J.2_Section_C-N_-_PWS_with_amendment_0006_changes.docx

SP3300-17-R-5010

Attachment J.2

SECTION C-N SUPPLEMENT TO ATTACHMENT J-1 SECTION C-SITE SPECIFIC REQUIREMENTS

A. In addition to the requirements identified in Attachment J-1, Section C, the Contractor shall perform all of the requirements in Attachment J-2, Section C-N, Site Specific Requirements. The requirements described in Attachment J-2, Section C-N are those required for operations of a Material Processing Center (MPC) in Bahrain, and Security Guard requirements in Bahrain.

B. This supplement to the PWS details the requirements associated with warehouse and distribution operations performed at DLA Distribution Bahrain (DDNB)

SECTION C-1N GENERAL CONDITIONS AND REQUIREMENTS

A. This Section provides general information relating to the conditions of operation and general requirements relating to the material and distribution services performed at DLA Distribution Bahrain.

1.1N SCOPE OF WORK

A. The DLA Distribution Bahrain consists of general warehousing operations and the operation of an MPC in Bahrain.

1.2N DUTY HOURS AND ACCESS TO FACILITIES

A. The Government requires the COCO facilities to be open and accessible as follows. All time refernces are in Arab Time Zone/Local Bahrain Time.:

COCO Facility Bahrain

B. The Contractor shall be available within two (2) hours of notification after the normal operating hours to process urgent mission requirements.

C. The Contractor shall work 7 days a week and not observe any US Holidays. The Contractor shall divide/shift their workforce on all observed Local Holidays as stated by local law.

1.3.1.1N Hardened Alternative Trailer System A. The Government will provide four (4) sanctuary type Hardened Alternative Trailer Systems (HATS) for the Bahrain site. The HATS are to be used as a Compound Emergency Sanctuary (CES) solution for all personnel working on the Contractors facility.

1.3.1.2N Crash Rated Gate A. The Government will provide one (1) crash rated gate for use at the Contractor’s facility. The gate is rated in accordance with Department of State (DoS) Specification for Vehicle crash testing of Perimeter Barriers and Gates SD-SDT-2.01 (April 1985). Rev A which states: The gate will be a K12 gate.

1.3.1.3N Meclift A. The Government will provide one (1) Meclift ML1812R for use in handling containers and class IV material. The Contractor shall provide PM and remedial maintenance IAW Attachment J.1, paragraph C-4.5 Equipment Maintenance.

1.4N MATERIAL SUPPORT SERVICES

A. Material Support Services will consist of MPC operations in Bahrain. Requirements for an MPC operation in Bahrain are as stated below. The MPC operation in Bahrain will be part of the Bahrain site task order.

1.4.1N MPC BAHRAIN

A. The Contractor shall manage and operate the Material Processing Center (MPC) out of the Distribution Facility for all ships home-ported in Bahrain and any additional visiting ships to the local geographical area. The MPC is a customer focused distribution support operation that specializes in receiving and processing material that is to be stowed aboard ships. This operation views each ship as containing floating warehouse(s) and work center(s) that requires the material to be moved from the MPC to shipside in a manner and configuration that reduces to the greatest extent possible the level of effort needed by the shipboard personnel to finish the stow action. Material being delivered to a ship or diverted from one ship to another may be destined for the ship or a unit or squadron being deployed with the ship.

B. Due to the nature of MPC workload, surges are expected when a battle group deploys and returns to port. Battle groups are generally deployed in six-month cycles and material due to be delivered to a ship will start arriving at the MPC several weeks before the ship is due in port. MPC workload will also be impacted when ships deploy from Bahrain for short-term training exercises or operations. There are approximately 16 ships home ported in the Bahrain area; 16 ships are generally the most that would be in port concurrently. Occasionally, there will be visiting ships that will receive material through the MPC for processing, staging, and delivery. In addition to the listed home-ported ships, the MPC historically serves up to 24 ships assigned to Commander Fifth Fleet.

C. In addition to the requirements identified for the DLA distribution operation in C.5.2, Receiving through C.5.6 of Attachment J1, Packaging, the MPC operation provides an additional layer of services to the ships ported in Bahrain. The Contractor shall maintain a secured short-term storage location in the Distribution Facility for each ship that the Contractor receives material requiring to be processed for storage aboard the ship. Each ship’s short-term storage location is identified as a local delivery point.

1.4.1.1N MPC CUSTOMER SUPPORT SERVICE

A. The services include receiving, identifying, sorting, processing, de-bulking, repacking, manifesting, and delivery. The Contractor shall provide customer service support at the MPC during normal duty hours. For assistance after normal working hours, and holidays, the Contractor shall respond within two (2) hours of notification to an MPC customer request via the KO or designee.

B. The Contractor shall primarily interface with the Logistics Support Officer (LSO) or designees. The LSO will assign each ship a designee, the Logistics Support Representative (LSR), who will act as the primary point of contact for all matters relating to the MPC operation. The LSO and designees are considered customers of the MPC operation. The LSO or designees may meet with the Contractor and KO or designee to discuss problems and/or changing requirements associated with a ship(s).

C. The Contractor shall provide the services required under this section and work with the LSO or designee to resolve MPC customer service issues. The Contractor shall assist customers with processing of SDRs, when requested, for incoming and outgoing material. The Contractor shall provide resolution of pending customer service concerns or problems within four (4) working hours of request by the LSO or designee. If the matter is not resolved within the four (4) working hours, it will be considered an unresolved customer complaint and reported to the KO or designee.

1.4.1.2N MPC PROPERTY ACCOUNTABILITY

A. The Contractor shall ensure 100% accountability and traceability of MPC material from time of receipt to delivery. The Contractor shall process all MPC transactions through DSS from receipt to delivery for all material received at the MPC for delivery to a ship. The Contractor shall complete and maintain signature service of all MPC material received, shipped, packed, and delivered. This signature service shall be accomplished by obtaining on the manifest a printed name and a legible signature by the recipient of the MPC material with time and date annotated. Depending on the type of action, the recipient of the material may be MPC personnel, LSO or designee, designated shipboard personnel, the Contractor’s transportation office, or transportation carrier. All records shall be maintained in DIS versus hard copy. The Contractor shall conduct all research necessary to ensure the accountability of all material received at the MPC.

B. The Contractor shall limit access to the MPC to the Depot Commander, all CGA personnel, KO or designee, and designated Contractor personnel responsible for performing the MPC functions. The Contractor shall also provide escorted or monitored access to the MPC for the LSO or designee or any designated representative of the ship. The Contractor shall maintain security control over all items delivered to the MPC, including medical and pilferable material. Any requests for access to the MPC not covered in this section shall be routed to the KO or designee for approval.

1.4.1.3N MPC RECEIVING

A. The Contractor shall receive a variety of receipts, such as depot level repairable, electronics, industrial, medical (controlled and uncontrolled), general, construction, clothing, packaged petroleum, chemicals, steel, sheet metal, bar stock, ship and aviation parts. The material may range from bin, medium bulk, and heavy bulk, hazardous, and pilferable. The Contractor shall establish a Barcoded Tailgate Number to establish the tailgate date and time of arrival of the conveyance for all the MPC material received within that conveyance and shall scan the Barcoded Tailgate Number during input to the DSS MPC processing screen. The Contractor shall process MPC material receipt through consolidation in eight (8) hours or less average (Average Hours and Minutes from time material is processed (Create Date) in the MPC through to the Consolidation Data and time, (DSS MPC MIS Data Element 62705)). The Government will measure this requirement using all MPC material received and processed through consolidation for each month. The material received at the MPC was issued as an on-base mission issue or was processed as an on-base transshipment, and delivered to the MPC as a local delivery. Generally, the material will arrive with a clearly defined and delineated destination, but the Contractor may receive misdirected, damaged, or frustrated material and the Contractor shall process IAW paragraph C-5.2.5.9, Frustrated Material (Type 9 SDRs) of Attachment J1.

B. The Contractor shall process through DSS and perform a product receipt evaluation of all-material received at the MPC. For each line item, the Contractor shall verify at a minimum, the NSN, condition code, invoiced or manifested quantity, actual quantity, unit of issue, priority, and supplemental address. The Contractor shall ensure that all packages with a Document /NSN contained in a tri-wall and/or in an ALOC pallet, skids, and wood pallets, are individually scanned into DSS with a handheld device to ensure 100% visibility of Navy material processed through the MPC. The Contractor shall verify container contents that are suspect as a multi-pack but not marked as a multi-pack by opening the container to confirm the contents. The Contractor shall verify any additional bar-coded information, such as RIC, distribution code, price, and commercial vendor tracking numbers, nomenclature, special security requirements, compatibility or incompatibility resulting from size, fragility or HAZMAT consideration

C. The Contractor shall not open or remove DLRs material from “Crown Jewel” cases or wooden containers delivered to the MPC for delivery to a ship. For all other material received at the MPC, unless otherwise specified by the LSO or designee, the Contractor shall minimize to the greatest extent practicable excess packing and packaging material before delivering to the ship. The remaining package shall be such to prevent damage and degradation of the material during delivery to and storage on the ship. This De-bulk and De-trash function may include removal of all interior or exterior packaging, packing, dunnage, blocking, or bracing. The Contractor shall re-label as necessary for identification the de-bulked or de-trashed item. The label should include as much information as possible about each item, such as NSN, Purchase Order Number, Part Number, Document Number, as available from the original paperwork. The Contractor shall ensure the original documentation accompanies the items as much as possible, which would provide the labeling requirement. The Contractor shall ensure MPC material is protected from the elements at all times.

D. The Contractor shall process transshipments into the MPC through DSS. Within eight (8) hours of receipt/tailgated and taken thru the MPC RF induction process to MPC consolidation at the Distribution Center, the Contractor shall post the receipt as POD in DSS, with special attention given to process all Priority 1 packages before processing Priority 2 and Priority 3 packages. The DSS MPC function includes the RF transshipment receiving process through to the consolidation process, sortation process, manifest process, delivery process and close out of the manifest in DSS. Generally, the material will arrive with a clearly defined and delineated destination, but as with any receiving function misdirected, damaged, or frustrated material may be received.

1.4.1.4N MISDIRECTED, DAMAGED, OR FRUSTRATED MATERIAL

A. MPC material received in damaged condition that was not identified during the DSS receipt processes, (C-5.2, Receiving Attachmetn J1), shall be photographed, by the Contractor. The Contractor shall prepare a Transportation Discrepancy Report (SF 361) or advise the customer that a Supply Discrepancy Report, SF 364 may be required as appropriate prior to delivery to consignee or onward movement. The Contractor shall process MPC material into DSS-MPC that becomes frustrated material, (i.e., not identified and resolved during the DSS process as described in C-5.2 Attachment J1) by assigning the local MPC UIC and allowing DSS to assign the Julian Date and “Z” series serial number. The Contractor shall then temporarily warehouse the material in a Contractor-designated area with all documents attached to maintain integrity during investigation. The Contractor's investigation shall include calling vendors, item managers, FISC LSOs or designee, fleet locator, fleet unit customers, ships, etc., to determine the correct consignee. When properly identified to a customer, the Contractor shall back out the document number originally assigned and then re-input in DSS MPC with the proper ship or customer UIC and finalize all documentation necessary to forward the shipment.

1.4.1.5N MPC TEMPORARY STORAGE

A. The MPC storage area is a secured short-term storage location designed to process and handle a limited amount of material. For a variety of reasons, namely deployment, a ship may not be available to receive its material as scheduled. If a ship is unavailable to accept delivery, the Contractor shall contact the LSO or designee for assistance in scheduling the delivery or to obtain disposition of the material. After two (2) weeks from the original delivery date and prior to making any decision to move the ship’s cargo to a long term storage location the Contractor shall contact the LSO or designee for assistance in determining if the ship wants their cargo forwarded to them. The Contractor is required to obtain in writing or by e-mail a decision from the LSO or designee whether or not to forward the cargo. While the Contractor shall make every effort to retain a ship’s material within the MPC, if after two (2) weeks from the original delivery date or the storage constraints within the Distribution Facility require the material removal, the Contractor may move the ship’s material to a long-term storage location pending the return or availability of the ship. The Contractor shall ensure appropriate material protection and security procedures are established and followed for the long-term storage of the ship’s material to provide the safeguards for that material as required by regulation. At a minimum, the material shall be isolated, marked for the ship, and stored in appropriate secured storage. All locations shall be recorded by RF Handheld scanner and maintained in DSS.

B. If necessary to comply with the directives or regulations covering security and storage of material, MPC material may be temporarily segregated and separately stored outside the MPC in hazardous storage areas

1.4.1.6N CROSS DOCKING OF MATERIAL IN TEMPORARY STORAGE

A. Due to deployments and operational requirements, material being stored by the MPC operation for one ship may have to be transferred to another ship. Prior to performing a cross decking action, the Contractor must receive authorization in writing or by e-mail from the LSO or designee. After receiving proper notification, if another ship is to make delivery of the material to the original ship, the material will be manifested in DSS to the original ship. The delivery ship’s POC taking the material will sign the manifest along with showing their ship’s UIC on the manifest. When the manifest is returned to close in DSS, the name of the POC that signed for the material shall be entered in the “REMARKS” column of DSS screen B2MG, along with the ship’s UIC and any other significant comments.

1.4.1.7N MPC DELIVERY PREPARATION

A. The LSO or designee will provide ship’s storeroom and work center information to enable the Contractor to sort and to build local delivery table information to the storeroom and work center level of each ship. The Contractor shall separate and/or consolidate the ship’s MPC material onto pallets using the LSO or designee’s updated DSS MPC sortation table information on how the material is to be sorted. The Contractor shall maintain for each ship a segregated storage area within the MPC that is used for the short-term storage of the ship’s material. To aid customers in receipt of material the MPC sorts deliveries cover seven basic groups, but not limited to this number if further reasonable sorts are requested by the customer. The goal is to decrease shipboard sorting and stowage time. The groups are:

B. The Contractor will receive updates to Cargo Routing Information File (CRIF) on-line through DSS, and directly by Navy message from afloat Commands. Updates to CRIF received directly supersede the data existing in DSS and shall be used for material distribution purposes. The Contractor shall receive and use the most recent updated copy of the Basin Movement Report, which contains information concerning ship arrivals, departures, and berthing. The NAVSUP FLC Bahrain will provide a copy of the latest list to the Contractor via email. The Contractor shall coordinate workload, expedite high priority issues, and schedule deliveries to meet customer requirements as it relates to their availability to receive material.

1.4.1.8N MPC DELIVERY

A. The Contractor shall deliver all MPC material IAW the delivery instructions provided by the LSO or designee. The delivery instructions will be tailored to the ship and will specify the delivery days, the time, the configuration/pallets to be delivered, and the pier or other delivery location as directed (such as to the flight line for an airlift carrier onboard delivery (COD) or to a combat logistics force (CLF) ship for further transfer via underway replenishment or to the ship’s T-shed) to which the material is to be delivered. Proof of delivery (POD) and posting of the delivery information in DSS is required for the Contractor to close the DSS records. Each delivery is accompanied by a manifest(s) listing all requisition numbers of material being delivered and an IBS RIP disk(s), if required. To help in the delivery process, the Contractor shall contact ships with over 50 line items held to prescreen the manifests prior to delivery. This will expedite the process at point of delivery, maintain delivery schedules, and ultimately reduce customer wait time. The LSO or designee is responsible for coordinating deliveries and will make its best effort to minimize the number of concurrent delivery times; however, at times this may be impracticable due to fleet operational issues. Typically, deliveries will be scheduled between the hours of 0600-1200 hours (6:00 am-12:00pm) (PST/PDT). At a minimum, the LSO or designee will provide the Contractor with a daily time and location at which all the ship’s material can be delivered and a current MPC supported home ported ships list. MPC material is normally delivered on standard warehousing and shipping pallets , 40” x 48”, non-reversible, winged pallet. The Contractor shall manifest and deliver material to the ship within 60 minutes (plus or minus) of scheduled delivery time 85% of the time (DSS-MIS Element 62727).

B. The Contractor shall complete and maintain signature service of all MPC material delivered by obtaining a legible signature of the recipient for the MPC material on the manifest with time and date annotated. In the event the LSO, designee or designated shipboard personnel are not available to sign the manifest, the Contractor’s delivery personnel shall return the material to the MPC and annotate the delivery refusal log with the time and date of delivery to the pier. The Contractor’s transportation officer or a transportation carrier may sign the DSS manifest if the material is being transported to the MPC customer via a commercial mode of transportation.

C. When authorized by the LSO or designee, the Contractor shall allow designated personnel to pick-up material from the MPC, and when requested by the LSO or designee, the Contractor shall locate and expedite the delivery of material to the ship. The Contractor shall process, manifest, and closeout all deliveries through DSS. At the point of delivery the Contractor shall obtain on the manifest a signature from the designated personnel. Proof of delivery (POD) and posting of the delivery information in DSS is required for the Contractor to close the DSS records. The Contractor shall post all delivery PODs for material delivered prior to 1400 hours (2:00 pm) by COB same day. Manifested material delivered and signed for after 1400 hours (2:00 pm) shall be posted in DSS NLT the next business day prior to 1000 hours (10:00 a.m.) if the Contractor is unable to post POD in DSS by COB on the current day.

D. The Contractor shall assist customers and/or the LSO or designee with pick up of material that is urgently required between the hours of 0730-1600 hours (7:30am-4:00pm) daily. The Contractor shall check the Authorized Material Pick-Up List on file at the MPC, prior to the time of pick-up before allowing the receiver to pick up material. The Contractor shall ensure the Authorized Material Pick-Up list contains the following: Name, Rate, Division, Phone and is on the ship’s letterhead signed by the Supply Officer. The ship’s LSO or designee is authorized to pick-up material at any time.

E. If the Contractor is unable to obtain access to the pier for a scheduled MPC delivery or designated personnel refuse the MPC delivery, the Contractor shall document the event and notify the LSO or designee of the non-delivery action. The Contractor shall maintain a log (See CDRL A022). This can also be noted by placing a comment on the “REMARKS” line of the DSS B2MG screen of the Local Delivery Manifest when showing the new Requested Delivery Date and Time. Should this become a frequent occurrence, the Contractor shall work with the LSO or designee and the KO or designee, if needed, to reduce the frequency of these situations.

F. The Contractor shall use the following web site for generating the data for the Cargo On-Hand Reports. Reports can be found at https://dod.distribution.dla.mil/ddcmpc. The Contractor shall use the “Cargo On-Hand Report” on the MPC Uniform Resource Locator (URL) under DDC DSS MPC Real-Time Web Reports.

G. Material received into the MPC shall be scheduled for delivery to the customer before the 15th day of receipt shown on the Cargo On-Hand Report unless arrangements are made by the customer or LSO or designee prior to the 14th calendar day. Thus when the ship is in port, the Contractor unless otherwise notified, shall ensure that no material ages more than 14 calendar days in the MPC before being delivered to the customer. The Contractor shall provide a bi-weekly status report to the KO or designee detailing all MPC cargo being held for more than 14 calendar days including as reason as to why material is still in MPC. The status report shall include, at a minimum, the name of the Navy POC who provided the latest vessel status, the date the POC was contacted, as well as a phone number and email address. (See CDRL A023)

1.4.1.9N FREIGHT FORWARDING

A. Freight forwarding services are generally required when a ship’s material arrives at the MPC or at the pier after the ship has deployed. Freight forwarding involves the outbound shipment of a ship’s material to a destination outside of the local delivery area. As requested by the LSO or designee, the Contractor shall prepare the material, documentation, and ship the material within the time frame requested and to the specified destination in accordance with the C-5.5.2 of the Attachment J1. A signature from the Contractor’s transportation office shall be used for POD in order to close out the DSS record. The material will be processed as a transshipment in DSS.

B. Expedited freight forwarding involves the preparation of documentation and packaging of material for shipment through the local commercial or military airport to the specified destination. When requested by the LSO or designee, the Contractor shall locate and prepare the identified material for transport, and deliver to and make all necessary arrangements for the local airport carrier to deliver the material to the specified destination. The Contractor shall closely coordinate the expedited action with the LSO or designee, in order that the LSO or designee may coordinate the pick-up of the material at the destination airport.

1.4.1.10N MPC PICK-UP OF MATERIAL FROM THE SHIP(S)

A. The Contractor through the MPC operation shall provide a limited pick-up service for ships ported at Bahrain. The customer or the LSO will schedule a pickup by contacting the Contractor at least 24 hours in advance of the requested pickup time. The Contractor shall pick-up material from a ship and delivers it to the designated local area location. If applicable, such as freight forwarding actions, the LSO or designee or the designated shipboard personnel will provide all required movement or shipping documents to the Contractor. The following is a list of commodities that the ship may not include in the material to be picked-up by the Contractor:

1. Open containers of hazardous material.

2. Class A, B and C explosives, ammunition, complete arms or weapons assemblies.

3. Shipments requiring Transportation Protective Services.

4. Radioactive material

5. Material consigned to activities other than DLA Distribution Bahrain.

6. Perishable and Subsistence Items.

7. Cigarettes and Alcoholic Beverages.

8. Boats (Major End Items).

9. Trash and Waste Products, including hazardous waste (i.e., Emergency Evacuation Breathing Devices (EEBDs)).

10. Not-Ready-for-Issue Repairables.

B. The Contractor shall reject any material that falls into the above categories. When the Contractor rejects material for pick-up, the Contractor shall notify the LSO or designee of the rejection within two (2) hours and provide the basis for the rejection.

1.5N CLASS IV MATERIAL

A. Due to the cumbersome nature of class IV material and the unique handling and storage requirements. The Contactor shall ensure that employees charged with receipt, store, and issue of class IV material are properly trained and equip with the appropriate MHE and PPE to safely and efficiently handle and process the material.

1.6N Guard Forces A. The Contractor shall provide guard services IAW TE 5.61.4 Local Guard Services Standard Operating Procedures.