Amendment 0001 SF30 SP330020R5003.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION

NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

DLA Distribution Acquisition Operations (J7) 430 Mifflin Ave., Suite 3102A New Cumberland, PA 17070-5008 POC: Brian Keckler, 717-770-8418, brian.keckler@dla.mil

SP3300-20-R-5003

Amendment 0001

1. Amendment 0001 is hereby incorporated into Request for Proposal (RFP) SP3300-20-R-5003 and shall become a part of any resultant contract.

2. The Questions and Answers document is Attachment 1.

3. J.16 Certificate of Offeror's Accounting System is Attachment 2.

4. J.1 Performance Work Statement has been updated and is Attachment 3. All changes to the PWS are covered within the Questions and Answers document.

5. Technical Exhibit 3.4 Government Equipment has been updated and added to the list of restricted documents. Page 11 of the RFP covers instructions to request restricted documents.

6. Technical Exhibit 4.2 Daily Operator Maintenance and Safety Checks has been updated and added to the list of restricted documents. Page 11 of the RFP covers instructions to request restricted documents.

7. The following adjustments have been made to the RFP. Updated Section H, J and L are below.

a. Page 58 of the RFP was updated to read 4.2 vice 2.2.

b. Page 63 was updated to clarify the PAST PERFORMANCE QUESTIONAIRE, Attachment C.

c. Section L has been updated to elaborate on DCAA requirements and add attachment J.16 Certificate of Offeror's Accounting System.

d. Section J was updated to include attachment J.16 Certificate of Offeror's Accounting System and Attachment C, Past Performance Questionnaire.

e. Section H-8 has been updated to reflect accurate insurance information.

8. The following documents have been added to the Technical Library.: Page 11 of the RFP covers instructions to request restricted documents.

a. DLDLA Distribution Manual 6055.01 SOH ISS

b. DLDLAI 6055.01 SOH Program

c. MCLBAO 6260.4A Ergonomics 2 Jun 15

SECTION H - SPECIAL CONTRACT REQUIREMENTS

CLAUSE(S) INCORPORATED BY FULL TEXT

Text Applicable to all CLINs

H-1 Competition in Supplies

Contractor shall obtain competition for items purchased over $10,000.00 for which reimbursement will be sought under this contract. The Government reserves the right to audit all purchase records during the period of performance of the contract to ensure that best value is obtained, and that costs are allowable and allocable to the contract.

(End of Text H-1)

H-2 Accounting System

In accordance with FAR 16.104(i) and DFARS Clause 252.242-7006 – Accounting System Administration, the Contractor shall have an accounting system which permits timely development of all necessary cost data in the form required by the contract.

The contractor shall have an acceptable accounting system. An acceptable accounting system is one that provides for (1) a sound internal control environment, accounting framework, and organizational structure; (2) proper segregation of direct costs from indirect costs; (3) identification and accumulation of direct costs by contract; (4) a logical and consistent method for the accumulation and allocation of indirect costs to intermediate and final cost objectives; (5) accumulation of costs under general ledger control; (6) reconciliation of subsidiary cost ledgers and cost objectives to general ledger; (7) approval and documentation of adjusting entries; (8) periodic monitoring of the system; (9) a timekeeping system that identifies employees’ labor by intermediate or final cost objectives; (10) a labor distribution system that charges direct and indirect labor to the appropriate cost objectives; (11) interim (at least monthly) determination of costs charged to a contract through routine posting of books of account; (12) exclusion from costs charged to Government contracts of amounts which are not allowable in terms of Federal Acquisition Regulation (FAR) part 31, Contract Cost Principles and Procedures, and other contract provisions; (13) identification of costs by contract line item and by units (as if each unit or line item were a separate contract), if required by the contract; (14) segregation of preproduction costs from production costs, as applicable; (15) cost accounting information, as required (i) by contract clauses concerning limitation of cost (FAR 52.232-20), limitation of funds (FAR 52.232-22), or allowable cost and payment (FAR 52.216-7); and (ii) to readily calculate indirect cost rates from the books of accounts; (16) billings that can be reconciled to the cost accounts for both current and cumulative amounts claimed and comply with contract terms; (17) adequate, reliable data for use in pricing follow-on acquisitions; and (18) accounting practices in accordance with standards promulgated by the Cost Accounting Standards Board, if applicable, otherwise, Generally Accepted Accounting Principles.

(End of Text H-2)

H-3 Hiring

The Contractor shall maintain records for all personnel hired in support of contract performance. At a minimum, the Contractor shall maintain records that support the personnel hired met the minimum qualification of the position. These records will be made available to the Contracting Officer (KO) or designee upon request and in the event that a Service Contract Labor Standards Act (SCLS)-exempt employee is hired, the records supporting the employee’s qualifications shall be provided to the KO or designee no later than 10 days after the employee begins his/her employment. The term “Contractor” includes subcontractors.

(End of Text H-3)

H-4 Substitution or Addition of Key Personnel

(a) Key Personnel assigned to or utilized by the Contractor in the performance of this contract shall, as a minimum, meet the experience, education or other background requirements set forth in Attachment J.1, Statement of Work, Section 1.3 entitled “Key Personnel” and shall be fully capable of performing in an efficient, reliable and professional manner.

(b) The Contractor agrees to assign to the contract those persons whose resumes, personnel data forms or personnel qualifications statements were submitted as required by SECTION L of the solicitation to fill the Key Personnel requirements of the contract. No substitutions or additions of Key Personnel shall be made except in accordance with this clause.

(c) The Contractor agrees that during the first 180 days of the contract performance period, no personnel substitutions or additions will be performed unless such substitutions or additions are necessitated by an individual’s sudden illness, death, or termination of employment. In any of these events, the Contractor shall promptly notify the Contracting Officer and provide the information required by paragraph (f) below. The Contractor agrees that after the first 180 days of the contract performance period, it will promptly notify the Contracting Officer of pending key personnel vacancies. The Contractor shall include the timeline for hiring as well as how the Contractor will ensure the position duties will be performed while the position is vacant.

(d) If the personnel for whatever reason become unavailable to work under the contract for a continuous period exceeding 30 work days, or are expected to devote substantially less effort to the work than indicated in the proposal, the Contractor shall propose a substitution of such personnel, in accordance with paragraph (f) below.

(e) All proposed substitutions or additions shall be submitted, in writing, to the Contracting Officer (KO) at least fifteen (15) days (thirty (30) days if a security clearance must be obtained) prior to the proposed substitution or addition. Each request shall provide a detailed explanation of the circumstances necessitating the proposed substitution or addition, and a complete resume, including annual salary, for the proposed substitute or addition as well as any other information required by the KO to approve or disapprove the proposed substitution or addition. All proposed substitutes or additions (no matter when they are proposed during the performance period) shall have qualifications that are equal to or higher than the qualifications of the person being replaced or the average qualifications of the people in the category which is being added to.

(f) In the event a requirement to increase the specified level of effort for a designated key personnel labor category, but not the overall level of effort of the contract occurs, the Contractor shall submit to the KO a written request for approval to add personnel to the designated key personnel labor category. The information required is the same as that required in paragraph (f) above. The additional personnel shall have qualifications greater than or equal to at least one (1) of the individuals proposed for the designated key personnel labor category.

(g) The KO shall evaluate requests for substitution and/or addition or personnel and promptly notify the Contractor, in writing, of whether the request is approved or disapproved.

(h) If the KO determines that suitable and timely replacement of personnel who have been reassigned, terminated or have otherwise become unavailable to perform under the contract is not reasonably forthcoming or that the resultant reduction or productive effort would impair the successful completion of the contract, the contract may be terminated by the KO for default or for the convenience of the Government, as appropriate. Alternatively, at the KO’s discretion, if the Contracting Officer finds the Contractor to be at fault for the condition, the KO may equitably adjust (downward) the contract price or fixed fee to compensate the Government for any delay, loss or damage as a result of the Contractor’s action.

(End of Text H-4)

H-5 Employment of US Government Personnel Restricted

In performing this contract, the Contractor shall not use as a consultant or employ (on either a full or part time basis) any active duty U.S. Government personnel (civilian or military) without the prior written approval of the Contracting Officer. Such approval may be given only in circumstances where it is clear that no laws and no DoD or U.S. Government instructions, regulations, or policies might possibly be contravened and no appearance of a conflict of interest will result.

(End of Text H-5)

H-6 Government-Furnished and Contractor Acquired Equipment/Vehicles

(a) The Contractor shall comply with the applicable policies and procedures provided in FAR Part 51 and with the requirements of 41 CFR 101-39 and 41 CFR 101-38.301-1, and the operator’s packet furnished with each piece of equipment/vehicle. The term “Contractor” includes subcontractors.

(b) The Contractor shall establish and enforce suitable penalties for employees who use or authorize the use of Government equipment/vehicles for other than performance of Government contracts, and provide the Contractor’s established penalties in writing to the Contracting Officer (KO), at least 90 days prior to contract start date, together with evidence that the contractor has obtained motor vehicle liability insurance covering bodily injury and property damage, protecting the Contractor and the Government against third party claims arising from the ownership, maintenance or use of Government-furnished equipment/vehicle.

(c) Contractor-at-fault damage is damage caused by the negligence or willful misconduct of the contractor or its employees.

Negligence is the absence of due care, by an act or omission, of a person which lacks that degree of care for the property that a reasonably prudent person would have taken under similar circumstances, to avoid loss, damage, or destruction of the property.

(d) The Contractor shall be responsible for parts, labor, and materials required to repair Contractor-at-fault damage.

(e) The Contractor shall make an initial determination of fault concerning whether a specific incident of damage constitutes Contractor-at-fault damage. The Contractor shall provide this initial determination of fault to the KO or designee with a damage report. If the Contractor does not find the damage to be Contractor-at-fault damage, and the KO or designee suspects that the Contractor’s negligence or willful misconduct was the cause of the damage, a Report of Survey or Financial Liability Inventory of Property Loss (FLIPL) will be initiated.

(End of Text H-6)

H-7 Damage to Contractor Supplies, Materials, Equipment, and Property

The Government will not be responsible in any way for damages to the Contractor's supplies, materials, equipment, and property or to contractor or employees' personal belongings that are caused by fire, theft, accident, or other disaster/misfortune.

The term “Contractor” includes subcontractors.

(End of Text H-7)

H-8 Insurance

(a) The Contractor shall, at its own expense, provide and maintain during the entire period of any resulting contract or Task Order, including any extensions granted by modification, at least the kinds and minimum amounts of insurance noted here;

(1) Workers’ Compensation and Employer’s Liability - $150,000 (except in states with exclusive or monopolistic funds that do not permit workers’ compensation to be written by private carriers).

(2) General Liability - $500,000 per occurrence

(3) Automobile Liability – Minimum State requirements must be kept during the life of this contract.

(b) When requested by the Contracting Officer, the Contractor shall provide a copy of all subcontractors’ proofs of required insurance no later than five (5) days before each subcontractor commences work on a Government installation.

(c) The Contractor and its Subcontractors may maintain insurance in amounts greater than specified in this text to ensure it has sufficient coverage in the event of incidents that could occur on the site. Contractors are encouraged to review the J.1

(d) – Performance Work Statement for potential contractor liability for incidents (including those in the FLIPL process).

(e) The Contractor may obtain higher levels of insurance based upon its own determination of the risks associated with the requirement.

(End of Text H-8)

SECTION J - LIST OF ATTACHMENTS

J-1 List of Documents, Exhibits, and Other Attachments

This solicitation/award consists of the following documents, exhibits, and other attachments:

(End of Text J-1)

END OF SECTION J

NUMBER TITLE # OF PAGES

Attachment J.1 DDAG Performance Work Statement 65

Attachment J.2 Department of Labor Wage Determination – Albany, GA 14

Attachment J.3 CLIN X005 Labor Rate Table 1

Attachment J.4 Technical Exhibit 1.1 Contractor Personnel Security 4

Attachment J.5 Technical Exhibit 1.2 CAC Procedures 4

Attachment J.6 Technical Exhibit 2.1 Definitions, Acronyms, and Abbreviations 34

Attachment J.7 Technical Exhibit 3.2 Government Training 7

Attachment J.8 Technical Exhibit 3.3 Government Data Systems 10

Attachment J.9 Technical Exhibit 3.4 Government Material Handling Equipment (MHE) 4

Attachment J.10 Technical Exhibit 4.1 Contractor Training 6

Attachment J.11 Technical Exhibit 4.2 Government Operated Equipment for Contractor Maintenance 3

Attachment J.12 Technical Exhibit 5.0 Acceptable Performance Levels 3

Attachment J.13 Technical Exhibit 5.1 DDAG Historical Workload 2

Attachment J.14 Technical Exhibit 5.2 DDAG Projected Workload 4

Attachment J.15 Technical Exhibit 5.5 Type Physical Inventory Code (TPIC) Matrix 6

Attachment J.16 Certification of Offeror's Accounting System 1

Attachment C Past Performance Questionaire 5

A001 Monthly Contractor Employee CAC Report 1

A002 SOH Plan and Reporting 1

A003 Transition Plan and Weekly Reports 1

A004 Training Report 2

A005 Quality Control Plan 7

A006 Floor to Book Report (Portfolio) 1

A007 Location Survey Schedule 1

A008 Material Support CLIN 1

A009 Internal Order Number (ION) Reporting 1

A010 Limitations on Subcontracting Annual Report 2

A012 Monthly Cost Report ‐ Non‐Capital Equip Replacement CLIN 1

A014 Monthly Cost Report ‐ Travel/Training/Conferences CLIN 1

A015 Monthly Cost Report ‐ Special Projects and Surge/Sustainment CLIN 1

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR RESPONDENTS

L-1 PROVISION(S) INCORPORATED BY REFERENCE

Provision(s) Applicable to All CLINs

FAR PROVISION TITLE DATE

52.204-7 System for Award Management OCT 2018 52.204-16 Commercial and Government Entity Code Reporting JUL 2016 52.211-7 Alternatives to Government-Unique Standards NOV 1999 52.215-1 Instructions to Offerors - Competitive Acquisition JAN 2017 52.215-16 Facilities Capital Cost of Money JUN 2003 52.215-20

Requirements for Certified Cost or Pricing Data and Data Other Than Certified Cost or Pricing Data – Alternate IV

OCT 2010

52.215-22

Limitations on Pass-Through Charges – Identification of Subcontract Effort

OCT 2009

52.222-24 Pre-Award On-site Equal Opportunity Compliance Evaluation FEB 1999 52.222-46 Evaluation of Compensation for Professional Employees FEB 1993 52.237-1 Site Visit APR 1984 52.237-10 Identification of Uncompensated Overtime MAR 2015

DFARS PROVISION TITLE DATE

252.204-7008

252.237-7024

Compliance with Safeguarding Covered Defense Information Controls Notice of Continuation of Essential Contractor Services

OCT 2016

OCT 2010

L-2 PROVISION(S) INCORPORATED IN FULL TEXT

Provision(s) Applicable to All CLINs

FAR 52.211-1 -- Availability of Specifications Listed in the GSA Index of Federal Specifications, Standards and

Commercial Item Descriptions, FPMR part 101-29 (AUG 1998)

(a) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--

GSA Federal Supply Service Specifications Section, Suite 8100

470 East L’Enfant Plaza SW Washington, DC 20407

Telephone (202) 619-8925 Facsimile (202) 619-8978.

(b) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (a) of this provision. Additional copies will be issued for a fee.

(End of Provision)

FAR 52.211-2 -- Availability of Specifications, Standards, and Data Item Descriptions Listed in the Acquisition

Streamlining and Standardization Information System (ASSIST) (APR 2014)

(a) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(1) ASSIST (https://assist.dla.mil/online/start/ );

(2) Quick Search (http://quicksearch.dla.mil/ );

(3) ASSISTdocs.com (http://assistdocs.com).

(b) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by—

(1) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(2) Phoning the DoDSSP Customer Service Desk (215) 697-2197, Mon-Fri, 0730 to 1600 EST; or

(3) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697- 2667/2179, Facsimile (215) 697-1462.

FAR 52.216-1 -- Type of Contract (APR 1984)

The Government contemplates the award of an Indefinite Delivery/Indefinite Quantity Hybrid, Cost Reimbursement (CR) No Fee, Cost-Plus-Fixed-Fee (CPFF), and Firm-Fixed (FFP) line items contract resulting from this solicitation.

FAR 52.233-2 -- Service of Protest (SEP 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from

DLA DISTRIBUTION

ATTN: KAREN D. GHANI

ACQUISITION OPERATIONS (J7)

430 MIFFLIN AVE, SUITE 3102A

NEW CUMBERLAND, PA 17070-5008

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

FAR 52.252-1 -- Solicitation Provisions Incorporated by Reference (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address (es):

https://www.acquisition.gov/browse/index/far

FAR 52.252-5 -- Authorized Deviations in Provisions (Apr 1984)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the provision.

(b) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

DLAD 52.233-9001--Disputes - Agreement to Use Alternative Dispute Resolution (ADR) (DEC 2016)

(a) The parties agree to negotiate with each other to try to resolve any disputes that may arise. If unassisted negotiations are unsuccessful, the parties will use alternative dispute resolution (ADR) techniques to try to resolve the dispute. Litigation will only be considered as a last resort when ADR is unsuccessful or has been documented by the party rejecting ADR to be inappropriate for resolving the dispute.

(b) Before either party determines ADR inappropriate, that party must discuss the use of ADR with the other party. The documentation rejecting ADR must be signed by an official authorized to bind the contractor (see FAR 52.233-1), or, for the Agency, by the contracting officer, and approved at a level above the contracting officer after consultation with the ADR Specialist and legal counsel. Contractor personnel are also encouraged to include the ADR Specialist in their discussions with the contracting officer (KO) before determining ADR to be inappropriate.

(c) If you wish to opt out of this clause, check here [ ]. Alternate wording may be negotiated with the KO.

L-3 Communications Between the Government and Offerors

1. Questions regarding this solicitation will be conducted as shown below.

a. Questions shall be submitted by electronic mail to the Contracting Specialist, Brian Keckler via email at brian.keckler@dla.mil with the appropriate subject: SP3300-20-R-5003 Solicitation Question; SP3300-20-R-5003.

Questions must be received by 1:00 P.M. Eastern Local Time on 20 May 2020. Questions received after this date and time may not receive a response.

b. Offerors shall submit questions in an MS Word Table landscape format with the following column headings:

Question RFP Page

RFP Para Reference (if question relates to the RFP)

Name of Firm

POC

Tel No.

Fax No.

e-mail

c. No information concerning this RFP or requests for clarification will be provided in response to offeror-initiated telephone calls. All such requests must be made by electronic mail in the format noted above and submitted to the above email address.

2. The hour and date for receipt of offers is 1:00 P.M. Eastern Local Time on 12 June 2020.

Only electronic submission via DoD SAFE Web Application (https://safe.apps.mil) in PDF, Microsoft Word, Excel and/or AutoCAD Format shall be considered. Files shall be sent via DoD SAFE to brian.keckler@dla.mil and Karen.ghani@dla.mil. The DoD SAFE link, or links, with the complete proposal must be time-stamped before the proposal submission deadline.

Instructions on the use of DoD SAFE are available at https://safe.apps.mil/about.php. All parts of the Proposal must be uploaded to the DoD SAFE link prior to the date and time of Proposal closing deadline to be considered responsive.

Files added to the DoD SAFE link after the proposal deadline shall not be considered. It is highly encouraged that the offeror(s) confirm that all of the Proposal submittal(s) have been received by the Contracting Specialist before the due date and time. Offerors are reminded of the regulation contained in FAR 15.208 – Submission, Modification, Revision, and Withdrawal of Proposals for timeliness of proposal submissions regarding transmission through an electronic commerce method.

All received submissions will be acknowledged with a reply email of “Received” from the Contracting Specialist, Brian Keckler. If an Offeror does not receive this reply email it is their responsibility to contact the Contracting Specialist, Brian Keckler, via Email at brian.keckler@dla.mil or Phone at (717)- 770-8418 or the Contracting Officer, Karen Ghani via Email at Karen.Ghani@dla.mil or via Phone at (717)-770-5951 for verification of submittal receipt.

The following Attachments for this Request for Proposal are available through the Safe Access File Exchange (SAFE):

Attachment (1) – CDRLS A001 through A010, A012, A014 and A015 Attachment (2) – J.1 Performance Work Statement (PWS) Attachment (3) – Technical Exhibit 1.1 Contractor Personnel Security Attachment (4) – Technical Exhibit 1.2 CAC Procedures Attachment (5) – Technical Exhibit 2.1 Definitions Acronyms and Abbreviations Attachment (6) – Technical Exhibit 3.2 Government Training Attachment (7) – Technical Exhibit 3.3 Government Data Systems Attachment (8) – Technical Exhibit 3.4 GE-MHE Attachment (9) – Technical Exhibit 4.1 Contractor Training Attachment (10) – Technical Exhibit 4.2 Daily Operator Maintenance and Safety Checks Attachment (11) – Technical Exhibit 5.0 Acceptable Performance Levels (APL) Attachment (12) – Technical Exhibit 5.1 Historical Workload Attachment (13) – Technical Exhibit 5.2 Projected Workload Attachment (14) – Technical Exhibit 5.5 TPIC Matrix

To request these attachments please provide the following information to Brian Keckler by email at brian.keckler@dla.mil:

Legal Name Email Address Company Name Cage Code

Access to the RFP Attachments will only be considered for vendors who are contemplating submitting a proposal in response to this solicitation. Offerors must be registered in the System for Award Management (SAM) Registration database. Registration may be done online at https://www.sam.gov. In order to limit control of the RFP Attachments, documents must be handled as “For Official Use Only.” All offerors, other than the awardee, are required to destroy the Attachments once contract award is announced.

If it is determined you are eligible to receive the Attachments, you will be receive a separate email with a link and a password to access the Request For Proposal Attachments. This link to the Attachments will expire in two (2) days if not accessed.

NEITHER HARD COPY OR FACSIMILE SUBMISSION OF PROPOSALS WILL BE ACCEPTED.

PROPOSALS MUST BE SUBMITTED VIA THE INSTRUCTIONS AS REFLECTED IN PARAGRAPH 2

DIRECTLY ABOVE. SUBMISSION OF A PROPOSAL THAT DOES NOT CONTAIN ALL OF THE ITEMS

REQUESTED MAY RESULT IN ELIMINATION FROM CONSIDERATION FOR AWARD.

3. It is expected that there will be adequate competition; therefore, certified cost and price data may not be required. However, if at a later time it is determined that such data is required, the PCO reserves the right to require additional detailed cost data in accordance with FAR Provision 52.215-20, Requirements for Certified Cost or Pricing Data and Data Other than Certified Cost or Pricing Data, and request an audit as determined necessary by the PCO.

4. If an offeror has any questions regarding this solicitation or believes that the requirements in this instruction contains an error or omission, the offeror shall immediately notify the Contracting Specialist in writing in the format provided in paragraph 1 above. If an offeror believes that the requirements in this instruction are otherwise unsound, the offeror shall immediately notify the PCO, Ms. Karen Ghani (Karen.Ghani@dla.mil), in writing with supporting rationale. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussions.

5. Submission of a proposal that does not contain all of the items requested in this section may result in elimination from consideration for award.

(End of Text L-3)

L-4 PROPOSAL PREPARATION REQUIREMENTS

1. Organization//Page Limits: The Offeror shall prepare the proposal as set forth in the Proposal Organization Table below. The titles and contents required for each file are defined in this table. Proposals shall be submitted as four (4) separate files as follows:

Table 1

File TITLE

PAGE

LIMITATION

I Solicitation, Offer and Award Documents (SF-33) N/A

Section 1 Cover Letter and Section A (SF-33)

Section 2 Section B (Supplies or Services and Prices/Costs)

Section 3 Section K (Representations, Certifications, and Other Statements of Offerors or Respondents)

II Past Performance Proposal 40

III Technical Proposal 75

Section 1 Management Approach

Sub-factor (a): Operations Approach

Sub-factor (b): Quality Control

Section 2 Staffing Approach

Sub-factor (a): Key Personnel

Sub-factor (b): Staffing and Organizational Approach

Section 3 Transition and Sustainment of Operations Approach

Sub-factor (a): Transition Approach

Sub-factor (b): Continuation of Essential Contractor Services

IV Cost Proposal N/A

2. Page Limitations: The page limitations for each proposal file shall be treated as the maximum number of pages allowable. If an offer exceeds the maximum number of pages, the excess pages of the proposal will not be read or considered in the evaluation of the proposal. When both sides of a sheet display printed material, it will be counted as 2 pages.

3. Cross-Referencing: Each file shall be written on a stand-alone basis so that its contents may be evaluated with the minimum of cross-referencing to other files of the proposal. Information required for proposal evaluation which is not found in its designated file will be assumed to have been omitted from the proposal. Cross-referencing within a proposal file is permitted where its use would conserve space without impairing clarity

4. Indexing: Each file shall contain a more detailed table of contents to delineate the subparagraphs within that file. The detailed table of contents is not part of or included in the page limitation. Tab indexing shall be used to identify sections and sub-sections.

Any cross-reference matrix table is not part of the page limitation.

5. Glossary of Abbreviations and Acronyms: Each file shall contain a glossary of all abbreviations and acronyms used, with an explanation of each. Glossaries will not count against the page limitations for their respective files.

6. Format:

a. Except for the reproduced sections of the solicitation document and chart labels, the text size shall be no less than 10-point font. The text size in any Plan of Action and Milestones (POAMs) submitted shall be no less than 10-point font. Use at least 1-inch margins on the top and bottom and ¾ inch side margins. Pages shall be numbered sequentially by file.

b. Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc.

c. The footer of each page submitted by the Offerors shall be marked “SOURCE SELECTION INFORMATION - SEE FAR

2.101 AND FAR 3.104.”

7. Table of Contents: A master table of contents for the entire proposal and a table of contents for each file are required. The master table of contents for the entire proposal should be filed in File I.

FILE I - SOLICITATION, OFFER AND AWARD DOCUMENTS

COVER LETTER AND SECTION A (SF-33)

If the Offeror takes any exceptions to any terms and conditions in the RFP, all such exceptions shall be listed in a cover letter to the proposal. Qualifications also may be annotated on the Solicitation, Offer and Award document (SF-33), if such annotation is necessary to clarify the exceptions.

The Solicitation, Offer, and Award (SF-33) included in this RFP may be used as part of the contract award document. Offerors shall fully complete and return the SF-33 as part of this File. Special attention should be taken to ensure that an authorized Contractor representative signs the offer in Block 17.

Offerors must acknowledge any amendments to the solicitation by completing Block 14 of the SF-33.

SECTION B (SUPPLIES OR SERVICES AND PRICES/COSTS)

Section B shall contain the proposed amount for each Contract Line Item Number (CLIN), the total for all the CLINS for each respective year, and the total estimated cost of the proposal inclusive of the five-year period of performance and shall be consistent with the Offeror’s cost proposal. The unit prices shall not be carried out past two decimal points.

SECTION K (REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF OFFERORS OR

RESPONDENTS)

By submitting a proposal, the Offeror is representing that the firm will perform all the requirements specified in the solicitation. Simply restating the PWS requirements, or any portion of the PWS requirements, is an indicator that the offeror does not understand the requirement and may constitute grounds for determining the proposal unacceptable possibly leading to the removal of an offer from the competitive range of offers.

The Offeror shall address each representation and certification identified in SECTION K of the solicitation.

ACCOUNTING SYSTEM VERIFICATION

The Offeror shall provide verification that the Defense Contract Audit Agency (DCAA) has audited their accounting system, or self-certify (RFP Attachment J.16) that the Offeror’s accounting system will permit timely development of all necessary cost data to support the non-fixed-price CLINs on the resultant contract (see FAR Part 16.104(i)). The Offeror’s shall additionally provide a narrative in the price proposal describing their accounting system in sufficient detail to demonstrate that it is acceptable to support the non-fixed-price CLINs on the resultant contract. The Offeror shall provide contact information (physical address, e-mail address, phone and fax numbers) for their local DCAA Office or the independent audit firm to allow the Government evaluators to verify the Offeror’s accounting system meets the Government's requirements.

FACILITY CLEARANCE VERIFICATION

The Offeror shall provide verification that the Offeror has a Defense Security Service (DSS) approved facility clearance, or a statement confirming that the Offeror will be able to obtain a DSS approved facility clearance prior to final FPR submission. If such a statement is included, the Contracting Officer will verify the Offeror has the approved security clearance at the time of final FPR submission.

FILE II –PAST PERFORMANCE PROPOSAL

EVALUATION FACTOR 1: PERFORMANCE CONFIDENCE ASSESSMENT

The Offeror shall provide information on its Past Performance Record. This information will be utilized to determine the relevancy and quality of the Offeror’s past performance record to the proposed effort as outlined in the Performance Work Statement (PWS) and the level of confidence the Government has for successful performance based upon the Offeror’s actions under previously awarded, recent and relevant contracts.

The Offeror shall identify its most relevant contracts or efforts within the past five (5) years, and provide any other information the Offeror considers relevant to the requirements of the solicitation. The Offeror shall provide a detailed explanation of the relevance of the contracts or efforts to the requirements as stated in Attachment J.1 Performance Work Statement (PWS) of the solicitation. The Government recommends submission of a total of five (5) contracts encompassing the prime Offeror and/or any major subcontractors.

A major subcontractor is defined as those providing twenty percent (20%) of total dollar threshold AND/OR twenty-five percent (25%) of total man-hour effort. If major subcontractor experience is provided as part of the past performance references, it will be given weight relative to the percentage of effort being provided by that particular subcontractor in the offer submitted. The references will be evaluated in the aggregate in order to allow Offerors who may not have the entire scope, magnitude, and complexity of the requirement under one individual contract to still be considered relevant if experience with the full scope, magnitude, and complexity of the requirement can be demonstrated within the allotted number of references as described above.

If major subcontractor experience is submitted for consideration as part of the Performance Confidence Assessment Factor, the Past Performance Proposal SHALL include a signed commitment by Offeror and major subcontractor certifying that if a contract is awarded resulting from the proposal, the parties commit to joint performance as proposed. If the signed commitment is not fully executed by both parties and provided with the Past Performance Proposal, subcontractor references will not be evaluated or considered.

Affiliate companies, sister companies, teaming arrangements, joint venture agreement, etc. will be considered provided sufficient documentation is included in the Past Performance Proposal. Documentation includes a copy of the documented arrangement such as documented affiliation, a copy of the teaming agreement, a copy of the joint venture agreement, etc.

If an Offeror or its major subcontractor(s) determines they have no relevant past performance data, they shall provide the following statement in lieu of the information request below: “(Insert Offeror or major subcontractor’s name) has determined that they possess no relevant past performance information IAW the RFP”.

To be compliant with Factor 1, Performance Confidence Assessment, Offerors shall provide the following information for both the Offeror and proposed major subcontractors. The Offeror shall submit the information in separate, tabbed sections (1), (2), and (3), as outlined below.

(1) An index of Previous Contract Data -. The index shall contain relevant PRIME contracts and relevant SUBCONTRACTS currently being performed or completed during the last five (5) years. The index shall include:

a) Contractor Name;

b) Was performance completed as the prime contractor or subcontractor;

c) Name of the customer /agency;

d) Contract/Purchase Order Number for the Reference (Subcontract number if a subcontractor for the overall effort);

e) Customer points of contact (minimum of two (2), provide name, telephone number, fax number and e-mail addresses);

f) Length of contract;

g) Period of performance (dates);

h) Initial Contract Price for the past performance reference (Subcontract value if a subcontractor for the overall effort;

i) Final Contract Price or price as of the last modification for the past performance reference (Subcontract price if a subcontractor for the overall effort);

j) Average Number of Full-Time Equivalent Personnel;

k) Description of product/service provided (include sufficient detail to demonstrate the scope and complexity of the product/service provided);

l) Discussion of the similarities and differences of experience to include workload counts for issues, receipts, inventories, and other types of workload in comparison to the scope, magnitude and complexity identified in the requirement (include sufficient detail to demonstrate similarities/dissimilarities to the requirements of this solicitation);

m) Facilities in which the product/service was performed and;

n) Quality of Past Performance to include a discussion of actual performance under each contract listed, including problems encountered; how they were resolved; the timeliness of deliverables required; how costs were controlled; business relationships;

management of key personnel, and any other areas deemed necessary to provide insight into actual performance issues.

(2) Tailored and detailed past performance information to enable better correlation to the requisite requirement. Information regarding scope, magnitude, and complexity shall be included. This shall include a narrative synopsis that shall describe the specific nature of the work, similarities with the proposed work and the relevant experience gained. In addition, the narrative shall include details describing the complexity of the previous contract to include information such as number of FTEs, agility and flexibility of resources, and workload data. The narrative portion also shall indicate any occurrence of cost growth and/or schedule delays encountered. The appearance of growths and/or schedule delays on past contracts must be explained. Specific details regarding the following aspects shall also be included.

1) Successful outcomes in participating in live process audits, which audits process adherence to audit control objectives.

2) Experience in using Standard Operating Procedures (SOPs)/addendums, Process Manuals, a WMS (such as DLA’s,

DDAG use approximately 14 Retail Monthly APLs to measure performance).

Workload.

(3) Attachment C, Past Performance Questionnaire. Offerors and all major subcontractors shall send this questionnaire to previous customers of relevant prime and subcontracts. All previous contracts utilized for Questionnaire information must be contained in the Previous Contract Data index for the Offeror/major subcontractor. The Offeror/major subcontractor shall review Part I of Attachment C, Past Performance Questionnaire prior to submitting the questionnaire to its previous customer(s). The Offeror/major subcontractor shall ask the customer to complete the questionnaire and return it directly to the Contracting Officer and Contracting Specialist identified in Part I of the questionnaire by no later than the proposal due date and time identified in L-3, paragraph (2) of this solicitation. Evaluation members may contact the named individuals to clarify, obtain additional information, or conduct a telephonic survey of present/past performance. As such, the proposal shall include a list of all Questionnaires submitted that provides the following information:

Name of the customer/agency;

Date submitted to customer/agency;

Contract/Purchase Order Number;

Customer points of contact (minimum of one (1), provide name, telephone number, fax number and e-mail addresses) and;

Whether the Offeror/major subcontractor was a Prime or Subcontractor.

FILE III – TECHNICAL PROPOSAL

The Technical Proposal must be succinct, well written, and presented in a straightforward manner that clearly demonstrates the relationship of the processes to the resources (e.g., personnel, equipment, supplies and materials, and services) and a complete understanding of the requirements. Statements such as “The Offeror understands,” “will comply with the performance work statement,” “standard procedures will be employed,” “well known techniques will be used,” and general paraphrasing of the PWS are considered inadequate.

EVALUATION FACTOR 2: MANAGEMENT APPROACH

Subfactor (a): Operations Approach

Offeror shall describe/explain how leadership will implement tools and processes necessary to effectively manage the requirements described in the contracts while working in a controls based audit environment, achieving and sustaining auditability and include your approach for:

1. Enforcing adherence to standard operating procedures to maintain inventory accuracy and integrity;

2. Planning and prioritizing of workload requirements to address challenges with unforeseen circumstances to include:

a. Fluctuating and surge workload, performing today’s work today

b. Government system downtime and Government system changes and upgrades

c. Allocation of resources

d. Coordination of resources and workload for uninterrupted workflow

3. Provide corporate drug program, and;

4. Addressing contract changes IAW with Government identified timeframes and obtaining necessary resources to meet required changes;

Subfactor (b): Quality Control

Offeror shall describe their approach for an effective Quality Control Plan that includes:

1. Methodology, techniques and tools for a prevention-based approach (preventing process based errors), identifying deficiencies or lack of adherence to Standing Operating Procedures (SOP) a proactive manner while providing a leading…