A005 Atch 1a RCM Distribution Processes Controls.xlsx

Distribution Processes

Process(es)/Sub-Process(es) Key Risk of Material Misstatement (ROMM) Control Activity Description Control Frequency Test Objective/Procedures Sample Size # of Samples Conforming CAP Surveillance Report # USER ID of Non-conforming

Prior to the physical stow of materiel, the Distribution Worker verifies and validates the Putaway Label against the materiel by visually verifying:

• location

• National Stock Number (NSN)

• unit of issue

• visual appearance of the material condition

• quantity

• shelf life code (if applicable)

• expiration date (if applicable) Recurring Controls provide reasonable assurance that storage and issuance of inventory are accurately and completely recorded in the Inventory Management system.

Test Procedure:

Observe the Distribution Worker perform the validation and verification of each materiel receipt to be stowed, specifically;

1. A Mission Putaway Label (providing the Putaway Control Number‐PCN) was used to verify and validate materiel in the distribution stow process. Specific key attributes verified include

a. National Stock Number (NSN)

b. Quantity

c. Location

d. Unit of Issue

d. visual appearance of Condition Code

e. shelf life code (if applicable)

f. expiration date (if applicable)

2. Discrepancies identified are escalated to a Supervisor for resolution before any further Stow activity on the related materiel is performed.

Obtain data population of open SDRs/SQCRs to determine if discrepancy instructions are completed within timeframes. Review status of system change by user entities (military services).

Distribution Worker will verify and validate the pick ticket against the materiel by visually verifying the:

• location

• NSN

• unit of issue

• visual appearance of the material condition

• quantity

• shelf life code (if applicable)

• expiration date (if applicable)

• Unique Item Identification (UII) (if applicable)

• Exception data (if applicable) Recurring Controls provide reasonable assurance that storage and issuance of inventory are accurately and completely recorded in the Inventory Management system.

Test Procedure:

1. Observe the Distribution Worker perform the validation and verification of one Materiel Release Order during the pick process for all possible scenarios. Determine if the following actions took place and document the results of actions performed:

a. Visually verifying the location, NSN, exception data, quantity, unit of issue, and condition code. When applicable, the shelf life code and expiration date. b. If a discrepancy exists, the Distribution Worker alerts the lead/supervisor or designee of the discrepancy.

c. If no discrepancy exists, the Distribution Worker routes the materiel to packing.

CDRL A0006 Attachment 1A

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