933 Hopmeadow Street, Simsbury, CT 06070-1897

Office: (860) 651-3365 • Fax: (860) 651-4343

Website: www.simsbury.k12.ct.us

Website: www.simsbury.k12.ct.us

SIMSBURY PUBLIC SCHOOLS

Date: November 14, 2025

RE: District Solar Energy Partnership

RFP Addendum No. 1

Simsbury, Connecticut

This Addendum No. 1 includes clarifications, revisions, and additions to the Request for Proposals. Modifications are hereby made to the RFP issued November 6, 2025, for the above-referenced project.

1. Changes and Clarifications The RFP is hereby amended as follows:

A. Section 2.9 – Page 6 – RFP Schedule

The schedule is modified as follows:

Milestone Date

RFP Presented November 6, 2025

Walkthrough (Starting at Latimer Lane) November 10, 2025 10:30am

Deadline for submission of questions November 20, 2025 2:00pm

Proposals Due November 25, 2026 1PM BOE

Contract Execution December 2025

Rooftop Installations Start date On or after June 22, 2026

Final Completion of onsite construction On or before August 14, 2026

Start of service – Providing power On or before December 1, 2027

B. Section 3.2 – Page 7 – Bullet #4

Replace with the following:

▪ Provide a labor rate applicable to the dismantling, relocation, and prompt reinstallation of solar system components as may be required to accommodate rooftop maintenance activities. Such activities may include, but are not limited to, roof leak repairs and HVAC system maintenance. In the event that such work results in an interruption of solar system operation, the Buyer shall be responsible for reimbursing the Seller for any resulting loss of revenue.

C. Section 3.2 – Page 7 – Bullet #6

Committed to Excellence Every Day

▪ All proposed roof mounted solar panels, tracks and anchoring equipment shall not exceed five (5) pounds per square foot unless a greater tolerance is authorized by a licensed professional structural engineer.

D. Section 3.2 – Page 7 – Bullet #8

▪ Provide a design with the least amount of roof penetrations. Ballasted panels are preferred where appropriate.

E. Section 4.1 – Page 8 – Bullet #1

▪ Drafts of Power Purchase Agreements for both schools which include:

F. Section 4.1 – Page 8 – Bullet #11 – Sub-Bullet #1

The Appendix 5.5 – PPA Pricing and Equipment Specification Form is no longer required and will not be considered.

o Appendix 5.5 – PPA Pricing and Equipment Specification Form

G. Section 5 – Page 10 – Appendix List

5.1 Addendum

5.2 Approximate coverage area

5.3 School Roof Information

5.4 School Energy Usage

5.5 PPA Pricing and Equipment Specification Form

5.6 Buy-Out Options

5.7 Bidder Qualifications Statement

Non-Collusion Affidavit of Bidder

TOS Code of Ethics Acknowledgement Form

Equal Opportunity Statement

5.8 PPA Agreement Template

2. Questions and Responses

Question 1:

Can you provide SLDs, electrical plans and submittals if available for each school?

Response:

Access to this type of material is available onsite by appointment. Questions stemming from such a visit will only be answered through public addendum. Scheduling requests and questions should be directed to:

jcasey@simsburyschools.net

Question 2:

We are working on obtaining a third-party wind study / engineering review to determine the attachment and ballast plan. However, it is uncertain that they will be able to complete the study for submission by 11/28. In the meantime, we can provide estimates with our proposal. If we do not receive the attachment plan by the submission date, can you please confirm that it would be acceptable to provide the study findings following our submission if necessary?

Response:

If study results are unavailable by the RFP submission deadline, estimates based on realistic expectations may be provided, however, these must be clearly distinguished as estimates and include a defense of how these estimates were developed.

Question 3:

Assuming that the vendor is applying in partnership with a licensed CT contractor, will that meet the vendor requirements of the RFP?

Response:

Yes. In this case, a clearly defined partnership agreement will be required as part of the proposal.

Question 4:

Does the vendor need to commit to using the template PPA which was provided in the RFP, or can the Vendor use its own form?

Response:

The vendor may deviate from the provided PPA template, or provide a different agreement format, however, any and all changes from the provided template must be documented in the proposal as per Section 4.1, bullet #1, sub-bullet #7.

Question 5:

If Simsbury wants to proceed with a PPA, would the Town be willing to consider signing a lease agreement in conjunction with the PPA, rather than a license to use the property?

Response:

The primary goal of the project is to reduce carbon emissions and school energy costs through a Behind-the-

Meter PPA agreement. Any arrangement that accomplishes this will be considered.

Question 6:

Would Simsbury be willing to consider leasing the roof to the developer for which it would receive a regular lease agreement?

Response:

Any arrangement that accomplishes the project’s goal will be considered.

mailto:jcasey@simsburyschools.net

Question 7:

Given the timing of Connecticut’s next incentive application period which occurs in February 2026, the final incentives will be unknown at the time of submission. Should the Vendor specify their incentive / economic assumptions with their proposal?

Response:

Incentive assumptions may be provided, however, these must be clearly distinguished as assumptions and include a defense of how they were developed.

Question 8:

Should each school be treated independently with their own contracts or should one agreement cover both schools?

Response:

Each school should have its own PPA agreement. The intention is to use these schools as models for future projects at other schools.

Question 9:

What are the roof ages of both schools?

Response:

The SHS roof sections highlighted in appendix 5.2 were completed in 2021 and are warrantied until 2051.

The Latimer Lane roof highlighted in appendix 5.2 was completed in 2024 and is warrantied until 2054.

3. Acknowledgment of Receipt Acknowledge receipt of this Addendum by indicating so on the cover page of your submission.

Failure to acknowledge receipt of this Addendum may be cause for rejection of the proposal.

Issued by:

Jason Casey

Director of Infrastructure & Technology jcasey@simburyschools.net

860-651-3361

Addendum No. 1 – “District Solar Energy Project” – Issued November 14, 2025

THIS ENDS ADDENDUM NO. 1