit on specific equipment and labor categories to ensure comprehensive service coverage. The contract is structured as a reprocurement of an existing telecommunications services contract with a base term of four years and two optional one-year extensions, with pricing based on actual usage.

The procurement emphasizes security compliance, requiring vendors to demonstrate robust information security controls, provide SOC2 Type II audit reports, and comply with the state's Statewide Information Security Manual. Vendors must protect sensitive data categories including personally identifiable information (PII), protected health information (PHI), and financial data. The solicitation includes specific set-aside provisions for Small Business and Disabled Veteran-Owned Business subcontracting, with cooperative purchasing opportunities available for local governments and school districts. Original Equipment Manufacturers may be awarded contracts with authorization to utilize up to ten authorized resellers or distributors, and E-rate program participation is encouraged for qualifying products and services. Vendors must complete comprehensive administrative forms including ownership disclosures, investment activity certifications, and compliance documentation. All interested vendors are responsible for monitoring subsequent bid amendments for answers to electronic questions and any additional modifications to bid requirements.