SPECIFICATIONS_TO_PROCURE_AND_CONSTRUCT_ADSS_FIBER_OPTIC_LINE.pdf

CALL FOR BIDS

Florida Keys Electric Cooperative Association, Inc. (FKEC), hereby gives notice to prospective bidders that proposals will be received by FKEC, at the Procurement Department, procurement@fkec.com until 2:00 p.m. on August 20, 2026 for:

FKEC BID #26-14

SPECIFICATIONS TO PROCURE AND CONSTRUCT ADSS FIBER OPTIC LINE

In order to ensure an open and full competitive bidding process and maintain compliance with FEMA’s Procurement Guidance for Recipients and Subrecipients Under 2 C.F.R. Part 200 (Uniform Rules), FKEC has instituted VendorLink and DemandStar systems to provide current information to potential bidders.

These systems will allow you to receive bid information quickly and at your convenience 24 hours a day, seven days a week. Specifications may be obtained from their websites at www.myVendorlink.com or www.DemandStar.com. Registered vendors will be notified automatically of all Requests for Proposals.

Anticipated Solicitation Schedule

July 30, 2026 Call for Bid

August 13, 2026 Questions Due

August 20, 2026 Bids Due

September 14, 2026 Intent to Award

December 1, 2027 Completion Date

NOTE: The above anticipated solicitation schedule is subject to change. FKEC will entertain questions for clarification until August 13, 2026 at 2:00 pm. All questions must be submitted in writing by email to procurement@fkec.com, or via the VendorLink website. No questions will be answered after that date.

Each proposal should constitute an offer to FKEC, as outlined therein, and should be irrevocable after the time announced for the opening thereof.

/s/ Adam Pierce

Adam Pierce

Purchasing, Procurement, and Warehouse Manager mailto:procurement@fkec.com http://www.demandstar.com/taf/agencycp.taf?_function=list&A=335

FKEC General Information

Florida Keys Electric Cooperative (FKEC) is the private, not-for-profit power utility for the Upper and Middle Florida Keys. Headquartered in Tavernier, Florida, FKEC provides electricity from the Seven-Mile Bridge to Ocean Reef and the Monroe County Line, and services more than 34,000 meters. FKEC presently has an authorized workforce headcount of 125, with an actual headcount of 123. FKEC recognizes the Union as the exclusive collective bargaining agent for all employees of FKEC working in the Union classified positions. Employees are divided between two work locations: Tavernier and Marathon, and among nine departments: Executive, Finance, Human Resources, Safety, Engineering, Information Technology, Transmission, Distribution, and Member Services.

The Cooperative was formed as a corporation in the state of Florida in 1940, and in 1944 was recognized by the Internal Revenue Service as being federal income exempt tax under section 101(10) of the Revenue Act of 1939 (now section 501 (c) (12) of the Internal Revenue Code). FKEC currently imports all of its power supply and uses local generation for emergency back-up only. The utility relies on power from the mainland because it is far less expensive than local generation.

Today, FKEC maintains a highly respected position within its local community, and within the National Rural Electric Cooperative Association, for its dedication to reliable electric service and forward thinking initiatives.

FKEC and its representatives have exercised due care in preparing this Request for Proposal (solicitation). All information contained herein is believed to be substantially correct. However, bidders should verify information independently if desired. FKEC and its representatives do not warrant the accuracy of information contained herein.

1. Project Description

Florida Keys Electric Cooperative Association, Inc. (FKEC) seeking proposals for a turn-key project to install an All Dielectric Self-Supporting (ADSS) fiber line to connect Crawl Key Substation to Marathon Substation. Crawl Key Substation address is 56631 Overseas Highway Marathon, FL 33050. Marathon Substation address is 3421 Overseas Highway Marathon, FL 33050. FKEC is seeking construction bids for a turn-key project that consists of the new installation of 144 strand ADSS fiber that will be underbuilt on existing and newly constructed overhead distribution, as well as a 3.5-mile section underground fiber to be installed in newly installed 2” conduit (conduit and vaults installed by others) along the Heritage Trail on US1. This project will be located between Mile Markers (MM) 57 and 49 along US1 and a portion will be located on Aviation Boulevard near Marathon Airport.

Contractor will be responsible for installing a fiber patch panel at Crawl Key and Marathon Substations, inside the control houses. The taps from the distribution line to the substations will be overhead to the buildings to gain entry inside to the patch panel. Innerduct will need to be used if the fiber is not inside PVC conduits inside substations or control houses. Existing cable tray systems are in both substations.

No splice or tap points will be allowed to be located over water or in an inaccessible point with a bucket truck due to water or other obstructions that prevent access. Splice points will need 100’ of slack loops installed using snow-shoes. All tap locations will need a 24 strand ADSS fiber to tap (mid-sheath) the 144 strand ADSS to terminate inside each location’s existing equipment enclosure with an additional 15’ of spare cable at the end of each tap point. A fan out kit (buffer tubes) for the 24-strand fiber will be needed in each tap location equipment enclosure and half of all strands terminated with LC-UPC and the other half using ST-UPC but all connectors using pigtail style splice on manufacturer terminated connectors that are UPC. A minimum of 3 feet length fan out kits will need to be used for all strands on each tap inside the existing equipment enclosure. The contractor will be responsible to make the 24-strand fiber long enough to reach all points within the distribution device control boxes mounted to the poles, but FKEC will perform the work to make the entry point into the control box and place the fiber inside. The 2 substation locations that will have patch panels for the 144 strand ADSS all need 19” rack mount patch panels and will need to use only LC connectors. Fan out kits will also be needed inside the patch panels.

Approximately 1,100’ of the fiber along Aviation Boulevard headed towards US1 will be installed underground for which the construction contractor will be responsible for installing the conduit and fiber. See the attached fiber project map for detailed routing information (EXHIBIT D).

As indicated in the project map for this fiber project, there will be multiple devices and splice points at approximately ½ mile intervals. The devices consist of four reclosers and five capacitor banks that will require connectors to be spliced in according to the splicing diagrams that are provided (EXHIBIT I). In addition to the devices there will be 31 splice points in the line (13 OH and 18 UG) with 100’ of spare fiber to be stored at each splice location and 15’ of spare fiber at each tap point of a distribution device.

All distribution device taps will follow the template below of using 1 tube of 12 strands of the main 144 ADSS fiber to patch 24 strand ADSS to enter each existing device cabinet. If multiple devices are close in proximity, multiple 24 strand cables can be tapped at the same location and run to each distribution device. The 144 ADSS shall be terminated at Crawl Key and Marathon substations inside the control houses as shown in the splicing diagram attached to this request for proposal. Fiber shall be installed 12” below the neutral or the secondary conductor drip loop, whichever is lower. The ADSS fiber in this project will be installed at a nominal of 12” below the distribution neutral level but the installation of fiber may require pulling in the vicinity of energized 25kv distribution and 138kv transmission conductors. All distribution and transmission circuits will remain energized for this project, except for the underground distribution vaults, which will be deenergized for the ADSS fiber work. Workers performing construction must be qualified for this type of work in the area of energized overhead conductors.

For the 3.5-mile section of underground fiber coming out of Crawl Key Substation, the fiber will be installed after the distribution conductor and the spare 100’ coil of fiber shall be secured to the wall of the vault on a coil using all stainless spool and hardware and mounted out of the way of the distribution conductor. It is preferred not to have any ADSS fiber splices inside the vaults. If this cannot be accomplished, the spices shall be minimized and only the splice locations on the drawings will be used.

If UG splices must be used, watertight enclosures will be used. Contractor shall propose a method of shielding the fiber to prevent damage from incidental contact during maintenance inside the vault including procurement of needed materials for the shielding for FKEC approval. All distribution conductors inside vaults will be deenergized for the fiber installation work.

A particular point of interest in the construction of this line is the Vaca Cut Bridge crossing in which fiber is to be hung 12” below the distribution neutral which will put it above the existing telecommunications lines. The method used to install the fiber shall be described in detail in the bidder’s response and at no point during the installation shall the fiber touch or enter the water of Vaca Cut. Nor shall it impede the waterway traffic in accordance with the Army Corps of Engineers requirements. All work shall be performed from Vaca Cut Bridge and proper MOT will be designed and executed.

2. Scope of Work

• Install 18,200’ of 144 ADSS in 2” conduit that is existing

• Install 25,500’ of 144 ADSS overhead on existing distribution poles 12” below the neutral

• Install splices for connectors for five capacitor banks per attached fiber splicing diagram (EXHIBIT I)

• Install splices for connectors for four reclosers per attached fiber splicing diagram (EXHIBIT I)

• Install 13 overhead and 18 underground splices as show in attached Fiber Design (EXHIBIT F) with 100’ slack stored on a reel

• Install 1,100’ of conduit and pull in 1,100’+ of 144 ADSS

• Install fiber across Vaca Cut on existing transmission structures per USACE permit and provided drawings (EXHIBIT B)

• Terminate 144 ADSS fiber at Crawl Key Substation and Marathon Substation per attached fiber splicing diagram (EXHIBIT I)

• Terminate all connections at each cap bank and recloser location along the route between substations

The contractor shall be knowledgeable and adhere to the following industry and regulatory standards applicable to this project:

• FKEC Construction Manual (will provide to awarded bidder)

• National Electric Safety Code (NESC)

• FDOT Utility Accommodation Manual

• FDOT MOT Standards

• American National Standards Institute (ANSI)

• OSHA protocols

All drawings will be supplied to the contractor electronically. The contractor will supply FKEC with “As- Built” drawings or reports electronically upon project completion showing any modifications.

All outdoor materials used on this project must be rated to stand up to the harsh costal conditions present in the Florida Keys. Salt spray and high winds must be accounted for in the material selection, design, and construction of the fiber and components. All submittals should include services that the awarded bidder will propose to FKEC all material by providing manufacturer cut sheets, then FKEC will approve fiber and components before finalizing design and material procurement.

All material selected will need to support FKEC’s policy to use NESC Extreme Wind Loading on all designs, (EXHIBIT G) as possible. The current poles are rated at 128+ MPH wind load. All material and services provided in this bid will need to use designs, material, and work practices that support the construction of a durable fiber line suitable for an electric utility’s critical communications.

Contractors will need to secure laydown yards as needed.

FKEC’s business hours are from Monday – Thursday, 7:30am - 4:00pm. Any time FKEC personnel are needed to enter a substation or other reasons, it must be during these normal business hours.

FKEC work blackout days include Memorial Day, Independence Day, Labor Day, Veteran’s Day, Thanksgiving and the Day after Thanksgiving, Christmas Eve and Christmas Day. No work can affect US1/Overseas Highway traffic in the Florida Keys during Florida Lobster Sport Season week (July 25-31, 2027), Thanksgiving week and Christmas week. The contractor will be responsible for securing all project materials for any significant storm during storm season (June 1-November 30).

FKEC has provided all available US Army Corps of Engineers (USACE) & Florida Department of Transportation (FDOT) construction permits for this work (EXHIBITS B, C, E). All additional permits needed for this project will be applied for and coordinated by the Contractor including, locates - using Sunshine 811, or Maintenance of Traffic (MOT), remaining FDOT permits, and utility work schedules (UWS) for installation or removal required for this project. NJUNS tickets will be entered by contractor and followed up on to confirm completion so that construction of the ADSS fiber will not violate NESC.

NJUNS tickets needed for this project are noted on the drawings. The Q-feeder poles listed on the FDOT permit are new poles that will be installed by the distribution line contractor. The pole installation is not part of this scope. The remaining aerial fiber will be installed on an existing pole line. The contractor will be responsible for following all conditions listed on permits including notifications for any MOT.

Contractor MOT selected must try to minimize any effect to area traffic. Contractor will be responsible for following all permit conditions. The FDOT permits also list work for the distribution line contractor which is not part of this bid scope of installation of ADSS fiber.

Contractor is responsible for providing a weekly written progress report to FKEC.

3. Schedule Schedule Template for Proposals, below dates need to be changed to align with submitted proposals.

This project is expected to begin in 2026 and be completed by December 1, 2027.

Description Duration Start Date End Date

Bid posted for EPC 3 weeks 7-28-26 8-20-26

Project Kick-Off 1 day

Data Collection/Site Visit __ weeks

Material Procurement __ weeks

Construction to Place ADSS __ weeks

Splicing / Taps / Terminations __ weeks

Testing __ weeks

Project Complete & Documentation

__ weeks

4. Material

Material Item Quantity Brand Part Number Description

Fiber ~35 mi Must be 144 strand ADSS, 9uM nominal, Single Mode, outdoor, Gel-filled, loose tube, water blocked, single-mode fiber. All fiber with same manufacturer & coloring.

Fiber Tap

Locations

Must be 24 strand ADSS 9uM nominal, outdoor, loose tube, water-blocked, single mode fiber for tap locations. All fiber with same manufacturer and coloring.

U Guards Erico LPP74728 8Ft U-Guard Cable Protector to run down poles

Snow Shoes AFL FOSDA17ADSS Opti-Loop, 17” Direct Attached fiber optic storage unit that works with 144 ADSS.

ADSS Tangent Hardware

AFL

Size and part number to be based on selection of 144

ADSS. FKEC prefers trunnion cushion grip design.

ADSS Deadend Hardware

AFL Size and part number to be based on selection of 144 ADSS.

Splice Kits AFL Fiber

Dependent 144 strand ADSS, 9uM nominal, single-mode fiber.

ADSS Dampers AFL Fiber

Dependent 2 Dampers on each span located adjacent to each pole if span is >200’.

Fan Out Kits Corning 3’ long. To be installed in patch panels, equipment enclosures, & as needed -or equivalent.

Splice on connectors

AFL

FUSE-ST9SMU

FUSE-LC9SMU

LC-UPC and ST-UPC for terminals on fiber.

All LC at Subs, half LC and half ST in distribution device enclosures.

Patch Panel 3

FS FHD-1UFCE

or similar

144 strand each, 19” rack mount, slide rack, LC connectors. 1 at Crawl sub, 1 at

Marathon sub.

Patch Panel Jumpers

Strands

LC-LC jumpers for Crawl patch panels (this project patch to another project patch, 4’ length)

Tap Enclosures AFL Apex X2-S Weatherproof enclosure for costal environments to accommodate 24 strand taps on the 144 strand ADSS fiber.

Splice Enclosures

AFL Apex X-2 Weatherproof enclosure for costal environments to accommodate 144 strand splices of ADSS fiber.

Grounding Material

To ground all enclosures as needed.

Other Materials Hardware, banding, consumables, etc.

5. Deliverables

• Awarded bidder will be responsible to provide FKEC as-built drawings noting any changes or modifications made during construction.

• Awarded bidder will be responsible for providing a 100% ready-to-operate fiber line installed to each distribution device and patched in each substation. This applies to all fiber and terminations but no transceivers, etc.

• Final OTDR tests at 1310nm and 1550nm wavelengths will be performed from each end of each strand and shall achieve a passing result based on the link-loss budget for losses (db/mi) and reflectance per the manufacturer’s recommendations. A full test result showing settings of OTDR used for test, tested wavelengths, date of test, jumpers used for test, fiber ID, trace file, and test method used, will be required to be submitted to FKEC in an electronic PDF format upon completion of terminations. The contractor will be responsible for repairing any deficiencies.

6. FKEC will provide

• Escorted site access for substations

• Verification of UG distribution circuits to work in vaults (EXHIBIT H)

7. Assumptions / Clarifications

• All proposals need to list any relevant assumptions and/or clarifications that could be helpful for the bid review committee to award this project.

Submittal Requirements

Respondents should submit Proposals meeting all of the requirements within this solicitation electronically to: procurement@fkec.com, or via DemandStar e-Bidding. Proposals not submitted electronically, and Proposals received after the specified time and date will not be considered. It is the Respondent’s sole responsibility to ensure that FKEC has received its Proposal before the deadline to submit Proposals.

Proposals must be submitted in the format, including heading descriptions, outlined below. To be considered, the proposal must respond to all requirements stated below. Any other information thought to be relevant, but not applicable to the enumerated categories, should be provided as an appendix to the proposal. Proposals failing to comply with these submission requirements, or those unresponsive to any part of this solicitation, may be disqualified.

Any proposal may be withdrawn until the date and time set above for the submission of the proposals.

Any proposal not so withdrawn shall constitute an irrevocable offer, for a period of 90 days, to provide FKEC the services set forth in this solicitation, or until one or more of the proposals have been awarded.

Required Information in Submittal

1. Title Page. Show the name of Respondent’s firm, address, telephone number, name of contact person, date and the subject: Request for Proposals TO PROCURE AND CONSTRUCT ADSS FIBER

OPTIC LINE.

2. Table of Contents. Include a clear identification of the material by selection and by page number.

3. Cover Letter/Executive Summary/Firm Overview. This letter must be signed by an individual who is authorized to negotiate terms, render binding decisions and commit the firm’s resources (e.g., the president or executive director if a corporation, the managing partner if a partnership, or the proprietor if a sole proprietorship). The letter must indicate the legal status of the Contractor (sole proprietorship, corporation, etc.) and the year the entity was organized to do business as the entity now substantially exists. Provide a brief history and description of your firm’s business organization and experience as it relates to the requirements discussed previously. Include the location of offices and the number and types of contractors or other relevant professional staff in each office. Include a discussion of the specific expertise and services that distinguish your firm.

4. References. The Contractor shall provide at least three references for whom the Contractor has provided services similar to those requested under this Call for Bids within the past five years.

The references shall include names, addresses, and telephone numbers of the clients for whom prior work was performed and include an explanation of the services provided.

5. Proposed Work Plan. Include all project requirements and the proposed tasks, services, activities, etc. necessary to accomplish the scope of the project defined in this solicitation. This section of the proposal shall contain sufficient detail to convey to members of the evaluation team the Contractor’s knowledge of the subjects and skills necessary to successfully complete the project. Include any required involvement of FKEC staff. The Contractor may also present any creative approaches that might be appropriate and may provide any pertinent supporting documentation. The description should include the staffing required and an estimated number of hours required to complete the scope of work.

6. Project Schedule. Include a project schedule indicating when the elements of the work will be completed and when deliverables will be provided. The schedule shall include an opportunity for review of draft documents, if necessary. The schedule should identify expectations of FKEC staff necessary to meet this deadline. FKEC will not be financially responsible for delays prior to the submitted schedule nor delays past the provided schedule completion date.

7. Deliverables. Fully describe deliverables to be submitted under the proposed contract.

8. Cost Proposal. The cost proposal shall identify all costs including expenses to be charged for performing the services necessary to accomplish the objectives of the contract. Submit a fully detailed budget including staff costs and any expenses necessary to accomplish the tasks and to produce the deliverables under the contract, using Attachment A. Include a copy of the firms Travel Policy. The evaluation process is designed to award this contract not necessarily to the Contractor of least cost, but rather to the Contractor whose proposal best meets the requirements of this solicitation.

9. Personnel. Provide the names, proposed roles, background and experience, current professional licenses, office location and availability of the personnel that would perform contracting services, and specifically identify the primary person(s) who will be responsible for managing the relationship with FKEC.

Required Forms with Submittal

1. Bid Guarantee Bond. There must be a bid bond on the part of the contractor for five percent (5%) of the “not to exceed” bid price.

2. Certification Regarding Debarment, Suspension and Other Responsibility Matters. The Respondent should execute the form found in Attachment B to this solicitation.

3. Certification Regarding Lobbying for Contracts, Grants, Loans, and Cooperative Agreements.

The Respondent should execute the form found in Attachment C to this solicitation.

4. Bidder’s Statement, included as Attachment D to this solicitation.

5. Drug-Free Workplace Statement, included as Attachment E to this solicitation.

6. Sworn Statement Pursuant to Section 287.133(3)(A), Florida Statutes, on Public Entity Crimes – Attachment F.

Addenda, and Supplemental Information

Any and all addenda to the solicitation will be provided to all Proposers who received the initial solicitation and provided contact information to FKEC, should it become necessary for FKEC to make revisions, request additional information, or respond to written inquiries relating to the solicitation. It is the responsibility of potential proposers to timely submit contact information to facilitate receipt of addenda and supplemental information requests, if issued. Respondents are urged to visit the site/sites where the work will be performed before submitting a proposal to conduct due diligence. If a site visit is not contemplated in the anticipated solicitation schedule, the Respondent may request to schedule site visits via email to procurement@fkec.com.

Any respondent submitting a proposal in response to this solicitation will be deemed to have performed its due diligence on the work requested, including that respondent has received, read, and understood any addenda to the solicitation.

Review of Proposal

FKEC’s designated selection committee will review responses to the solicitation. Selections will be based on completeness of proposals and on which proposals best meet the requirements of this solicitation. FKEC reserves the right to reject any or all proposals, to waive irregularities and informalities in any or all proposals, and to separately accept or reject any item, items, bid schedule or bid schedules of the proposal which FKEC deems to be in the best interest of FKEC. FKEC reserves its right to award the contract to other than the lowest priced offeror.

Evaluation Criteria

A Selection Committee appointed by FKEC will evaluate and rank each Proposal per the evaluation criteria listed below. Proposals will be evaluated on the basis of the following criteria:

Project Cost 50%

Proposal Schedule 10%

Proposal Work Plan Details 30%

Past Performance 10%

TOTAL 100%

Resulting Contract

If a contract is awarded, the selected bidder will be notified of by issuance of a form substantially similar to Attachment G. Bidders will comply with all applicable Federal laws, regulations, executive orders, and FEMA requirements. Bidders should be advised that the selected bidder must execute a Firm Fixed Price agreement with FKEC. The resulting contract must include the contract provisions required by 2 C.F.R. § 200.327 and FEMA guidance. For more information on these provisions visit https://www.fema.gov/media-library-data/1569959119092-

92358d63e00d17639d5db4de015184c9/PDAT_ContractProvisionsTemplate_9-30-19.pdf.

While FKEC anticipates awarding one contract, FKEC reserves the right to award contracts to more than one respondent if it is in the best interests of FKEC. Nonetheless, the issuance of this solicitation does not obligate FKEC to award a contract. FKEC reserves the right, and has absolute and sole discretion, to cancel this solicitation at any time prior to execution of a contract.

Subcontracting

If Contractor intends to subcontract any portion of the work under the awarded contract, Contractor must take all necessary affirmative steps to assure that small and minority businesses, women’s business enterprises, and labor surplus area firms1 are solicited and used when possible. Affirmative steps must include:

(1) Placing qualified small and minority businesses and women's business enterprises on solicitation lists;

(2) Assuring that small and minority businesses, and women's business enterprises are solicited whenever they are potential sources;

(3) Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women's business enterprises;

(4) Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women's business enterprises; and

(5) Using the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce.

1 A list of labor surplus areas is available on the U.S. Department of Labor’s website at https://www.doleta.gov/programs/lsa.cfm.

https://www.fema.gov/media-library-data/1569959119092-92358d63e00d17639d5db4de015184c9/PDAT_ContractProvisionsTemplate_9-30-19.pdf https://www.fema.gov/media-library-data/1569959119092-92358d63e00d17639d5db4de015184c9/PDAT_ContractProvisionsTemplate_9-30-19.pdf

Miscellaneous

Any costs incurred by Respondents in responding to this solicitation are the sole responsibility of the Respondent. FKEC assumes no responsibility for any such costs incurred by the Respondent. The Respondent also agrees that FKEC bears no responsibility for any costs associated with any administrative or judicial proceedings resulting from the solicitation process.

All materials submitted in response to this solicitation become the property of FKEC. FKEC has the right to use any or all ideas presented in any response to this solicitation, whether amended or not, and selection or rejection of a proposal does not affect this right. No variances to this provision shall be accepted.

ATTACHMENT A BID FORM

FLORIDA KEYS ELECTRIC COOPERATIVE ASSOCIATION, INC.

FKEC BID #26-14

SPECIFICATIONS TO PROCURE AND CONSTRUCT ADSS FIBER OPTIC LINE

The undersigned proposes to provide labor, tools, supervision, equipment, and services required for the proper completion of: FKEC BID # 26-14 PROCURE AND CONSTRUCT ADSS FIBER OPTIC LINE cost proposed contract price of:

Description Cost

Engineering & Field Services for Joint-Use/NJUNS

Design for Project

Procurement of Fiber, Materials, Storage, Lay-Down Yards

Mobilization/Demobilization

Construction & Installation Services for fiber CRL-MAR substations

Construction & Installation Services – Vaca cut water crossing

Marine Services, Barge/Boat Rental, etc.

Other Projected Costs on this Project

TOTAL

Total Contract “Not to Exceed” (Required): $ ___________________

ATTEST:

Address

By_________________________________ By_______________________________

President (signature) Secretary (signature)

President (print name) Secretary (print name)

Dated_____________________________ Dated_____________________________

The Proposal must be signed with the full name of the Bidder. If the Bidder is a partnership, the Proposal must be signed in the partnership name by a partner. If the Bidder is a corporation, the Proposal must be signed in the corporate name by a duly authorized officer and the corporate seal affixed and attested by the Secretary of the Corporation.

ATTACHMENT B

CERTIFICATION REGARDING DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS

INSTRUCTIONS FOR CERTIFICATION

1. By signing and submitting this proposal, the CONTRACTOR (referred to herein as the “prospective lower tier participant”) is providing the certification set out below.

2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.

3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or had become erroneous by reason of changed circumstances.

4. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person, primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meaning set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to which this proposal is submitted for assistance in obtaining a copy of those regulations.

5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.

6. The prospective lower tier participant further agrees by submitting this proposal that it will include this clause titled “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered Transaction,” without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions.

7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from covered transactions, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the List of Parties Excluded from Federal Procurement and Non-Procurement Programs.

8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION—LOWER

TIER COVERED TRANSACTIONS

(1) The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency.

(2) Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

CONTRACTOR Company Name RFP Number

Name

Title

Signature Date

ATTACHMENT C

CERTIFICATION REGARDING LOBBYING FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS

INSTRUCTIONS FOR CERTIFICATION

The undersigned certifies, to the best of his or her knowledge and belief, that:

(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.

(3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31, U.S.C. § 1352 (as amended by the Lobbying Disclosure Act of 1995). Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

CONTRACTOR certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, CONTRACTOR understands and agrees that the provisions of 31 U.S.C. § 3801 et seq., apply to this certification and disclosure, if any.

CONTRACTOR Name

Signature of Contractor’s Authorized Official

Name and Title of Contractor’s Authorized Official Date

ATTACHMENT D

BIDDER’S STATEMENT

In consideration of this contract, if awarded, the Vendor agrees without reservation to FKEC’s Terms & Conditions

(Exhibit A), Indemnification Clause, and insurance clause herein. Which will become a part of the contract, the signing of this statement confirms the Vendor’s acceptance.

DATE:

FIRM NAME: EMAIL: _______________________

SUBMITTED BY:

Print Name & Title

SIGNATURE:

WITNESS:

NOTICE: THIS SIGNATURE PERTAINS TO THE ACKNOWLEDGEMENT AND ACCEPTANCE OF THE ENTIRE TERMS &

CONDITIONS. ANY EXCEPTIONS TO THIS AGREEMENT SHOULD BE NOTED SEPARATELY.

FAILURE TO COMPLETE ABOVE NOTED DOCUMENT WILL RESULT IN NON-COMPLIANCE WITH THESE

SPECIFICATIONS.

ATTACHMENT E

DRUG-FREE WORKPLACE STATEMENT

Preference shall be given to businesses with drug-free workplace programs. Whenever two or more bids which are equal with respect to price, quality, and service are received for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing tie bids will be followed if none of the tied vendors have a drug-free workplace program. In order to have a drug-free workplace program, a business shall:

The undersigned vendor in accordance with Florida Statues Section 287.087 hereby certifies that

_________________ ___________________does:

(Name of Business)

1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in Subsection 1.

4. In the statement specified in Subsection 1, notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contender to, any violation of Chapter 1893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction.

5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, by any employee who is so convicted.

6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements.

Print Name______________________________

Vendor's Signature________________________

Date: __________________________________

ATTACHMENT F

SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a), FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES

THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICIAL

AUTHORIZED TO ADMINISTER OATHS.

1. This sworn statement is submitted to Florida Keys Electric Cooperative Association, Inc.

by____________________________________________________________________

(print individual’s name and title) for____________________________________________________________________

(print name of entity submitting sworn statement) whose business address is_________________________________________________ and (if applicable) its Federal Employer Identification Number (FEIN) is _____________

If the entity has no FEIN, include the Social Security Number of the individual signing sworn statement:________________________________________________________

2. I understand that a “public entity crime” as defined in Paragraph 287.133(1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or of the United States, including, but not limited to, any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation.

3. I understand that “convicted” or “conviction” as defined in Paragraph 287.133(1)(b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt in any federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, nonjury trial, or entry of a plea of guilty or nolo contender.

4. I understand that an “affiliate” as defined in Paragraph 287.133(1)(a), Florida Statutes, means:

a. A predecessor or successor of a person convicted of a public entity crime; or

b. An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term “affiliate” includes those officers, directors, executives, partners, shareholders, employee, members, and agents who are active in the management of an affiliate.

The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value an arm’s length agreement, shall be a prima facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate.

5. I understand that a “person’ as defined in Paragraph 287.133(1) (e), Florida Statutes, means:

a. any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding contract and which bids or applies to bid on contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity.

b. The term “person” includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in management of an entity.

6. Based on information and belief, the statement, which I have marked below, is true in relation to the entity submitting this sworn statement. (Please indicate which statement applies):

_____Neither the entity submitting this sworn statement, nor any of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity has been charged with the convicted of a public entity crime subsequent to July 1, 1989.

_____The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity has been charged with and convicted of public entity crime subsequent to July 1, 1989.

_____The entity submitting this sworn statement, or one or more of its officers, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer, determined that is was not in the public interest to place the entity submitting this sworn statement on the convicted vendor list. (Attach a copy of the final order).

I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE PUBLIC ENTITY IN PARAGRAPH ONE (1) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND, THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDE IN SECTION 287.017, FLORIDA STATUTES FOR CATEGORY TWO OF ANY CHANGE IN THE INFORMATION

CONTAINED IN THIS FORM.

(Signature) (Date)

STATE OF _________________________

COUNTY OF ________________________

PERSONALLY APPEARED BEFORE ME, the undersigned authority, _________________________ who, after first being sworn by me, affixed his/her signature in the space provided above on this ________ day of ____________________ 20_____.

NOTARY PUBLIC

My Commission Expires:

FOR-094 Revised: 3/5/2019

ATTACHMENT G

PROPOSAL ACCEPTANCE

Florida Keys Electric Cooperative Association, Inc. (FKEC) hereby accepts the foregoing Proposal of the Bidder, for the performance of the following:

FKEC BID #26-14

SPECIFICATIONS TO PROCURE AND CONSTRUCT ADSS FIBER OPTIC LINE

Description Cost

Engineering & Field Services for Joint-Use/NJUNS

Design for Project

Procurement of Fiber, Materials, Storage, Lay-Down Yards

Mobilization/Demobilization

Construction & Installation Services for fiber CRL-MAR substations

Construction & Installation Services – Vaca cut water crossing

Marine Services, Barge/Boat Rental, etc.

Other Projected Costs on this Project

TOTAL

Total Contract “Not to Exceed” (Required): $ ____________________

Note(s):

Florida Keys Electric Cooperative Association, Inc.

By __________________________________

CEO

Scott Newberry

91630 Overseas Hwy

Tavernier, FL 33070

Date of Contract __________________