Industry_Questions_and_Government_Responses.docx

Question

Offeror seeks clarification on question(s) that are specific to their approach/or unique to their proposal/costing being posted on the FBO website via an amendment to the solicitation.

Example question: Offeror may propose that they own Commercial Facilities and Lands sufficient to support the RFP requirements, and cost for these items are not currently included within a GSA Schedule of Prices.

May the Offeror indicate that the Cost for Facilities and Lands are a Commercial Rate the Offeror charges customers within Bahrain; and the Offerors proposed cost included in their proposal is an amount we would offer to our most favored customer.

If the Offeror marks their question(s) as "specific to Offerors approach/or unique to their proposal/costing"; will the Government be willing to answer the question(s) - perhaps by Fax, and not post the response to the FBO website by amendment?

CLIN 0001, CLIN 0011

Comment: Attachment J.34_DDBN_Proposed_Productive_Hours Col E, F, G [YR 1 3mo Transition; Y1 Workload (9mo); Y1 (9M0) Hours]; does not match the Periods of Performance in Section B [ CLIN 0011 - 4 Month Transition; CLIN 0001 – Performance Year 1].

Question: Offeror request Government clarification of the Period of Performance.

RFP Pages 6 and 61

b.) Col Amount- for CLIN(s) X004, X005, X008, and X010 appear to indicted an extended total in dollars for G&A Rate or Fixed Fee.

Question: Will the Government provide a revision to the Section B Supplies and Services Col - CLIN description, and provide clarification of Amounts Col requirements for $ items.

b. The offeror shall insert their applicable indirect rate in the space provided in column ‘Supplies/Services’. The offeror shall then apply their indirect rate to the estimated cost to arrive at the extended total for the indirect rate. The same shall apply for fee.

C.4.1 - Contractor Furnished Space.

Offeror notes a difference in allocation of Sq. Ft. in the line item - Storage Shed-Open Sides.

Question: Should the Offeror in their response identify and ESTIMATE Storage Shed-Open Sides as defined in Table 1 -or- as defined in C.4.1 Table?

Note: Offeror deems clarification urgent and essential to allow the correct Sq. FT. for Storage Shed-Open Sides - Covered and Uncovered - to be sourced and estimated.

Will the Government please clarify whether the page limitation for Volume III is 100 or 150 pages?

A contract is currently in place for these services under contract number SP3300-13-C-5002

It needs to be near.

The Contractor shall have sufficient manpower to start processing material March 1, 2018.

Dates have been adjusted in the PWS to reflect more accurate timelines. This change is reflected in Amendment 0006

Beginning 3/1/2018 the Contractor shall be notified through the Distribution Standard System (DSS) of the type and quantity of material released for transportation/receipt to the Contractor’s location.

Dates have been adjusted in the PWS to reflect more accurate timelines. This change is reflected in Amendment 0006

Data Item No. A014 – Monthly Cost Report for CLIN X007 CDRL A018 Block 1 has been corrected to read A018. The revised CDRL A018 has been provided in Amendment 0002.

1.) Physical Security Course:

This is a two week (80 HR) course, generally conducted at Federal Law Enforcement Training Center (FLETC) in Glynco (Brunswick), GA or at United States Army Military Police School (USAMPS) at Fort Leonard Wood, MO. Other equivalent service courses may be accepted at the sole discretion of the DF-FDS Chief, Security Services. This foundational course provides a broad overview of Physical Security tactics, techniques, procedures, and equipment. When allocations and funding permit, it is recommended that personnel attend this course once every five years in order to ensure familiarity with current tactics, techniques and procedures (TTP). Prior to attending FLETC, students should access the student handbook located at:

https://www.fletc.gov/glynco-student-handbook

2.) Antiterrorism Officer Level II/Basic Course:

This is a one week (40 HR) course, generally conducted Mobile Training Team (MTT) by members of the USAMPS team at designated locations around the world. Successful attendance at this course (or completion of an acceptable substitute) is mandatory in order for an individual to be appointed as an organizational Antiterrorism Officer (ATO) and must be retaken every three years. Successful completion of this course is also required prior to providing OCONUS Travel Threat Briefings as an ATO. Other equivalent service courses may be accepted at the sole discretion of the DF-FDS Chief, Security Services. Note that the online course offered through DSS may satisfy this requirement is some cases. This course is required to be taken once every three years.

** If the employee has attended similar courses through different training centers or providers the Government shall review for acceptability

In regards to the Contract Security Manager, IAW Section C-1.3 updated in amendment 0006, all Key Personnel shall be US Expatriates.

Will the Government please clarify which of the qualifications are the Offerors minimum requirements?

Page 9, RFP_SP3300-17-R-5010

Page 1, J.32 TE 6.2 Guard Service SOP C-1.3.1 Key Personnel Labor Categories; F. Security Manager

II.A.2. Personnel , Security Manager Minimum Qualifications Section C.1.3.1 has been revised to match the Guard Service SOP. The revised section C.1.3.1 was provided in Amendment 0002.

Question: Will the Government clarify the Offeror(s) responsibility to include this position in their proposed staffing?

Guard Services SOP

No. However, the requirement and the SOP has been changed to British Army Regiment Trained Gurkhas, no nationality specified.

The Offeror assumes that the Dates of Performance for Section B, J.34 and C.1.8 Transition should align.

Request that the Government clarify the dates of performance for Transition identified in Section C, Para 1.8.

Section B-M - A0002

J.34 DDNB Proposed Productive Hours

Section C, Para C.1.8.1 A0002

Pg 3 - CLIN 0001, Pg 5 - CLIN 0011 Col E & G

All Transition references for dates of performance.

The PWS and J.34 have been revised to align the transition dates. These revised documents have been provided with Amendment 0006.

Section B - CLIN 0011 Transition 4 Month proposed Prod Hrs should be calculated in Col E of J.34, and that the Governments estimate for Total Estimated Transition Productive Hrs (identified in Section L & Section C.1.8) is 22,323 as shown on Section L Pg 62?

Section B - CLIN 0001 Year 1 (8-Month) proposed Prod Hrs should be calculated in Col G of J.34, and that the Governments estimate for Total Estimated Productive Hrs is 116,468 as shown on Section L Pg 62 Section B-M - A0002

J.34 DDNB Proposed Productive Hours

Section L- A0002 CLIN 0011, and CLIN 0001

Col E- Year 1 (4mo Transition) & G- Year 1 (8mo Hours)

Pg. 62 - Table 2 Col Transition 4 Months, and Col Performance Period Year: One Yes Transition is captured in Col E of J.34

Yes 22,323 is the Governments Estimate for Transition workload.

Yes Col G of the J.34 for Year 1 is 8 months.

Yes 116,468 is the Governments Estimate for Year 1 (8 months)

J-1 Section C reference sates Government provided HATS (4 ea), indicating that the requirement to be for a 16 to 1 HATS Ratio based on Offeror and Government CGA personnel, and that additional HATS would be an Offeror requirement to provide.

J-1 Section C-N reference indicates the same number of Government provided HATS (4 ea) ..stating all personnel working on the Offerors facility.

Without knowing the number of Government CGA personnel, or additional personnel entering the compound the offeror is unable to make a determine how many additional HATs they will be required to provide.

Offeror request that the Government indicate the number of CGA or additional personnel that would be included in our calculation for additional HATS; and additionally is the Offeror correct in assuming that the additional HATS Cost if required would be an allowable cost for CLIN X005?

J-1 Section C

J.2 Section C-N C.1.4.10, pg 26

C.1.3.1N, Pg 1 It is stated in C 4.1.1 Office Space for Government Personnel that there will be Approx 35 CGA members. The approximate number has been added to the HATS requirements language in the J1 section C.

Additional HATS costs shall be captured under CLIN X003.

How will the Government cover the cost for installation of the crash rated gate (K12 Gate)? The offeror assumes that without the detailed installation instruction that the Government will provide the gate to the Offerors Facility (Prior to transfer of materials identified in C-1.8.2. D) , and that installation will be funded by a Task Order, utilizing Productive Labor proposed in CLIN 0008, Material by CLIN 0004 and Equipment by CLIN 0005.

Request the Government consideration that are assumptions are correct?

J-1 Section C

J.2 Section C-N C-3.1.1, pg 39

C.1.3.1.2N, pg 2 All costs associated with making the facilities compliant with the Performance Work Statement shall be captured under the Facilities Firm-Fixed-Price CLINs (X002 or X003).

Contractor Furnished Equipment: The Offeror assumes that Personal Protective Equipment (PPE) that includes but is not limited to safety shoes, harnesses, hard hats, safety glasses, gloves is a reimbursable cost included in CLIN X004.

Request the Government consideration that our assumption is correct?

TE 4.1 Contractor Training: Offeror assumes the Non-Productive Hours costed as part of CLIN X001 for Training 60 hours per FTE covers the requirement for Contractor Training.

Request the Government consideration that our assumption is correct?

C-1.8.3 indicates that Government Property (GP) will be made available to the Offeror upon completion of the Transition Period. Offeror assumes cost for Offeror required equipment during transition to include Stock/Material transfers until receipt of aforementioned (GP); will be provided by CLIN 0005.

Request the Government consideration that are assumption is correct?

C.1.8.2.F indicates the Contractor will transport Government owned furniture from its current location to the Offerors Facility. Offeror assumes that the Transport of Government owned furniture will be provided by the Government, and the Offeror is responsible for assembly.

Request the Government consideration that are assumption is correct, and provide a description of the items to be assembled so the Offeror can include the Fixed Price Productive Hrs in J.34 line item C-1.8 Transition Plan?

Request the Government consideration that are assumption is correct.

For items to be moved please see the Furniture list added to the Tech Library via Amendment 0006

C.4.6 Support Services is noted as missing from the J.34, and the J.34 current C.4.6 is identified as Training. Offeror assumes the Government will modify the J.34 to add C-4.6 Support Services and C-4.7 Training.

Request the Government consideration that are assumption is correct.

J-1 Section C

J.34

The offeror may add additional lines to the J.34 if needed.

J.34 does not include all of the Line Items required to develop a complete estimate to ensure that J.34 aligns with the Offerors Cost/Price proposal. Examples include but are not limited to C-4.5 Equipment Maint., C-5.3.2 Housekeeping, and Manney other Productive Hour PWS requirements. Offeror assumes that the Government will provide by amendment a revised J.34 that will include all PWS elements to allow J.34 to align with the Offerors Cost/Price proposal, Request the Government consideration that are assumption is correct.

J-1 Section C

J-2 Section C-N

J.34 DDNB Proposed Hours J-1 PWS Sections C-1 through C-6 J-2 PWS Sections

J.34 Line Items The offeror may add additional lines to the J.34 if needed.

C-1.8.2 D

Additional training courses necessary for stock transfer have been added to the J.33 schedule prior to stock transfer. Stock transfer dates have been revised in Amendment 0006.

Offeror requests clarification if the personal fatigue and delay (PF&D) is to be included inside the productive factor (productive hrs per task), or included as an additional factor in Non-Productive time.

Offeror request clarification of the following:

1) Are task orders limited to Labor only CLINs?

2) Is there an expected time frame that can be provided for Offeror to receive in advance of performance to estimate and schedule the task order?

3) Can the Government provide an anticipated workload for Task Orders during a Contract Period?

4) Does the Government in there requirements for Key and Non-Key Staff assume the Labor Classifications necessary to meet the Task Order processing (Estimating/Scheduling); or does the Government expect that the Offeror will add to the Attachment J.34 additional Labor Categories to provide Estimating and Scheduling of the Task Order workload?

2.) Not at this time.

3.) Historical and projected workload is as provided in the technical exhibits.

4.) Section L, Evaluation Factor 3, Subfactor (A) on instructions for filling out attachment J.34 has been updated in Amendment 0006.

Offeor request clarification of the term. If the Offeror is providing Expat, TCN or LN Labor thru a Labor Broker Supplier on a Proposed Purchasiing Agreement - for the Brokered Labor to be delivered to the Warehouse Gates, and the Offeror Manages the Brokered Staff to accomplish the duties of the solicitation- then is it acceptable that they not be proposed as a Subcontractor; and that the staff in J.34 and Organization Chart be identified by note or legend that the positions are Labor Brokered Staff?

A major subcontractor is defined as those providing twenty percent (20%) of total dollar threshold AND/OR twenty-five percent (25%) of total man-hour effort. (Section L VOL II Eval Factor 1)

It is the offerors responsibility to make the determination.

Storage Shed Open Sides was deleted in amendment 0004.

Yes. The HATS are delivered and installed.

The incumbent contractor is responsible for removal of the equipment and the incoming contractor will be responsible for the transportation and installation at the new site. All costs associated with making the facilities compliant with the Performance Work Statement shall be captured under the Facilities Firm-Fixed-Price CLINs (X002 or X003).

Yes, Further, the Government requires that all communications cabinets and racks which contain electronics shall be placed in a physically secured and protected climate controlled environment with adequate HVAC to meet the requirements for thresholds of the electronics which will be housed in them. This also includes, but is not limited to, measures to control excessive dust and humidity. All Fiber Optic Cables (FOC) for each respective Field Distribution (FD) location within a building shall be homerun to the Building Distribution (BD) point where the FOC enters the building; no daisy chaining is permitted. A separate Telecommunications Room (TR) is the preferred method for establishing a BD and FD location. The BD and FD locations shall be placed in a manner as to minimize the number of distribution locations and maximize the areas serviced by each TR. Multiple collocated cabinets or Racks may be required to meet this criteria. A minimum of 24 strands of single-mode FOC shall be installed at each TR; however, 48 strands or more may be required to support the amount of equipment requiring uplinks and Multi-mode FOC may be required if a specific system cannot be serviced with single-mode. All communication systems shall have adequate power and grounding installed in accordance with (IAW) applicable standards. All TRs shall be implemented IAW applicable standards. Applicable standards include, but are not limited to, Unified Facilities Criteria (UFC), IEEE and EIA/TIA documents; Host Activity and local area requirements as documented; Specific Country Requirements; Military Standards and specification documents; DLA and DoD specific requirement as determined by DLA J64 NTS. The Contractor shall be responsible for obtaining and adhering to all applicable standards regardless if they are specifically referenced or not.

Offeror assumes that the Other Direct Cost in support of Labor and Labor related cost in CLIN's X001 and CLIN 0011 is a reimbursable cost, and not included in the CLIN X001 Fixed Price or CLIN 0011 FFP.

Request the Government consideration that our assumption is correct?

Pg 68 - CLIN X001 FP Pg 72 - CLIN 0011 FFP The assumption is correct. ODC’s shall be invoiced against the correct cost reimbursable CLIN.

Offeror assumes that Col B will be revised to show Y1 (8mo).

Offeror assumes that Col K "BY" is actually YR 1.

Offeror assumes that Col K- L-M-N-O provided by the Government without rounding to two decimal places, that the Offeror can change the Governments formula to round two decimal places.

Request the Government consideration that our assumptions are correct?

BY stands for Base Year

The offeror is responsible for rounding to two decimal places.

Revised attachment J5 provided via Amendment 0006

Section G-6 - Cost of materials ..denotes that Expendable material costs for items such as office supplies, report paper, etc. and tools of the trade shall be considered to be included in the contractor’s indirect cost pools.

Offeror assumes that Material and Equipment to support the labor effort in CLIN X001 and CLIN 0011 are reimbursable under CLIN X004 and CLIN X005. This would include and not be limited to items such as office supplies, report paper, small tools, etc. required to perform the tranition and performance of warehouse and transporation requirements.

Request the Government consideration that our assumption is correct.

Guard Services SOP, Paragraph II.A.2. Personnel No, it is incumbent upon the offeror to verify that the requirements of the position are being met. However, the Government maintains the ability to verify as deemed necessary.

RFP Section L reference identifies the requirement [ a. the need for sufficient detail for and a list of other direct costs proposed including travel, material costs. ] within the Cost/Price Proposal. However the RFP Schedules show no indication where the cost is included to support CLIN X001, or CLIN X0011. Offeror assumes that the requirement of a list for these other direct cost to support to CLIN X001, or CLIN X0011 with sufficient detail meets the requirement; and the Government will allow the Offeror to invoice for these cost that are allowable and allocable to the Government Cost Reimbursable CLIN X004, CLIN X005, and CLIN X006.

Request the Government consideration that our assumption is correct.

Will the Government please clarify whether IT infrastructure is required to be installed NLT than 28 days or 45 days after contract award?

The Government answer to reference question indicated that the Offerors proposal could include multiple locations.

The Offeror assumes that the Government will clarify by amendment to include but not limited to - Security Staffing, Fencing, Stand-Off, K-12 Gate, Lighting requirements for such a Facility solution.

Request the Government consideration that our assumption is correct.

Reference attachment denotes on Line Items 24 - Generator, Line Item 26 - Stretch Wrap Machine, and Line Items 27 Scooter located at a facility (B 420 Bay 6) not belonging to the Offeror in the RFP requirements for CLIN X002 or CLIN X003.

Offeror request that the Government clarify the Offerors responsibility at this location to include who owns the facility, access requirements/limitations, and complete responsibility for the Offeror to operate, maintain, transport, replace this equipment.

Reference attachment denotes on Line Item 2 descriptive data noted as (waiting data), and on line 3 a notable difference between the acquisition cost and depreciation accumulated.

Offer request the Government specify the (waiting data) information, and detail our responsibility related to cost for this item.

Question: Given that all contractor personnel shall possess CAC cards. Given that the process for obtaining CAC requires a security check that is recognized in the PSI, on our current contracts only US Citizens meet these criteria, would this apply under this contract?

67.

Ref: Contractor Furnished Space Question: Is there a requirement for all the required space to ne in one location, or can the bidder propose facilities in differing locations within Bahrain?

Question: Will DLA provide training on the use of DLA's WMS, to the successful bidder on award of the contract?

Question: Will DLA provide training on the use of NAVSUP NITA, to the successful bidder on award of the contract?

Question: Higher levels of FPCON may constitute Lockdown. This will impact Distribution Services. IS the contractor still required to operate at this FPCON level?

Question: Historically all staff i.e. are required to have an LOA. Please confirm that this is not a requirement?

Question: The reference details the levels that a PSI will investigate an individual. Does this procedure negate a non-US Citizen from holding these posts?

Question: Does this include senior members of the contractor company that may not be Us Citizens or US Nationals?

– Para B Yes.

Question: Please confirm this is a total of 15 or a total 45, 15 in each classroom?

Question: Is this a requirement for a secondary facility conforming to all the standards for the primary facility or is the ESOC just an operations center/room?

Question: The PWS relates to Contractor Owned Contractor Operated (C)OCO) Facility. Please define COCO in terms of the warehouse. Does this mean that the contractor should own the facility or can it be leased?

General Purpose (GP) Warehouse Climate- Controlled Question: What are the temperature Parameters required?

Question: Will there not be a pre-award inspection to confirm that the facility is compliant to the standards and requirements of the PWS?

the Government any residual material at the termination of performance Question: Will the contractor be reimbursed for the cost of these materials?

Question: Please define DECC and DSIO and how the contractor will be expected to interact with them

Question: Can the contractor determine the designations of its staff in line with its existing corporate structure or are these prescriptive from the DLA?

Question: The language here conflicts with section C1-4- 1 which says CAC cards only relate to US citizens yet here is says all contractor staff. Please clarify who is eligible for CAC cards.

Question: During surge is it likely that only the volume increases, or does it have the potential to increase SKU’s also?

Question: Will the contractor have access to APO services for its personnel?

Question: Can such services be sub-subcontracted ?

Question: Are municipal utilities available or does the site require self-sufficiency?