SP330018R5006_Attachment_1_Q&A_Document_10-30-2018.pdf

SP3300-18-R-5006

Attachment 1-Amendment 0005

QUESTIONS & ANSWERS DOCUMENT

The following questions have been submitted from industry regarding solicitation SP3300-18-R-5006. Each question has been redacted to ensure anonymity. The

Government response is provided in the far right-hand column for each question.

Question RFP Page OR Pre-

Proposal

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Government Response

1 In the cited paragraph, the attachments J.6, J.7 and J.8 seem erroneous (Attachments. J.6

Contractor Personnel Security, J7 is CAC

Procedures and J.8 Definitions Acronyms and Abbreviations). Would the Government please provide the correct Attachment references?

RFP page 60 Section L. 4, technical volume, Factor 3, Subfactor c, (1)

Attachments number have been updated.

Determining the types of Government equipment identified in Attachments J.12 - J.14and the Offerors’ own equipment that will be required to perform distribution operations and how the Offeror will meet the 80% utilization goal as detailed in Section C-4.2, Equipment.

2 Will the Government confirm that the tabs identifying sections and sub-sections are excluded from page count?

RFP page 55 Section L.4, Proposal Preparation

Requirements

Clarification, Tabs not part of page count, added to solicitation as follows:

Indexing: Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. The detailed table of contents and Tabs are not part of or included in the page limitation. Tab indexing shall be used to identify sections and sub-sections. Any cross-reference matrix table is not part of the page limitation.

3 Will the Government confirm that binder covers, and cover sheets are excluded from page count?

RFP page 55

Section L.4, Proposal Preparation

Requirements

Hard copy proposal submissions will not be accepted.

Clarification added to solicitation as follows:

Page Limitations: The page limitations for each proposal volume shall be treated as the maximum number of pages allowable. If an offer exceeds the maximum number of pages, the excess pages of the proposal will not be read or considered in the evaluation of the proposal. When both sides of a sheet display printed material, it will be counted as 2 pages.

Cover sheets are excluded from page count.

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4 The no. 5 past performance confidence assessment is Small Business (SB)

Subcontracting. Since this solicitation is

SBSA, will SB Subcontracting be assessed?

RFP page 70 Section M Evaluation Factor 1 Paragraph 4 Small Business subcontracting will be assessed if applicable (for example major subcontractor that is utilized with past performance, etc.)

5 Can the Government please confirm

Attachment J5, J16, J17, J18, J19, J22, J33 and J34 are correct for this solicitation?

Attachments have another solicitation number, SP3300-18-R-5004 and/or another

Attachment No. on the header of the documents.

Attachments J5, J16, J17, J18, J19, J22, J33 and J34

The referenced attachments are correct for this solicitation (SP3300-18-R-5006). The headers for these attachments have been corrected to reference

SP3300-18-R-5006 and were uploaded to FBO as part of Amendment 0003.

6 Since the site visit is rescheduled, would the

Government extend the due date for questions?

Site Visit The due date for questions was extended in accordance with Amendment 0002.

7 Does the Government anticipate extending the proposal due date?

RFP Section L-3 The proposal due date was extended in accordance with Amendments 0002, and 0004. The proposal due date is further being extended via Amendment 0005 to 13 November 2018.

8 This section references TE 4.5 (J.18), Other

Equip PM. Should this section be referencing TE 4.6 (J.19) Contractor

Equipment List?

Attachment J.2 Section C-4N Contractor Furnished

Equipment, 4.2N, A.

Attachment J.2 Section C-4N Contractor Furnished

Equipment, 4.2N, has been corrected to Attachment J

19 TE 4.6 Contractor Equipment List.

9 Under EVALUATION FACTOR 4:

TRANSITION APPROACH, paragraphs a and b are asking for the same thing. Will we fulfill our requirement with the POAM as an attachment?

RFP page 61 Evaluation Factor 4: Transition Approach No.

Paragraph (a) requires a written Transition Plan that meets or exceeds the requirements set forth in 1-7.

Paragraph (b) requires a POAM that meets or exceeds the requirements set forth in 1-3.

10 Based on the referenced paragraph the contractor is required to provide all fuel for government provided vehicles and equipment. Will the government consider providing a plug number based on historical

Attachment J.2 PWS

4.5.2N Fuels Paragraph A

SECTION B – Provides Estimated Cost for these items based on historical costs.

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Government Response fuel costs to enable all bidders to have equal opportunity in the pricing packages?

11 Does the referenced paragraph cover all woodworking and shipping & packing materials, vehicle and Material Handling

Equipment parts (i.e., hoses, wipers, spark plugs, lights, engines, transmissions, radiators, batteries, fuel systems, breaks, etc.), damage repairs resulting from accidents/wrecks, rags, oil, transmission fluid, coolants, and other petroleum products, etc.? If so will the government provide a plug number based on historical costs?

Attachment J.1 PWS

Page C-46

C-4.3 Materials and Supplies Paragraph A Attachment J.1 C-4.3 Materials and Supplies A.

The Contractor shall furnish all material and supplies necessary to perform the contract requirements.

SECTION B – Provides Estimated Costs which include items such as this based on historical costs and RFP requirements. CLIN X002 includes

Scheduled and Unscheduled Equipment Maintenance

Labor and Material (PWS Section C- 4.4 and its sub-paragraphs). CLIN X004 includes Material Support

Costs (inclusive of CLINs 0001, 0006, and 0008)

12 Referenced paragraph states Columns F, H, J, L, N, and P: The Offeror shall provide total productive labor hours for each specific task listed by applying their proposed time standard to the projected workload provided applying their proposed time standard to the projected workload provided. In reviewing the subject J.32 the government provided hours in columns G, I, K, M, & O are extreme compared to the government estimated FTE in columns F, H, J, L, N, and

P. Will the government please provide the accurate estimated hours for each functional area and duty classification?

RFP page 58 Section L, Evaluation Factor 2: Staffing, Key Personnel, and Sustainment Training

Approach, Subfactor (a) Staffing Approach

Attachment J.32 Proposed Productive Amendment

0005, Columns G, I, K, M, & O, contain work load and not hours.

13 Since this solicitation is a Firm-Fixed Price

(FFP) and Cost Reimbursement (No Fee) line items contract for 100% Small Business

Set Aside, why would this be a requirement to submit with the proposal? Would the government be willing to remove this

RFP Page 56 RFP section: VOLUME I -

SOLICITATION, OFFER AND AWARD

DOCUMENTS SECTION K

(REPRESENTATIONS,

CERTIFICATIONS, AND OTHER

STATEMENTS OF OFFERORS OR

The Government cannot remove the requirement;

however, DLA is modifying the requirement for the

RFP. Offerors shall still provide their DCAA point of contact and office information. Offerors with an approved accounting system shall provide documentation of same. Offerors who have not yet

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Government Response requirement and request a DCAA audit during evaluation?

The Offeror shall provide verification that the Defense Contract Audit Agency (DCAA) has determined that the Offeror’s accounting system will permit timely development of all necessary cost data to support the non-fixed-price CLINs on the resultant contract (see

FAR Part 16.104(i)). The Offeror shall provide contact information (physical address, e-mail address, phone and fax numbers) for their local DCAA Office to allow the Government evaluators to verify the Offeror’s accounting system meets the Government's requirements.

RESPONDENTS)

had a DCAA evaluation of their accounting system shall submit the pre-award survey checklist as part of its proposal.

Clarifications are made to the solicitation. The language cited in the question specifically is amended as follows:

Offerors shall provide verification that the Defense

Contract Audit Agency (DCAA) has determined that the Offeror’s accounting system will permit timely development of all necessary cost data to support the non-fixed-price

CLINs on the resultant contract (see

FAR Part 16.104(i)). If Offerors have not yet had a

DCAA determination, Offerors shall submit a completed Pre-Award Survey checklist to enable

DCAA to perform the verification. In addition to either the DCAA verification or the Pre-Award

Survey checklist, the Offeror shall provide contact information (physical address, e-mail address, phone and fax numbers) for their local DCAA Office to allow the Government evaluators to request the survey completion or verify the Offeror’s accounting system meets the

Government's requirements.

14 For Small Businesses that have not yet been awarded a cost reimbursable contract that would generate a DCMA audit and since that is the only way to receive one, would the government accept otherwise qualified SB to submit the DCMA audit check list and receive the audit upon award?

RFP Page 56 RFP section: VOLUME I -

SOLICITATION, OFFER AND AWARD

DOCUMENTS SECTION K

(REPRESENTATIONS,

CERTIFICATIONS, AND OTHER

STATEMENTS OF OFFERORS OR

RESPONDENTS)

Please reference the response to question 13.

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15 The RFP reference is requiring offerors to complete Attachment J.33 and submit as part of their proposal. In the referenced PWS section, Attachment J.33 is required during transition. Can the Government confirm that this a required document to be completed and submitted during transition?

RFP pg. 61 &

Attachment J.1 PWS

Pg 33 C-1.8.6

Section L, Evaluation Factor 2: Staffing, Key Personnel, and Sustainment Training

Approach, Subfactor (c) Sustainment

Training Approach

Offerors must complete and submit Attachment J.33 as part of their technical proposal. This is evaluated to determine if proposed training represents a realistic approach to obtaining Trained to Standard assessment in Distribution Operations and schedules other required training to perform the contract requirements. Additionally, the awardee must submit the updated training plan Attachment J.33 no later than 60 working days after start of full performance and submit annual updates to

Attachment J.33 no later than June 30th of each year.

This submission replaces personnel labor categories with contractor employee names.

16 The RFP reference is requiring offerors to complete Attachment J.33 and submit as part of their proposal. In the referenced PWS section, Attachment J.33 is required during transition.

This would appear to be an unfair competitive advantage for the Incumbent since they already have it up to date. Can the government please provide the current completed J.33 used on the program now? If not, at the bare minimum provide details such as all hours and frequencies, or eliminate Attachment J.33 from the technical evaluation?

RFP pg. 61 &

Attachment J.1 PWS

Pg 33 C-1.8.6

Section L, Evaluation Factor 2: Staffing, Key Personnel, and Sustainment Training

Approach, Subfactor (c) Sustainment

Training Approach

The current Service Provider’s completed J.33 is considered proprietary information and will not be provided.

Attachment J 10 TE 3.2 provides Government

Training. Attachment J.15 TE 4.1 provides

Contractor Training.

Attachment J.36 provides Government Training

Schedule during transition.

The offeror is to submit the J.33 that is evaluated to determine if proposed training represents a realistic approach to obtaining Trained to Standard assessment in Distribution Operations and schedules other required training to perform the contract requirements.

17 The Government provided attachment J.32 provides Estimated FTEs and Workload data but does not distinguish data by shifts.

Without that data this appears to be an unfair competitive advantage to the Incumbent.

Can the government please provide that data

RFP Page 59 Section L, Evaluation Factor 2: Staffing, Key Personnel, and Sustainment Training

Approach, Subfactor (a) Staffing Approach

Attachment J2 C 1.2.3.provides historical information of: “Approximately 69 percent of the monthly issue workload is IPG1 and IPG2 (high priority). Seven percent of the monthly high priority requisitions are received during the weekend (1 percent on Sunday and 6 percent on Saturday).”

Attachment J21 TE 5.1 DDJF Historical Workload

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Government Response in order for offerors to be compliant with section L & M requirements?

provides historical work load information. It is expected the Contractor will use this information to develop the staffing and working days/hours of the week deemed necessary by the Contractor to meet all

APLs in TE 5.0.

18 Amendment 003 Attachment J.33 seems to provide less detail than the originally provided Attachment J.33. The previously populated frequencies are missing and not all hours are included. Since this is program and government required training, can the

Government please provide comprehensive instructions on what is required? I.e. All frequencies, all Hours and what are the sources for that.

Attachment J.33 revised via

Amendment 0003

See RFP EVALUATION FACTOR 2: STAFFING, KEY PERSONNEL, AND SUSTAINMENT

TRAINING APPROACH;

Subfactor (c): Sustainment Training Approach page

60.

Attachment J 10 TE 3.2 provides Government

Training and where information is available, provides the length of the training in hours.

Attachment J.15 TE 4.1 provides Contractor

Training.

Attachment J.36 provides the Government Training

Schedule during transition.

Using the above information, it is expected the

Offeror will submit the J.33 that is evaluated to determine if proposed training represents a realistic approach to obtaining Trained to Standard assessment in Distribution Operations and schedules other required training to perform the contract requirements.

19 The PWS reference to the right seems to be contradicting. Would the offerors proposal be compliant if the proposed Alternate Site

Manager resume had 3 years of distribution management experience without a degree and 7 years progressive?

PWS pages C-10- C-

Yes. Additionally Amendment J1 has been amended to include:

Those individuals currently serving in a Key

Personnel Labor Category performing the LCAT description, will be considered qualified, competent and eligible.

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20 Will the government please confirm that one

Past Performance Questionnaire is to be submitted per past performance reference in order to be considered technically acceptable?

RFP pg.58 para (3) Section L, Evaluation Factor 1: Performance

Confidence Assessment

Per RFP pg.58 para (3) Offerors and all major subcontractors shall send this questionnaire to previous customers of relevant prime and subcontracts. Offerors may submit one or more PPQ for each reference. One PPQ could be acceptable particularly if there are no major subcontractors working on the contract.

21 Since the current due date is 30 October with the site visit on 4 October and the questions due 9 October; in anticipation of ample time for government response this does not seem to provide adequate time for the offeror to address question responses. Will the

Government please provide an extension of proposal due date by at least two weeks?

RFP Pg 55, L-3, 1., a.

& 2

The closing date of the solicitation is extended to

Tuesday 13 November 2018. These revisions will be noted on amendment 0005 and also in the revised

RFP which will accompany amendment 0005 when posted on FBO.

22 Based on this PWS reference, is equipment currently being provided by the incumbent contractor also being transferred over as part of GFE?

PWS page C-43, C-

4.2

Current Contractor provided equipment will not be transferred as part of the GFE to the awardee of this

RFP. IAW Attachment J.1, Section C-4.2

Equipment A list of the equipment that has historically been Contractor provided is identified in

TE 4.6, Contractor Equipment List. This equipment will not be made available to the Contractor as the

Contractor is required to provide additional equipment requirements above what is being provided by the Government for Contractor use.

23 Subject Attachment appears to have government provided FTE estimates in incorrect rows For example row 117 is titled

Total C-5.3 Warehousing FTEs yet has the

Government Estimated FTEs highlighted in

RFP Page 58, Attachment J.32 revised via

Amendment 0003

Section L, Evaluation Factor 2: Staffing, Key Personnel, and Sustainment Training

Approach, Subfactor (a) Staffing Approach

Attachment J.32 Proposed Productive, line 117

(Total C-5.3 Warehousing FTEs)

FTEs moved to line 118, (Government Estimated

FTEs) in amendment 0005.

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Government Response the row at columns H, J, L, N, & P. Another example is at row 35. Will the government please provide a corrected copy of

Attachment J.32?

Attachment J.32 Proposed Productive, line 134

(Total C-5.4 Physical Inventory Control FTEs)

FTEs moved to line 135, (Government Estimated

FTEs.) in amendment 0005.

Attachment J.32 Proposed Productive Amendment

0005, line 35 is correct, no change.

24 Per the RFP the training hours are to be included on J.32, Productive Hours per the

PWS paragraph oppose to separately listed.

However, during the site visit, it was discussed that the training hours were not to be included in your productive hours J.32.

Can the Government please clarify?

(All training hours shall be accounted for in the offeror’s proposed productive hours and only be separately listed in Attachment J.33)

Site Visit/RFP page

59 Section L Factor

2 Subfactor (a)

Staffing Approach

Section L Factor 2 Subfactor (a) Staffing

Approach

The Government recalls the discussion to be that training hours must be accounted for in the Offeror’s productive hour calculation and account for the hours estimated for the position designation in the

J.33.

Amendment 0005 revises the below as follows:

EVALUATION FACTOR 2: STAFFING, KEY

PERSONNEL, AND SUSTAINMENT

TRAINING APPROACH

Subfactor (a): Staffing Approach

All training hours shall be accounted for in the offeror’s proposed productive hours calculation. All hours to attend training shall be separately listed in

Attachment J.33, Proposed Training Hours for

Management, Support, and Distribution Areas.

TRAINING HOURS ARE NOT TO BE

SEPARATELY LISTED IN ATTACHMENT J.32,

PROPOSED PRODUCTIVE LABOR HOURS.

25 In light of GAO rulings, please confirm that the Government will permit the use of affiliated and sister company experience and past performance if a meaningful relationship is documented in a commitment letter?

RFP page 57 Section L.4, Vol. II, Past Performance The Government will consider affiliated and sister company experience and past performance if appropriate and on a case by case basis.

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26 Would the Government exclude the meaningful commitment letters from page count?

RFP page 57 Section L.4, Vol. II, Past Performance Subfactor (b): Key Personnel Approach page 59.

The letter of intent shall be signed by the candidate and a duly-authorized company/Offeror representative. Letters of intent shall be submitted with the resumes for both the prime and subcontractor candidates (letters of intent do not count towards the three-page limitation for resumes).

27 Would the Government please allow a smaller font for graphics and tables?

RFP page 56 Section L-4, Paragraph 6 No

28 Would the government allow the use of

11/17 pages for graphics and charts?

RFP page 56 Section L-4, Paragraph 6 No

29 The incumbent Key Personnel are being told that if they speak with another contractor they will be fired from their job. Would the

Government consider reducing the number of

Key Personnel to the Site Manager, Alt. Site

Manager and Supply Systems Analyst?

PWS C-1.3.1, pg. C-

10.

The Government position is, all Key position listed are required to successfully meet or exceed all requirements of this contract and will not be reduced.

Additionally Amendment J1 has been amended to include:

Those individuals currently serving in a Key

Personnel Labor Category performing the LCAT description, will be considered qualified, competent and eligible.

30 Can SMEs also hold key personnel positions?

PWS page C-10, C-

1.3.1

IAW Attachment J.1, Section C-4.6.1, Distribution

Operations Training: “The intent is that the SMEs will be work leaders or trained employees to provide day-to-day OJT in the use of DSS and Distribution

Operations standard processes in following and adhering to the DLA Distribution SOP Enclosure 2s to new employees and employees that require additional OJT to obtain Trained to Standard throughout contract performance.”

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31 Is the Nuclear Regulatory Commission

(NRC) License something the contractor is expected to obtain or does the contractor work under the DLA’s NRC license?

PWS page C-41, C-

3.4.9

IAW Attachment J.1, Section C-5.3.4.4 Radioactive

Material (RAM), the license is a DLA NRC License

No. 37-30062-01

32 A list of the equipment that has historically been Contractor provided is identified in TE

4.6, Contractor Equipment List. Does the

Government anticipate that equipment needs under the upcoming Contract will be the same as historical equipment needs?

Technical Exhibit 4.6 IAW C-4.2 Equipment

A. The Contractor shall provide equipment required to fulfill the requirements of this contract that is not provided by the Government.

The Contractor shall determine equipment needs to fulfill all requirements of this RFP.

33 Section C-4.2.2 of the PWS states that the

Contractor shall provide supplies that include but are not limited to tire inflation devices, oil, windshield cleaning fluid, and fuses that are required to perform operator maintenance. Can the Government give an estimate of the quantity of maintenance supplies historically used?

PWS page C-46, C-

4.2.2

C-4.3 Materials and Supplies A. The Contractor shall furnish all material and supplies necessary to perform the contract requirements.

SECTION B – CLIN X0002 includes Scheduled and

Unscheduled Equipment Maintenance Labor and

Material (PWS Section C- 4.4 and its sub-paragraphs) and Provides Estimated Cost on historical costs and RFP requirements.

34 Is the contractor responsible for HAZMAT disposal?

PWS page C-58, C-

4.5.11

IAW C-3.4.2 Environmental

D. The host installation will maintain the HW EPA

Generator Permit as well as provide for proper transportation, storage and disposal of HW.

35 The PWS states the Government will reimburse HAZMAT training costs for a maximum of 10 employees. Does the

Government anticipate that more than 10 employees will need HAZMAT training?

How many employees have historically had

PWS page C-62, C-

4.6.2

The Contractor shall determine the number of

HAZMAT certification positions by meeting or exceeding APLs and all requirements of this RFP.

The limit of 10 employees is imposed to mitigate the

Government continually reimbursing for this training due to employee turnover.

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HAZMAT training under the incumbent contract?

36 Is the contractor responsible for the list of transportation services in PWS Section C-

5.5.1.A that the DFTS Coordinator is not eligible for?

PWS page C-123, C-

5.5.1.A

Yes and IAW C-5.5.A. all movement of government cargo is governed by the DoD 4500.9-R, Defense

Transportation Regulation (DTR), Part II, Cargo

Movement and Part V Customs

37 Does PWS Section C-5.5.2- Traffic

Management cover the process for all shipments not eligible for DFTS? What parts of C-5.5.2 still apply if shipments are DFTS eligible?

PWS page C-124, C-

5.5.2

Yes and IAW C-5.5.A. all movement of government cargo is governed by the DoD 4500.9-R, Defense

38 When do we ship under the Government

Small Parcel Contract vs being responsible for shipping ourselves?

PWS page C-128, C-

5.5.3

IAW C-5.5.A. all movement of government cargo is governed by the DoD 4500.9-R, Defense

39 How often did Special Projects/Surge and

Sustainment Services occur historically?

How often does the Government anticipate it occurring under upcoming Contract?

PWS page C-139, C-

5.8

This requirement is not predictable and will be handle as requirements within the scope of the contract are identified and a separate Task Order issued to perform the normally short term requirement, such as a rewarehousing project to support a facility repair/upgrade.

40 Section C-5.8.B of the PWS states that the

Contractor may be required to furnish indoor and outdoor secured storage space and IT infrastructure to support Special Projects.

Likelihood of this happening? How often did this historically happen? How much warehouse space was historically used? How close to base, in miles, is the storage expected to be? How much does the

Government anticipate being used under the upcoming contract?

PWS page C-139, C-

5.8.B

This requirement is not predictable and will be handle as requirements within the scope of the contract are identified and a separate Task Order issued to address this need if identified.

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41 Can you please define what is meant by

“time standard”? Is it number of hours to complete the task?

Attachment J.32 Individual Time Standard is the average time to complete one specific process / requirement or part of a process/requirement, based on how the offeror develops them.

Example -

Time

Standard

Hours

Work

Load

Hours

0.1500 218 32.65

(Time Standard) X (Work Load) = (Hours)

42 The Sharepoint link for Enclosure 2 is not working, can you please provide access to

Enclosure 2?

Access is only provided once the contract is awarded. All SOPs referenced in the contract are included in the Technical Library in Sensitive

Uploads. The SOPs include the Enclosure 2s.

43 When the Contractor is required to transport material to a designated warehouse using a

Government furnished truck, will the

Government also furnish the gas?

PWS page C-104, C-

5.3.10

IAW ATTACHMENT J2 4.5.2N FUELS

A. The Contractor shall furnish automotive type fuel, diesel, and liquefied petroleum gas (LPG) HD-5 or better propane for the operation of vehicles and equipment that use this type of fuel in the performance of the DLA Distribution Jacksonville mission

SECTION B – Provides Estimated Cost for these items based on historical costs.

44 Will contractor management personnel be allowed access to Government data systems to track the performance / completion of

Technical Exhibit 3.3 Yes, the Contractor is provided access to

Government Data Systems. See - Attachment J.1, C-

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Government Response tasks under the Contract? Or should we use a system independent of this?

5.1.3.2 Distribution Standard System - Management

Information System (DSS-MIS)

45 Where will non-local deliveries be made to? PWS page C-100, C-

5.3.8

Attachment J.26, TE 5.7 Local Delivery Points are listed. Any material issue that is not going to a local delivery point is an off-base shipment IAW

Attachment J.1, Section C-5.5 Transportation

46 When scheduling the transportation of items, are the transportation events on an immediate need, or can they be scheduled for next day or a few days out?

PWS page C-100, C-

5.3.8

It should be based on the priority code designation.

IAW C-5.5.A. all movement of government cargo is governed by the DoD 4500.9-R, Defense

Transportation Regulation (DTR), Part II, Cargo

Movement and Part V Customs

47 Will you please elaborate on the volume of receipts in terms of pallets, cases, and trucks on a daily or weekly average? Do items received arrive on full truck loads? Do items received arrive on less than full truck loads?

Meaning only one or a few pallets at a time?

What percentage of items received arrive as floor loaded trucks? What percentage of items received arrive as palletized loaded trucks? Of the items that arrive palletized, what percentage of the pallets require to be broken down and items be separated onto individual pallets for storage?

PWS page C-76, C-

5.2

The only information available has been provided in

Attachment J.21 TE 5.1 DDJF Historical Workload

48 The referenced section mentions secret clearance, is secret clearance needed for all employees? How many employees does the

Government anticipate will need secret clearance? How many employees have secret clearance under the incumbent contract?

PWS page C-96, C-

5.3.4.2

IAW C-1.4.1 Personnel Clearance C. The Site Manager, Alternate Site Manager and any Contractor employees identified to ensure an adequate number of personnel who will have access to or handle classified information or material to perform the requirements IAW the DLA Distribution

SOPs shall have the appropriate security clearances

(secret or higher) as required by…..

Current Contractor information is proprietary and will not be provided.

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The Offeror is to propose the number of personnel/labor categories required a secret clearance to accomplish the controlled workload identified in Attachment J.20, TE 5.2 Projected

Workload

49 Which training requirements are not tracked in the LMS? What are the factors we should look at in ensuring the right employees are receiving the right training at the right time for Audit Sustainment and passing

Independent Public Accountants (IPAs) audits? What are the standards used in these audits and what are the specific criteria being measured?

PWS page C-59, C-

4.6

The training tracked in LMS is identified in

Attachment J.12, TE 3.2 Government Training under

Enterprise Training. The offeror needs to determine their approach for training. The IPA reviews use the

SOP Enclosure 2 to validate standard processes are being using to perform the distribution functions.

50 This section of the PWS states “The

Contractor shall identify the below labor categories as SME.” Should all the non-key personnel positions also be can SME?

PWS page C-13, C-

1.3.2

Corrected in Amendment 0005 to remove.

IAW Attachment J.1, Section 4.6: “The intent is that the SMEs will be work leaders or trained employees to provide day-to-day OJT in the use of DSS and

Distribution Operations standard processes in following and adhering to the DLA Distribution SOP

Enclosure 2s to new employees and employees that require additional OJT to obtain Trained to Standard throughout contract performance.

51 Can the same person have more than one key personnel or non-key personnel position?

PWS pages C-10 thru

C-17, C-1.3

It is based on the offeror’s technical proposal.

However, it is the intent of the Government that only one employee will encumber only one key personnel labor category and not be assigned any non-key personnel requirements.

52 Is the contractor responsible for scheduling and payments for MHE maintenance of government owned equipment?

Site Visit It is the Contractor’s responsibility to ensure preventive and corrective maintenance is performed on Government owned equipment and make

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Government Response payment. The Contractor bills for this service IAW

CLIN X002 for reimbursement.

53 Is the contractor responsible for scheduling and payments for MHE maintenance of contractor owned equipment?

Site Visit Yes, this is captured in DPAS and billed to CLIN

X002.

54 Does the government provide training and certifications for specific equipment use, such as fork lifts and the ceiling crane in the wood shop, or is this left to the contractor to provide?

Site Visit Government provides training and certifications for cranes. Contractor provides/obtains training and certifications for forklifts and any other reuqirements not provided by the Government.

55 How many square feet is Building 110, PPP&M area, that the contractor is responsible for? How many square feet is

Building 110, G-Store area, that the contractor is responsible for? How many square feet is Building 109, Wood shop area, that the contractor is responsible for?

Site Visit The Government has provided Square Foot data for these buildings in Technical Exhibit 3.1 Government

Facilities.

56 Are items such as wood, bolts and nails provided by the government? Or are these items part of the cost reimbursement process?

Site Visit C-4.3 Materials and Supplies: A. The Contractor shall furnish all material and supplies necessary to perform the contract requirements.

SECTION B – Provides Estimated Cost for CLIN

X004, which includes Material Support Costs

(inclusive of CLINs 0001, 0006, and 0008)

57 How many square feet is Building 109, Retail storage area, that the contractor is responsible for? How many square feet is

Building 101, FRC main office area, that the contractor is responsible for? How many square feet is Building 168, that the contractor is responsible for? How many square feet is Building 101-I, detrash area, that the contractor is responsible for? How many square feet is Building 101-U, detrash area, that the contractor is responsible for?

How many square feet is Building 797, pack

Site Visit The Government has provided Square Foot data for these buildings in Attachment J.6, Technical Exhibit

3.1 Government Facilities.

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& detrash areas, that the contractor is responsible for? How many square feet is

Building 795, pack & detrash areas, that the contractor is responsible for? How many square feet is Building 175, receiving and transportation areas, that the contractor is responsible for? How many square feet is

Building 175, hazmat area, that the contractor is responsible for? How many square feet is Building 175, radioactive area, that the contractor is responsible for? How many square feet is Building 175, classified cage area, that the contractor is responsible for? How many square feet is Building 175, ammunitions room area, that the contractor is responsible for? How many square feet is

Building 175, ammunitions room area, that the contractor is responsible for?

How many square feet is Building 163, all three bays, that the contractor is responsible for? How many square feet is Building 164, all three bays, that the contractor is responsible for? How many square feet is

Building 171, all three bays, that the contractor is responsible for? How many square feet is Building 176, that the contractor is responsible for?

58 For a few of the buildings we were unable to see at the site visit due to the bus being too large. How are inbound and outbound materials handled in these areas?

Site Visit Light and Medium size trucks have ample room to maneuver. Forklifts and hand trucks are used for heavy material.

59 How many square feet is the outdoor storage areas, that the contractor is responsible for?

How many square feet is the covered storage area, that the contractor is responsible for?

Site Visit

The Government has provided Square Foot data for these buildings in Attachment J.6, Technical Exhibit

3.1 Government Facilities

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60 Who is responsible for buildings not toured, such as building 169?

Site Visit Contractor will operate out of 5 Satellite sites (Bldgs

101I, 101U, 797, 795 and 168 (not 169)) as explained at PPC and included in the RFP.

61 Is the scope of work for this solicitation the exact same as the current incumbents’ scope of work? If the scope of work for this solicitation is different than that of the current incumbents’ scope of work, is the current scope of work more or less than that of the current incumbents’ scope of work?

It is similar to the current contract scope of work.

62 What are the Wage Determination classification codes for each key and non-key personnel listed in the Solicitation?

Refer to Attachment J.3 SCA WD for classification codes for covered employee positions.

63 During the preproposal conference it was mentioned that the Mayport location includes a security gate. Does this gate need to be manned at all times by a gate guard or can the requirement be fulfilled by rotating the existing personnel?

Site Visit Building 2028 See Attachment J.2 C-1.3.2N NON-

Key Labor Categories and 5.7.1N-HOURS OF

OPERATION AND AFTER DUTY HOURS

SUPPORT for the manning requirements.

64 Is there a Collective Bargaining Agreement? No. There is no CBA. Applicable employees are covered by the SCA Wage Determination

(Attachment J.3).

The following is corrected in Amendment 0005:

3. The productivity analysis used to calculate the productive hours for an FTE. This analysis shall discuss factors to include but not limited to annual productive hours, vacation, holidays, sick leave, personal fatigue and delay (PF&D), training, etc. for all labor categories. The Government calculated

FTEs by dividing total estimated productive labor hours by 1,780 hours.

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65 Has the Government established if any of the hazardous work is designated for ordnance, explosives, and incendiary material as specified in the WD?

Attachment J.3 There is no ordnance, explosives or incendiary material stored in the warehouses; however, the

Contractor may have to transship the material.

66 This attachment specifies FTE Productive

Hours at 1780. The total available hours are

2080 minus WD 56 hours sick leave minus

WD 80 hours vacation minus 80 hours

Government Holidays for a total of 1864 hours. Can the Government describe how the

1780 hours were arrived at?

Attachment J.32 Government productive hour’s calculation includes training hours.

67 This attachment shows Government

Estimated FTEs highlighted in yellow except for lines 115 and 131. Should these values not be on lines 116 and 132?

Attachment J.32 Attachment J.32 Proposed Productive line 117

(Total C-5.3 Warehousing FTEs)

FTEs moved to line 118, (Government Estimated

FTEs) in amendment 0005.

Attachment J.32 Proposed Productive, line 134

(Total C-5.4 Physical Inventory Control FTEs)

FTEs moved to line 135, (Government Estimated

FTEs.) in amendment 0005.

68 How does a contractor obtain access to the

12 documents that require a login?

FBO You must request access on FBO. The Government will review your request and approve/deny access to the restricted documents. Please note that

Contractors must be logged into FBO to request the access.

69 Can the Government please define what are

Composite Time Standard and Individual

Time Standard?

Attachment J.32 Individual Time Standard is the average time to complete one specific process per weight band.

Example -Attachment J.32 Proposed Productive

Amendment 0005, line 81 (C-5.3.1 Stow of

Receipts: Weight Band 1).

A Composite Time Standard – If more than one

Labor Category is working together to complete one specific process per specific weight band. The Time

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Standard would be added together for a composite

Time Standard for one specific process.

70 Is the Contractor to assume that all grey blocks require no input/data?

Attachment J.32 Yes, See response to question 71.

71 There appears to be an inconsistency in the cells/blocks that are "greyed out". For example, in Column F, lines 113, 114, 115,258, 259, and 260, however, the remaining similar functions are not, ie, 73, 74, 75, 129, 130, 131,etc)?. Can the

Government clarify this apparent inconsistency?

Attachment J.32 Attachment J.32 Proposed Productive revised in

Amendment 0005, Column F, additional lines

(greyed out). 73-77, 118-119, 132-136, 148-152, 171-175, 185-189, 198-202, 226-230, 267-268, 275-

279, 288-293, 308-312, 320-324.

72 Shouldn’t all lines in Column F that address

Government Estimated FTEs and Difference between Proposed and Government

Estimated FTEs be "greyed out" as they are addressed in Columns H, J, L, N, and P?

Attachment J.32 See response to question 71.

73 Line 235 in Attachment J.32 is "greyed out" in Columns D, E, G, I, K, M, and O. What is the workload for this function?

Attachment J.32 Attachment J.32 Proposed Productive Amendment

0005, Line 235, workload is in columns G, I, K, M, O.

74 Does this imply that the Contractor is to provide guard services? If yes, what is the workload, ie. Number of guards at any one time, 24/7, should this be added to

Attachment J.32, would this be in addition to the Government estimated FTEs, etc?

Attachment J.2

Supplement, Para

1.3.2N, Page 3

Yes. Attachment J.32 Proposed Productive

Amendment 0005, Line 22 has a Guard position listed, but no hours. See response to Question 63.

75 Is this an additional duty or is the Contractor to provide guards? If yes, what is the workload, ie, number at any one time, should this be added to Attachment J.32, would this be in addition to the Government estimated

FTEs, etc?

Attachment J.2

Supplement, Para

1.4.1N, Page 3

See response to question 74.

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76 Is this reimbursable and included as an ODC or does the Contractor has to include in the proposal pricing? If the Contractor has to price, where and how is that shown in the

Government provided pricing forms?

Attachment J.2

Supplement, Para

4.5.2N, Page 6

SECTION B – Provides Estimated Cost CLIN

X004 includes Material Support Costs (inclusive of

CLINs 0001, 0006, and 0008)

77 Attachment J.32 lines 143, 144, and 145 are identical and have no workload. Also, Attachment J.22 shows workload for this function in line 225. Can the Government specify the differences between the three lines in Attachment J.32 and provide workloads?

Attachment J.32

Proposed Productive

Labor Hours and

Attachment J.22 TE

5.2 Projected

Workload

Attachment J.32 Proposed Productive revised in

Amendment 0005, Lines 143 -144 workload added to columns G, I, K, M, O.

Line 145 (C-5.5.4 Astray Freight (GOCARE)

Program) this is no projected workload. However

Attachment J.19, TE 5.1 provides historical workload for bid preparation and estimating hours for the requirement.

78 Para A states: “A. The Government estimates the following labor categories the Contractor shall identify to perform the requirements of the contract. This estimate does not prohibit the Contractor from using different labor categories.” While Para B. states: “B. The

Contractor shall identify the below labor categories as SME.” Is it the government’s intent to allow the contractor to still maintain the ability to choose different labor categories as stated in Para A?

Attachment J.1, C-

1.3.2

Attachment J.32 Proposed Productive updated in

Amendment 0005 for Lines 72, 114, 131, 147, 170, 184, 197, 225, 263, 319, requires an SME. The SME shall be one of the Labor Categories listed in

Attachment J.1, C-1.3.2 paragraph B.

Corrected in Amendment 0005 to remove paragraph

B. IAW Attachment J.1, Section 4.6: “The intent is that the SMEs will be work leaders or trained employees to provide day-to-day OJT in the use of

DSS and Distribution Operations standard processes in following and adhering to the DLA Distribution

SOP Enclosure 2s to new employees and employees that require additional OJT to obtain Trained to

Standard throughout contract performance.

79 Will the Government allow Volume 1 documents to be submitted as PDF (native for the SF33 and Section K) to utilize the digital signature function?

RFP L-3.2 Yes.

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80 Will the Government allow Resumes and

Letters of Intent to be submitted as PDF as these are often image files due to the required signature?

RFP L-3.2 Yes.

81 Will the Government allow submission of backup PDF files for the Word files to address potential issues (e.g. page formatting, page count) that arise from using disparate versions of Word?

RFP L-3.2 It is requested that offerors only utilize one form of file (i.e. Word or PDF) to avoid any discrepancies between the submissions.

82 Is there a Solicitation Table 1? RFP L-4 Volume III, Evaluation Factor 3, subfactor c, Table 2 – Contractor Equipment

Yes, please reference L-4 PROPOSAL

PREPARATION REQUIREMENTS. Table 1 is on page 55.

83 Per Amendment 3 documentation, proposed

Training hours differ between what is provided on Attachment J.33 and Technical

Exhibit 3.2-Government Training. (Example:

ISDR Training on J.33 has 4 VTC/CBT with

8 on/off site. TE 3.2 has 6 VTC/CBT with 8 on/off site. Inventory Control Training on

J.33 has 12 VTC/CBT with 24 on/off site. TE 3.2 has 16 VTC/CBT with 24 on/off site.)

Please provide guidance on which document provides the correct training hours.

RFP Attachment J.33;

Technical Exhibit 3.2-Government Training

Attachment J.10 TE 3.2 Government Training and

Attachment J.33 has been updated in amendment

0005.

Attachment J.36 has been updated to add FMS and

Classified training in amendment 0005.

84 The paragraph states: “The Government calculated FTEs by dividing total estimated productive labor hours by 1,780 hours.”

Does the Government’s productive hours calculation include 100 hours for required training? Attachment 33 Core Distribution

Operations Training for Employees alone is

150 hours without factoring in Specialized

RFP Section: Evaluation Factor 2: Staffing, Key

Personnel, and Sustainment Training

Approach, Subfactor (a): Staffing Approach, paragraph c. 3. (productivity analysis used to calculate the productive hours for an

FTE.)

See Government response to question 66.

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Distribution Operations, Enterprise-Wide

Mandatory, and Other Government Training.

85 Amendment 0003 included changes to C-5.4 but the Government did not revise the estimated workload to accommodate it. Do the changes require additional labor?

RFP C-5.4 No additional labor required, Government estimate already included it.

86 What productivity tools does the government provide for monitoring workforce output?

RFP N/A See response to question 44.

87 In the Government supplied labor rate table we are to show our burdens on direct rates to build up to the bill rates. We do have a 2018 rate for fringe on exempt labor, but for SCA labor we build up the fringe (Health and welfare, vacation, sick leave, Medicare, social security, FUTA, SUI, Workers

Compensation… etc.) Is it acceptable that we modify the labor rate table to show this build up to bill rate for SCA labor categories?

Attachment J.5 CLIN

X006 Labor Rate

Table

Yes, it is acceptable to add more details to the fringe rate as long as the fringe rate is provided. If the build up to the fringe rate is reflected in the submittal please reflect the overall fringe per the table provided and then provide an additional table breaking out the fringe rate to show the SCA compliance.