Solicitation Intent to Award Notice.docx

This is a Solicitation Notice of Intent to Award from the State of Nebraska, Department of Administrative Services, Materiel Division, State Purchasing Bureau, regarding custodial services at the Nebraska State Patrol Troop A Headquarters in Omaha. The solicitation requested proposals for five-day-per-week daytime cleaning services (8:00 a.m. to 3:00 p.m., Monday through Friday) at a 33,443 cleanable square foot facility with approximately 90% carpet and 10% hard surface flooring. The scope includes interior and exterior window cleaning with a minimum of 8 daily man-hours required, with optional add-on services for chair cleaning, carpet extraction and shampooing, and hard surface floor waxing. Responses were due electronically by July 14, 2026 at 2:00 p.m. Central Time. The initial contract term is two years commencing September 1, 2026, with options to renew for three additional two-year periods upon mutual agreement. The State of Nebraska intends to award the contract to Heartland Office Cleaners, with the Notice of Intent to Award posted on July 28, 2026.

This is a cost-only RFP with fixed pricing required for the first two years; any price increases after year two may not exceed 3 percent and require 120 days' advance notice and State approval. A performance bond of $35,000 is required. The contractor must maintain Commercial General Liability insurance ($2,000,000 general aggregate), Workers' Compensation insurance (statutory limits), and Commercial Automobile Liability insurance ($1,000,000 combined single limit). The facility houses approximately 110 regular employees and 100 daily walk-in visitors and includes 6 restrooms, 2 stairwells, and 1 elevator. Designated confidential areas including evidence storage and mechanical/electrical spaces are off-limits to cleaning personnel. The State pays within 45 calendar days of receiving a valid invoice. All bidders must comply with Nebraska Secretary of State registration and E-Verify work eligibility verification requirements.