Pre_Proposal_Conference_Presentation.pptx

DLA Distribution Bahrain Southwest Asia Pre-Proposal Conference

SP3300-17-R-5010

June 29, 2017

DEFENSE LOGISTICS AGENCY

AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

Agenda Administrative Introductions Breaks Rules of Engagement Solicitation Review Question Submission Question Answer

Deliver the right solution on time, every time

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

Administrative and Introductions The written information contained in the final solicitation and amendments overrules and supersedes any information presented at this conference which conflicts with the written documentation.

Introductions Ms. Margaret Ross, Contracting Officer Mr. Dan Lentz, Acquisition Specialist Ms. Rose Snavely-Howe, Chief Acquisition Mgt Mr. Cullen Powers, Project Officer

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

Ground Rules for Questions Questions will be accepted in writing during the solicitation overview.

Any questions after the conference shall be submitted in writing to the Acquisition Specialist Dan Lentz (Daniel.Lentz@dla.mil) All questions and answers will be posted to FedBizOpps in an amendment

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

Solicitation Schedule Solicitation Released: June 12, 2017 Questions are due: 1:00 p.m. eastern on July 17, 2017 Submit to Dan Lentz, Acquisition Specialist via email: Daniel.Lentz@dla.mil Date and hour for receipt of offers: 1:00 p.m. eastern on August 11, 2017 Hard copy offers must be received at the office provided in Section L-3, Paragraph 2 Electronic submission (e.g., facsimile, email) will not be accepted Offerors shall sign and submit amendments to the solicitation with their proposals

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

Section A Solicitation, Offer, and Award Key Points Ensure the Documents (SF33, SF30, proposal) are signed The Offeror is reminded that the Government reserves the right to award this effort based on initial proposal, as received, without discussions.

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

Section B Supplies or Services and Price/Costs CLIN X001: Fixed Price Incentive (Firm Target) – Services to Perform Warehousing and Distribution Operations (Unless specifically identified separately in another CLIN, this CLIN encompasses PWS Sections C-1 through C-6) CLIN X002: Firm Fixed Price – Facilities – Indoor Storage IAW PWS Section C-4.1 CLIN X003: Firm Fixed Price – Facilities – Outdoor Storage IAW PWS Section C-4.1 CLIN X004: Cost Reimbursement (No Fee) - Material Support Costs for CLIN X001 and CLIN 0011 IAW PWS Section C-4.6 CLIN X005: Cost Reimbursement (No Fee) - Equipment Costs IAW PWS Sections C-4.2; C4.4 & C-4.5

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

Supplies or Services and Price/Costs (Cont.)

CLIN X006: Cost Reimbursement (No Fee) – Travel for Training, Mobilization & Sustainment IAW PWS Sections 4.7 and C-5.9 CLIN X007: Cost Reimbursement (No Fee, No Indirect Costs) - Defense Base Act Insurance CLIN X008: Cost Plus Fixed Fee (Estimated Cost Plus Fixed Fee) - Special Projects/Surge & Sustainment (PWS Section C-5.7, C-5.8)(See Attachment J-5, Schedule B CLIN X008 Labor Rate Table, for applicable labor categories and labor rates) CLIN X009: Contract Data Requirements List (CDRL) in accordance with DD Form 1423. (NOTE: CONTRACTOR SHALL NOT PRICE THESE ITEMS SEPERATELY)

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

CLIN 10 0010: Cost Reimbursement - Office Furniture for Government Office Space IAW PWS Section C-4.1.1 CLIN 11 0011: Firm Fixed Price – Services to perform Transition (Unless specifically identified separately in another CLIN, this CLIN encompasses PWS Sections C-1 through C-6 Section B

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

CLIN Structure

Over & Under Target (%) 50/50

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

Period of Performance (Ordering Period) Year 1 Transition: 1 March 2018 – 30 June 2018 Full Performance: 1 July 2018– 28 February 2019 Year 2 1 March 2019 – 29 February 2020 Year 3 1 March 2020 – 28 February 2021 Year 4 1 March 2021 – 28 February 2022 Year 5 1 March 2022 – 28 February 2023 Section B

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

Section B Instructions FIXED PRICE INCENTIVE FEE PRICING ARRANGEMENT - CLINs X001: shall be paid 1/12th of the target each month.

Solicitation Instructions: Offeror shall propose Total Target Cost as a Quantity * $1.00 (Unit Price) to arrive at a Total Amount. The Ceiling Amount is Calculated as 115% of Target Cost.

NOTE: The Contractor shall be required to propose the number of hours for each applicable labor type listed in the solicitation when a task order is negotiated. The Government and the Contractor will negotiate a price to complete the task order based on the number of hours agreed to by both parties.

FIRM FIXED PRICE ARRANGEMENT – CLINs X002 & X003: shall be paid on firm fixed price per month basis.

Solicitation Instructions: Offeror shall insert the monthly unit price and the total extended price

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

COST REIMBURSEMENT (NO FEE) PRICING ARRANGEMENT - CLINs X004, X005, X006, and 0010: Offerors shall apply their applicable indirect rate to the estimated cost to arrive at the Not-To-Exceed (NTE) amount. The Contractor shall be reimbursed for actual cost and indirect rate as proposed only.

Solicitation Instructions: Offeror shall enter the Government provided Estimated Cost located in Section L. Offerors shall insert and apply their applicable indirect rate supported by their accounting system to this estimated cost to arrive at the NTE. Offerors shall enter the applicable indirect rate, dollar amount rates and the NTE in Section B. No fee shall be applied.

COST REIMBURSEMENT (NO FEE) PRICING ARRANGEMENT – CLINs X007: Offerors shall provide the estimated cost to arrive at the Not-To-Exceed (NTE) amount. The Contractor shall be reimbursed for actual cost as proposed only.

Solicitation Instructions: Offeror shall insert the estimated cost to arrive at the NTE. No indirect rate or fee shall be applied.

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

COST–PLUS-FIXED-FEE (CPFF) PRICING ARANGEMENT – CLINs X008: Costs for Special Projects/Surge & Sustainment to include direct labor shall be reimbursed at actual cost plus applicable indirect costs and fixed fee. In accordance with FAR 15.404-4(c)(4)(i)(C), the fixed fee shall not exceed 10% of the contract’s estimated cost, excluding fee.

Solicitation Instructions: Offeror shall enter the Government provided Estimated Cost located in Section L. Offerors shall insert and apply their applicable indirect rate supported by their accounting system and Fixed Fee to this estimated cost to arrive at the Total Cost.

REPORTING REQUIREMENTS - CLINs X009 (NSP): Reporting requirements. Not Separately Priced. While these CLINS are not separately priced, it is anticipated and it is acceptable that the Contractor will be reimbursed for the execution of this CLIN. Costs associated with this effort shall be captured under CLINs X001 and 0011.

Section B

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

FIRM-FIXED-PRICE (FFP) ARRANGEMENT – CLIN 0011: Shall be paid on firm fixed price per month basis.

Solicitation Instructions: Offeror shall insert the monthly unit price and the total extended price.

Minimum and Maximum Quantities:

As referred to in paragraph (b) of the Section I clause at FAR 52.216-22 entitled “Indefinite Quantity”, the minimum value of services is $250,000.00 (for the entire contract). The maximum value of the services is $95,000,000.00.

Competition in Supplies:

Contractor shall obtain competition for items purchased over $3,500.00 for which reimbursement will be sought under this contract. The government reserves the right to audit all purchase records during the period of performance of the contract to determine if adequate competition is being sought for purchases over $3,500.00

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

Cost Accounting Standards:

This contract unless awarded to a small business or a foreign-owned business will be subject to full CAS coverage. As such, an approved Disclosure Statement is required and must be determined adequate to be acceptable for award.

Section B

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

Performance Work Statement Review

DLA Distribution Bahrain

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

Section C

Key points – please read:

The entire PWS in Attachment J.1 & J.2 Technical Exhibits – J Attachments Technical Library Documents (FBO Restricted - if you are unable to open any document in FBO, please contract the Contract Specialist immediately) Contract Data Requirements Lists (CDRLs) identified in Section J – Attachment J.7

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE Scope (Section C-1.1) Operate Contractor-Owned-Contractor-Operated (COCO) storage and distribution capability a 20-mile radius of Mina Salman Pier, Bahrain 264,434 square feet - indoor storage 370,800 square feet – outdoor storage Providing support to operations within CENTCOM Area of Responsibility (AOR) to include but not limited to customers in Bahrain, Kuwait, Qatar, United Arab Emirates (UAE), Oman, Saudi Arabia, Jordan, and also worldwide Section C

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

Scope Provide all IT infrastructure (except IT equipment) Facility and physical security measures to protect mission stock and personnel working in the facility Operating materials and supplies Material handling equipment (MHE); trucks/trailers and vehicles for delivering material locally within Bahrain Storage racks, storage aids, tools and other miscellaneous warehouse and office equipment Facilities maintenance Janitorial services Guard services

Performance Work Statement (Cont.)

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

Scope (Cont.)

Primary mission of the storage and distribution capability is to plan, program, manage, and execute efficient and effective:

Receiving Storage to include Care of Supplies in Storage (COSIS) Inventory Issue, Shipment Preparation, Shipping, and Traffic Management Local Delivery Packaging Material Processing Center (MPC) Operations (Atch J.2)

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

Scope (Cont.)

The Government will provide commercial land transportation and other Government transportation sources for providing delivery of supplies and material to customers outside of Bahrain Government Systems - Distribution Standard System (DSS) and other Government Furnished (GF) Data Systems (See TE 3.3 Government Data Systems) furnished by the Government and used in the performance of the requirements Duty Hours Services and support provided 7 days per week to include federal holidays Normal hours of operations 0700-1800 hours daily May be required to adjust operational hours when directed by the KO to support changes in mission requirements Section C

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

Key Personnel (Section C-1.3.1) Key Personnel shall be US Expatriates Site Manager Alternate Site Manager Quality Control Specialist Supply Systems Analyst Inventory Manager Transportation Manager Security Manager Safety and Occupational Health (SOH) Representative Must meet the qualifications stated in C-1.3 Resumes submitted for candidates must clearly demonstrate experience and qualifications

Section C

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

Non-Key Personnel Labor Categories (Section C-1.3.2) Warehouse Specialist Supervisor Designate a minimum of one (1) to oversee the operations Minimum of three (3) years’ experience in distribution and warehousing using DSS or equivalent WMS Warehouse Specialist (Hazardous Material (HM)) US Expatriate position Designate a minimum of two (2) Requires successful completion of HM Preparer Certification Training prior to the start of full performance Warehouse Specialist Requires a minimum of four (4) years general experience Uses DSS in the performance of the requirements Administrative Assistant

Section C

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

Level of Effort Labor Categories (Section C-1.3.2) Supply Technician Uses DSS and other Government-Furnished Data Systems High School Diploma or equivalent 3 years’ experience in distribution and warehousing using DSS or equivalent WMS Transportation Assistant Requires knowledge of transportation automated systems Uses DSS and Government-Furnished Data Systems Requires completion of the HM Preparer Certification Training Senior Security Guard Requires a minimum of 3 years experience involved with the protection of property against such hazards as fire, theft, damage, accident, or trespass; maintaining order and protecting life Security Guard Requires 2 years of specialized experience controlling access of vehicles, visitors and pedestrians into a military installation Requires knowledge of the use, maintenance and operation of all related security equipment

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

Level of Effort Labor Categories (Section C-1.3.2) Truck Driver Must have a valid US state or Bahraini Driver’s License with all class and commodity endorsements prior to the beginning of full performance Wood Worker Packaging Specialist Motor Vehicle Maintenance Mechanic Shipper Packer Traffic Management Specialist Quality Control Evaluator Heavy Equipment Operator

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

Deployment OCONUS Personnel (Section C-1.3.3) All US Expatriates deploying from CONUS to Bahrain will process through Ft Bliss’s deployment center Coordination to attend CRC and travel to the CRC is the responsibility of the contractor. Requirements are described in Fort Bliss’s current Contractor Deployer Page at URL https://www.bliss.army.mil/CRC/ .

Each EXPAT will require a Synchronized Pre-deployment and Operational Tracker (SPOT)-generated Letter of Authorization (LOA) signed by the KO for US Expatriates to process through an approved deployment center or to travel to and from the contract location.

Section C

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE Personnel Clearance (C-1.4.1) All US citizens and US Expatriates are required to have National Agency Check with Written Inquiry (NACI) IAW DLAD Clause 52.204-9000 All Local Nationals and TCNs require background check IAW TE 2.2 and sources identified in C-1.4.1B Only US Expatriates will be issued a Common Access Card (CAC)

Information Security System (US Personnel) (C-1.4.3) Contractor access to Government IT data systems shall be granted on a “need-to-know” basis, IAW DLAI 8510.01

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

Force Protection (C-1.4.10) Comply with the force protection procedures USCENTCOM Operations Order 05-02, Antiterrorism Guidance, dated June 16 2008 (available in the Technical Library), DoD Antiterrorism Officer Guide dated December 2012, DoDI O-2000.16, Other regulatory guidance (UFCs 3-530-01; 4-010-01; 4-022-02; 4-022-03; USCENTCOM OPORD 05-02 (U/FOUO)) coverning:

Lighting Crash Rated Fencing and Gate Minimum Standoff Distance Windows Air Intakes Exterior Doors Entry Control Point(s)/Inspection Station(s) and Standoff Perimeter fencing

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

Transition Plan (C-1.8) Complete the necessary steps for a smooth and orderly transfer for assumption of operations meeting all requirements by the beginning of full performance.

Detailed Transition Plan includes but not limited to:

Identification of the transition team responsible for executing the transition plan and managing the POAM (describing roles and responsibilities).

Organizational chart – number of personnel and labor classifications that will comprise the workforce.

Description of the process that will be implemented to ensure Key Personnel are hired and onsite IAW the described transition timelines.

Description of approach for determining employee enrollment and participation in the formal Distribution Operations Training during transition.

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE Transition (C-1.8) Transition Plan Requires a detailed Plan of Action and Milestones (POAM) in Microsoft Project or equivalent Facilities, IT Infrastructure, Facility Security, Stock Transfer Personnel, Training, and Other Phase-In Tasks Must detail the approach and timelines to be used to have all Transition requirements completed by the start of full performance Identification of the transition team responsible for executing the transition plan and managing the POAM (describing roles and responsibilities).

Organizational chart – number of personnel and labor classifications that will comprise the workforce.

Description of the process that will be implemented to ensure Key Personnel are hired and onsite IAW the described transition timelines.

Description of approach for determining employee enrollment and participation in the formal Distribution Operations Training during transition.

Section C

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

Transition (C-1.8) Transition Plan Requires a detailed Plan of Action and Milestones (POAM) in Microsoft Project or equivalent Facilities, IT Infrastructure, Facility Security, Stock Transfer Personnel, Training, and Other Phase-In Tasks Must detail the approach and timelines to be used to have all Transition requirements completed by the start of full performance Identification of the transition team responsible for executing the transition plan and managing the POAM (describing roles and responsibilities).

Organizational chart – number of personnel and labor classifications that will comprise the workforce.

Description of the process that will be implemented to ensure Key Personnel are hired and onsite IAW the described transition timelines.

Description of approach for determining employee enrollment and participation in the formal Distribution Operations Training during transition.

Section C

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

Personnel Hiring Actions and Training (C-1.8.1) Required Contractor Personnel hiring actions/training includes but is not limited to:

Identifying personnel positions by labor category designated as Subject Matter Experts (SMEs) for each of the Distribution Operations functional areas listed in CDRL A021, identifying which primary and secondary DSS roles will be assigned to these positions to provide continuous OJT for Distribution Operations and DSS.

Contractor shall assess/determine incumbent personnel are Trained to Standard, Progressing or Untrained to perform the contract distribution functions.

Request DSS User Roles. Role Based Access Controls (RBAC) restricts DSS access to specific primary DSS roles and multiple secondary roles. The User Roles also facilitates the management for fluctuations in workload (Warehouse Operations Role)

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

Personnel Hiring Actions and Training (C-1.8.1) CDRL A021 proficiency is defined as:

Trained (T) – Employees who successfully completed (70% or above passing score) all required Distribution Operations training in their functional area (i.e., Receiving, Warehousing, etc.) AND/OR the Contractor Supervisor or Manager for each employee certifies that the employee has received on-the-job training and validated proficient IAW the DLA SOPs in the applicable functional area tasks and can perform the functional area tasks to standard, and sustains proficiency.

Progressing (P) – Employees who did not successfully complete all or not have taken the Distribution Operations training, but has received on-the-job training using the DLA Distribution SOPs in the applicable functional area tasks and the Contractor Supervisor or Manager for each employee certifies that the employee has received on-the-job training and validated as progressing IAW the DLA SOPs in the applicable functional area tasks to work independently.

Untrained (U) – Has not completed the Distribution Operations training and has not received on-the-job training for 45 days using the DLA Distribution SOPs in the applicable functional area tasks with significant oversight by an assessed trained employee or by the supervisor. Employees in a U status may not work independently for a minimum of 15 days or until validated in a P status.

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

AMPS RBAC User Roles A user can only have one Primary Role at any one time

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE AMPS Secondary/Alternate Roles

Access requested via the Account Management and Provisioning System (AMPS) with a System Authorization Access Request (SAAR) and shall include detailed justification for why an employee needs the access to each particular secondary DSS role and what job functions they currently perform.

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE Start-up Warehouse Preparations, Stock Transfer and Receipt of Material Requirements (C-1.8.2) Make available for review all associated documentation of the real property that the Contractor will occupy Provide planographs for all storage space / Install Storage Aids Complete warehouse location markings for bin, rack, and bulk storage locations and DSS Location Identification Program (LIP) Layout for classrooms/areas to train Government Systems Begin receiving mission stock through notification in DSS In the event of total stock transfer to a new location the Government and Contractor will coordinate the number of trucks and/or containers to be staged for loading – Estimate is a total of 160 forty-foot containers at the rate of one (4) per day Initial receiving workload will be higher than normal until material has been moved Upon receipt and stow of material, issues processes will begin Move/Transport all Government owned furniture and equipment

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

START UP REQUIREMENTS FOR INFORMATION TECHNOOGY (IT) INFRASTRUCTURE IMPLEMENTATION (C-1.8.2.1) Detail the approach to be used during start-up to have IT infrastructure prepared to Install Government Data Systems no later than 28 days after Contract award Start receiving material for processing beginning 61 days after contract award The Government will provide the Contractor a site plan identifying LAN infrastructure requirements based on the Contractor’s proposed site layout (planographs) and distribution activities Install the IT Infrastructure IAW the site plan and Section C-4.1 Contractor Furnished space, NLT 30 days after contract award Provide three (3) DSS Training areas to accommodate 15 students and instructor to facilitate the Training during the Transition Period

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

Surge, Sustainment and Disaster Recovery Efforts (C-1.9) Critical services during mobilization, sustainment, and disaster recovery are warehousing and distribution services Provides the methodology and processes for assessing the situation, determining the appropriate response, achieving recovery, and meeting performance standards when there is a disruption in normal workload Describes the methods and capabilities to assure continuity of operations during adverse situations or disruptions to normal workload Capable of executing without advance notice and achieve operational status within 12 hours of activation

Section C

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

Government Equipment (GE) (C-3.1.1) Information Technical (IT) equipment will be Government-Furnished (C-3.1.1) Meclift ML181R - 1 Facility Security Items – Hardened Alternative Trailer System (HATS) – 4 Crash Rated Gate – 1 Contractor will furnish all other equipment

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

Contractor-Furnished Space (C-4.1) Minimum Requirements at Contract Award – Existing Facility with:

Utility infrastructure that includes but is not limited to, domestic potable water system to include running hot and cold water, electrical system(s), and HVAC system(s) Personnel doors Overhead door s capable of accommodating MHE and vehicle traffic Level concrete flooring A minimum of 20 percent existing hardstand in the adjacent outdoor storage areas Basic perimeter fencing

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

Contractor-Furnished Space – Indoor and Outdoor Storage Areas (C-4.1)

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

Indoor storage area/space shall be in close proximity and adjacent to the outside storage area Must comply with all applicable Federal, DoD, DLA and host nation standards, regulations, building codes, and policies including environmental guidelines Must be weatherproofed and climate controlled to store material identified in TE 5.1 and TE 5.2 Indoor storage areas/space must meet Unified Facilities Criteria (UFC) 3-6001-01 and other standard industry requirements for infrastructure and safety Provide back-up generator for power interruptions Provide secured, segregated storage of pilerable and sensitive material.

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

Outdoor storage area/space with improve surface capable of accommodating vehicular traffic, container handlers and containers, and lighting for security Facility maintenance Perform grounds maintenance that includes removing debris due to distribution operations and weather damage

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

Office Space for Government Personnel (C-4.1.1) Furnish secured space for approximately 35 Government personnel equating to 6,720 square feet Space and layout requirements are outlined in AR 405-70 and TE 5.3 Office Space and Square Footage for Government Personnel Furnish office furniture and office equipment Partitioned cubicles, systems workstations, facsimile machines, copiers, and telephones Equipment (C-4.2) Use the Defense Property Accountability System (DPAS) to manage Contractor leased/owned equipment for meter/odometer readings and preventive and unscheduled maintenance activities Annual Deep Dive to right-size fleet to workload – Utilization goal of an aggregate 80% for all equipment with meter or odometer readings

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

IT Infrastructure (C-4.2.3) Infrastructure and connectivity must be in place within 28 days after contract award The Contractor shall:

Provide IT infrastructure to support the Government-controlled Wide-Area Network (WAN); Local Area Network (LAN), and associated IT equipment required to operate DSS and other Government-Furnished Data Systems Provide land-based, fiber optic connectivity from the local commercial communications central office to support all site telecommunications service and equipment.

Provide a computer room IAW TE 4.4 Computer Room Construction Policy

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

Contractor Provided Facility Security (C-4.2.4) Indoor and Outdoor Storage areas/space shall conform to the standards in the Unified Facilities Criteria (UFC) Facilities shall conform to the standards in all UFCs (See C-1.4.10 Force Protection) including:

UFC 4-0101-01 DoD Minimum Anti-terrorism Standards for Buildings UFC 4-022-01, Security Engineering: Entry Control Facilities/Access Control Points

See C-1.4.10 Force Protection for additional information

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

Material and Supplies (C-4.3) Furnish all material necessary to perform the contract requirements such as (list is not all inclusive):

Shipping containers Lumber for blocking and bracing and fabricating wooden boxes Wooden skids and pallets Shrink-wrap Labels, ribbons, printer paper for use with IT equipment Office Supplies Operator supplies to maintain MHE and all repair parts (if applicable) Fuels for MHE and vehicles Sanctuary type Hardened Alternative Trailer Systems (HATS) to meet the 16 personnel to 1 HATS ratio

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

Contractor Furnished Equipment (C-4.4) Examples of types of equipment required (List is not all inclusive) Storage racks and storage aids Material Handling Equipment (MHE) Forklifts, Stock Selectors, Container Handler, pallet jacks Flatbed and Stake Trucks for local deliveries Truck and Trailer Pick-up Trucks and Vans Scooters Miscellaneous Warehouse Equipment Stretch-wrap machines, banding machines, table saws, nail guns, miscellaneous woodworking tools Office furniture and equipment Must identify types and quantities in Technical Proposal

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

Contractor Training (C-4.7) Enterprise Wide Training identified in TE 3.2 will be tracked in the Learning Management System (LMS).

List of contract employees include Name, SSN, EDIPI, Job Title – CDRL A021 Attachment 1 90 working days after start of full performance and within 15 calendar days for changes, additions or deletions.

The DLA LMS will be used for quota management for Distribution Operations and Enterprise Training requirements and will provide the ability for electronic notifications to contractor employees when training or refresher training is due.

Contractor responsible for determining which courses in TE 3.2, Government Training contractor employees shall attend to ensure the right employees are receiving the right training at the right time for Audit Sustainment and passing Independent Public Accountants (IPAs) audits.

First training status reporting Contractor certification and validation of employee proficiency for performance of distribution operation functions IAW the DLA Distribution SOPs Enclosure 2 NLT 60 working days after start of full performance.

A quarterly reporting requirement of Contractor employee’s assessed trained proficiency and number of employees to be trained next quarter after the initial report.

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

Distribution Operations Training (C-4.7.1) For new Contractor employees or employees reassigned to another functional area, provide training (OJT or formal) within 30 calendar days after obtaining system access or date of reassignment to obtain a ‘Trained’ status after 180 days and sustain throughout all performance period.

New or reassigned employees should be validated in a “P” status NLT 30 working days after the employee has obtained system access or reassignment date.

Obtain and maintain Trained Status for Distribution Operations Functional Areas for:

65% within 90 days, based on the Contractor taking full advantage of the Distribution Operations/DSS Training provided during the Transition Period.

90% within 120 days within the start of full performance and maintained throughout all performance periods.

***All hours for Government and Contractor training each year must be accounted for in Attachment J.34, Proposed Productive Labor Hours and Categories, and Attachment J.35, Proposed Training Hours for Management, Support and Distribution Areas.

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE Specific Tasks (C-5) C-5.1 – C-5.6 addresses the requirements for accomplishing distribution tasks Attachment J.2 Material Processing Center Class IV Material Security Guard C-5.1 – Services and Performance Requirements C-5.2 – Receiving C-5.3 – Warehousing (to include COSIS) C-5.4 – Physical Inventory Control C-5.5 – Transportation C-5.6 – Packaging

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

Specific Tasks Key Points C-6.6 - Mandatory Reports described in Contract Data Requirements List (CDRL) – Section J, Attachment J-7 C-6.7 - Technical Library C-6.8 - Technical Exhibits

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

Specific Tasks (C-5) Distribution Services and Performance Requirements (C-5.1) Perform all warehousing and distribution operations IAW the DLA Distribution SOPs/Addendums, Process Manuals and all other references as set forth in this contract.

Requires Contractor to ensure using the current version of the DLA Distribution SOPs/Addendums and Process Manuals while performing daily operations by signing up for alerts to be notified when a SOP or Process Manual is revised or added to the SharePoint site.

Encl. 2 of each SOP provides the step by step standard process to complete the specific distribution function that is included in the PWS.

Follows Encl. 2 steps in the daily performance of the contract requirements.

Required use of DSS in the performance of warehouse and distribution operations and shall complete all required transactions in DSS (C-5.1.3.1).

Use of RF handheld equipment in the performance of all DSS functions when and where the functionality exists.

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

Standardization and Audit Readiness (C-5.1) DLA is to be Audit Ready IAW the DoD’s Financial Improvement and Audit Readiness (FIAR) Plan.

Key to achieving and maintaining audit readiness - focusing efforts on the continuous standardized end-to-end processes.

PWS requirements include references to DLA Distribution SOPs (includes Standard Process Maps, Controls over Financial, Non-Financial Reporting and Operational Controls).

Contractor to perform the Distribution processes IAW all referenced DLA Distribution SOPs.

The SOPs includes references to specific Government labor categories. The labor categories in the awarded contract take precedence.

All other references in the SOPs shall be adhered in the performance of this effort.

Support the Government for data gathering and testing, as directed by the KO or designee, for Independent Audits and all testing to support audits.

Identify specific Contract employees to serve in the role as “Information Gathers (IGs).”

IGs search electronic database (DACS-RM) and other systems and hard copy files for Evidential Matter (EM) EM provided within 2 days of request

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

Quality Control Plan (QCP) (C-5.1.4) Requirements to support DLA’s Quality Management System (QMS) which includes Service Provider Quality Control (QC) Government Quality Assurance (QA) Independent DLA Distribution Review of Performance Data and QC/QA outcomes Independent Public Auditor (IPA) to support Audit Readiness IAW the FIAR Managers Internal Control Program (MICP) Annual Statement of Assurance (SOA) QCP demonstrates its prevention-based outlook by meeting the objectives throughout all areas of performance Compliant with FAR 52.246-4(b), “Inspection of Services-Fixed Price”

Self-Identi-fication

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

Quality Control Plan (QCP) (C-5.1.4) - continued CDRL A006 Requirements QC Inspection Checklists (Attachment 1) includes Controls over financial, non-financial and operational requirements Monthly Report – Standard Format (Attachment 2) Scheduled vs. Completed QC Inspections – explanation for QCs not completed Conforming vs. Non-conforming Summary QC results (Attachment 3) for specific controls in Attachment 1 Copy of all QC Corrective Action Plans (Attachment 4) and status of implementation Copies of all completed non-conforming QC inspection reports provided to the COR within 1 working day Quality Assurance Surveillance Plan (QASP) Uses a variety of tools and surveillance methods Review of documents and reports Actual observations of the processes as it occurs – Direct Observations Conversationally engage to validate thorough understanding of the process – “knowledge check” – most likely to occur when process not currently being performed Mock Audits using the SOP Encl. 2 to validate assessed Trained status

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

Directives, Publications, Instructions, Forms and Reports (C-6) Publications cited in this PWS are current, as of the date the contract was prepared.

Order of precedence:

If there is a conflict between Section C and the cited DLA Distribution SOPs references, the DLA Distribution SOPs/Addendums shall have precedence over the references.

If there is a conflict between or among two or more cited references, those issued by DLA Distribution shall have precedence. If there is a conflict between or among those issued by DLA Distribution, those with a later date of issue shall have precedence over those with earlier dates of issue.

If there is a conflict between Section C and other than the DLA Distribution SOPs/Addendums cited references, Section C shall have precedence over the references.

If there is a conflict between or among a DLA and an Armed Services reference, the DLA reference shall have precedence over those issued by the Armed Services.

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

Section J Attachments (to include Technical Exhibits) Provides pertinent information required to be addressed in the proposal ALL Section J Attachments are important and need to be read and addressed in proposals TE 5.2 – Workload Projections identifies the wholesale workload. All workload associated with Attachment J.1 and J.2 are included in this TE.

Contract Data Requirements Listings (CDRL) 30 CDRLs for reports, programs, plans, procedures, cost reports, Standard Operating Procedures (SOP) Technical Library and SOPs Provided on FBO by restricted package

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE Solicitation Overview

DLA Distribution Bahrain

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

This requirement includes no special packaging and marking instructions.

Section D Packaging and Marking

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

Section E Inspection and Acceptance Key Points FAR and DFARS clauses for Inspection of Services E-2 Quality/Performance Evaluation Government will use a Quality Assurance Surveillance Plan to monitor compliance with the terms and conditions; identify conforming and nonconforming services to determine appropriate action under the Inspection of Services and Termination for Default contract clauses.

QASP will be tailored from the Contractor’s QC/CSP and sets forth the method and manner by which the Government intends to conduct surveillance of work under the contract.

Contractor shall use the Quality Management software tool to acknowledge results, propose corrective and preventive actions and timelines as required by the COR and/or respond to surveillance results.

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

Section F Deliveries or Performance Key Points Services shall be performed as prescribed by the Statement of Work – Section C F-2 Period of Performance – Ordering Period – effective date of contract for a period of 60 months ( 5 Years) Option to Extend Services IAW FAR 52.217-8 for six (6) months

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

Section G Contract Administration Data Key Points This contract will be paid by DFAS as provided in G-2, Instruction for Payment by DFAS Invoices shall be submitted in accordance with instructions provided in DFAR 252.232-7006 Wide Area WorkFlow Payment Instructions (JUN 2012).

G-5, Invoicing Instructions Provides invoice preparation and submission instructions G-7, Contractor Performance Assessment Reporting System (CPARS) Requirements Requires the contractor, in performing this contract, to be subject to a past performance assessment in accordance with FAR 42.15 and the CPARS Guide

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

H-1 Competition in Supplies Requires the Contractor to obtain competition for items purchased over $3,500.00 for which reimbursement will be sought under this contract H-2 Accounting System The Contract shall have an acceptable Accounting System H-4 Substitution or Addition of Key Personnel Requires contractor to notify the KO prior to any contractor personnel changes Any removals/replacements for contractor’s convenience shall be at no cost to the Government Key Personnel identified in PWS, Section 1.3

Section H Special Contract Requirements

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

FAR Clause 52.216-11-Cost Contract-No Fee (Applies to CLINs X004 – X007, and 0010 only) FAR Clause 52.232-20-Limitation of Cost (Applies to CLINs X004 – X008, and 0010 only) FAR Clause 52.216-16-Incentive Price Revision (Applies to CLINs X001only)

Section I Contract Clauses

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

Section J List of Attachments

(CDRL)

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

Section K Representations, Certifications & Other Statements of Offerors Key Points:

The North American Industry Classification System (NAICS) code for this acquisition is 493110 - General Warehousing and Storage The Small Business Size Standard is $27.5M

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

Key Points:

L-3 Communications Between the Government and Offerors Procedure and Deadline for submitting questions All questions shall be submitted by electronic mail Questions shall be received 1:00p.m. eastern local time on Monday, July 17, 2017 Proposal submission and deadline Only hard copies submitted to the address in paragraph 2 of section L-3 will be accepted Proposals due 1:00 p.m. eastern local time on Friday, August 11, 2017 Section L Instructions, Conditions & Notices to Offerors

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

L-4 PROPOSAL PREPARATION REQUIREMENTS

Important proposal instructions regarding such topics as number of copies required, page size/format, page limitations All pages of submittals shall include the statement “SOURCE SELECTION SENSITIVE INFORMATION – SEE FAR 2.101 & 3.104” All pages of all resumes shall be marked “PERSONALLY IDENTIFIABLE INFORMATION (PII) SAFEGUARD IAW DOD PRIVACY PROGRAM AND PRIVACY ACT OF 1974” Detailed instructions/requirements for each of the four proposal volumes Volume I - Solicitation/Offer/Award Volume II- Performance Confidence Assessment Proposal Volume III - Technical Proposal Volume IV – Cost/Price Proposal

Section L Instructions, Conditions & Notices to Offerors (Cont.)

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

Volume I Tab 1 – Cover Letter and Completed Standard Form 33 Signed acknowledgements of amendment(s) Tab 2 – Section B Completed CLIN Price Information in the Schedule of Supplies/Services Tab 3 – Representations and Certifications Completed Certifications IAW Section K Accounting System Verification Contact Information for cognizant DCAA Office

Section L

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

Volume II – Performance Confidence Assessment Proposal Limited to 40 pages The data must be relevant. This is defined as those “similar in terms of complexity, magnitude of effort, and scope. Additionally, the performance must have occurred during the last five (5) years.” If an Offeror has no relevant experience, this must be stated.

Data must be provided for Offeror and any major subcontractors. This is defined as “those providing twenty percent (20%) of total dollar threshold AND/OR twenty-five percent (25%) of total man-hour effort”. Only major subcontractors information will be evaluated.

Section L

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS EXCELLENCE

Section L

Volume III Technical Proposal Detailed description of the approach for each section and sub-section Must clearly demonstrate the relationship of the processes to the resources (e.g., personnel, equipment, supplies, and materials, and services) Statements such as “The Offeror understands”; “will comply with the performance of the performance work statement”; and general paraphrasing of the PWS are considered inadequate Must describe in detail how the requirements in the RFP will be performed; not how you may be performing on other contracts or how it was done on other contracts in the past –Performance Confidence Assessment Approaches to achieving savings through innovative processes and solutions must clearly demonstrate the benefit to the Government Stay within the page limitation

WARFIGHTER FIRST - PEOPLE & CULTURE - STRATEGIC ENGAGEMENT - FINANCIAL STEWARDSHIP - PROCESS…