RFP_SP3300-17-R-5010_Sections_B-M_with_Amendment_0007_Changes.docx

SECTION B INSTRUCTIONS

This shall be a hybrid contract with Fixed-Price-Incentive (Firm Target)(FPIF), Cost Reimbursement (CR) No Fee, Cost-Plus-Fixed-Fee (CPFF), and Firm-Fixed (FFP) line items. This is an Indefinite Delivery Indefinite Quantity contract, with a five-year period of performance for the acquisition of a contractor-owned contractor-operated warehouse and distribution support services for DLA Distribution, Bahrain, Southwest Asia.

All prices shall be submitted in US currency (dollars), rounded to two decimal places.

PRICING INSTRUCTIONS:

UFIXED-PRICE-INCENTIVE (FIRM TARGET) (FPIF) PRICING ARRANGEMENT – CLINs X001:U Shall be paid 1/12th of the target each month.

Solicitation Instructions for CLINs X001:

Offeror shall propose Total Target Cost as a UQuantityU * $1.00 (Unit Price) to arrive at a Total Amount. The Ceiling Amount is calculated as 115% of Target Cost.

FIRM-FIXED-PRICE (FFP) PRICING ARRANGEMENT – CLINS X002 AND X003: Shall be paid on a firm-fixed-price per month.

Solicitation Instructions for CLINs X002 and X003:

Offeror shall insert the monthly unit price and the total extended price.

UCOST REIMBURSEMENT (NO FEE) PRICING ARRANGEMENT - CLINs X004, X005, X006, and 0010:U Offerors shall apply their applicable indirect rate to the estimated cost to arrive at the Not-To-Exceed (NTE) amount. The Contractor shall be reimbursed for actual cost and indirect rate as proposed only.

Solicitation Instructions for CLINs X004, X005, X006, 0010:

Offeror shall enter the Government provided Estimated Cost located in Section L. Offerors shall insert and apply their applicable indirect rate supported by their accounting system to this estimated cost to arrive at the NTE. Offerors shall enter the applicable indirect rate, dollar amount rates and the NTE in Section B. No fee shall be applied.

UCOST REIMBURSEMENT (NO FEE) PRICING ARRANGEMENT – CLINs X007:Offerors shall provide the estimated cost to arrive at the Not-To-Exceed (NTE) amount. The Contractor shall be reimbursed for actual cost as proposed only.

Solicitation Instructions for CLINs X007:

Offeror shall insert the estimated cost to arrive at the NTE. No indirect rate or fee shall be applied.

UCOST–PLUS-FIXED-FEE (CPFF) PRICING ARANGEMENT – CLINs X008U: Costs for Special Projects/Surge & Sustainment to include direct labor shall be reimbursed at actual cost plus applicable indirect costs and fixed fee. In accordance with FAR 15.404-4(c)(4)(i)(C), the fixed fee shall not exceed 10% of the contract’s estimated cost, excluding fee.

Solicitation Instructions for CLINs X008:

Offeror shall enter the Government provided Estimated Cost located in Section L. Offerors shall insert and apply their applicable indirect rate supported by their accounting system and Fixed Fee to this estimated cost to arrive at the Total Cost.

UREPORTING REQUIREMENTS - CLINs X009 (NSP):U Reporting requirements. Not Separately Priced. While these CLINS are not separately priced, it is anticipated and it is acceptable that the Contractor will be reimbursed for the execution of this CLIN. Costs associated with this effort shall be captured under CLINs X001 and 0011.

UFIRM-FIXED-PRICE (FFP) ARRANGEMENT – CLIN 0011U: Shall be paid on firm fixed price per month basis.

Solicitation Instructions for CLIN 0011:

Offeror shall insert the monthly unit price and the total extended price.

All CLINs shall be invoiced in accordance with SECTION G-5 INVOICING INSTRUCTIONS.

UMinimum and Maximum Quantities:

As referred to in paragraph (b) of the Section I clause at FAR 52.216-22 entitled “Indefinite Quantity”, the minimum value of services is $250,000.00 (for the entire contract). The maximum value of the services is $95,000,000.00.

USchedule Note (Continuation of Block 20)U:

NOTE FOR CLIN X001: The Contractor shall be required to propose the number of hours for each applicable labor type listed in the solicitation when a task order is negotiated. The Government and the Contractor will negotiate a price to complete the task order based on the number of hours agreed to by both parties.

UCompetition in SuppliesU: Contractor shall obtain competition for items purchased over $3,500.00 for which reimbursement will be sought under this contract. The government reserves the right to audit all purchase records during the period of performance of the contract to determine if adequate competition is being sought for purchases over $3,500.00

UPricingU:

The Government is not soliciting for the “same old way” of doing business. The Government encourages proposals that will achieve savings through innovative processes. Furthermore, DLA Distribution personnel are working to eliminate unnecessary requirements and negotiating for a reduction in material prices. Therefore, your assistance is requested in not only reducing prices but also, request submitting all of your ideas for how to improve our buying processes to reduce material costs.

Cost Accounting Standards:

This contract, unless awarded to a small business or a foreign-owned business, will be subject to full CAS coverage. As such, an approved Disclosure Statement is required and must be determined adequate to be acceptable for award.

Facilities:

All costs associated with making the facilities compliant with the Performance Work Statement shall be captured under the Facilities Firm-Fixed-Price CLINs (X002 or X003).

Part 1 – The Schedule

Section B – Supplies or Services and Prices/Costs Applicable PSC to all CLINs: S215

PERFORMANCE YEAR: ONE

1 March 2018 through 28 February 2019

Fixed Price Incentive (Firm Target) (Applicable to CLIN 0001)

Ceiling Price (115% of Target Cost)

Share Formula: Government/Contractor Over & Under Target (%) 50/50

Firm Fixed Price (Applicable to CLIN 0002 and 0003)

Cost Reimbursement (Applicable to CLINs 0004, 0005, 0006, & 0007)

Estimated Cost

G&A Rate ____%

Estimated Cost

G&A Rate ____%

Estimated Cost

G&A Rate ____%

Cost-Plus Fixed Fee (Applicable to CLIN 0008)

Estimated Cost

G&A Rate ____%

Fixed Fee ____%

NSP

A001 Transition Plan and Weekly Reports

A002 SOH Plan and Reporting

A003 Electrostatic Discharge (ESD) Control Program

A004 Surge, Sustainment, and Disaster Recovery Plan(SSDRP)

A005 Internal Order Number (ION) Reporting

A006 Quality Control Plan (QCP)

A007 Customer Service Support Procedures

A008 Location Survey Schedule

A009 Contractor Leased Equipment Report

A010 Monthly Cost Report for FPIF CLINs X001

A011 Monthly Cost Report for Equipment Costs CLINs X005

A012 Monthly Cost Report for Office Furniture for Government Office Space

A013 Monthly Cost Report for Material Support CLINs X004

A014 Monthly Cost Report for Travel for Training, Mobilization & Sustainment CLINs X006

A015 Monthly Cost Report for Special Projects – Surge/Sustainment CLINs X008

A016 Open/Unconfirmed Material Release Orders (MRO)

A017 Government Cargo Recovery Effort Program (GOCARE)

A018 DBA Insurance Report CLINs X007

A019 Storage Space Management Report

A020 Shipment to Restricted Country Approval Necessary

A021 Training Report

A022 MPC Non-delivery Log

A023 MPC Cargo Status Report

A024 Physical Security Plan

A025 Container Reclamation Report

A026 WPM Report A027 Monthly Contractor Employee Common Access (CAC) Report A028 Floor to Book Report A029 Contract Labor Hour Report A030 Phase-out Plan

Cost Reimbursement (Applicable to CLIN 0010)

Estimated Cost

G&A Rate ____%

Firm-Fixed Price (Applicable to CLIN 0011)

TOTAL CEILING – YEAR ONE

PERFORMANCE YEAR: TWO

1 March 2019 through 29 February 2020

Fixed Price Incentive (Firm Target) (Applicable to CLIN 1001)

Ceiling Price (115% of Target Cost)

Share Formula: Government/Contractor

Firm Fixed Price (Applicable to CLIN 1002 and 1003)

Cost Reimbursement (Applicable to CLINs 1004, 1005, 1006, & 1007)

Estimated Cost

G&A Rate ____%

Estimated Cost

G&A Rate ____%

Estimated Cost

G&A Rate ____%

Cost-Plus Fixed Fee (Applicable to CLIN 1008)

Estimated Cost

G&A Rate ____%

Fixed Fee ____%

NSP

A001 Transition Plan and Weekly Reports

A002 SOH Plan and Reporting

A003 Electrostatic Discharge (ESD) Control Program

A004 Surge, Sustainment, and Disaster Recovery Plan(SSDRP)

A005 Internal Order Number (ION) Reporting

A006 Quality Control Plan (QCP)

A007 Customer Service Support Procedures

A008 Location Survey Schedule

A009 Contractor Leased Equipment Report

A010 Monthly Cost Report for FPIF CLINs X001

A011 Monthly Cost Report for Equipment Costs CLINs X005

A012 Monthly Cost Report for Office Furniture for Government Office Space

A013 Monthly Cost Report for Material Support CLINs X004

A014 Monthly Cost Report for Travel for Training, Mobilization & Sustainment CLINs X006

A015 Monthly Cost Report for Special Projects – Surge/Sustainment CLINs X008

A016 Open/Unconfirmed Material Release Orders (MRO)

A017 Government Cargo Recovery Effort Program (GOCARE)

A018 DBA Insurance Report CLINs X007

A019 Storage Space Management Report

A020 Shipment to Restricted Country Approval Necessary

A021 Training Report

A022 MPC Non-delivery Log

A023 MPC Cargo Status Report

A024 Physical Security Plan

A025 Container Reclamation Report

A026 WPM Report

A028 Floor to Book Report

TOTAL CEILING – YEAR TWO

PERFORMANCE YEAR: THREE

1 March 2020 through 28 February 2021

Fixed Price Incentive (Firm Target) (Applicable to CLIN 2001)

Ceiling Price (115% of Target Cost)

Share Formula: Government/Contractor

Firm Fixed Price (Applicable to CLIN 2002 and 2003)

Cost Reimbursement (Applicable to CLINs 2004, 2005, 2006, & 2007)

Estimated Cost

G&A Rate ____%

Estimated Cost

G&A Rate ____%

Estimated Cost

G&A Rate ____%

Cost-Plus Fixed Fee (Applicable to CLIN 2008)

Estimated Cost

G&A Rate ____%

Fixed Fee ____%

NSP

A001 Transition Plan and Weekly Reports

A002 SOH Plan and Reporting

A003 Electrostatic Discharge (ESD) Control Program

A004 Surge, Sustainment, and Disaster Recovery Plan(SSDRP)

A005 Internal Order Number (ION) Reporting

A006 Quality Control Plan (QCP)

A007 Customer Service Support Procedures

A008 Location Survey Schedule

A009 Contractor Leased Equipment Report

A010 Monthly Cost Report for FPIF CLINs X001

A011 Monthly Cost Report for Equipment Costs CLINs X005

A012 Monthly Cost Report for Office Furniture for Government Office Space

A013 Monthly Cost Report for Material Support CLINs X004

A014 Monthly Cost Report for Travel for Training, Mobilization & Sustainment CLINs X006

A015 Monthly Cost Report for Special Projects – Surge/Sustainment CLINs X008

A016 Open/Unconfirmed Material Release Orders (MRO)

A017 Government Cargo Recovery Effort Program (GOCARE)

A018 DBA Insurance Report CLINs X007

A019 Storage Space Management Report

A020 Shipment to Restricted Country Approval Necessary

A021 Training Report

A022 MPC Non-delivery Log

A023 MPC Cargo Status Report

A024 Physical Security Plan

A025 Container Reclamation Report

A026 WPM Report

A028 Floor to Book Report

TOTAL CEILING – YEAR THREE

PERFORMANCE YEAR: FOUR

1 March 2021 through 28 February 2022

Fixed Price Incentive (Firm Target) (Applicable to CLIN 3001)

Ceiling Price (115% of Target Cost)

Share Formula: Government/Contractor

Firm Fixed Price (Applicable to CLIN 3002 and 3003)

Cost Reimbursement (Applicable to CLINs 3004, 3005, 3006, & 3007)

Estimated Cost

G&A Rate ____%

Estimated Cost

G&A Rate ____%

Estimated Cost

G&A Rate ____%

Cost-Plus Fixed Fee (Applicable to CLIN 3008)

Estimated Cost

G&A Rate ____%

Fixed Fee ____%

NSP

A001 Transition Plan and Weekly Reports

A002 SOH Plan and Reporting

A003 Electrostatic Discharge (ESD) Control Program

A004 Surge, Sustainment, and Disaster Recovery Plan(SSDRP)

A005 Internal Order Number (ION) Reporting

A006 Quality Control Plan (QCP)

A007 Customer Service Support Procedures

A008 Location Survey Schedule

A009 Contractor Leased Equipment Report

A010 Monthly Cost Report for FPIF CLINs X001

A011 Monthly Cost Report for Equipment Costs CLINs X005

A012 Monthly Cost Report for Office Furniture for Government Office Space

A013 Monthly Cost Report for Material Support CLINs X004

A014 Monthly Cost Report for Travel for Training, Mobilization & Sustainment CLINs X006

A015 Monthly Cost Report for Special Projects – Surge/Sustainment CLINs X008

A016 Open/Unconfirmed Material Release Orders (MRO)

A017 Government Cargo Recovery Effort Program (GOCARE)

A018 DBA Insurance Report CLINs X007

A019 Storage Space Management Report

A020 Shipment to Restricted Country Approval Necessary

A021 Training Report

A022 MPC Non-delivery Log

A023 MPC Cargo Status Report

A024 Physical Security Plan

A025 Container Reclamation Report

A026 WPM Report

A028 Floor to Book Report

TOTAL CEILING – YEAR FOUR

PERFORMANCE YEAR: FIVE

1 March 2022 through 28 February 2023

Fixed Price Incentive (Firm Target) (Applicable to CLIN 4001)

Ceiling Price (115% of Target Cost)

Share Formula: Government/Contractor

Firm Fixed Price (Applicable to CLIN 4002 and 4003)

Cost Reimbursement (Applicable to CLINs 4004, 4005, 4006, & 4007)

Estimated Cost

G&A Rate ____%

Estimated Cost

G&A Rate ____%

Estimated Cost

G&A Rate ____%

Cost-Plus Fixed Fee (Applicable to CLIN 4008)

Estimated Cost

G&A Rate ____%

Fixed Fee ____%

NSP

A001 Transition Plan and Weekly Reports

A002 SOH Plan and Reporting

A003 Electrostatic Discharge (ESD) Control Program

A004 Surge, Sustainment, and Disaster Recovery Plan(SSDRP)

A005 Internal Order Number (ION) Reporting

A006 Quality Control Plan (QCP)

A007 Customer Service Support Procedures

A008 Location Survey Schedule

A009 Contractor Leased Equipment Report

A010 Monthly Cost Report for FPIF CLINs X001

A011 Monthly Cost Report for Equipment Costs CLINs X005

A012 Monthly Cost Report for Office Furniture for Government Office Space

A013 Monthly Cost Report for Material Support CLINs X004

A014 Monthly Cost Report for Travel for Training, Mobilization & Sustainment CLINs X006

A015 Monthly Cost Report for Special Projects – Surge/Sustainment CLINs X008

A016 Open/Unconfirmed Material Release Orders (MRO)

A017 Government Cargo Recovery Effort Program (GOCARE)

A018 DBA Insurance Report CLINs X007

A019 Storage Space Management Report

A020 Shipment to Restricted Country Approval Necessary

A021 Training Report

A022 MPC Non-delivery Log

A023 MPC Cargo Status Report

A024 Physical Security Plan

A025 Container Reclamation Report

A026 WPM Report

A028 Floor to Book Report

TOTAL CEILING – YEAR FIVE

TOTAL CEILING – FIVE YEARS

END OF SECTION B

SECTION C – DESCRIPTION/SPECS/WORK STATEMENT

See Section J – List of Attachments

Attachment J.1: Section C – Performance Work Statement (PWS) Attachment J.2: Supplement to Attachment J.1 Section C– Site Specific Requirements

END OF SECTION C

SECTION D – PACKAGING AND MARKING

No Applicable Clauses

END OF SECTION D

SECTION E - INSPECTION AND ACCEPTANCE

E-1 CLAUSE(S) INCORPORATED BY REFERENCE

Clause(s) Applicable to Firm-Fixed Price CLIN X001, X002, X003, and 0011:

Clause(s) Applicable to Cost-Reimbursement CLIN X004-X008, and 0010:

Clause(s) Applicable to All CLINS:

CLAUSE(S) INCORPORATED BY FULL TEXT

Text Applicable to All CLINs

E-2 Quality/Performance Evaluation

(a) The Government will use a Quality Assurance Surveillance Plan (QASP) IAW FAR 46.401, to monitor compliance with contract terms and conditions, identify conforming and non-conforming services to determine appropriate action under the terms of the contract. This plan sets forth the method and manner by which the Government intends to conduct surveillance of work under the contract, identifies the significance level of each performance requirement according to the definitions for critical, major, and minor non-conformances IAW FAR 46.101, and is subject to unilateral change by the Government without modification of the contract. All work required by the contract is subject to surveillance. The Government will use a web-based Quality Management Tool (QMT) application to schedule, document, report findings, observations, and recommendations, and file surveillance results. The QMT will also be used to provide completed surveillance documentation to the contractor. The Contractor shall use the QMT to respond to all nonconforming surveillance results. The Government will correspond with the Contractor regarding surveillance activities via the QMT to ensure a full and complete history of the surveillance is retained in a single source. The Contractor shall identify contractor personnel who have the authority to review, acknowledge, and respond to surveillance results and findings in the QMT.

(b) The Contractor shall acknowledge all surveillance results through the QMT within one (1) working day. In addition, and in the event of a nonconformance, the Contractor shall provide a corrective action plan that includes preventive actions and timelines to mitigate future non-compliance when requested by the Contracting Officer’s Representative (COR) in the QMT by the date requested. The Contractor shall update their QCP IAW CDRL A006 as applicable with actions taken and methods to prevent future occurrences.

(c) The Contractor shall ensure all correspondence with the COR regarding surveillance activities is performed using QMT. When the Contractor fails to achieve acceptable performance and such nonconformance is clearly the fault of the contractor, the COR may, at their discretion, document the performance issues and forward it to the Contracting Officer (KO) to issue a Letter of Concern (LOC) to the contractor. In response to the LOC, the contractor shall explain within the suspense timeframe in the LOC, in writing, why performance was unacceptable, how performance will be returned to acceptable levels and how recurrence of the problem will be prevented in the future. The KO will evaluate the contractor’s explanation and determine the appropriate action. If additions or changes are made for the Contractor’s QC Inspections as a result of the LOC, the Contractor shall update their QCP IAW CDRL A006.

(d) Government contract quality assurance actions described above in no way limits the Governments’ available contractual remedies for nonconformance under any other provisions of the contract.

(End of Text)

END OF SECTION E

SECTION F - DELIVERIES OR PERFORMANCE

F-1 CLAUSE(S) INCORPORATED BY REFERENCE

Clause(s) Applicable to All CLINS

CLAUSE(S) INCORPORATED BY FULL TEXT

F-2 Period of Performance

Services shall be performed as prescribed by the Performance Work Statement – Section C.

1. Ordering Period – effective date of contract for a period of 60 months (5 Years).

(End of Text)

F-3 Deductions

In accordance with FAR clause 52.246-5 Inspection of Services-Cost-Reimbursement, all deductions as a failure to meet performance metrics as established in the Statement of Work will be taken from fee only and will be accomplished either through negotiations, through issuance of a bi-lateral modification or through issuance of a unilateral modification by the Contracting Officer.

(End of Text)

END OF SECTION F

SECTION G - CONTRACT ADMINISTRATION DATA

ACCOUNTING AND APPROPRIATION DATA

Since this is an IDIQ acquisition, there will be no funding on the base contract. The guaranteed minimum amount will be certified as available and obligated at contract award. It is anticipated that the guaranteed minimum amount will be paid to the contractor under the first task order.

G-1 CLAUSE(S) INCORPORATED BY REFERENCE

Clause(s) Applicable to All CLINs

G-2 CLAUSE(S) INCORPORATED BY FULL TEXT

DFARS 252.232-7006 -- Wide Area WorkFlow Payment Instructions (MAY 2013)

(a) Definitions. As used in this clause— “Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

2-in-1 Invoice for the Firm-Fixed-Price (FFP) (CLINs X001, X002, X003, 0011) Cost Voucher (Cost CLINs X004, X005, X006, X007, X008, 0010)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

Not applicable

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Inspect By DoDAAC

Ship To Code

Ship From Code

Mark For Code

To be completed at time of award

LPO DoDAAC

To be completed at time of award

Other DoDAAC(s)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the e-mail address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

Administrative Acquisition Specialist: To be completed at time of award

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

Daniel.Lentz@dla.mil

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988

(End of clause)

G-3 WAWF INVOICING PROCEDURES

Invoices shall be submitted in accordance with WAWF procedures provided in DFARS Clause 252.232-7006 Wide Area WorkFlow Payment Instructions (MAY 2013). The points of contact for Invoicing are listed below.

WAWF POINT OF CONTACT TABLE FOR INVOICING

DLA Distribution

DODAAC

COR: To Be Completed at Time of Contract Award DLA Distribution Com:

Email:

Invoices shall be submitted monthly in arrears. Invoices shall contain all required price and cost documentation, as applicable. Invoices shall be neat and legible and clearly state the applicable CLINs, date of performance, labor hours, repair parts and associated costs, travel costs, and all other applicable information. Invoices shall include a separate Invoice Summary by month and by CLIN showing the monthly costs and cumulative costs per year. This shall be reviewed by the COR and Contract Specialist to insure that contract requirements as stated in the Schedule of Supplies/Services are being performed within the contract funding totals.

(End of Text)

G-4 Designation of COR/Alternate COR

1. The Contracting Officer (KO) will designate a COR/Alternate COR for this contract in writing prior to performance. The COR/Alternate COR is responsible for monitoring progress and overall management of Contractor performance hereunder. In no event, however, shall any understanding or agreement, modification, change order, or other matter deviating from the terms of subject contract between the Contractor and any person other than the KO be effective or binding upon the Government, unless formalized by proper contractual documents executed by the KO prior to completion of this contract.

1. On all matters that pertain to contract terms, the Contractor shall contact the KO. When, in the opinion of the Contractor, the COR/Alternate COR requests effort outside the existing scope of the order or contract, the Contractor shall promptly notify the KO in writing. The Contractor under such request shall take no action unless authorized by the KO that the request is within the scope of the contract or the KO has issued a contractual modification.

(End of Text)

G-5 Invoicing Instruction

1. Invoices shall be submitted not later than the fifth (5th) working day after the end of the previous month in accordance with instructions provided in DFARS 252.232-7006 Wide Area WorkFlow Payment Instructions (May 2013). In accordance with DFARS 252.232-7006 and FAR 52.216-7 Allowable Cost and Payment (Jun 2013). The amount claimed to be due shall be indicated for the Contract and Contract Line Item Numbers (CLINs).

1. Fixed Price Incentive (Firm Target)(FPIF) CLINs X001 shall be paid at the unit price of the Total Target Price on a monthly basis. The Contractor shall submit a monthly report as identified in C-6.6.1, Monthly Reports, CDRL A010, CLIN X001 Monthly Report. The report shall be included in the Wide Area Workflow system as supporting documentation for the invoice. At the end of the performance period, the Government and Contractor shall negotiate the Total Target Price in accordance with SECTION I, FAR 52.216-16 -- Incentive Price Revision -- Firm Target (Oct 1997) and Alternate I (Apr 1984).

1. Firm-Fixed Price (FFP) CLINs X002 and X003 shall be paid at the unit price on a monthly basis.

1. Reimbursement requests for Cost Reimbursement CLINs X004, X005, X006, X007 and 0010 shall be documented using the report format in Section C-6.2, Monthly Reports, CDRLs A011, A012, A013, A014, and A018. The report shall be included in the Wide Area Workflow system as supporting documentation for the invoice. Documentation shall be provided which fully supports the amount claimed for payment IAW FAR 31.205 such as paid receipts for materials purchased, copies of quotes obtained, paid receipts for travel costs, detailed per diem statements IAW the Joint Travel Regulations, etc. The Government will reimburse the Contractor for actual costs. Purchases made in local currency shall be invoiced using the market exchange rate on the date of which they were purchased. The prime contractor may include Material Handling expense at TBD% except for subcontractor costs that have already included material handling or G&A costs. No Fee is allowed under these CLINs.

1. Reimbursement requests for Cost-Plus-Fixed-Fee (CPFF) CLIN X008 shall be fully documented with Contractor payroll records showing name, labor category, labor rate, and hours worked using the report format in Section C-6.2, Monthly Reports, CDRL A015, CLINs X008 Monthly Report. The report shall be included in the Wide Area Workflow system as supporting documentation for the invoice. The contractor shall invoice at the percentage rates of fixed fee identified in Section B of this contract. Costs shall be reimbursed at actual cost plus applicable indirect costs. Fixed Fee for CLIN X008 shall be billed at 1/n th of the fee amount per month where "n" equals the number of months in the period of performance for the CLIN.

1. Firm-Fixed Price (FFP) CLIN 0011 shall be paid at the unit price on a monthly basis.

(End of Text)

G-6 Payment, Selected Items of Cost Reimbursement Contracts

Travel Costs

1. Air: The Contractor shall be reimbursed for the actual cost of transportation via air, provided, such costs are the lowest customary standard, coach, or equivalent airfare offered during normal business hours, unless higher fares are justified in accordance with FAR 31.205-46(b).

1. Privately Owned Conveyance: Reimbursement for the use of privately owned conveyance by the Contractor’s personnel will be at the mileage rate specified in the Joint Travel Regulations plus all necessary tolls when such travel is necessary for performance under this contract and does not constitute non-reimbursable travel as defined below.

1. Auto Rental: Reimbursement for the use of rental cars (most economical class available consistent with the need) by the Contractor’s personnel will be at actual cost.

1. Other Public Transportation: The use of other public transportation (Coach/Economy) by the Contractor’s personnel will be reimbursed at actual cost.

Non-reimbursable Travel: The following travel shall not be reimbursed hereunder: travel performed for personal convenience, daily travel to and from the designated work site.

Substantiation of Costs: The Contractor shall submit a summary by trip of actual costs incurred for authorized travel.

In no event will reimbursement exceed the published rates of common carriers unless justified and approved in advance by the Contracting Officer.

Personnel in Travel Status: For personnel on official travel status (i.e. travel required for performance of this contract and authorized by the Contracting Officer or the Contracting Officer’s Representative (COR)), travel shall be considered at time of performance under the contract. However, such reimbursement shall not exceed eight (8) labor hours per individual while in travel status during one (1) calendar day nor shall travel outside regular duty hours be reimbursed except: when travel involves the performance of work while traveling, is carried out under arduous conditions, or results from an event that could not be scheduled or controlled administratively by either the Contractor or Government.

Per Diem

Expenses for subsistence and lodging shall be reimbursed to the Contractor only to the extent where overnight stay is necessary and authorized by the Contracting Officer for performance under this contract. Incurred costs shall be considered to be reasonable and allowable only to the extent that they do not exceed, on a daily basis, the maximum per diem rates in effect at the time of travel as set forth in the Federal Travel Regulations, Joint Travel Regulations and Standardized Regulations set forth in FAR 31.205-46(a)(2).

Cost of Materials

The cost of materials furnished or used under this contract shall be reimbursed in accordance with paragraph (b) of the clause entitled, “Allowable Cost and Payment (FAR 52.216-07)” for cost reimbursement contracts or “Payments under Time-and-Material/Labor Hour Contracts” (FAR 52.232-07)” for time-and-material or labor hour contracts. Expendable material costs for items such as office supplies, report paper, etc. and tools of the trade that cannot be charged directly to the contract shall be considered to be included in the contractor’s indirect cost pools. The Contractor shall be required to support all material costs claimed.

Credits

The Contractor shall insure that any credits for future travel, free travel, free gifts or rebates on current travel offered by airlines or car rental agencies as part of frequent traveler or similar promotional programs that are accrued as a result of travel necessary for performance under the contract, shall be conveyed to the Government.

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G-7 Contractor Performance Assessment Reporting System (CPARS) Requirements

1. The contractor, in performing this contract, will be subject to a past performance assessment in accordance with FAR 42.15 and the Contractor Performance Assessment Reporting System (CPARS) Guide at http://www.cpars.navy.mil/cparsfiles/pdfs/navycparsmanual.pdf. All information contained in the assessment may be used by the Government, within the limitations of FAR 42.15, for future source selections in accordance with FAR 15.304 where past performance is an evaluation factor. Assessments will be conducted as prescribed by CPARS guidance.

(b) The contractor will be provided with a copy of the assessment. The contractor will have 30 calendar-days to submit comments, additional information, or rebut statements if warranted or desired. The contractor must strictly control access to the assessment while in the Contractor's possession and must ensure that the assessment is never released to persons or entities outside of the contractor's control. After receipt of Contractor's comments or expiration of the 30-day comment period, whichever occurs first, and depending on the Contractor's response the Government will:

(i) If no comments are received; close the CPAR by the Assessing Official Rep and Reviewing Official

(ii) If the Contractor concurs with the assessment; accept/update and close the CPAR and forward comments to all reviewers

(iii) If Contractor does not concur with the assessment, coordinate a final response with Reviewing Official, Assessing Official Representative, and Assessing Official.

(iv) Enter the final government response and close CPARS

After completion of one of the appropriate actions, the Assessing Official will notify all individuals that the report is complete. The assessment is considered complete when signed by the Assessing or Reviewing Official.

The official responsible for the corporate operating unit being assessed can submit a written request to receive a copy of the completed CPARS assessment. The assessment is not subject to the Disputes clause of the contract, nor is it subject to appeal beyond the review and comment procedures described above and in the CPARS Guide.

Refer to http://www.cpars.csd.disa.mil/ for details and additional information related to CPARS, CPARS user access (which includes obtaining a PKI certificate), how contract performance assessments are conducted, and how contractors participate.

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G-8 Post-Award Conference

If required, the successful offeror shall attend a post-award conference prior to commencement of the phase-in period. The purpose of the conference is to highlight essential contract requirements, coordinate implementation timelines and answer any questions the Contractor may have prior to commencement of work. During the period between the award and the conference, the Contractor shall submit questions in writing to the Contracting Officer (KO). The KO will arrange with the Contractor as to the time, date, and location of the conference.

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G-9 Contract Administration Plan

In order to expedite administration of this contract, the following delineation of functions is provided. The individual/position designated as having responsibility should be contacted for any questions, clarifications, or information regarding the administration function specified. The names, addresses and phone numbers for these individuals or offices are as follows:

Contracting Officer (KO):

Name: Margaret K. Ross Address: DLA Distribution, Acquisition Operations (J7) 430 Mifflin Ave, Suite 3102A New Cumberland, PA 17070-5008 Code: DDC-J7 AB Phone: (717)770-6611

Paying Office:

DEFENSE FINANCE & ACCOUNTABIILTY OFFICE

EBS (Formerly BSM) P.O. Box 369031 Columbus, OH 43236-9031 Fax: 866-313-2340 and Phone 800-756-4571 select Opt 2 and then Opt 2

Primary Contracting Officer's Representative (COR):

Name: [TO BE SPECIFIED IN CONTRACT AWARD.] Address Phone:

Alternate Contracting Officer's Representative (ACOR):

Name: [TO BE SPECIFIED IN CONTRACT AWARD.] Address Phone:

1. Contracting Officer (KO) should be contacted for general information and shall perform the following functions:

(1) Designates the COR. NOTE: COR authority is not re-delegable.

(2) Provide administrative changes to the contract administration plan.

(3) Maintains the official contract file, ensuring contract ceiling is not exceeded.

(4) Issues technical instructions, ensuring that each technical instruction is within the scope of the contract.

1. Paying Office should be contacted for inquiries/information with regard to payment of those vouchers approved by the KO.

(c) Contracting Officer's Representative (COR) should be contacted for inquiries/information pertaining to the following functions:

1. The COR will act as the Contracting Officer's Representative for technical matters, providing technical direction and discussion, as necessary, with respect to the specification or statement of work, and monitoring the progress and quality of contractor performance. The COR is not a Contracting Officer and does not have authority to direct the accomplishment of effort which is beyond the scope of the statement of work in the contract (or modifications).

1. Technical advice regarding estimated level of effort and labor mix and/or the cost and need for materials, travel, equipment, etc. for each delivery order and any modifications.

(3) Reports on the contractor's performance and lessons learned.

(4) Certification of the Certificate of Performance/invoice.

(5) Inspection and/or acceptance of the services/deliverables as the official Government representative.

(d) In the event that the COR named above is absent due to leave, illness or official business, all responsibilities and functions assigned to the COR will be the responsibility of the Alternate COR (ACOR).

It is emphasized that only the Contracting Officer has the authority to modify the terms of the contract; therefore, in no event will any understanding, agreement, modification, change order, or other matter deviating from the terms of the basic contract between the contractor and any other person be effective or binding on the Government. When/if, in the opinion of the contractor, any effort outside the existing scope of the contract is requested, the contractor shall promptly notify the KO in writing. No action must be taken by the contractor unless the KO has issued a contractual change.

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END OF SECTION G

SECTION H - SPECIAL CONTRACT REQUIREMENTS

CLAUSE(S) INCORPORATED BY FULL TEXT

Text Applicable to all CLINs H-1 Competition in Supplies Contractor shall obtain competition for items purchased over $3,500.00 for which reimbursement will be sought under this contract. The Government reserves the right to audit all purchase records during the period of performance of the contract to determine if adequate competition is being sought for purchases over $3,500.00

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H-2 Accounting System

The contractor shall have an acceptable accounting system. An acceptable accounting system is one that provides for (1) a sound internal control environment, accounting framework, and organizational structure; (2) proper segregation of direct costs from indirect costs; (3) identification and accumulation of direct costs by contract; (4) a logical and consistent method for the accumulation and allocation of indirect costs to intermediate and final cost objectives; (5) accumulation of costs under general ledger control; (6) reconciliation of subsidiary cost ledgers and cost objectives to general ledger; (7) approval and documentation of adjusting entries; (8) periodic monitoring of the system; (9) a timekeeping system that identifies employees’ labor by intermediate or final cost objectives; (10) a labor distribution system that charges direct and indirect labor to the appropriate cost objectives; (11) interim (at least monthly) determination of costs charged to a contract through routine posting of books of account; (12) exclusion from costs charged to Government contracts of amounts which are not allowable in terms of Federal Acquisition Regulation (FAR) part 31, Contract Cost Principles and Procedures, and other contract provisions; (13) identification of costs by contract line item and by units (as if each unit or line item were a separate contract), if required by the contract; (14) segregation of preproduction costs from production costs, as applicable; (15) cost accounting information, as required (i) by contract clauses concerning limitation of cost (FAR 52.232-20), limitation of funds (FAR 52.232-22), or allowable cost and payment (FAR 52.216-7); and (ii) to readily calculate indirect cost rates from the books of accounts; (16) billings that can be reconciled to the cost accounts for both current and cumulative amounts claimed and comply with contract terms; (17) adequate, reliable data for use in pricing follow-on acquisitions; and (18) accounting practices in accordance with standards promulgated by the Cost Accounting Standards Board, if applicable, otherwise, Generally Accepted Accounting Principles.

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H-3 Hiring

The Contractor shall maintain records for all personnel hired. At a minimum, the Contractor shall maintain records that support the personnel hired meet the minimum qualification of the position. These records will be made available to the Contracting Officer (KO) or designee upon request and in the event that a Service Contract Act (SCA)-exempt employee is hired the records supporting the employees’ qualifications shall be provided to the KO or designee no later than 10 days after the employee begins his/her employment. The term “Contractor” includes subcontractors.

H-4 Substitution or Addition of Key Personnel

(a) Key Personnel assigned to or utilized by the Contractor in the performance of this contract shall, as a minimum, meet the experience, education or other background requirements set forth in Attachment J.1, Statement of Work, Section 1.4 entitled “Key Personnel” and shall be fully capable of performing in an efficient, reliable and professional manner.

(b) The Contractor agrees to assign to the contract those persons whose resumes, personnel data forms or personnel qualifications statements were submitted as required by SECTION L of the solicitation to fill the Key Personnel requirements of the contract. No substitutions or additions of Key Personnel shall be made except in accordance with this clause.

(c) The Contractor agrees that during the first 90 days of the contract performance period, no personnel substitutions or additions will be performed unless such substitutions or additions are necessitated by an individual’s sudden illness, death, or termination of employment. In any of these events, the Contractor shall promptly notify the Contracting Officer and provide the information required by paragraph (f) below.

(d) If the personnel for whatever reason become unavailable to work under the contract for a continuous period exceeding 30 work days, or are expected to devote substantially less effort to the work than indicated in the proposal, the Contractor shall propose a substitution of such personnel, in accordance with paragraph (f) below.

(e) All proposed substitutions or additions shall be submitted, in writing, to the Contracting Officer at least fifteen (15) days (thirty (30) days if a security clearance must be obtained) prior to the proposed substitution or addition. Each request shall provide a detailed explanation of the circumstances necessitating the proposed substitution or addition, and a complete resume, including annual salary, for the proposed substitute or addition as well as any other information required by the Contracting Officer to approve or disapprove the proposed substitution or addition.