Draft_Attachment_J.1_SOW_SP330013R5002_for_FBO_5-3-13.docx

section c – statement of work (sow) General Conditions and Requirement A. This Section provides general information relating to the conditions of operation and general requirements relating to the Hazardous Materials (HM) Management services that includes Hazardous Waste (HW) management and recycling services to be performed for DLA in support of Marine Corps and Navy organizations in the Pacific RIM (e.g., visiting MSC Ships, Ground, and Aviation units). Joint Environmental Material Management Services (JEMMS) Okinawa promotes compliance with a broad range of Federal and local environmental rules and regulations by mandating procedures to control, track, and reduce the variety and quantity of HM in use. The JEMMS Center supports approximately 380+ work centers and 420+ Hazardous Waste Accumulation Points (HWAP) island wide. The JEMMS Center on Okinawa serves as HM inventory control for the customers defined by Environmental and Safety Approved Authorized Use Lists (AUL) for HM used by the Marine Corps and the Navy customers. The JEMMS concept is designed to sustain mission readiness by managing efficiencies and to capture savings using standardized business practices and optimal use of commercial HM providers to support DLA and DoD’s strategy to reduce inventory investment costs.

scope of work A. DLA has a requirement to provide Hazardous Material (HM) management services to include 3PL supply chain and inventory management in support of Marine Corps and Navy organizations in Okinawa.

B. The Contractor shall comply with Pollution Prevention (P2) mandates to reduce the amount of HM ordered, stocked, distributed, and disposed. The Contractor shall support and perform the full range of HM/HW requirements for DLA at specified locations which shall include but not be limited to; innovative methods of reducing total ownership costs (TOC) (life-cycle costs) of HM, continuous process improvement of customer service and product delivery, and reduce negative impacts to the Hazardous Waste (HW) stream through redistribution of excess HM, promoting DoD Green Procurement Program (GPP) practices, fulfilling minimum units of measure aligned with customer requirements, and constant marketing and redistribution of government owned excess HM also known as REUSE.

C. The Contractor shall be responsible for managing the total work effort associated with supply chain and inventory management for all HM, including Point of Sale (POS) transactions for contractor-owned material required herein to ensure fully adequate, timely, and efficient support for customer HM requirements. The Contractor shall satisfy all planned and emergent HM requirements based on customer defined priorities in a way that ensures no negative mission impacts due to material support deficiencies. The methodology used to perform these functions is at the discretion of the Contractor so long as it is effective and efficient without increasing cost or risk to mission performance for the customer and is IAW with all Federal and local laws and regulations. Included in these functions is a full range of management duties for the functional areas below:

1. Maintain mission essential inventory to include Never-Out Items (NOI).

2. Procure/receive 3PL (contractor-owned) material in support of approved customers.

3. Inventory replenishment.

4. Perform inventory management functions.

5. Safety Data Sheet (SDS) support.

6. Shelf-life management.

7. Maintain a just-in-time (JIT) inventory of government-owned gas cylinders. The Contractor shall establish a service contract with a local vendor to swap out government-owned gas cylinders as needed to maintain an adequate inventory of full compressed gas cylinders; perform hydrostatic testing, perform replacement of valves and painting, as required.

8. Accept Government Commercial Purchase Card (GCPC) from approved card holders.

9. Prepare and submit DD250 invoicing for HM issued by other than GCPC.

10. Perform strict accountability and life-cycle management of all 3PL HM.

11. Provide an approved purchasing system for HM to ensure fair and reasonable pricing of HM subsequently sold to the Government.

12. Provide HM to authorized customers at the lowest Unit of Use or Unit of Measure as requested by the customer.

13. Perform decanting and dispensing.

14. Ensure continual Environmental and Occupational Health and Safety compliant HM management IAW ISO 14001 Standards.

15. Deliver HM to authorized customers.

16. Deliver HM to and replenish HM lockers for authorized users at designated locations throughout Okinawa.

17. Perform HM handling, documentation, and disposition as required for all excess and shelf-life expired HM.

18. Perform pick-up, handling, documentation, and transfer of HW to DLA Disposition designated Service Providers.

19. Identify and recommend recycling initiatives to reduce the pollution waste streams.

20. Implement approved recycling programs.

D. The Contractor shall use the Hazardous Materials Management System (HMMS) and other Government-Furnished Information Technology (IT) Data Systems for HM tracking purposes along with the Contractor-Furnished Point of Sale (POS) system as needed to support the full range of HM products and HW management services required by DLA customers.

E. Hazardous Material handled and stored includes:

F. During the first year of performance, inventories of DLA Forward Stock HM (Government-Owned) will be depleted through attrition via issue, transfer or disposal and the Contractor shall replenish stockage levels with commercial Third Party Logistics (3PL) contractor sourced and owned HM. The Contractor shall, in collaboration with local Environment, Industrial Hygiene, and Safety representatives guided by DoD Green Procurement Program (GPP) regulations, perform a thorough review of all Authorized Use Lists (AUL), perform demand analysis, and through coordination and agreement with U.S. Marine Corps and Navy customers establish reasonable stock levels for the HM approved on the AULs. The Contractor shall take into consideration customer specific sole source requirements; long-lead time requirements; known surge requirements such as planned deployments; and known seasonal trends and best value (i.e., total lifecycle costs to the customer) when establishing the stock levels. The Contractor shall establish reasonable reorder points and safety levels based on order and shipping times to avoid any zero balances.

G. The Contractor shall issue HM IAW Government-approved Authorized Use Lists (AUL). The Contractor shall focus on high-level management and flexibility, accommodating changes in laws, regulations, technology, and site specific requirements. The Contractor shall have proven experience with and current knowledge of OSHA and DoD Hazardous Communications (HAZCOM) Standards, Environmental Compliance including Emergency Planning and Community Right to Know Act (EPCRA), the Pollution Protection (P2) Act, DoD policy, HW disposal procedures, Executive Orders, and other Federal, local Environmental, Safety and Occupational Health (ESOH) regulations.

general operating conditions places of performance A. The primary place of performance will be at the JEMMS Center, Building 500, Camp Kinser and a satellite JEMMS Center in Building 2174 at Camp Hansen. The JEMMS Center currently supports customers located throughout Okinawa at the following locations. (See TE 5.1 for a Map of Okinawa and TE 5.2 Mileage Chart):

1. Camp Shields

2. Camp Lester

3. Camp Foster

4. Camp Butler

5. Camp Courtney

6. Camp Hansen

7. Camp Kinser

8. Camp Schwab

9. Kadena AFB

10. Marine Corps Air Station (MCAS) Futenma

11. US Naval Hospital Okinawa

12. White Beach Area B. It is anticipated that after contract award, additional Marine Corps sites may be added to the requirement. DLA and the Marine Corps may transfer HM and HW management operations at Iwakuni Japan and at other sites within the Pacific RIM. Timelines are not yet known. If additional sites are added to this requirement, advance notice will be provided to the Contractor.

Interactions with Government Organizations The Contractor’s primary interaction with the Government shall be through the DLA Contracting Officer (KO), Contracting Officer’s Representative (COR) and the Technical Point of Contact (TPOC). The KO or designee will communicate all contractual, technical, and administrative information concerning HM operations and support requirements outlined in this contract via e-mail, directives, memoranda, and other command documentation.

The Government will perform all KO or designee functions; quality assurance evaluations of the Contractor’s performance; and provide the primary interface between the Contractor and the Marine Corps, host installation, and local customers.

The Government management will provide general instructions on limitations and deadlines. Additional instructions will be provided for any unusual assignments or those that vary from established procedures.

Interactions with other Government organizations include but are not limited to the Installation Environmental Office, Engineers, Industrial Hygiene, Base Supply, and Safety Office.

The Contractor shall not engage customers regarding new or additional support requirements that change the scope of the contract without the knowledge and approval of the KO and COR. When approached by a customer to provide new or additional support, the Contractor shall immediately notify the COR who will contact the KO for guidance.

Federal Holidays Federal holidays generally observed by government personnel include the following.

Observed Federal Holidays

In the event an Executive Order (EO) issued by the President of the United States declares Agencies of the Federal Government closed for a regularly scheduled workday, the KO or designee will determine and advise the Contractor on whether services are required for that day.

Current Duty Hours and Access to the Host Installation Due to changing traffic requirements brought on by construction, changing missions, and security concerns within the host installation, access to the host installation is subject to change, sometimes with little or no warning. Inbound and outbound traffic restrictions exist. The core hours of operations shall be 0730-1630, Monday through Friday except Federal holidays.

In the event an authorized Federal Authority declares a base closure due to security measures or hazardous weather conditions for military members or Government employees, such declaration may affect Contractor ability to access their work location. If the Contractor is unable to perform work at regularly prescribed locations as a result of these conditions they will coordinate with the KO or designee and will be exempt as long as the declaration is in effect.

Work schedules are site specific and will be established by the Government to coincide with customer’s schedules for routine performance.

The Contractor shall keep personnel on-site to continually provide HM support to all customers during the designated hours and days of operations. The Contractor shall arrange work schedules and HM transportation or delivery to coincide with normal Government business hours and shall not interfere with Government business. Due to the nature of military operations, at any time during the performance of this contract, the Contractor may be required to adjust work schedules to meet operational commitments of the customer. The Contractor shall not be eligible for an adjustment in compensation for any schedule change that does not result in a net increase in man-hours expended in a 24 hours period.

During normal business hours, the Contractor shall staff the JEMMS Center with technically capable, knowledgeable, and qualified personnel to provide the full range of specified customer services. This requirement shall not be satisfied by the use of electronic recording devices, pages, or other remote methods.

Situations that may require the Contractor to adjust work schedules may include but are not limited to Military training; contingency operations; or weather emergencies. The Contractor shall schedule work to minimize disruption when the Contractor’s access to work area conflicts with DoD mission requirements. Such scheduling may require work to be accomplished at times other than normal working hours.

When unforeseen installation closure occurs on a regularly scheduled day of work, the Government will have the option to reschedule the work to be performed on the following workday or reschedule the work on any day acceptable to the Government. Installation closures or curtailment of activities may include but are not limited to natural disasters, inclement weather and heightened security conditions. Base or installation closure notification is provided by radio, television, or base telephone information systems.

Extended Hours of Service and surge requirements A. The Contractor shall not work overtime without prior written authorization of the KO, COR, or TPOC. The Contractor shall work weekends, Federal holidays, and before and after normal working hours when operational requirements dictate and as determined by the KO, COR, or TPOC.

B. The Contractor shall submit a written request for overtime IAW Section H of the contract prior to working the overtime and shall submit a report of overtime worked NLT the next business day.

travel A. The Contractor may be required by the Government to travel in support of the requirements of this SOW. The Site Manager may be required to travel to a CONUS location to participate in a quarterly In-Progress Review (IPR) and meetings with the Government. The Contractor shall ensure that all travel is coordinated and pre-approved by the KO or COR and consistent with the Joint Travel Regulations (JTR). Reimbursement for transportation costs will be limited to allowable expenses for Government required travel. The Contractor shall be responsible for any costs incurred as a result of authorized travel which are in excess of that allowed under FAR Part 31.205-46 and the appropriate regulations therein.

contractor recruitment location A. The Contractor shall make best efforts to recruit the most qualified personnel within the respective location of the DLA operation. Temporary duty assignments or permanent change of station (PCS) expenses will not be paid for relocating Contractor personnel under this contract without prior approval of the KO.

key personnel The Contractor shall designate one (1) Site Manager who must be physically located onsite for the duration of the contract.

Site Manager: The Contractor shall designate one (1) Site Manager who will have full authority to act for the Contractor on all matters relating to Contract Performance. The Logistics Analyst shall be authorized to act on behalf of the Site Manager when work is being performed outside of duty hours or during the Site Manager’s absence. The Site Manager shall provide management, organizational, business and technical leadership and services to ensure successful completion of tasks on a timely basis and within budget. The Site Manager shall have the authority to resolve problems, allocate resources, and manage personnel. The Site Manager must possess significant expertise in logistics management, material control, distribution and storage, and financial management and be capable of interfacing with command safety, industrial hygiene, and environmental compliance personnel. The Site Manager shall provide overall management coordination and to serve as the central Point of Contact (POC) with the Government for performance of all work under the contract. The Site Manager shall manage and oversee the overall operations; make recommendations to improve productivity, quality, and efficiency of operations; interact with customers to ensure that all requirements are being met. The Site Manager shall apply extensive experience and judgment to plan and accomplish goals. A wide degree of creativity and latitude is expected. The Site Manager shall respond to all communications from the KO or designee within one hour during normal operating hours unless specified herein. The Site Manager shall serve as the Environmental, Safety, and Occupational Health (ESOH) POC to conduct required environmental and safety analysis and observations and shall support the KO or designee with ESOH surveillances conducted by local Environmental, Safety, or Occupational Health offices; evaluate results and make recommendations as necessary for maintaining compliance with regulations. The Site Manager shall be familiar with standard concepts, practices, and procedures within the environmental and safety compliance fields and shall be appropriately trained and capable of providing mandatory ESOH training to Contractor employees performing under this contract.

Third Party Logistics Project Manager (3PL PM): The Contractor shall designate a 3PL Project Manager who will plan and execute specific Supply Chain Management functions, DoD logistics policies and initiatives, and perform financial management procedures. The 3PL PM shall possess experience and familiarity with commercial 3PL sourcing and inventory management procedures commensurate with the requirements of the contract. Experience required is preferably in conducting various supply, logistics and or analysis, studies, and project management tasks. The 3PL PM shall oversee overall supply chain operations, including purchasing and inventory of HM as well as selection of vendors. Coordinates and resolves issues regarding existing and new products.

Logistics Analyst. In addition to the duties stated below, serves as the alternate Site Manager in the Site Manager’s absence. Directs, manages, and coordinates all operational resources at the JEMMS Center. Defines requirements and performs research using purchase descriptions; Military, Federal or standard commercial or manufacturer specifications. HM may only be available from a limited number of suppliers, therefore an understanding of technical requirements and the capabilities of the industrial base is critical when developing purchase requirements. This also includes an understanding of the needs of the customer base. Performs market research, identifies potential vendors and initiates purchasing actions for critical item purchases to prevent work stoppages and unforeseen zero balance inventory balances. Assists customers with developing sole source justifications. Builds on experience and anticipates customer needs in advance in order to support the customer’s schedule. Confers with the customer to refine requirements or to discuss deliveries. Frequently coordinates with technical or quality personnel to ensure vendor compliance with the item description. Monitors and reports daily productivity and program metrics. Maintains and executes the Contractor’s Quality Control Program. Requires knowledge of HM product lines, procurement specifications, sources of supply, and market research techniques to determine market conditions and Government sources of supply and modes of transportation used for shipments to foreign countries.

Upon notification, the Site Manager or Logistics Analyst shall be on-site to meet with Government personnel within one (1) hour during normal duty hours and within two (2) hours outside of normal duty hours. The Contractor shall provide the names and telephone numbers (to include mobile telephone and pager, as applicable) of the Site Manager in writing at the start of the phase-in period. In the event of the replacement of the Site Manager the Contractor shall notify the KO or designee, in writing, of such replacement and provide the name(s) and telephone number(s) at least 15 calendar days prior to a planned replacement and within 24 hours following an unplanned replacement.

personnel qualifications A. The Contractor shall provide staffing commensurate with the size of the operation, type and quantity of material being managed and required service hours to support the customer. The Contractor shall provide qualified supervisory, technical, and administrative personnel to accomplish all work and services required by the SOW not later than (NLT) the first day of full Contract Performance.

B. Personnel assigned to or utilized by the Contractor in the performance of this contract shall meet the experience, educational, and other background requirements set forth below and shall be fully capable of performing in an efficient, reliable, and professional manner.

C. The Contractor shall not employ any person who does not have a favorable personnel clearance as set forth in C-1.5.3 Personnel Clearance. All personnel must be able to read, write, speak, and understand the English language.

D. While employment of Military or Government personnel is not prohibited, Government employees and military members may still be limited in their outside employment by law and/or regulation. The Contractor should seek appropriate legal advice before offering employment to an active-duty or Government employee. The Contractor shall have active-duty military or Government personnel provide documentation indicating that they have received legal advice and concurrence from their respective service ethics counselor.

labor categories A. Supply Systems Analyst. Analyzes HMMS transactions and supply data to determine problem area and coordinates with functional users to resolve operational and procedural problems; researches functional problem areas. Knowledge of a broad range of JEMMS concepts, business practices, and program relationships in order to conduct studies, reviews and investigations and requires thorough knowledge of policies and procedures required to manage and control material through the receipt, storage, warehousing, issue, disposal functions. Records and maintains control of all HM inventory items purchased. Operates HMMS and other Government-Furnished Data Systems. Experience shall include as a minimum three (3) years’ experience using HMMS or equivalent system within the past five (5) years.

B. Supply Technician. Performs limited aspects of technical HM management work (e.g., inventory management, storage management) related HM management activities. The work generally involves individual case problems or supply actions. This work may require consideration of JEMMS program requirements together with specific variations in or from standardized guidelines. Assignments require: (a) a good working knowledge of HMMS or equivalent HM management system, the supply systems, programs, policies, work methods, manuals, or other established guidelines; (b) an understanding of the needs of the organization serviced; and (c) analytical ability to define or recognize the dimension of the problems involved, to collect the necessary data to establish the facts, and take or recommend action based upon application or interpretation of established guidelines. Operates HMMS and other Government-Furnished Data Systems.

C. Warehouse Specialist (HM/HW). Responsible for collecting, receiving, handling, transporting, processing, packaging and preparing hazardous material or waste for storage and shipment. Operates manual and power lifting devices, materials handling equipment, and motor vehicles to pick up or move materials. Required to maintain a valid operator's license to perform these duties. Works in a warehouse setting and is involved in handling hazardous materials that may be flammable, caustic, toxic and/or explosive. Receives, stows, inventories, selects, and delivers hazardous material to designated customers. Performs safety and operational checks on inventory of hazardous materials. Checks hazardous material storage facilities and lockers to ensure proper storage, segregation and physical separation of incompatible material. Ensures that hazardous material that is transported and stored has proper identification labels and the labels include origin, waste information, dates, categories, and types of waste. Uses HMMS and other Government data systems to access databases for handling, processing, storing, and shipping requirements, and enters extensive information to update the database. Inspects and makes initial identification and assessment of standard hazardous materials/waste to determine their nature (e.g., flammability, toxicity), and storage characteristics (e.g., repercussions of long term storage). Visually examines hazardous waste containers for leakage and other indications of deterioration. Participates in the removal and clean-up of hazardous material spills. Re-packs, consolidates, and/or blends wastes into proper containers for shipment. Operates fork lift trucks which are capable of lifting loads weighing less than 10,000 pounds and are primarily operated over concrete floors and are used to pick up, transfer, and store industrial waste and other types of hazardous material/waste.

D. Truck Driver. Drives a truck within a city or industrial area to transport HM to various customer locations that requires traveling by highways to other military installations. Loads or unload truck with or without helpers, performs operator’s maintenance, and keeps truck in good working order. Transports HM/HW over public highways. Requires proper training and licensing IAW Japanese regulations and laws.

E. Hazardous Waste (HW) Supervisor. The Contractor shall designate one (1) supervisor who will manage the HW Storage Area (HWSA) and supervise Warehouse Specialists (HM/HW) in the collection, packaging, and disposal processes. This individual shall perform inspections to ensure compliance with all Federal and local regulations. Requires extensive knowledge of HW processes, packaging, manifesting, and disposal procedures. Uses HMMS in the performance of the requirements.

Security The Contractor or any representative of the Contractor entering DoD locations to perform contract requirements shall abide by all security regulations and may be subject to security checks. Contractor personnel and property shall be subject to search and seizure upon entering, while on, and upon leaving the DoD locations pursuant to regulatory guidance.

Contractor personnel shall conduct themselves IAW acceptable business decorum at all times. The Contractor shall remove any individual from the site whose continued presence or employment on this contract is deemed by the KO or designee to be contrary to the public interest, deemed to adversely affect health, morale, welfare, or good order and discipline on the installation, or inconsistent with the best interests of national security. IAW USC Title 18, Crimes and Criminal Procedure, Part I, Crimes and Criminal Procedure, Chapter 67, Military and Navy, Section 1382, the Installation Commander has the authority to bar individuals from the installation.

In the event of a strike by Contractor personnel, the Contractor shall be responsible for the cost of any increased security as determined necessary by the Installation Commander.

The Contractor shall ensure the physical security of all Government property to assure that any accountable property or information in this contract is secured and protected against theft, sabotage, or other acts constituting illegal destruction. The Contractor and its personnel shall comply with the following security-related regulatory guidance:

DLAI 6304, Information Security Program DLA Information Security Handbook DLA 6305, Operations Security (OPSEC) Program DLAI 4306, Physical Security Guidebook DLA Physical Security Manual DoD 5200.1-R, Information Security Program (Volumes 1-4) DoD 5200.2-R, Personnel Security Program DoD 5200.8-R, Physical Security Program DoD 5205.02-M, DoD Operational Security (OPSEC) Program Manual DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM) DoD 5220.22-R, Industrial Security Regulation DoD 2000.12, DoD Antiterrorism Program DoD 2000.16, DoD Antiterrorism Standards DoD O-2000.12-H, DoD Antiterrorism Handbook DoDI 5240.6, Counterintelligence (CI) Awareness and Briefing Program

The Contractor shall report any security violations to the KO or designee within one (1) hour of discovery.

Facility Security The Contractor shall control access by locking or unlocking the areas or facilities provided for the Contractor’s use in the performance of the contract requirements. The Contractor shall lock all doors, and other areas for reasons of internal security before leaving an area unattended and prior to the conclusion of any working day. The Contractor shall lock all external and personnel doors when not in use.

Reporting of Criminal Violations The Contractor shall report to the KO or designee any suspected, alleged, or actual criminal incidents IAW DLAI 5105, Reporting of Criminal Incidents.

Personnel Clearance The Homeland Security Presidential Directive 12 (HSPD-12) dated 27 August 2004 has established new criteria for Contractors who require a Common Access Card (CAC) for either physical access to an installation or access to government information technology (IT) systems. All positions involving computer activities require a minimum of IT III category eligibility. The Government requires Personnel Security Investigations (PSI) to establish that applicants or incumbents either employed by the Government or working for the Government under contract are suitable for the job and are eligible for a public trust or sensitive position. Upon favorable review and initiation of the PSI, Contractor personnel may be granted temporary Automated Information Systems (AIS) access pending final adjudication of the PSI. The Contractor shall request personnel clearances IAW DLAD Clause 52.204-9000, Contractor Personnel Security. The required investigation for Contractors in a position of trust requiring IT III access is a National Agency Check with Written Inquiry (NACI). A NACI is the investigation completed on a Contractor employee when the person begins employment under a federal government contract. It is not a security clearance. The NACI for the IT III access addresses the past five years of a Contractor employee’s life. If the Contractor employee is placed in a position with a higher level of trust, a different level of investigation will apply.

Not later than 15 calendar days prior to contract full performance start date, the Contractor shall provide the KO or designee a roster of all personnel requiring access to restricted or controlled access areas. The roster shall include each employee’s full name, identification card number (if assigned), branch or section (if applicable), and security clearance (level of clearance and last investigation date, if applicable). The Contractor shall make all modifications to the rosters and provide an update to the KO or designee within 12 hours for employees whose employment has been terminated and for employees who no longer require access to restricted or controlled access areas.

Key and Lock Control of Contractor Operated Facilities The Contractor shall establish and maintain a Key and Lock Control Program IAW Physical Security Manual. The Contractor shall safeguard keys furnished to the Contractor by the Government.

The Contractor shall perform key inventories. The first inventory shall be completed on the first day following the phase-in period and the initial inventory report submitted on the second day of full performance. The Contractor shall perform a semi-annual inventory of keys beginning six (6) months after full performance.

The Contractor shall not duplicate keys or allow their use by unauthorized Contractor or Government personnel. The Contractor shall report any deviation from these rules or lost keys to the KO or designee within one working day after discovery of occurrence and submit a detailed written report by close of business (COB) the same working day. The Contractor shall reimburse the Government for all costs associated with replacing locks or re-keying required as a result of keys being duplicated or lost by the Contractor.

DoD Common Access Card (CAC) Every Contractor employee shall obtain and possess a DoD Common Access Card (CAC). Upon favorable review and initiation of the PSI to establish the suitability of an employee for the job and the approval for temporary AIS access pending final adjudication of the PSI, the Contractor shall submit to the KO or designee a request for the DoD CAC (see paragraph C-1.4.4, Personnel Clearance) and ID Badge.

The Contractor shall safeguard CACs furnished to them. Contractor employees shall not share CACs. Each Contractor employee shall wear the CAC conspicuously on his or her outer clothing above the waist at all times while working on the installation. Personnel may be challenged and removed from the work area or denied access to the host installation if the CAC is not worn.

In the event that a Contractor employee damages or loses his or her CAC, the Contractor shall report the lost or damaged CAC within two (2) working hours of damage or loss to the KO or designee who will arrange for a replacement CAC. The Contractor shall return all government-furnished CACs to the Government either within 12 hours of the completion of the contract or upon termination of an individual’s employment, whichever comes first. Contractor personnel failing to return their Government CAC or ID Badge are subject to criminal charges under United States Code (USC) Title 18, Chapter 1, Section 499 and 701.

Vehicle Registration The Contractor shall register all Contractor-provided vehicles used in performance of the contract requirements and ensure that Contractor employee vehicles to be driven on the host installation, to include motorcycles, are registered with the host installation security office and are in conformance with local regulations in effect at the time of registration and as long as employed by the Contractor. The Government will not permit access to the host installation without proper vehicle identification and registration. Evidence of a valid driver’s license, vehicle registration card, and insurance are required for registration. Contractor employees shall maintain current registration and proof of insurance on all privately-owned vehicles (POV) brought on host installation. The Contractor shall maintain current registration and proof of insurance on all Contractor-owned vehicles brought on the host installation.

The Contractor shall immediately report to Base Security any traffic accident involving Contractor personnel that occur on base whether in the performance of the contract or commuting in their POVs. The Contractor shall also provide the KO or designee with a copy of all off base traffic accident or incidents reports involving Contractor personnel in the performance of this contract. The Contractor shall pay all fines, fees, and other costs associated with traffic violations, accidents, or incidents that are the Contractor’s fault and occur while performing work under this contract.

Information System Security Upon favorable review and initiation of the PSI to establish the suitability of an employee for the job and the approval for temporary AIS access pending final adjudication, but not less than fourteen (14) working days prior to the employee’s start date, the Contractor shall request Information Technology (IT) eligibility for an employee requiring access and passwords to the government-furnished data systems. All positions involving computer activities require a minimum IT III category eligibility. The Contractor shall submit a Contractor Investigative Request (CIR) and a DD Form 2875 (See CIR and System Authorization Access Requests (SAAR)) for temporary IT III eligibility, with final IT III eligibility contingent upon receiving a favorably adjudicated NACI (see paragraph C-1.5.3, Personnel Clearance).

All Contractor personnel provided with access to government-furnished computers and systems shall observe local AIS security policies and procedures as provided by the KO or designee. The Contractor shall notify the KO or designee within 12 hours when, for reasons of personnel resignation, reassignment, termination, or completion of portions of the contract, Contractor personnel no longer require access to government systems.

The Contractor shall observe all copyright agreements. In the interest of protecting government systems from computer viruses, the Contractor shall not use public domain software nor shall Contractor personnel download software from public bulletin boards or Internet websites. The Contractor shall use government-furnished software in performance of the contract requirements. Should the introduction of a computer virus or malicious destruction of computer software, stored information, or hardware result from the use of public domain software or from software taken from a public bulletin board or Internet website, the Contractor shall be required to repair the damage and incur all costs at no expense to the Government and without impact on delivery schedules.

Contact of a Suspicious Nature Contractor personnel who have been contacted under suspicious circumstances shall report that contact immediately, either verbally or in writing, to their supervisor who shall report it within two (2) hours to the KO or designee for action. Key contacts for reporting purposes are defined as:

1. Contact with an individual (regardless of nationality) that suggests to the Contractor employee that an intelligence gathering or terrorist organization may have targeted him or her for possible intelligence exploitation.

2. A request by anyone (regardless of nationality) for illegal or unauthorized access to classified or unclassified sensitive information.

3. Contact with a known or suspected intelligence officer from any country.

4. Contact with a foreign diplomatic establishment, whether in the U.S. or abroad, for personal or official reasons. Certain Contractor personnel in positions designated as “sensitive” by the Government may also be required to inform their chain of command in advance of the nature and reason for contacting a foreign diplomatic establishment or travel to countries on the State Department list whose interests may be adverse to the United States.

Additionally, Contractor personnel who have information about activities pertaining to espionage, terrorism, unauthorized technology transfer, sabotage, sedition, subversion, spying, treason, unauthorized release of classified or unclassified controlled information, or unauthorized intrusions into automated information systems shall report that information immediately to the KO or designee for action.

Safeguarding Information The Contractor shall not allow access to or disclosure of classified information or information regarding the operations to any government agency, non-government agency, or individual unless specifically authorized by the KO or designee. The Contractor shall provide documents, data, and files requested by such parties to the KO or designee within one (1) hour of receipt of the authorized request. All date and files are the property of the Government and the Contractor shall turn all data and files over to the KO or designee at the completion or termination of this contract. Government proprietary data includes but is not limited to inventories, transactional, or financial data shall not be stored on non-government computers without the written consent of the KO or designee. Upon replacement or removal of Contractor-Owned IT equipment at the end of the contract or upon termination, the Contractor shall affirm in writing that all Government proprietary data has been removed.

The Contractor may be required to access data and information that is proprietary to a government agency or contractor or that is of such nature that its dissemination and use other than as specified in this contract would be adverse to the interests of the Government or others. The Contractor and its personnel shall not divulge or release data or information developed or obtained under performance of this contract except to government personnel who are authorized to receive the information or upon written approval of the KO or designee. The Contractor shall not use, disclose, or reproduce proprietary data that bears a restrictive legend other than as specified in this contract.

Disclosure of information regarding operations and services to persons not entitled to receive it, or failure to safeguard any classified information that may come into the Contractor’s control in connection with work under this contract, may subject the Contractor, its agent, or its employees to criminal liability under USC Title 18, Crimes and Criminal Procedure, Part I, Crimes, Chapter 37, Espionage and Censorship, Sections 793, Gathering, Transmitting or Losing Defense Information, and Section 798, Disclosure of Classified Information. Neither the Contractor nor its employees shall disclose or cause to be disseminated any information concerning the operations of the activity which could result in, or increase the likelihood of, the possibility of a breach of security or interrupt the continuity of the operation.

Potential Operational Constraints Force Protection Conditions (FPCONs) may affect access to the host installations and the Contractor’s operations. The FPCON is established by the host installation or higher national command authorities, and the Installation Commander is responsible for implementing the proper response to progressive levels of terrorist threats. FPCONs are normally displayed at most entrance gates, building entrances and office entrances. The Contractor shall adhere to and operate IAW any restrictions imposed as a result of a FPCON. Measures implemented under the various levels of terrorist threat may impact the Contractor’s normal operational approach to distribution services. The Contractor shall ensure that distribution services are sustained during heightened security measures.

Environmental, safety, and occupational health (esoh) The Contractor shall formulate and submit, within 10 days after the contract award date, a written ESOH plan for acceptance by the Government. (See CDRL A011 ESOH Plan) The Contractor’s written plan shall address the Contractor’s approach to complying with ISO 14001 and OSHA’s 18001. The written plan shall include the details of the Contractor’s responsibilities, method of program implementation and how hazards and deficiencies are identified and corrected, procedures for identifying, tracking, and correcting hazards in the Contractor’s assigned work area and any hazards created during the work are abated prior to the Contractor’s final departure from the activity. The Contractor shall provide the results of worksite analysis inspections for hazards and deficiencies to the KO or designee monthly. The Contractor’s plan shall detail employee’s responsibilities for: protection of Government property and safety of others, employee’s responsibilities for reporting all mishaps, and establish procedures for reporting to correcting unsafe conditions, hazards, or practices. The Contractor’s Site Manager shall serve as the on-site ESOH POC. The Site Manager shall be available to assist the KO or designee with any safety surveillances conducted by the local safety office.

The Contractor shall develop and implement a safety-training program for Contractor employees and provide recurring training at least quarterly. The Contractor shall provide proof of employees’ ESOH training commensurate with the type of work being performed on the contract. The Contractor shall provide all complete and current work permits and plans to the KO or designee as applicable to the contract. The Contractor shall maintain a SDS for any chemicals brought on site to perform the requirements in the contract and shall provide a copy of the SDS to the customer upon delivery of the chemicals to the worksite. The Contractor shall prepare and maintain a HW profile sheet, shipping manifest, SDS, and DD Form 1348-1 turn-in document with every HW transaction disposal action.

The Contractor shall notify the KO or designee within one (1) hour after the occurrence of any accidents and incidents resulting in either personal injury, loss of life, impact to the environment or property damage to a government facility or equipment. The Contractor shall submit a completed copy of DLA Form 1591 and supplemental information within four (4) working days of the accident or incidents. When Contractor employees work at least 1,000 man hours at the activity in any one calendar quarter, the Contractor shall complete OSHA Form 300A and provide to the KO or designee NLT 10 days after the end of the quarter (completed within current year to date).

In accordance with OSHA and HAZCOM Standards (29 CFR 1910.1200), the Contractor shall provide and require all personnel to wear required Personal Protective Equipment (PPE) for eyes, face, and extremities that includes but is not limited to safety shoes, safety boots, hearing protection, eye protection, gloves, aprons, masks, face shields, reflective vests, and safety harnesses when working where environmental or chemical irritants are encountered and capable of causing injury or impairment in the function of any part of the body through absorption, inhalation, or physical contact during the performance of this contract .

The Contractor’s program shall comply with all Federal, DLA, and local environmental, safety, and health laws and regulations. The Contractor’s failure to comply with safety requirements constitutes sufficient grounds for contract termination.

environmental programs A. The Government will serve as the single POC for all environmental regulatory agencies, including interpreting regulations, coordinating inspections, and submitting reports and correspondence.

B. The Contractor shall establish a written Hazardous Communication Standard (HAZCOM), to include Spill and Accidental Release policies and procedures to protect the health and safety of Contractor employees and the community and minimize and/or eliminate the risk of environmental pollution and submit to the KO or designee NLT the beginning of full performance. These written policies and procedures are subject to compliance review by the KO or designee (e.g., Installation Environmental Office) prior to implementation.

C. The Contractor shall generate reports using HMMS that identify chemical locations, authorized HM users, AUL by work center, and any item with potential ESOH impact and submit to the Government as required.

D. In support of Environmental Programs, the Contractor shall:

1. Participate in environmental programs, internal or external audits, inspections, and regulatory assessments as required by the Government. The Contractor shall provide assistance to the Government for inspections and assessments as follows.

(a) Annual Headquarters Marine Corps Environmental Compliance Evaluation (ECE)

(b) Annual CG Environmental and Energy Management Review Board

(c) Biennial EPA Environmental Courtesy Evaluation

(d) Annual Air Force Environmental, Safety and Occupational health Camp Assessment

(e) Semi-Annual Fire Department/Base Safety Facility Inspection

(f) Quarterly Base Compliance/Performance Evaluation

2. Coordinate all environmental compliance issues including contacts with environmental regulatory agencies, inspections, reports, and correspondence with the Government.

3. Comply with all DLA and host nation and installation environmental regulations such as the Hazardous Materials Plans, Hazardous Waste (HW) Management Plans and Federal, and local provisions, acts (e.g., Emergency Planning and Community Right-to-Know Act (EPCRA), Clean Air Act, Clean Water Act), laws, regulations, EOs, directives, and license requirements pertaining to procuring, issuing, handling, using, storing, recycling, disposal, and transporting HM and HW.

hazard reporting program The Contractor shall establish a Hazard Reporting Program as a component of the overall ESOH Program (see paragraph C-1.6, ESOH) for employees to report hazards IAW DLAI 6055.1, Occupational Health and Safety Instruction, paragraph (E)(10)(c). The Contractor shall provide its employees with the procedures to report hazards including the following:

Identification of personnel to who suspected hazards may be reported and when personnel should do so.

Oral vs. written reports.

Protection against reprisals for people filing reports.

The Contractor shall encourage employees to make oral reports to supervisors as the most prompt and effective method of identification, especially for imminent hazards. The Contractor shall use DLA Form 1404 or Contractor equivalent, when reporting hazards in writing. The Contractor shall have forms readily available (either via hard copy or electronically) at workplaces for employees to use.

The Contractor shall investigate hazard reports as soon as possible and shall notify the KO or designee within one (1) hour for imminent danger situations or potentially serious situations and three (3) working days for all other hazardous conditions.

environmental permits and coordination A. The Government will retain responsibility for all environmental permits. Any action initiated by the Contractor that impacts the Government’s environmental permitting or has the potential to affect ESOH shall be subject to review by the…