Site Visit QA Memorandum.pdf

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 49TH WING (ACC)

HOLLOMAN AIR FORCE BASE, NEW MEXICO

COMBAT AIRPOWER STARTS HERE

1 July 2026

MEMORANDUM FOR CONTRACTORS

FROM: 49 CONS/PKB

490 DAVID L. GOLDFEIN STREET, BLDG. 29, SUITE 2180

HOLLOMAN AFB, NM 88330

SUBJECT: Request For Proposal (RFP) Additional Requirements for FA480126R0005 WT 17518487

Repair Structural Fire Trainer B17903, 17904

1. Information for the Request for Proposal (RFP) for subject project includes the following:

a. Location: Holloman AFB, NM

b. Performance Period: 180 Calendar Days (Design: 60 Calendar Days, Construction: 120 Calendar Days)

c. Working Hours: Standard (7:00 A.M. to 5:00 P.M.)

d. Restricted Area: No

e. Scope of Work: See attached Statement of Work (SOW)

f. Funding: ☐ Funded / ☒ Not Funded

Notice to Offeror(s)/Supplier(s):

Funds are not presently available for this effort. No award will be made under this solicitation until funds become available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

2. A site visit is scheduled for Tuesday, 21 July, 2026, at 0900 Mountain Time at Mountain Time at building 29 on Holloman AFB, NM. Please meet in the northwest corner of the Contracting office parking lot (building 29) across from the AFEES gas station / Shoppette, we will convoy to the project location. All questions generated during the site visit must be submitted in writing to the Contracting Officer (CO) for official response.

3. Questions. Questions pertaining to this RFP should be addressed to the Contract Specialist, SSgt Baron Kartchner Ramos (barron.kartchner_ramos@us.af.mil) and Contracting Officer, Vaughn Cahill (vaughn.cahill@us.af.mil) via email no later than Tuesday, July 28, 2026, at 1400 (MST). If questions are received after that date, the Government may or may not provide a response. Contractors shall submit these questions for the purpose of eliminating contractor assumptions and exceptions as part of their proposal. The government shall provide answers to questions by Monday, August 3, 2026 at 1530 MST.

4. Proposal Format. The proposal shall not exceed ten (10) pages in length and shall include the following:

Cost/Price. Offerors shall submit the following:

☒ Cover page only. Include project number and title and bottom-line price.

Technical. Offerors shall submit the following:

☒ Narrative description of the proposed technical solution to the requirement. Provide sufficient detail to demonstrate all requirements of the SOW will be met and to convey a clear understanding of the requirements.

☒ Preliminary Schedule. Provide sufficient detail to demonstrate completion of all major elements or work within the Period of Performance. Notes are encouraged to explain how the schedule is reasonable and realistic and can be accomplished within the period of performance. Demonstrate all SOW requirements within the execution schedule, phases, execution timelines, and critical path items.

5. Basis of Award: Lowest Price Technically Acceptable

VAUGHN CAHILL, GS-11, DAF

Contracting Officer