SP330013R5002_PPC_slides_for_FBO_Post_.ppt
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- Solicitation number
- SP3300-13-R-5002
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DEFENSE LOGISTICS AGENCY
AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY
WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT
DLA
Joint Environmental Material Management Services
(JEMMS)
Pre-Proposal Conference
SP3300-13-R-5002
20 May 2013
AGENDA
| Administrative |
| JEMMS Okinawa Overview |
| Solicitation Review |
ADMINISTRATIVE AND INTRODUCTIONS
| Administrative |
| Introductions |
| Breaks |
| JEMMS Okinawa Overview |
| Ms. Tammy Sisai, JEMMS PM |
| Solicitation Review |
| Ms. Margaret Ross, Contracting Officer |
| Ms. Nancye Deem, Acquisition Program Analyst/Project Officer |
Ground Rules for Questions
| Questions will not be accepted during or upon conclusion of the solicitation overview |
| Attendees are asked to submit their questions to the Acquisition Specialist |
| Eric Berns |
| Questions and Answers will be posted to Federal Business Opportunities (FBO) in an amendment |
JEMMS Okinawa Overview
Section A and B Overview
Section A Solicitation, Offer, and Award
| Key Points |
| Ensure the Documents (SF33, SF30, proposal) are signed |
| The Offeror is reminded that the Government reserves the right to award this effort based on initial proposal, as received, without discussions. |
Solicitation Schedule
| Solicitation Released 13 May 2013 |
| Questions are due 27 May 2013 by 12:00 PM |
| Submit to Eric Berns, Acquistion Specialist via email: eric.berns@dla.mil |
| Date and hour for receipt of offers is 12 June 2013 at 12:00 PM EST |
| Hard copy offers must be received at the office provided in Section L, Para L-18 |
| Electronic submission (e.g., facsimile, email) not accepted |
| Offerors shall sign and submit amendments to the solicitation with their proposals |
| Extension of the closing date for the solicitation is not anticipated |
Section B Supplies or Services and Price/Costs
| CLIN X001: Firm Fixed Price (FFP) Labor for Site Management IAW C-1.4 of the solicitation |
| CLIN X002: Cost Plus Fixed Fee (CPFF) Labor to support tasks IAW C-1.4.2 and C-1 through C-7 of the SOW |
| CLIN X003: Cost Plus Fixed Fee (CPFF) Material and Support Costs for CLINs X001 and X002 |
| CLIN X003AA Hazardous Materials |
| CLIN X003AB Material Support and Operations Supplies |
| CLIN X003AC Equipment Rental |
Section B Supplies or Services and Price/Costs
| CLIN X004: Contract Data Requirements List (CDRL) IAW DD Form 1423 (Note: Contractor shall not price these items separately |
| A001 – A016 |
| CLIN X005: Travel (Cost Reimbursement – No Fee) – Travel in support of Marine Corps and Navy organizations |
| CLIN Structure |
| Firm Fixed Price (FFP) |
| 0001 | The Contractor shall provide labor for site management in accordance with C-1.4, Statement of Work (SOW) of the solicitation | |
| 12 | MO $___________ | $___________ |
Cost Plus Fixed Fee (CPFF)
| 0002 The Contractor shall provide labor to support the tasks in accordance with Section C-1.4.2 and C-5, Statement of Work (SOW) of the solicitation | |||
| Estimated Cost: | $___________ | ||
| Fixed Fee (________%): | $___________ | ||
| Total Estimated Cost Plus Fixed Fee: $___________ |
Section B Supplies or Services and Price/Costs
| CLIN Structure |
| Cost-Plus-Fixed-Fee (CPFF) |
| 0003 Material and Support Costs for CLINs 0001 and 0002 |
0003AA Hazardous Materials to support Marine Corps and Navy Organizations
| Estimated Cost | $ 593,000.00 | |||
| * Applicable Material Handling Charge (Offeror to identify) ________% $ _________ | ||||
| Fixed Fee (________%): | $___________ |
Total Estimated Cost, Applicable Material Handling Charge, Plus Fixed Fee: $___________
0003AB Material Support and Operations Supplies to support Marine
Corps and Navy Organizations
| Estimated Cost | $75,000.00 | ||||
| * Applicable Indirect Rate (Offeror to identify) ________% | $__________ | ||||
| Fixed Fee (________%) | $ __________ | ||||
| Total Estimated Cost, Applicable Indirect Rate, Plus Fixed Fee: | $___________ |
| CLIN Structure |
| Cost-Plus-Fixed-Fee (CPFF) CONT. |
| 0003AC Equipment Rental to support Marine Corps and Navy Organizations |
| Estimated Cost | $ 320,000.00 | |||
| *Applicable Indirect Rate (Offeror to identify) ________% | $ _________ | |||
| Fixed Fee (________%): | $__________ |
Total Estimated Cost, Applicable Indirect Rate, Plus Fixed Fee: $__________
| Not Separately Priced (NSP) |
| 0004 Contract Data Requirements List (CDRL) in accordance with DD |
Form 1423. (NOTE: CONTRACTOR SHALL NOT PRICE THESE
ITEMS SEPERATELY) 1 LOT NSP NSP
0005 Travel in support of Marine Corps and Navy Organizations for CLINs 0001 and 0002
| Estimated Cost | $ 11,500.00 | |||
| *Applicable Indirect Rate (Offeror to identify) ________% | $_________ | |||
| Not-To-Exceed (NTE) | $ __________ |
Section B Supplies or Services and Price/Costs
| Key Points |
| Periods of Performance |
| Base Year |
| 11/28/13 – 03/28/14 Phase-in period: |
| 03/29/14 - 11/27/14, Full Performance |
| Option Year 1 – 11/28/14 – 11/27/15 |
| Option Year 2 – 11/28/15 – 11/27/16 |
| Option Year 3 – 11/28/16 – 11/27/17 |
| Option Year 4 – 11/28/17 – 11/27/18 |
Section B Supplies or Services and Price/Costs
| Key Points |
| B1 – Indefinite Delivery/Indefinite Quantity (IDIQ) |
| Task Orders consisting of Firm Fixed Price (FFP), Cost-Plus Fixed Fee (CPFF) and Cost Reimbursement (No Fee) line items |
| The first task order will be for work for Marine Corps and Navy organizations located in Okinawa, Japan |
| SOW and Technical Exhibits incorporated with this RFP pertain to the work at this location |
| IAW C-1.2.1B – 3PL services may be required at other locations within the Pacific RIM |
| DLA shall issue a RFP to the awardee and requirement shall be captured in a separate task order |
Section B Supplies or Services and Price/Costs
| Key Points |
| B1 – Indefinite Delivery/Indefinite Quantity (IDIQ) |
| To ensure consistent evaluation Offerors are to utilize the Government’s total estimated productive labor hours per year and per labor position as reflected in Section L |
| B2 – Pricing Instructions |
| FIRM FIXED PRICE ARRANGEMENT – CLIN X001 |
| Shall be paid firm fixed price per month basis |
| COST-PLUS-FIXED-FEE (CPFF) – CLIN X002 |
| Costs for labor shall include all direct labor costs. |
| Costs are reimbursed at actual cost plus applicable indirect costs and a base fixed fee not to exceed 10% of contract’s estimated cost, excluding fee |
Section B Supplies or Services and Price/Costs
| Key Points |
| B2 – PRICING INSTRUCTIONS (CON’T) |
| COST PLUS FIXED FEE (CPFF) PRICING ARRANGEMENT – CLIN X003 |
| Government has provided an estimated cost exclusive of any applicable Material Handling Charge (the applicable Material Handling Charge applies to Subclins X003AA only) or other applicable indirect rate such as G&A, and exclusive of the fixed fee. |
| FOR SUB-CLINS X003AA – Offerors shall apply ONLY their applicable Material Handling Charge, and fixed fee to the estimated cost to arrive at the Total Estimated Cost, Applicable Material Handling Charge, Plus Fixed Fee amount. |
| FOR SUB-CLINS X003AB – AC – Offerors shall apply their applicable indirect rate, plus fixed fee to the estimated cost to arrive at the Total Estimated Cost, Applicable Indirect Rate, Plus Fixed Fee amount. |
| B2 – PRICING INSTRUCTIONS (CON’T) |
| REPORTING REQUIREMENTS – CLIN X004 (NSP) |
| NOT SEPARATELY PRICED |
| Costs associated with this effort will be submitted under either a Labor CLIN or Material Support Costs CLIN |
| Travel – CLIN X005 |
| Government has provided an estimated cost exclusive of any applicable indirect rate. Offerors shall apply their applicable indirect rate to the estimate cost to arrive at the total estimated cost |
| B3 – IAW Section C-5.3.1 the Contractor shall not bill for material purchased in support CLIN X003AA until the material has been issued to the Government |
Statement of Work Review
Technical Team
| DLA J-352 Chemical Management Services (CMS) Program Manager |
| HQ Marine Corps (Logistics and Environmental) |
| Marine Corps Environmental Team Okinawa |
| HQ NAVSUP |
DLA Distribution J7 – Acquisition Planning and Contract Administration Support
Scope
| Joint Environmental Materials Management Services (JEMMS) |
| DLA support of Marine Corps and Navy organizations in the Pacific RIM |
| Okinawa, Japan |
| Perform HM management services to include 3PL supply chain and inventory management to approximately 380+ work centers |
| Perform HW management to approximately 420+ Hazardous Waste Accumulation Points island wide |
| Comply with Pollution Prevention mandates to reduce the amount of HM ordered, stocked, distributed, and disposed. |
Scope
| Manage the total work effort associated with supply chain and inventory management for all HM, including Point of Sale transactions for 3PL HM |
| Methodology used to perform these functions is at the discretion of the Offeror so long as it is effective and efficient without increasing cost or risk to mission performance for the customer and IAW all Federal and local laws and regulations |
| JEMMS Center is currently using R-HICs; however, the Marine Corps expects to transition to the Hazardous Materials Management System (HMMS) before contract award |
Scope
| Procure/receive 3PL (contractor-owned) HM in support of approved customer |
| Currently a large amount of DLA forward stocked material in addition to courtesy stowed and Marine Corps owned HM is located in the JEMMS Center |
| As stocks of Government-Owned HM is reduced through attrition, this material will be replaced with Contractor-owned 3PL HM |
| Type | Description |
| Contractor-Owned 3PL HM | Owned by the Contractor performing services under this contract |
| Other Contractor-Owned HM | Owned by a Contractor performing services for the Government under another contract (Government-Owned HM) |
| Courtesy Stow | HM temporarily stored on behalf of approved customers (Government-Owned) |
| DLA Forward Stocked HM | Government-owned HM stocked by DLA |
| DMI | Government-Owned HM owned by specific Marine Corps customers |
| REUSE | Serviceable excess HM returned by customers and available for reissue |
Scope
| Use HMMS for tracking purposes along with Contractor-Furnished Point of Sale system as needed to support full range of HM and HW services |
| Perform handling, documentation, and transfer of HW to DLA Disposition Service Providers |
| Deliver and replenish HM lockers for approved customers |
| Identify and recommend recycling initiatives to reduce pollution waste streams |
Statement of Work
| Places of performance |
| Primary – JEMMS Center, Building 500, Camp Kinser |
| Satellite JEMMS Center, Building 2174, Camp Hansen |
| Customers located throughout Okinawa |
| See TE 5.1 Map of Customer Locations |
| Current Duty Hours |
| 0730 – 1630, Monday through Friday, except Federal holidays |
Statement of Work
| C-1.4 Key Personnel |
| Site Manager |
| Third Party Logistics Project Manager (3PL PM) |
| Logistics Analyst |
| Serves as Alternate Site Manager in Site Manager’s absence |
| C-1.4.2 Labor Categories |
| Supply Systems Analyst |
| Supply Technician |
| Warehouse Specialist (HM/HW) |
| Truck Driver |
| Hazardous Waste Supervisor |
Statement of Work
| C-1.7 Quality Control/Customer Satisfaction Plan |
| Contractor shall develop a detailed QC/CSP (CDRL A013) which specifically addresses methods for meeting performance standards, customer requirements, and complying with applicable regulations – shall be prevention based |
| Final QC/CSP is due to the KO NLT 15 days prior to the end of phase-in and is maintained throughout the duration of the contract |
| Government will implement a Quality Assurance Surveillance Plan (QASP) to monitor contract performance and ensure acceptable performance is achieved |
Statement of Work
| Phase-In Plan – As a minimum will require completion of tasks identified in C-1.8 |
| Phase-in period will not exceed 120 days |
| Includes validation of AULs and inventory levels with customers |
| Establishment of 3PL HM sources of supply and procurement processes |
| Procurement and delivery of 3PL HM |
| Plan for conducting inventory of HM and transfer of accountability of Government-Owned HM |
| Recruitment and hiring of personnel |
| Staffing plan associated with the completion of phase-in requirements |
Statement of Work
| The Government will furnish facilities, equipment, IT equipment, data systems, unless otherwise specified. |
| The Contractor is responsible for the disposal costs of Contractor-Owned 3PL HM processed as HW |
| Contractor shall make separate payment arrangements with DLA Disposition or a licensed HW Service Provider for disposal |
| Contractor shall provide the training identified C-4.7 |
| Ensure all personnel receiving this training NLT the start of full performance |
Statement of Work
| Key Points - JEMMS Center Operations |
| Use DLA JEMMS methodology and business practices to perform HM and HW Services for DLA supporting Marine Corps and Navy organizations |
| Standardize and lower the cost of procurement, storage, issue, tracking, and reuse of HM throughout the customer base |
| Identify HM in the HW streams and divert these materials to REUSE |
| Comply with Federal and local (Japanese) laws, regulations, and policies regarding HM and HW management |
| Replenish HM inventory levels at all approved HM locations to meet operational requirements IAW approved AUL quantities |
Statement of Work
| Key Points - JEMMS Center Operations |
| Procure all HM through the Federal Supply System (FSS) or commercial sources, whichever is most cost effective |
| Use Government-contracted or Prime Vendor to procure HM at the lowest cost |
| Seek competition between their established network of suppliers to procure each item at the best value to the Government |
| Continuously seek the best possible price on all HM used by DLA customers |
| Procure sole sourced HM based on justification provided by the customer |
| Maintain order status and provide to the COR/TPOC (CDRL A008) |
Statement of Work
| Key Points - JEMMS Center Operations |
| Establish an efficient and effective electronic system that enables rapid procurement and receipt of 3PL HM products |
| Maintain a sufficient inventory of HM at each JEMMS Center based on demand criteria and approved AULs |
| Inventory levels must be sufficient to meet the customer’s RDD and prevent work stoppages |
| 3PL HM product range and depth may be adjusted at any time during contract performance |
| Maintain minimum levels of never-out products |
| HM defined as mission critical HM products and quantities that must be available immediately upon demand by the customer |
Statement of Work
| Key Points - JEMMS Center Operations |
| Perform locker management for approved customers |
| Use HMMS for control and tracking of HM and HW |
| Deliver and pickup HM/HW for on-base and off-base point-of-use customers (TE 5.3a and TE 5.3b) |
| Provide courtesy storage as approved by the COR/TPOC |
| Perform shelf-life management |
| Perform disposal of HM |
| Perform HW processing |
| Includes collecting, preparing documentation, and turning over to the DLA Disposition Disposal Service Provider |
Statement of Work
| Key Points - JEMMS Center Operations |
| Recycling Program Support |
| Pick-up of used anti-freeze. Drums are transferred to MCB Environmental Support Team for processing. |
| Collection of light bulbs for Marine Corps units only |
| Collection of toner/ink cartridges and redirecting to the manufacturer |
| Fire extinguisher collection and dismantling |
| Collection of spent batteries |
| Identifying and recommending new recycling initiatives |
Statement of Work
| Key Points - JEMMS Center Operations |
| Additional Support |
| Provide HM services to JEMMS customers in support deployments, redeployments, contingencies, and exercises |
| Managing the Landing Force Operational Reserve Material (L-Form) (TE 5.7 L-Form Breakdown) |
| Performing stock maintenance on its content when not deployed – stock rotation to maximize shelf-life and minimize material expiration and disposal |
| Verifying container integrity |
| Load and unload trucks that transport L-Form to and from ship |
Statement of Work
| Key Points - JEMMS Center Operations |
| Contract Data Requirements List (CDRL) located at Section J |
| Contractor Manpower Reporting (C-6.4.1) |
| Report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract using the Contractor Manpower Reporting Application at http://www.eCMRA.mil. |
Statement of Work
| Technical Exhibits | |
| TE 2.1 | Definitions and Acronyms |
| TE 3.1a JEMMS Center Camp Hansen | |
| TE 3.1b JEMMS Center Camp Kinser | |
| TE 3.2 | Government-Furnished Equipment |
| TE 5.1 | Map of Customer Locations in Okinawa |
| TE 5.2 | Mileage Chart – Distance from JEMMS Center to Customer Locations |
| TE 5.3a | Hazardous Materials Drop Points |
| TE 5.3b | Hazardous Waste Pick-Up Points and Schedule |
| TE 5.4 | Inventory Demand History by Calendar Year |
| TE 5.5 | Performance Review Summary |
| TE 5.6 | Gas Cylinders |
| TE 5.7 | L-FORM Breakdown |
Solicitation Overview
Section D Packaging and Marking This requirement includes no special packaging and marking instructions.
Section E Inspection and Acceptance
| Key Points |
| FAR and DFARS clauses for Inspection of Services |
| E-4 Quality/Performance Evaluation |
| Government will use a Quality Assurance Surveillance Plan to monitor compliance with the terms and conditions; identify conforming and nonconforming services to determine appropriate action under the Inspection of Services and Termination for Default contract clauses. |
| QASP will be tailored from the Contractor’s QC/CSP and sets forth the method and manner by which the Government intends to conduct surveillance of work under the contract. |
| Contractor shall use the Quality Management System (QMS) to acknowledge results, propose corrective and preventive actions and timelines as required by the COR and/or respond to surveillance results. |
Section F Deliveries or Performance
| Key Points |
| Services shall be performed as prescribed by the Statement of Work – Section C |
| F-5 Period of Performance - Base Year with four (4) one (1) year optional full performance periods |
| F-6 Deductions –All deductions as a failure to meet performance metrics as established in Technical Exhibit 5.5 will be taken from fee only either through unilateral or bi-lateral modification to the contract. |
Section G Contract Administration Data
| Key Points |
| G-2, This contract will be paid by DFAS |
| Invoices shall be submitted IAW instructions in DFARS 252.232.7006 Wide Area Workflow Payment Instructions (JUN 2012) |
| G-4, Invoicing Instructions |
| Provides invoice preparation and submission instructions |
| G-6, Contractor Performance Assessment Reporting System (CPARS) Requirements |
| Requires the contractor, in performing this contract, to be subject to a past performance assessment in accordance with FAR 42.15 and the CPARS Guide |
Section H Special Contract Requirements
| Key Points |
| H-1 - DFARS Clause 252.242-7006 Accounting System Administration |
| H-2 , DLAD Clause 52.237-9001, Contractor Personnel Changes and Key Personnel Requirements |
| Requires contractor to notify the KO prior to any contractor personnel changes |
| Any removals/replacements for contractor’s convenience shall be at no cost to the Government |
| Key Personnel identified in SOW, Section C-1.4 |
| H-8, Contracts to be Performed in Japan |
| H-9, SOFA Article XIV Status |
Section I Contact Clauses
| Key Points |
| I-39, FAR Clause 52.216-8-Fixed Fee (Applies to CLINs X002, and X003 only) |
| I-63, FAR Clause 52.232-20-Limitation of Cost |
| Applicable to CLIN X002, X003 and X005 Only*** |
| I-154, FAR Clause 52.216-22 – Indefinite Quantity (Oct 1995) |
| I-159, DFARS 252-232-7006 Wide Area WorkFlow Payment Instructions |
| I-163, DLAD 52.217-9017 Tailored Logistics Support Purchasing Reviews (Nov 2011) |
Section J List of Attachments
| Attachment J.1 – Section C – SOW |
| Attachment J.2 – Contract Data Requirements List (A001-A016) |
| Attachment J.3 Technical Exhibits |
| Attachment J.4 Past Performance Questionaire |
Section K Representations, Certifications, & Other Statements of Offerors
| Key Points: |
| The North American Industry Classification System (NAICS) code for this acquisition is 493110 - General Warehousing and Storage |
| See FAR 52.219-14 |
| The Small Business Size Standard is $25.5M |
| Response to provisions shall be provided in proposal Volume I, Section 3 |
Section L Instructions, Conditions, & Notices to Offerors
| Key Points: |
| L-14, DLAD 52.215-9023 – Reverse Auctions |
| KO may utilize on-line reverse auctioning as means of conducting price negotiations |
| L-18, Communications Between the Government and Offerors |
| Procedure and Deadline for submitting questions |
| All questions shall be submitted by electronic mail |
| Questions shall be received NLT 12:00 PM ELT 27 May 2013 |
| Proposal submission and deadline |
| Only hard copies submitted to the address in paragraph 2 of section L-18 will be accepted |
| Proposals due NLT 12:00 PM ELT 12 June 2013 |
Section L Instructions, Conditions, & Notices to Offerors
| Key Points: |
| L-19 PROPOSAL PREPARATION REQUIREMENTS |
| Important proposal instructions regarding such topics as number of copies required, page size/format, page limitations |
| All pages of submittals shall include the statement “SOURCE SELECTION SENSITIVE INFORMATION – SEE FAR 2.101 & 3.104” |
| Resumes must be marked “PERSONALLY IDENTIFIABLE INFORMATION (PII) SAFEGUARD IAW DoD PRIVACY PROGRAM AND PRIVACY ACT OF 1974” |
| Please use 10 Font in the POAM required for the phase-in plan |
Section L Instructions, Conditions & Notices to Offerors (Cont.)
| VOL | TITLE | PAPER COPIES | CD's | PAGE LIMITATION |
| I | Solicitation Offer and Award Document (SF-33) | Original & 1 | 1 | N/A |
| Section 1: Cover Letter and Section A (SF-33) | ||||
| Section 2: Section B | ||||
| Section 3: Section K (Representation and Certifications | ||||
| II | Technical Proposal | Original & 4 | 5 | 220 |
| Section 1: Hazardous Materials Management Approach | ||||
| Sub-Section 1.1: JEMMS Operations Approach | ||||
| Sub-Section 1.2: Material Management Approach | ||||
| Sub-Section 1.3: Inventory Management Approach | ||||
| Sub-Section 1.4: Point of Sales (POS) System | ||||
| Section 2: Phase-In Approach | ||||
| Section 3: Management, Staffing, and Organizational Approach | ||||
| Sub-Section 3.1: Management Approach | ||||
| Sub-Section 3.2: Staffing and Organizational Approach | ||||
| * Note that the page limitation for proposal Volume II is 200 pages; however, this is excluding resumes and letters of intent | ||||
| III | Past Performance Proposal | Original & 3 | 3 | 40 |
| IV | Cost Proposal | Original & 3 | 3 | N/A |
Section L Instructions, Conditions, & Notices to Offerors
| Volume I |
| Section 1 – Cover Letter and Completed Standard Form 33 |
| Signed acknowledgements of amendment(s) |
| Section 2 – Section B |
| Completed CLIN Price Information in the Schedule of Supplies/Services |
| Section 3 – Representations and Certifications |
| Completed Certifications IAW Section K |
| Accounting System Verification |
| Contact Information for cognizant DCAA Office |
Section L Instructions, Conditions, & Notices to Offerors Volume II Technical Proposal
Technical Proposal
| Submit a detailed description of the approach for each section and sub-section |
| Please follow the format of Section L and tab each section and sub-section |
| Describe “how” the requirements will be accomplished |
| Please refrain from describing how you perform on other contracts – this should be addressed in the Volume III Past Performance Proposal |
| Please refrain from reiterating the SOW – shall be your method and plans for accomplishing all requirements |
| May use flow charts but shall provide a detailed narrative to explain the processes and procedures addressed in the flowcharts |
Instructions, Conditions & Notices to Offerors (Cont.)
Section L Instructions, Conditions, & Notices to Offerors
| Section 1 – Hazardous Materials Management Approach |
| Sub-section 1.1 JEMMS Operations Approach |
| Describe in detail the processes and procedures that will be implemented to procure, receive, store, issue, dispense, and transport HM to customers, manage lockers for approved customers, and the disposal of HW in compliance with Federal and local statutes and regulations |
Section L Instructions, Conditions, & Notices to Offerors
| Sub-section 1.2 Material Management Approach |
| Describe in detail the approach that will be implemented to supply chain management, receipt, storage, and issue of HM. |
| Each performance requirement shall be discussed at the level of detail that is sufficient for the Government to ascertain the Offeror’s ability to perform the required tasks. |
| Describe the procedures and techniques that will be used to forecast quantities and types of HM needed to support customers |
| Describe the methods to be used in the acquisition of HM in the fulfillment of all customer HM requirements |
| Describe they have an approved purchasing system and that materials shall be acquired IAW the Contractor’s approved purchasing system to ensure fair and reasonable pricing of material IAW DLAD 52.217-9017 Tailored Logistics Support Purchasing Reviews |
| Provide a Material Management Flow Diagram with decision point descriptions starting with inventory reorder points and end with customer order fulfillment |
Section L Instructions, Conditions, & Notices to Offerors
| Sub-section 1.3 Inventory Management Approach |
| Provide a comprehensive Inventory Management Approach that will be followed during contract performance to provide 100 percent fill rate of all customer HM requirements by determining and maintaining demand based inventory levels as established by the Government. As a minimum: |
| Include a description of how the organization will provide the required inventory on day one of full contract performance. |
| Procedures for replenishment of demand based items to avoid an NIS situation |
| Discussion on Offeror’s network of manufacturer’s/suppliers and method of estimating delivery dates |
| Ability to rapidly satisfy surge, sole source, and long lead time HM requirements |
Section L Instructions, Conditions, & Notices to Offerors
| Sub-section 1.4 Point of Sales (POS) System |
| Provide a comprehensive description of the POS System and its functionality. As a minimum describe the capability: |
| Process transactions |
| Generate transaction reports |
| Prepare and provide receipts with all of the information required in the SOW |
| Prepare invoices (DD Form 250) |
| Interface with Government Inventory Management systems to monitor and maintain inventory levels to eliminate stock outages |
| Record each sale, decrement inventory, and record stock |
| Maintain vendor and customer data |
Section L Instructions, Conditions, & Notices to Offerors
| Section 2 Phase-In Approach |
| Describe the approach that sets forth actions, plans, procedures, and timelines necessary to ensure a smooth phase-in |
| Provide a detailed Plan of Action and Milestones (POAM) using Microsoft Office Project or equivalent that addresses as a minimum the tasks identified in C-1.8 Phase-In of the SOW |
| Describe the approach that will used to provide all personnel the required training in SOW C-4.7 Contractor-Furnished Training NLT the start of full performance |
Section L Instructions, Conditions, & Notices to Offerors
| Section 3 Management, Staffing, and Organizational Approach |
| Sub-Section 3.1 Management Approach |
| Describe the organizational structure as it pertains to performing this effort |
| The organizational structure as it pertains to performing this effort |
| The corporate approach to performing this effort |
| The management structure for performing the requirements |
| Describe the proposal organizational structure by function |
| Organizational charts and a detailed narrative must clearly delineate how the full contractual effort will be accomplished |
| Charts and narrative shall address the responsibilities, lines of authority, and communication and reporting structure |
| If using a subcontractor provide a clear definition of the proposed lines of authority and communication and coordination with the Offeror’s organization |
Section L Instructions, Conditions, & Notices to Offerors
| Section 3 Management, Staffing, and Organizational Approach |
| Sub-Section 3.1 Management Approach |
| Describe the method for hiring Key Personnel and provide resumes |
| For the purposes of this solicitation Key Personnel are: |
| Site Manager |
| Logistics Analyst |
| 3PL Program Manager |
| Resumes must demonstrate that candidates meet all experience and qualification requirements in C-1.3 Key Personnel |
Section L Instructions, Conditions, & Notices to Offerors
| Sub-Section 3.2 Staffing and Organizational Approach |
| Provide a comprehensive staffing approach that will be followed throughout the duration of the contract |
| Include a matrix of appropriate workforce to include labor categories that will be assigned to fulfill the SOW requirements to include management and supervisory expertise |
| If proposing different labor categories than those identified in the SOW provide a detailed rationale for proposing differently than the Government |
Section L Instructions, Conditions, & Notices to Offerors Volume III Past Performance Proposal
Section L Instructions, Conditions, & Notices to Offerors
| Volume III – Past Performance Proposal |
| Limited to 40 pages |
| The data must be relevant. This is defined as those “similar in terms of scope, complexity and magnitude of effort. Additionally, the performance must have occurred during the last five (5) years.” If an Offeror has no relevant experience, this must be stated. |
| Data must be provided for Offeror and any major subcontractors. This is defined as “those providing twenty percent (20%) of total dollar threshold AND/OR twenty-five percent (25%) of total man-hour effort”. Only major subcontractors information will be evaluated. |
Section L Instructions, Conditions, & Notices to Offerors Volume IV Cost Proposal
Section L Instructions, Conditions, & Notices to Offerors Volume IV – Cost Proposal
| Key Points: |
| Submit all required tables in MS EXCEL. Do not hide formulas or cells on CD. The Government must be able to replicate the calculations |
| Cost Proposal Summary is required |
| Cost Breakdown is required for ALL CLINs |
| Detailed cost information is required for all “Major Subcontractors”. This is defined as “those providing 20% of total dollar threshold AND/OR 25% of total man-hour effort”. Only major subcontractor information will be evaluated. |
| If a subcontractor elects to submit the detailed breakdown for their labor costs directly to the Government, the prime Offeror must still complete portions of the Subcontracting Labor Tables. This will ensure that the Offeror’s proposal contains an accurate Price. |
Section L Instructions, Conditions, & Notices to Offerors Volume IV – Cost Proposal Cost Proposal Summary Table
| ITEM | BASE |
| YEAR | OPTION |
| YEAR 1 | OPTION |
| YEAR 2 | OPTION |
| YEAR 3 | OPTION |
| YEAR 4 | TOTAL CONTRACT |
| CLINs X001 Site Management/Environmental Compliance/Labor (FFP) Key Personnel Labor Only |
CLINs X002 Hazardous Materials Management Services Support/ Labor (CPFF) Non-Key Personnel Only CLINs X003 Material and Support Costs for CLINs X001 and X002 (CPFF)
Total Estimated Cost $ $ $ $ $ $
Section L Instructions, Conditions, & Notices to Offerors Volume IV – Cost Proposal CLINs X001 Site Management
Table is condensed for purposes of this presentation
SEPARATE TABLE REQUIRED FOR BASE AND EACH OPTION PERIOD
| CLIN 0001 – PRIME LABOR | ||||
| Labor Category | DOL Code | Estimated Number of Hours | Base Rate | Subtotal Labor |
(Number of Hours * Base Rate)
| Site Manager | 1440 | |||
| 3PL Program Manager | 960 | |||
| Logistics Analyst | 1440 | |||
| Subtotal Labor for all Categories: | $ | |||
| OH (1) | ________% | $ | ||
| OH (2) | ________% | $ | ||
| G&A | ________% | $ | ||
| Profit/Fee | ________% | $ | ||
| Total Labor | $ |
Section L Instructions, Conditions, & Notices to Offerors
CLINs X001 Site Management
SEPARATE TABLE REQUIRED FOR EACH CLIN FOR EACH YEAR
CLIN X001 – Identify Contract Year
SUBCONTRACTOR LABOR
Labor Category Number of Hours Base Rate Subtotal Labor (Number of Hours * Base Rate)
| Position 1 |
| Position 2 |
| Position 3 |
| Subtotal Major Subcontractor Labor for all Categories: | $ | |
| OH (1) | ________% | $ |
| OH (2) | ________% | $ |
| G&A | ________% | $ |
| Profit/Fee* | ________% | $ |
| Total Major Subcontactor Labor | $ | |
| Other Subcontracted Labor Subtotal: | $ | |
| Total Cost for all Subcontractor Labor | $ | |
| Prime OH or G&A ____% | $ | |
| Total Subcontractor Labor | $ |
Section L Instructions, Conditions, & Notices to Offerors Volume IV – Cost Proposal CLINs X001 Site Management
| CLIN X001 – SUPPORT COSTS | ||||||
| COST | OH(1)___% | OH(2)_____% | SUBTOTAL | PROFIT__% | TOTAL |
TOTAL SUPPORT COSTS
Offerors to complete table for X001, X004, and X007. Offerors are not limited to the number of rows in the table above. Offerors shall use as many rows as appropriate to capture the requested data.
Section L Instructions, Conditions, & Notices to Offerors
CLINs X001 Summary
Offerors to complete a table for X001.
| SUMMARY TABLE CLIN X001 | BASE | |
| YEAR | OPTION | |
| YEAR 1 | OPTION | |
| YEAR 2 | OPTION | |
| YEAR 3 | OPTION | |
| YEAR 4 | TOTAL CONTRACT | |
| CLIN X001 – PRIME LABOR COSTS | ||
| CLIN X001 – SUB LABOR COSTS | ||
| CLIN X001 – SUPPORT COSTS | ||
| CLIN X001 – TOTAL FIRM FIXED PRICE |
Section L Instructions, Conditions, & Notices to Offerors
CLINs X002 Hazardous Materials Management Services Labor Support in accordance with Section C-1.4.2 and C-5, Statement of Work (SOW)
| CLIN 0002 – PRIME LABOR | ||||
| Labor Category | DOL Code | Estimated Number of Hours | Base Rate | Subtotal Labor |
(Number of Hours * Base Rate)
| Supply Systems Analyst | 1440 | |||
| Supply Technician | 1360 | |||
| Warehouse Specialist (HM/HW) | 13600 | |||
| Truck Driver | 4080 | |||
| Hazardous Waste (HW) Supervisor | 1440 | |||
| Subtotal Labor for all Categories: | $ | |||
| OH (1) | ________% | $ | ||
| OH (2) | ________% | $ | ||
| G&A | ________% | $ | ||
| Profit/Fee | ________% | $ | ||
| Total Labor | $ |
Offeror to complete a table for each clin for the base period and for each option period.
Volume IV – Cost Proposal CLINs X002 Hazardous Materials Management Services Labor Support in accordance with Section C-1.4.2 and C-5, Statement of Work (SOW)
Section L Instructions, Conditions, & Notices to Offerors CLIN X002 – Identify Contract Year
SUBCONTRACTOR LABOR
Labor Category DOL Code Number of Hours Base Rate Subtotal Labor (Number of Hours * Base Rate)
| Position 1 | |||
| Position 2 | |||
| Position 3 | |||
| Subtotal Major Subcontractor Labor for all Categories: | $ | ||
| OH (1) | ________% | $ | |
| OH (2) | ________% | $ | |
| G&A | ________% | $ | |
| Profit/Fee* | ________% | $ | |
| Total Major Subcontactor Labor | $ | ||
| Other Subcontracted Labor Subtotal: | $ | ||
| Total Cost for all Subcontractor Labor | $ | ||
| Prime OH or G&A ____% | $ | ||
| Total Subcontractor Labor | $ |
* PROFIT/FEE – Subcontractor shall enter their profit if their contract with the Offeror is a fixed price arrangement. Subcontractor shall enter their fee if their contract with the Offeror is a cost type arrangement.
The prime shall only enter the fee for subcontractors if the rate utilized is different than the target fee rate for all other labor proposed. If it is the same fee rate proposed for the prime labor, it shall be added to the summary table below.
NOTE: Offerors are not limited to the number of rows in the table above. Offerors shall use as many rows as appropriate to capture the requested data.
Offeror to complete a table for X002, X005, and X008
Section L Instructions, Conditions, & Notices to Offerors Volume IV – Cost Proposal CLINs X002 Hazardous Materials Management Services Labor Support in accordance with Section C-1.4.2 and C-5, Statement of Work (SOW)
| SUMMARY TABLE CLIN X002 | BASE | |
| YEAR | OPTION | |
| YEAR 1 | OPTION | |
| YEAR 2 | OPTION | |
| YEAR 3 | OPTION | |
| YEAR 4 | TOTAL CONTRACT | |
| CLIN X002 – PRIME LABOR COSTS | ||
| CLIN X002 – SUB LABOR COSTS | ||
| CLIN X002 – ESTIMATED COST | ||
| CLIN X002 – FIXED FEE (____% OF ESTIMATED COST) | ||
| CLIN X002 – TOTAL ESTIMATED COST PLUS FIXED FEE |
Offerors are to complete one summary table each for CLINs X002
Volume IV Cost Proposal
| CLINs X003 Hazardous Material/Material Support Costs/Equipment Rental |
| Offerors shall complete the dollar amount of the information requested by the header row in the applicable tables . Offerors shall identify the specific rate applied to the Estimated Cost (applicable indirect rate; offeror to identify). Offerors shall also insert the proposed indirect rate(s) percentage into the header row. Offerors shall sum the Government provided Estimated Cost and their applicable indirect rate(s), along with their proposed fixed fee to arrive at the Total Estimated Cost inclusive of applicable Material Handling Charge/Indirect Rate and Fixed Fee in the last column. |
| (See applicable table in Section L of the RFP for the estimated cost per Sub-CLIN). |
Instructions, Conditions, & Notices to Offerors
Key Points:
| Best Value Trade-Off |
| Proposals will be given a combined merit and risk rating |
| The Government will evaluate proposals based on the following factors (listed in descending order of importance): |
| Factor 1: Hazardous Materials Management Approach |
| Subfactor (a): JEMMS Operations Approach |
| Subfactor (b): Material Management Approach |
| Subfactor (c): Inventory Management Approach |
| Subfactor (d): Point of Sales (POS) System |
| The subfactors are equal in importance |
| Factor 2: Phase-In Approach |
Section M Evaluation Factors for Award
Key Points:
| Factor 3: Management, Staffing, and Organizational Approach |
| Sub-factor (a): Management Approach |
| Sub-factor (b): Staffing and Organizational Approach |
| Subfactors are listed in descending order of importance |
| Factor 4: Performance Confidence Assessment |
| Cost Evaluation: |
| The Government will assess the realism of the Offeror’s pricing to determine the most probable cost the Government would expect to pay for performance of the contract. This assessment will determine if the Offeror’s pricing is: 1) reasonable 2) realistic for the work to be performed 3) reflects a clear understanding of the requirements; and 4) is consistent with the various elements of the Offeror’s technical approach. |
| The Government will perform the realism analysis on all CLINs. The Government will arrive at a Total Evaluated Contract cost by adding the Offeror’s proposed FFP pricing for CLINs X001, to the most probable cost amounts from the evaluation of CLINs X002, X003, and X005 for the basic and option years. |
Conclusion
| Technical Proposal Tips |
| Be sure to read entire solicitation |
| Technical Approach must address “how” you propose to perform the requirements |
| Shall not be a reiteration of the requirements in the SOW |
| The technical proposal should not be a description of how you perform on current contracts or have performed on past contracts |
| Address this in your Past Performance Proposal |
| Be sure to read Section L |
| Address all requirements with detailed descriptions |
| Provide sufficient analysis and details to support the approaches |
| Ensure the labor categories identified in the technical proposal match the cost proposal |
Conclusion
| Keep the questions relevant to the issues in the solicitation |
| Reading and understanding the solicitation reduces questions |
| Monitor FBO for Amendments issued against the solicitation |
| Don’t expect extensions from the due date and time |
| Make the initial proposal your best offer as the Government intends to award without discussions |
| Communicate through the proper channels (Contracting Officer and Acquisition Specialist) |
Please Work With us
What’s Next
| Registration for site visit at the Garrison Mobile Equipment (GME)-Camp Foster May 21st at 7:30 am |
| Bus departs NLT 8:05 am |
| You must ride the bus to participate in the tour |
| Cell phones, cell phones with digital cameras, and cameras of any kind are strictly prohibited |
| Comfortable walking shoes are recommended |
| See site visit agenda for further details |
| Tour the JEMMS Operations |
| Will return to the GME at approximately 6:00 pm |
DEFENSE LOGISTICS AGENCY
AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY
WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT
File details come from the government source that posted it. Updated .