125306 O5 Heartland Office Cleaners Bid Docs.pdf

This bid document package is for custodial services at the Nebraska State Patrol Troop A Headquarters in Omaha, issued by the State of Nebraska Department of Administrative Services, Materiel Division, State Purchasing Bureau. The project encompasses cleaning services for a 33,443 square-foot facility with approximately 90 percent carpet and 10 percent hard surface flooring, requiring five-day-per-week daytime cleaning between 8:00 a.m. and 3:00 p.m., Monday through Friday with no holiday coverage. The facility houses approximately 110 regular employees and 100 daily walk-in visitors, features 6 restrooms, 2 stairwells, and 1 elevator, and contains designated confidential areas including evidence storage and mechanical/electrical spaces that are off-limits to cleaning personnel. The scope of work includes interior and exterior window cleaning with a minimum of 8 daily man-hours required. Electronic responses are due by July 14, 2026 at 2:00 p.m. Central Time, with written questions due by June 30, 2026 and answers posted by July 8, 2026. The Intent to Award is scheduled for July 28, 2026. The initial contract term is two years commencing September 1, 2026, with options to renew for three additional two-year periods upon mutual agreement.

This is a cost-only RFP with fixed prices required for the first two years; any increase requests after year two may not exceed 3 percent and require 120 days' advance notice and State approval. Bidders may propose optional a la carte pricing for chair cleaning, carpet extraction and shampooing, hard surface floor waxing, and additional work not specified in the RFP. A performance bond of $35,000 is required. The contractor must maintain Commercial General Liability insurance with a $2,000,000 general aggregate, Workers' Compensation insurance at statutory limits, and Commercial Automobile Liability insurance with a $1,000,000 combined single limit. The State pays within 45 calendar days of receiving a valid invoice. All bidders must comply with Nebraska Secretary of State registration and E-Verify work eligibility verification requirements.