CDRL A030 - Phase-out Plan.pdf
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- Solicitation number
- SP3300-18-R-5006
- Issued by
-
Defense Logistics Agency Distribution
About this file
This document contains a Contract Data Requirements List (CDRL) and details requirements for a phase-out plan from an incumbent contractor. The CDRL requires the contractor to submit a transition-out plan six months prior to contract completion to ensure a smooth transition of responsibilities to a successor contractor. The plan must address continuity of service and closure tasks, including coordinating with the incoming contractor on personnel matters and training. It also outlines requirements for conducting a joint government property inventory and resolving any discrepancies. The contractor is responsible for reducing work in progress backlogs, maintaining a 30-day inventory of supplies through transition, and submitting weekly status reports on transition tasks.
This federal contract opportunity notice is for warehouse and distribution support services at the Defense Logistics Agency Distribution facility in Jacksonville, Florida. The services include management, personnel, material handling equipment and other items to support receiving, storage, inventory management, packaging, issue processing, shipping and distribution. The contract type will be an Indefinite Delivery Indefinite Quantity agreement with a five-year ordering period from July 2019 through June 2024. The acquisition is set aside for small businesses and the NAICS code is 493110 with a $27.5 million size standard. The solicitation is expected to be released in August 2018 with proposals due in May 2019 and contract award also in May 2019. The incumbent contractor is Accent Controls, Inc.
CDRL A030 Phase-Out Plan
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DD FORM 1423-1, FEB 2001
CONTRACT DATA REQUIREMENTS LIST
(1 Data Item)
PREVIOUS EDITION MAY BE USED.
Form Approved OMB No. 0704-0188
The public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Executive Services and Communications Directorate (0704-0188). Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please do not return your form to the above organization. Send completed form to the Government Issuing Contracting Officer for the Contract/PR No. listed in Block E.
A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:
TDP ________ TM _______ OTHER
D. SYSTEM/ITEM E. CONTRACT/PR NO. F. CONTRACTOR
1. DATA ITEM NO. 2. TITLE OF DATA ITEM 3. SUBTITLE
4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE
7. DD 250 REQ
8. APP CODE
9. DIST STATEMENT
REQUIRED
10. FREQUENCY
11. AS OF DATE
12. DATE OF FIRST SUBMISSION
13. DATE OF SUBSEQUENT
SUBMISSION
14. DISTRIBUTION
a. ADDRESSEE
b. COPIES
Draft Final
Reg Repro
15. TOTAL
16. REMARKS
G. PREPARED BY H. DATE I. APPROVED BY J. DATE
Page of Pages
Continuation Page, Blk 16 Remarks
| i Meet | inventory | APLs | throughout | transition‐out | to | new | Contractor. | ||
| ii Participate | in | joint | mission | stock | inventories. | ||||
| iii Perform | all | causative | research | actions | resulting | from | mission | stock | inventory. |
(h) Facilities
| i Turn | over | the | facilities | in | acceptable | condition. |
| ii Repair | all | damage | due | to | negligence. | |
| iii Maintain | cleanliness |
| (i) Work | in | Process | (WIP) | ||||||||||
| i Reduce | all | backlog | that | includes, | but | is | not | limited | to, | completing | the | following | IAW |
| the | requirements | in | C‐5 | and | TE | 5.0 | APLs: | |
| (a) Material | off‐loaded | from | conveyance | and | awaiting | receipt | induction | and |
inspection.
| (b) Material | receipts | started, | not | completed. | ||||||||
| (c) Material | receipts | posted, | not | stowed. | ||||||||
| (d) MROs | in | que | and | rejects. | ||||||||
| (e) DROs | that | are | awaiting | an | MRO | cycle. | ||||||
| (f) RCPs | that | are | awaiting | an | MRO | cycle. | ||||||
| (g) Special | Project | MROs | that | are | awaiting | an | MRO | cycle. | ||||
| (h) RCP | A5J | transactions | pending | inventory. | ||||||||
| (i) Open | SDRs | with | disposition | received, | not | completed. | ||||||
| (j) Open | DD | Form | 1225s | with | disposition | received, | not | completed. | ||||
| (k) Monthly | COSIS | workload | not | completed. | ||||||||
| (l) Inventories | not | completed. | ||||||||||
| (m) Location | Surveys | not | completed | IAW | the | annual | schedule. | |||||
| (n) Open | causative | research | actions. | |||||||||
| (o) Open | ISDRs. | |||||||||||
| (p) Open | packaging | actions. | ||||||||||
| (q) Assets | waiting | de‐pack | and | detrash | that | are | not | included | in | the | DSS | work‐in‐ |
| progress, | if | applicable. | ||||||||||
| ii Coordinate | a | transition‐out | with | the | KO | or | designee | and | the | new | Contractor | for |
| transfer | of | responsibility | and | work | for | final | day | of | transition. | ||||
| (j) Materials | and | Supplies | ‐ | Retain | a | minimum | of | a | 30 | day | inventory | of | distribution |
operations and maintenance supplies and materials to turn over to the successor contractor.
| (k) Reporting | Requirements | ‐ | Submit | weekly | status | reports | detailing | the | status | of |
| transition‐out | tasks | that | are | on‐going. |
| 1_DATA_ITEM_NO: A030 |
| 2_TITLE_OF_DATA_ITEM: Phase-out Plan |
| 3_SUBTITLE: |
| 4_AUTHORITY_Data_Acquisit: N/A |
| 5_CONTRACT_REFERENCE: Attachment J.1, C-1.11 |
| 6_REQUIRING_OFFICE: DLA Distribution J-7 |
| 7_DID_250_REQ: See Block 16 |
| 8_APP_CODE: |
| DIST_STATEMENT: |
| 10_FREQUENCY: See Block 16 |
| 11_AS_OF_DATE: |
| 12_DATE_OF_FIRST_SUBMISSI: See Block 16 |
| 13_DATE_OF_SUBSEQUENT_SUB: See Block 16 |
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| 16_REMARKS: The Contractor shall participate in a transition-out period in order to allow for a smooth and orderly transfer of responsibility for warehousing and distribution operations to a successor Contractor. The KO or designee will request the Contractor to submit a Contract Transition-Out Plan six (6) months prior to the end of the contract. The plan shall set forth actions, plans, procedures, and timelines necessary to ensure a smooth and orderly transition-out. In this plan the Contractor shall address responsibilities for continuity of service and tasks related to the closure of the contract. The plan shall identify how the Contractor shall: |
1. Coordinate with the incoming Contractor on personnel actions including, but not limited to:
(a) Providing workforce with availability to attend interviews during normal hours of operation.
(b) Providing a spreadsheet of personnel training, certifications and licenses, with dates for recertification/referesher training. Provides copies of the certs, etc.
(c) Providing workforce with availability/opportunity to attend the Distribution Operations/DSS training during the transition period normal hours of operation.
2. Government Property Inventory:
(a) Cooperate in the preparations for the pre-proposal site visit by providing access to all Government Facilities (GF) and if required,, staging GE in a limited number of areas for inspection by offerors.
(b) Prepare for joint GP inventory by:
i Ensuring the DPAS records are up-to-date.
ii Validating the information in the Government’s Accountability Property System is accurate and notify the KO or designee of required updates.
iii Ensuring disposal records are up-to-date.
iv Participate in joint inventory of GP.
v Resolve discrepancies.
vi Identify disposition of missing equipment.
vii Replace or repair equipment damaged based on the results of the DD Form 200 (See paragraphs C-5.1.1.2 Liability for Government Property/Equipment and ensure all maintenance on equipment is up-to-date.
(e) Ensure support equipment such as racks and bins are kept in functional condition throughout transition and repair as needed or identified by the KO or designee.
| 17_PRICE_GROUP: | |
| ESTIMATED_TOTAL_PRICE: | |
| G_PREPARED_BY: | |
| H_DATE: | |
| 1_APPROVED_BY: | |
| J_DATE: | |
| Page: 1 | |
| reg38t: 1 | |
| A_CONTRACT_LINE_ITEM_NO: X007 | |
| B_EXHIBIT: Attachment J.31 | |
| TDP: | |
| TM: | |
| OTHER: | |
| DSYSTEMITEM: | |
| E_CONTRACTPR_NO: SP3300-18-R-5006 | |
| FCONTRACTOR: | |
| of_pages: 1 | |
| Reset: | |
| 2018-07-17T08:44:19-0400 | |
| FLICK.CLIFFORD.C.1032268311 |
| 2018-07-13T09:49:08-0400 | |
| TORNER.MICHAEL.D.1228971592 |
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