ATTACHMENT 3 - Government Rd 1 Answers 02.27.2020.pdf

Questions: Small Format Color IDIQ - SP7000-19-R-1003

No. Attachment Section Page No.

Question/Request Answer

1 ATTACHMENT 1

STATEMENT OF WORK

Introduction 1 Please provide a schedule of estimated number of units that will be replaced by Band by Year, if possible.

The resultant contracts issued from this RFP will be multiple award indefinite delivery indefinite quantity contracts (IDIQ). As such, the Government is unable to provide an estimated number of units replaced yearly by band. However, the Government has provided an estimated number of devices that will be replaced during the life of the resultant multiple award IDIQs on page 1 of the Statement of Work

(SOW).

2 ATTACHMENT 1

STATEMENT OF WORK

Introduction 1 Please specify if Puerto Rico is a location where equipment will be installed.

Attachment 4 updated Puerto Rico is a location where equipment will be installed.

3 ATTACHMENT 1

STATEMENT OF WORK

1.0 General

Information, 1.4

2 Is the government requesting a standalone flatbed scanner, or a scanner with ADF and flatbed capabilities in one unit?

The Government has removed flatbed scanner from the requirement.

4 ATTACHMENT 1

STATEMENT OF WORK

1.0 General

Information, 1.6

2 Please provide details as to what document manipulation entails.

Document manipulation capabilities include the ability to take pages from the various open documents, and 'drag and drop' them, easily creating an entirely new document, for quick access to frequently viewed pages – to streamline processing and review.

5 ATTACHMENT 1

STATEMENT OF WORK

3.0

MAINTENANCE

AND REPAIRS

3.6

4 Please provide the locations where “secret” clearances will be needed.

The Government has 18 classified locations located throughout CONUS and non-foreign OCOUNUS locations Alaska, ATTACHMENT 3

Government Round 1 Answers

SP7000-19-R-1003 - 0002

Hawaii, Guam and Puerto Rico Individual locations will be provided on requirements submitted for reverse auction.

6 SP7000-19-R-1003

Request for Proposal 20200124

General 3 Is it the Government’s intent to conduct a Reverse Auction for each individual product replacement, or is it the Government’s intention to bundle each location into a single Reverse Auction?

It is the Government’s intent to hold reverse auctions (RA) as Government requirements are submitted to DCSO – P New Cumberland for competition. Each RA could have multiple volume bands and delivery locations to include option years to cover future maintenance on those ordered devices.

7 ATTACHMENT 3 –

CLIN Structure Color IDIQ

ATTACHMENT 1

STATEMENT OF WORK

CLINS 0001,

0002, 0003, and

7.0 TRAINING

REQUIREMENTS

7.3

8 Is initial training and analyst cost to be included in the base price configuration for each CLIN?

The vendor’s proposed cost for each device shall include the initial training costs to include any other vendor costs for the initial installation for each device ordered.

Note, Attachment 3 – CLIN Structure does include a separately priced CLIN located under the “Additional Equipment/Software Purchase” section for additional training that the Government can utilize to fulfill SOW paragraph 7.3 requirements.

8 SP7000-19-R-1003

Request for Proposal 02200124

Technical 8 For the Technical submittal, does the Government want to see any product literature on the proposed equipment?

Yes, in accordance with (IAW) FAR 52.212-1(b)(4).

9 ATTACHMENT 2

Equipment Specifications 081919

General Does the Government want to see any description of features that exceed the equipment specifications stated in Attachment 2?

IAW FAR 52.212-1(b)(4) vendors may submit any additional information for evaluation that may enhance their proposal.

10 ATTACHMENT 2

Equipment Specifications 081919

General How does the Government receive their files to print?

Jobs are either received via Email, In person walk-ups, DSO (Document Services Online), CD/DVD processing.

ATTACHMENT 3

11 ATTACHMENT 2

Equipment Specifications 081919

General How does the Government make files “print ready”?

Government utilizes print files in numerous formats including native PDF and RDO formatted with specialized processing and job requirements such as tabs, page layouts, etc…

12 ATTACHMENT 2

Equipment Specifications 081919

General What types of jobs are printed? The Government prints various types of documents for the Warfighter to include but not limited to: certificates, change of command programs, standard operating procedures, language courses, Special Warfare Library, etc.

13 ATTACHMENT 2

Equipment Specifications 081919

TABS Is there any flexibility in the Duplex speed if the Simplex speeds are met for the Bands?

The duplex and simplex copies per minute shall meet at a minimum those specified in Attachment 2 Equipment Specifications spreadsheet.

14 ATTACHMENT 4 Facility Locations 202000109

General How many operators for the equipment are at each location?

Government has 2-3 operators

15 SF1449 Block 8 1 Please extend the solicitation close date from 3/12/2020 to two (2) weeks after the Government provides answers to vendor questions.

The Government will extend the close date of the RFP as it determines is necessary in order to facilitate time needed for the vendors to submit round 2 questions, the Government to process round 2 questions all the while giving vendors time to finalize their proposal submissions in response to the Government’s round 2 answers.

16 ATTACHMENT 1

Statement of Work

ATTACHMENT 2

Equipment Specifications 081919

11.1 Removal of

Hard Drives

General, TABS

9 Given the technological advancements in HDD security (Encryption, password lock, etc) does the customer still require a removable HDD option? If so, how often will the HDD be removed and installed in the device?

Government requires RHD kits on the front-end controllers and PC’s.

Device will need to be removed whenever switch to classified mode in order to print and process classified jobs. A removable kit will also be required on the printer as well as any attached print controller.

ATTACHMENT 3