JEMMS_RFP_SP330013R5002_for_FBO_Final.docx

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PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

BASE PERORMANCE PERIOD

EFFECTIVE UPON CONTRACT AWARD THROUGH

12 MONTHS THEREAFTER

0002 The Contractor shall provide labor to support the tasks in accordance with Section C-1.4.2 and C-5, Statement of Work (SOW) of the solicitation

Cost-Plus-Fixed-Fee (CPFF) 0003 Material and Support Costs for CLINs 0001 and 0002

0003AB Material Support and Operations Supplies to support Marine Corps and Navy Organizations

0003AC Equipment Rental to support Marine Corps and Navy Organizations

0003AD Travel to support Marine Corps and Navy Organizations

Total Estimated Cost, Applicable Indirect Rate, Plus Fixed Fee: $ __________

PREVIOUS EDITION USABLE 36-109 STANDARD FORM 36 (REV.10-83)

Prescribed by GSAFAR (48 CFR) 53.111

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0004 Contract Data Requirements List (CDRL) in accordance with DD Form 1423. (NOTE: CONTRACTOR SHALL NOT PRICE THESE

ITEMS SEPERATELY) 1 LOT NSP NSP

A001 Monthly Issue Report A002 Monthly Not In Stock Report

TOTAL ESTIMATED COST - BASE PERIOD $___________

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Firm Fixed Price (FFP)

1002 The Contractor shall provide labor to support the tasks in accordance with Section C-1.4.2 and C-5, Statement of Work (SOW) of the solicitation

Cost-Plus-Fixed-Fee (CPFF) 1003 Material and Support Costs for CLINs 1001 and 1002

1003AA Hazardous Materials to support Marine Corps and Navy Organizations

1003AB Material Support and Operations Supplies to support Marine Corps and Navy Organizations

1003AC Equipment Rental to support Marine Corps and Navy Organizations

1003AD Travel to support Marine Corps and Navy Organizations

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1004 Contract Data Requirements List (CDRL) in accordance with DD Form 1423. (NOTE: CONTRACTOR SHALL NOT PRICE THESE

ITEMS SEPERATELY) 1 LOT NSP NSP

A001 Monthly Issue Report A002 Monthly Not In Stock Report

TOTAL ESTIMATED COST – OPTION PERIOD ONE $___________

PREVIOUS EDITION USABLE 36-109 STANDARD FORM 36 (REV.10-83) Prescribed by GSA

FAR (48 CFR) 53.111

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Firm Fixed Price (FFP) 2001 The Contractor shall provide labor for site management in accordance with C-1.4, Statement of Work (SOW) of the solicitation

2002 The Contractor shall provide labor to support the tasks in accordance with Section C-1.4.2 and C-5, Statement of Work (SOW) of the solicitation

Cost-Plus-Fixed-Fee (CPFF) 2003 Material and Support Costs for CLINs 2001 and 2002

2003AB Material Support and Operations Supplies to support Marine Corps and Navy Organizations

2003AC Equipment Rental to support Marine Corps and Navy Organizations

2003AD Travel to support Marine Corps and Navy Organizations

PREVIOUS EDITION USABLE 36-109 STANDARD FORM 36 (REV.10-83) Prescribed by GSA

FAR (48 CFR) 53.111

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2004 Contract Data Requirements List (CDRL) in accordance with DD Form 1423. (NOTE: CONTRACTOR SHALL NOT PRICE THESE

ITEMS SEPERATELY) 1 LOT NSP NSP

A001 Monthly Issue Report A002 Monthly Not In Stock Report

TOTAL ESTIMATED COST – OPTION PERIOD TWO $___________

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OPTION THREE PERFORMANCE PERIOD

EFFECTIVE UPON BEGINNING OF OPTION PERIOD THREE THROUGH

12 MONTHS THEREAFTER

Firm Fixed Price (FFP) 3001 The Contractor shall provide labor for site management in accordance with C-1.4, Statement of Work (SOW) of the solicitation

3002 The Contractor shall provide labor to support the tasks in accordance with Section C-1.4.2 and C-5, Statement of Work (SOW) of the solicitation

Cost-Plus-Fixed-Fee (CPFF) 3003 Material and Support Costs for CLINs 3001 and 3002

3003AA Hazardous Materials to support Marine Corps and Navy Organizations

3003AB Material Support and Operations Supplies to support Marine Corps and Navy Organizations

3003AC Equipment Rental to support Marine Corps and Navy Organizations

3003AD Travel to support Marine Corps and Navy Organizations

PREVIOUS EDITION USUABLE 36-109 STANDARD FORM 36 (REV 10-83)

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3004 Contract Data Requirements List (CDRL) in accordance with DD Form 1423. (NOTE: CONTRACTOR SHALL NOT PRICE THESE

ITEMS SEPERATELY) 1 LOT NSP NSP

A001 Monthly Issue Report A002 Monthly Not In Stock Report

TOTAL ESTIMATED COST – OPTION PERIOD THREE $___________

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OPTION FOUR PERFORMANCE PERIOD

EFFECTIVE UPON BEGINNING OF OPTION PERIOD FOUR THROUGH

12 MONTHS THEREAFTER

Firm Fixed Price (FFP) 4001 The Contractor shall provide labor for site management in accordance with C-1.4, Statement of Work (SOW) of the solicitation

4002 The Contractor shall provide labor to support the tasks in accordance with Section C-1.4.2 and C-5, Statement of Work (SOW) of the solicitation

Cost-Plus-Fixed-Fee (CPFF) 4003 Material and Support Costs for CLINs 4001 and 4002

4003AA Hazardous Materials to support Marine Corps and Navy Organizations

4003AB Material Support and Operations Supplies to support Marine Corps and Navy Organizations

4003AC Equipment Rental to support Marine Corps and Navy Organizations

4003AD Travel to support Marine Corps and Navy Organizations

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4004 Contract Data Requirements List (CDRL) in accordance with DD Form 1423. (NOTE: CONTRACTOR SHALL NOT PRICE THESE

ITEMS SEPERATELY) 1 LOT NSP NSP

A001 Monthly Issue Report A002 Monthly Not In Stock Report

TOTAL ESTIMATED COST – OPTION PERIOD FOUR $___________

TOTAL CONTRACT ESTIMATED COST – BASE PERIOD, AND

ALL OPTION PERIODS

SECTION B INSTRUCTIONS

B- 1 This shall be an Indefinite Delivery/Indefinite Quantity (IDIQ) hybrid contract with task orders consisting of Firm-Fixed-Price (FFP), and Cost-Plus-Fixed-Fee (CPFF) line items. This contract includes a one-year base period and four (4) one-year option periods and will provide for support via Hazardous Materials Management (3PL) Services in support of the Marine Corps and Navy organizations.

The 1st task order issued will be for work at Marine Corps and Navy organizations located in Okinawa, Japan. The SOW and technical exhibits incorporated with this Request for Proposal (RFP) pertain to the work at this location. As stated in Section C-1.2.1B of the SOW, 3PL services may be required at other locations. If services are required at locations other than Okinawa, Japan, the DLA Distribution shall issue a Request for Quote (RFQ) to the awardee and provide the technical data for the specific location in which performance is required, and the requirement shall be captured in a separate task order.

To ensure a consistent evaluation for all offerors, utilize the Government’s total estimated productive labor hours per year and per labor position as reflected in multiple tables in Section L of this RFP. These estimates do not prohibit offerors from deviating from the Government’s estimate and proposing different labor categories. If an offeror proposes different labor categories than those described in paragraph C-1.4 and C-1.4.2 of the SOW, the offeror shall describe in detail the rationale for proposing differently than the Government.

B-2 PRICING INSTRUCTIONS:

FIRM FIXED PRICE ARRANGEMENT – CLINs X001: shall be paid on firm fixed price per month basis.

COST–PLUS-FIXED-FEE (CPFF) PRICING ARANGEMENT – CLINs X002: Costs for Labor shall include all direct labor costs. Costs shall be reimbursed at actual cost plus applicable indirect costs and a base fixed fee. In accordance with FAR 15.404-4(c)(4)(i)(C), the fixed fee shall not exceed 10% of the contract’s estimated cost, excluding fee. The contractor shall invoice 1/12th of the amount of the fixed fee each month. All CLINS shall be invoiced in accordance with SECTION G-4, INVOICING INSTRUCTION.

Solicitation Instructions: Offeror shall insert Estimated Cost, Fixed Fee Profit Percentage, Fixed Fee Profit Dollars, and Total Estimated Cost Plus Fixed Fee. For evaluation purposes, offerors shall utilize the Government estimated total productive labor hours per year and per labor position as reflected in multiple tables in Section L of this RFP. These estimates do not prohibit offerors from deviating from the Government’s estimate and proposing different labor categories and productive labor hours. If an offeror proposes different labor categories than those described in paragraph C-1.4 and C-1.4.2 of the SOW, the offeror shall describe in detail the rationale for proposing differently than the Government.

COST–PLUS-FIXED-FEE (CPFF) PRICING ARANGEMENT - CLINs X003: Government has provided an estimated cost exclusive of any applicable Material Handling Charge (the applicable Material Handling Charge applies to Subclins X003AA only) or other applicable indirect rate such as G&A, and exclusive of the fixed fee.

· For Subclins X003AA: Offerors shall apply ONLY their applicable Material Handling Charge, and fixed fee to the estimated cost to arrive at the Total Estimated Cost, Applicable Material Handling Charge, Plus Fixed Fee amount. Costs shall be reimbursed at actual cost plus applicable Material Handling Charge, and a base fixed fee. In accordance with FAR 15.404-4(c)(4)(i)(C), the fixed fee shall not exceed 10% of the contract’s estimated cost, excluding fee. The Material Handling Charge consists of costs (each offeror shall identify all costs which comprise their proposed Material Handling Charge in their Volume IV Cost/Price proposal) such as: inventory investment, insurance, transportation, shrinkage/damage/loss, and disposal. The contractor shall not burden the material with fee/profit, overhead, or labor costs associated with ordering, handling, or issuing material. The contractor shall invoice 1/12th of the amount of the fixed fee each month. CLINS shall be invoiced in accordance with SECTION G-4, INVOICING INSTRUCTION.

· For Subclins X003AB-AD: Offerors shall apply their applicable indirect rate, plus fixed fee to the estimated cost to arrive at the Total Estimated Cost, Applicable Indirect Rate, Plus Fixed Fee amount. Costs shall be reimbursed at actual cost plus applicable indirect rat, and a base fixed fee. In accordance with FAR 15.404-4(c)(4)(i)(C), the fixed fee shall not exceed 10% of the contract’s estimated cost, excluding fee. The contractor shall invoice 1/12th of the amount of the fixed fee each month. The CLINS shall be invoiced in accordance with SECTION G-4, INVOICING INSTRUCTION.

Solicitation Instructions:

Offerors shall insert and apply ONLY their applicable Material Handling Charge, and fixed fee (Subclins X003AA) or other applicable indirect rates supported by their accounting system, and fixed fee (Subclins X003AB-AD) to this estimated cost to arrive at the Total estimated cost plus applicable Material Handling Charge/Indirect Rate, plus fixed fee amount.

REPORTING REQUIREMENTS - CLINs X004 (NSP): Reporting requirements. Not Separately Priced. While these clins are not separately priced, it is anticipated and it is acceptable that the Contractor will be reimbursed for the execution of this clin. Costs associated with this effort will be submitted under either a labor clin or material support cost clin only.

Solicitation Instructions: Offeror shall enter Total Estimated Cost for Base and each Option year and the Total Estimated Cost for the entire contract, including the Base and all Option years.

* = The Offeror shall include their indirect rates that would be allowable per their accounting system on support costs that are defined for this CLIN.

If an offeror fails to identify as part of its proposal an indirect cost rate that would otherwise be applicable to one of the support or subcontract cost items, it shall not be allowed to invoice for the indirect rate after award since the evaluation of its offer did not include that rate.

B-3 In accordance with Section C-5.3.1 of the SOW, the Contractor shall not bill for materials purchased in support of CLIN’s X003 until the material has been issued to the Government. Additionally the Contractor shall obtain three (3) commercial price quotes and compare the commercial pricing to Government milstrip pricing and procure items from the lowest priced offeror; either Government or commercial.

B-4 All CLINS shall be invoiced in accordance with SECTION G-4, INVOICING INSTRUCTION.

Minimum and Maximum Quantities

As referred to in paragraph (b) of the Section I clause at FAR 52.216-22 entitled “Indefinite Quantity”, the minimum guarantee for this contract will be not less than $100,000.00. The maximum value of the services is the estimated total of the contract for the base and all option years.

(End of Text)

END OF SECTION B

SECTION C – DESCRIPTION/SPECS/WORK STATEMENT

See Section J – List of Attachments

Attachment J.1: Section C – Statement Of Work (SOW)

END OF SECTION C

SP3300-13-R-5002

SECTION D – PACKAGING AND MARKING

No Applicable Clauses

END OF SECTION D

SECTION E - INSPECTION AND ACCEPTANCE

CLAUSE(S) INCORPORATED BY REFERENCE

Clause(s) Applicable to Firm Fixed-Price CLINs X001

Clause(s) Applicable to Cost Reimbursement CLINs X002, and X003

DFARS CLAUSE

CLAUSE(S) INCORPORATED BY FULL TEXT

Clause(s) Applicable to All CLINS

E-4 Quality/Performance Evaluation

(a) The Government will use a Quality Assurance Surveillance Plan (QASP) IAW FAR 46.401, developed by the COR and approved by the KO to monitor compliance with contract terms and conditions, identify conforming and nonconforming services to determine appropriate action under the terms of the contract. This plan sets forth the method and manner by which the Government intends to conduct surveillance of work under the contract, identifies the significance level of each performance requirement according to the definitions for critical, major, and minor non-conformances IAW FAR 46.101, and is subject to unilateral change by the Government without modification of the contract. All work required by the contract is subject to surveillance. The Government will use a web-based Quality Management Tool (QMT) application to schedule, document, report findings, observations, and recommendations, and file surveillance results. The QMT will also be used to provide completed surveillance documentation to the contractor. The Contractor shall use the QMT to respond to all nonconforming surveillance results. The Government will correspond with the Contractor regarding surveillance activities via the QMT to ensure a full and complete history of the surveillance is retained in a single source. The Contractor shall identify contractor personnel who have the authority to review, acknowledge, and respond to surveillance results and findings in the QMT. The COR/TPOC will use the rules and procedures identified in the QASP, including switching procedures or changing of sampling plans, modifying surveillance frequencies, and recommending actions to be taken in the event a non-conformance is identified through surveillance.

(b) The Contractor shall acknowledge all surveillance results through the QMT within one (1) working day. In addition, and in the event of a nonconformance, the Contractor shall provide a corrective action plan that includes preventive actions and timelines for future compliance as required by the COR. The Contractor shall respond to and identify actions taken to correct and prevent future occurrences of all nonconforming surveillance results as follows:

· Critical Non-conformances, within one (1) working day of notification of the Critical Nonconformance.

· Major Non-conformances, within three (3) working days of notification of the Major Nonconformance.

· Minor Non-conformances, within seven (7) working days of notification of the Minor Nonconformance.

· The Contractor shall update their QC/CSP IAW CDRL A006 as applicable with actions taken and methods to prevent future occurrences.

(c) The Contractor shall ensure all correspondence with the COR regarding surveillance activities is performed using QMT. When the Contractor fails to achieve acceptable performance and such nonconformance is clearly the fault of the contractor, the COR may, at their discretion, document the performance issues and forward it to the KO to issue a Letter of Concern (LOC) to the contractor. In response to the LOC, the contractor shall explain within the suspense timeframe in the LOC, in writing, why performance was unacceptable, how performance will be returned to acceptable levels and how recurrence of the problem will be prevented in the future. The KO will evaluate the contractor’s explanation and determine the appropriate action. The Contractor shall update their QC/CSP IAW CDRL A006 as applicable based on actions taken in response to the LOC.

(d) Government contract quality assurance actions described above in no way limits the Governments’ available contractual remedies for nonconformance under any other provisions of the contract.

(End of Text E-4)

END OF SECTION E

SECTION F - DELIVERIES OR PERFORMANCE

CLAUSE(S) INCORPORATED BY REFERENCE

Clause(s) Applicable to Firm Fixed-Price CLINs X001

Clause(s) Applicable to Cost Reimbursement CLINs X002, and X003

Clause(s) Applicable to All CLINS

F-5 Period of Performance

Services shall be performed as prescribed by the Statement Of Work – Section C.

1. Base Period –

2. Option Period One – if exercised, November 28, 2014-November 27, 2015

3. Option Period Two – if exercised, November 28, 2015-November 27, 2016

4. Option Period Three – if exercised, November 28, 2016-November 27, 2017

5. Option Period Four – if exercised, November 28, 2017-November 27, 2018

(End of Text F-5)

F-6 Deductions

In accordance with FAR clause 52.246-5 Inspection of Services-Cost-Reimbursement, all deductions as a failure to meet performance metrics as established in Technical Exhibit 5.5 will be taken from fee only and will be accomplished either through negotiations and through issuance of a bi-lateral modification or through issuance of a unilateral modification by the Contracting Officer.

(End of Text F-6)

END OF SECTION F

SECTION G - CONTRACT ADMINISTRATION DATA

Clause(s) Applicable to All CLINs

Text Applicable to All CLINs

G-2 Instructions for Payment by DFAS

This contract/order will be paid by DFAS.

Invoices shall be submitted in accordance with instructions provided in DFARS 252.232-7006 Wide Area WorkFlow Payment Instructions (JUN 2012).

In accordance with the Prompt Payment Act (FAR 52.232-25), payment will normally be made within thirty (30) days after receipt of proper invoice or acceptance of supplies/services, whichever is later. All inquiries regarding payments shall be directed to:

Check payment status on the web at www.dod.mil/dfas under "Money Matters."

(End of Text G-2)

G-3 Designation of COR/Alternate COR

(a) The Contracting Officer (KO) will designate a COR/Alternate COR for this contract in writing prior to performance. The COR/Alternate COR is responsible for monitoring progress and overall management of Contractor performance hereunder. In no event, however, shall any understanding or agreement, modification, change order, or other matter deviating from the terms of subject contract between the Contractor and any person other than the KO be effective or binding upon the Government, unless formalized by proper contractual documents executed by the KO prior to completion of this contract.

(b) On all matters that pertain to contract terms, the Contractor shall contact the KO. When, in the opinion of the Contractor, the COR/Alternate COR requests effort outside the existing scope of the order or contract, the Contractor shall promptly notify the KO in writing. The Contractor under such request shall take no action unless authorized by the KO that the request is within the scope of the contract or the KO has issued a contractual modification.

(End of Text G-3)

G-4 Invoicing Instruction

(a) Invoices shall be submitted not later than the fifth (5th) working day after the end of the previous month in accordance with instructions provided in DFARS 252.232-7006 Wide Area WorkFlow Payment Instructions (JUN 2012).

(b) Firm Fixed Price CLINs X001 shall be paid at the unit price on a monthly basis.

(c) Cost Plus Fixed Fee (CPFF) Target Fee CLINs X002 shall be paid at the unit price of the Total Estimated Cost on a monthly basis. The Contractor shall submit a monthly report as identified in CDRL A015. The CDRL shall be included in the Wide Area Workflow system as supporting documentation for the invoice. The contractor shall invoice 1/12th of the amount of the fixed fee each month.

(d) Reimbursement requests for hazardous material purchases, material support costs, equipment rental, and travel under CLINs X003 shall be documented using the report format as identified in CDRL A016. The CDRL shall be included in the Wide Area Workflow system as supporting documentation for the invoice. Documentation shall be provided which fully supports the amount claimed for payment IAW FAR 31.205 such as paid receipts for materials purchased, copies of quotes obtained, paid receipts for travel costs, detailed per diem statements IAW the Joint Travel Regulations, etc.

For Subclins X003AA: Offerors shall apply only their applicable Material Handling Charge, and fixed fee to the estimated cost to arrive at the Total Estimated Cost, Applicable Material Handling Charge, Plus Fixed Fee amount. Costs shall be reimbursed at actual cost plus applicable Material Handling Charge, and a base fixed fee. The Material Handling Charge consists of costs such as: inventory investment, insurance, transportation, shrinkage/damage/loss, and disposal. The contractor shall not burden the material with fee/profit, overhead, or labor costs associated with ordering, handling, or issuing material. Shall be paid at the unit price of the Total Estimated Cost on a monthly basis. The contractor shall invoice 1/12th of the amount of the fixed fee each month.

For Subclins X003AB-AD: Offerors shall apply their applicable indirect rate, plus fixed fee to the estimated cost to arrive at the Total Estimated Cost, Applicable Indirect Rate, Plus Fixed Fee amount. Costs shall be reimbursed at actual cost plus applicable indirect rat, and a base fixed fee. Shall be paid at the unit price of the Total Estimated Cost on a monthly basis. The contractor shall invoice 1/12th of the amount of the fixed fee each month.

(End of Text G-4)

G-5 Payment, Selected Items of Cost Reimbursement Contracts

Travel Costs

(1) Air: The Contractor shall be reimbursed for the actual cost of transportation via air, provided, such costs are the lowest customary standard, coach, or equivalent airfare offered during normal business hours, unless higher fares are justified in accordance with FAR 31.205-46(d).

(2) Privately Owned Conveyance: Reimbursement for the use of privately owned conveyance by the Contractor’s personnel will be at the mileage rate specified in the Joint Travel Regulations plus all necessary tolls when such travel is necessary for performance under this contract and does not constitute non-reimbursable travel as defined below.

(3) Auto Rental: Reimbursement for the use of rental cars (most economical class available consistent with the need) by the Contractor’s personnel will be at actual cost.

(4) Other Public Transportation: The use of other public transportation (Coach/Economy) by the Contractor’s personnel will be reimbursed at actual cost.

Non-reimbursable Travel: The following travel shall not be reimbursed hereunder:

travel performed for personal convenience, daily travel to and from the designated work site.

Substantiation of Costs: The Contractor shall submit a summary by trip of actual costs incurred for authorized travel. In no event will reimbursement exceed the published rates of common carriers unless justified and approved in advance by the Contracting Officer.

Personnel in Travel Status: For personnel on official travel status (i.e. travel required for performance of this contract and authorized by the Contracting Officer or the Contracting Officer’s Representative (COR)), travel shall be considered at time of performance under the contract. However, such reimbursement shall not exceed eight (8) labor hours per individual while in travel status during one (1) calendar day nor shall travel outside regular duty hours be reimbursed except: when travel involves the performance of work while traveling, is carried out under arduous conditions, or results from an event that could not be scheduled or controlled administratively by either the Contractor or Government.

Per Diem

Expenses for subsistence and lodging shall be reimbursed to the Contractor only to the extent where overnight stay is necessary and authorized by the Contracting Officer for performance under this contract. Incurred costs shall be considered to be reasonable and allowable only to the extent that they do not exceed, on a daily basis, the maximum per diem rates in effect at the time of travel as set forth in the Federal Travel Regulations, Joint Travel Regulations and Standardized Regulations set forth in FAR 31.205-46(a)(2).

Cost of Materials

The cost of materials furnished or used under this contract shall be reimbursed in accordance with paragraph (b) of the clause entitled, “Allowable Cost and Payment (FAR 52.216-07)” for cost reimbursement contracts Expendable material costs for items such as office supplies, report paper, etc and tools of the trade shall be considered to be included in the contractor’s indirect cost pools. The Contractor shall be required to support all material costs claimed.

Credits

The Contractor shall insure that any credits for future travel, free travel, free gifts or rebates on current travel offered by airlines or car rental agencies as part of frequent traveler or similar promotional programs that are accrued as a result of travel necessary for performance under the contract, shall be conveyed to the Government.

(End of Text G-5)

G-6 Contractor Performance Assessment Reporting System (CPARS) Requirements

(a) The contractor, in performing this contract, will be subject to a past performance assessment in accordance with FAR 42.15 and the Contractor Performance Assessment Reporting System (CPARS) Guide at http://www.cpars.navy.mil/cparsfiles/pdfs/navycparsmanual.pdf. All information contained in the assessment may be used by the Government, within the limitations of FAR 42.15, for future source selections in accordance with FAR 15.304 where past performance is an evaluation factor. Assessments will be conducted as prescribed by CPARS guidance.

(b)The contractor will be provided with a copy of the assessment. The contractor will have 30 calendar-days to submit comments, additional information, or rebut statements if warranted or desired. The contractor must strictly control access to the assessment while in the Contractor's possession and must ensure that the assessment is never released to persons or entities outside of the contractor's control. After receipt of Contractor's comments or expiration of the 30 day comment period, whichever occurs first, and depending on the Contractor's response the Government will:

(i) If no comments are received; close the CPAR by the Assessing Official Rep and Reviewing Official

(ii) If the Contractor concurs with the assessment; accept/update and close the CPAR and forward comments to all reviewers

(iii) If Contractor does not concur with the assessment, coordinate a final response with Reviewing Official, Assessing Official Representative, and Assessing Official.

(iv) Enter the final government response and close CPARS.

After completion of one of the appropriate actions, the Assessing Official will notify all individuals that the report is complete. The assessment is considered complete when signed by the Assessing or Reviewing Official.

The official responsible for the corporate operating unit being assessed can submit a written request to receive a copy of the completed CPARS assessment. The assessment is not subject to the Disputes clause of the contract, nor is it subject to appeal beyond the review and comment procedures described above and in the CPARS Guide. Refer to http://www.cpars.csd.disa.mil/ for details and additional information related to CPARS, CPARS user access (which includes obtaining a PKI certificate), how contract performance assessments are conducted, and how contractors participate.

(End of Text G-6)

G-7 Post Award Conference

If required, the successful offeror shall attend a post-award conference prior to commencement of the phase-in period. The purpose of the conference is to highlight essential contract requirements, coordinate implementation timelines and answer any questions the Contractor may have prior to commencement of work. During the period between the award and the conference, the Contractor shall submit questions in writing to the Contracting Officer (KO). The KO will arrange with the Contractor as to the time, date, and location of the conference.

(End of Text G-7)

G-8 Contract Administration Plan

In order to expedite administration of this contract, the following delineation of functions is provided. The individual/position designated as having responsibility should be contacted for any questions, clarifications, or information regarding the administration function specified. The names, addresses and phone numbers for these individuals or offices are as follows:

Primary Contracting Officer's Representative (COR): The contractor will be provided a copy of the COR Designation Letter at the time of contract award.

Technical Point of Contact (TPOC): The contractor will be provided a copy of the TPOC Designation Letter at the time of contract award.

(a) Procuring Contracting Officer (PCO) should be contacted for general information and shall perform the following functions:

(b) Paying Office should be contacted for inquiries/information with regard to payment of those vouchers approved by the PCO.

(c) Contracting Officer's Representative (COR) should be contacted for inquiries/information pertaining to the following functions:

(d) In the event that the COR named above is absent due to leave, illness or official business, all responsibilities and functions assigned to the COR will be the responsibility of the TPOC.

(e) The assigned TPOC will be responsible for providing surveillance and performance oversight at each of the sites where work will be performed. The TPOC will report directly to the assigned COR.

It is emphasized that only the Contracting Officer has the authority to modify the terms of the contract; therefore, in no event will any understanding, agreement, modification, change order, or other matter deviating from the terms of the basic contract between the contractor and any other person be effective or binding on the Government. When/if, in the opinion of the contractor, any effort outside the existing scope of the contract is requested, the contractor shall promptly notify the PCO in writing. No action must be taken by the contractor unless the PCO has issued a contractual change.

(End of Text G-8)

G-9 Funding

Funding data to include the Line of Accounting (LOA), and funded amount will be provided upon issuance of the 1st Task Order under this contract, and upon every Task Order thereafter.

(End of Text G-9)

END OF SECTION G

SP3300-13-R-5002

SECTION H - SPECIAL CONTRACT REQUIREMENTS

Clause(s) Applicable to All CLINs

H-1 DFARS 252.242-7006 -- Accounting System Administration (FEB 2012)

(a) Definitions. As used in this clause—

(1) “Acceptable accounting system” means a system that complies with the system criteria in paragraph (c) of this clause to provide reasonable assurance that—

(i) Applicable laws and regulations are complied with;

(ii) The accounting system and cost data are reliable;

(iii) Risk of misallocations and mischarges are minimized; and

(iv) Contract allocations and charges are consistent with billing procedures.

(2) “Accounting system” means the Contractor’s system or systems for accounting methods, procedures, and controls established to gather, record, classify, analyze, summarize, interpret, and present accurate and timely financial data for reporting in compliance with applicable laws, regulations, and management decisions, and may include subsystems for specific areas such as indirect and other direct costs, compensation, billing, labor, and general information technology.

(3) “Significant deficiency” means a shortcoming in the system that materially affects the ability of officials of the Department of Defense to rely upon information produced by the system that is needed for management purposes.

(b) General. The Contractor shall establish and maintain an acceptable accounting system. Failure to maintain an acceptable accounting system, as defined in this clause, shall result in the withholding of payments if the contract includes the clause at 252.242-7005, Contractor Business Systems, and also may result in disapproval of the system.

(c) System criteria. The Contractor’s accounting system shall provide for—

(1) A sound internal control environment, accounting framework, and organizational structure;

(2) Proper segregation of direct costs from indirect costs;

(3) Identification and accumulation of direct costs by contract;

(4) A logical and consistent method for the accumulation and allocation of indirect costs to intermediate and final cost objectives;

(5) Accumulation of costs under general ledger control;

(6) Reconciliation of subsidiary cost ledgers and cost objectives to general ledger;

(7) Approval and documentation of adjusting entries;

(8) Management reviews or internal audits of the system to ensure compliance with the Contractor’s established policies, procedures, and accounting practices;

(9) A timekeeping system that identifies employees’ labor by intermediate or final cost objectives;

(10) A labor distribution system that charges direct and indirect labor to the appropriate cost objectives;

(11) Interim (at least monthly) determination of costs charged to a contract through routine posting of books of account;

(12) Exclusion from costs charged to Government contracts of amounts which are not allowable in terms of Federal Acquisition Regulation (FAR) part 31, Contract Cost Principles and Procedures, and other contract provisions;

(13) Identification of costs by contract line item and by units (as if each unit or line item were a separate contract), if required by the contract;

(14) Segregation of preproduction costs from production costs, as applicable;

(15) Cost accounting information, as required—

(i) By contract clauses concerning limitation of cost (FAR 52.232-20), limitation of funds (FAR 52.232-22), or allowable cost and payment (FAR 52.216-7); and

(ii) To readily calculate indirect cost rates from the books of accounts;

(16) Billings that can be reconciled to the cost accounts for both current and cumulative amounts claimed and comply with contract terms;

(17) Adequate, reliable data for use in pricing follow-on acquisitions; and

(18) Accounting practices in accordance with standards promulgated by the Cost Accounting Standards Board, if applicable, otherwise, Generally Accepted Accounting Principles.

(d) Significant deficiencies. (1) The Contracting Officer will provide an initial determination to the Contractor, in writing, of any significant deficiencies. The initial determination will describe the deficiency in sufficient detail to allow the Contractor to understand the deficiency.

(2) The Contractor shall respond within 30 days to a written initial determination from the Contracting Officer that identifies significant deficiencies in the Contractor's accounting system. If the Contractor disagrees with the initial determination, the Contractor shall state, in writing, its rationale for disagreeing.

(3) The Contracting Officer will evaluate the Contractor's response and notify the Contractor, in writing, of the Contracting Officer’s final determination concerning—

(i) Remaining significant deficiencies;

(ii) The adequacy of any proposed or completed corrective action; and

(iii) System disapproval, if the Contracting Officer determines that one or more significant deficiencies remain.

(e) If the Contractor receives the Contracting Officer’s final determination of significant deficiencies, the Contractor shall, within 45 days of receipt of the final determination, either correct the significant deficiencies or submit an acceptable corrective action plan showing milestones and actions to eliminate the significant deficiencies.

(f) Withholding payments. If the Contracting Officer makes a final determination to disapprove the Contractor’s accounting system, and the contract includes the clause at 252.242-7005, Contractor Business Systems, the Contracting Officer will withhold payments in accordance with that clause.

(End of Clause)

H-2 DLAD 52.237-9001 -- Contractor Personnel Changes and Key Personnel Requirements (NOV 2011)

(a) Contractor personnel changes:

(1) The Contractor shall have the right to remove his personnel assigned to perform the tasks hereunder and to substitute other qualified personnel provided that the Contracting Officer is notified of (and in certain circumstances approves)…