Section J Attachment 5_ENG Form 93 Instructions.pdf

Section J, Attachment 5

INSTRUCTIONS FOR COMPLETION OF ENG 93 PAYMENT ESTIMATE

INDEFINITE DELIVERY CONTRACTS

A SEPARATE PAYMENT ESTIMATE SHALL BE PREPARED FOR EACH TASK ORDER.

The important elements of this form that should be filled in completely are:

Block 1. DATE: Date when form is prepared. Must be the current date and it should match the date in Block 12.

Block 2. CONTRACTOR AND ADDRESS: Complete Firm Name and Address EXACTLY as shown in SAM.gov.

Block 3. CONTRACT NO.: The W912DQ number as shown on the original.

Block 4. DISTRICT: The district from which the contract was administered (usually Kansas City).

Block 5. DESCRIPTION OF WORK: Brief description of the work taken from the original contract document – e.g. “OU1 RD, Site Name, XXXX Superfund Site”.

Block 6. APPROPRIATION AND PROJECT: Leave blank.

Block 7. REQUIRED COMPLETION DATE: End of Contractual Period of Performance.

Block 8. LOCATION: The location of the project, such as “Fort Riley” or “Kansas City District”.

Block 9. PERIOD COVERED BY THIS ESTIMATE: Period of time this estimate is covering (thru date must not be later than the date shown in block 1).

Block 10. JOB ORDER NO.: The Task Order number for work you wish to be paid.

Block 11. ESTIMATE NO.: Starting with number 1, number each estimate sequentially.

Block 11a. ITEM NO.: Each Contract Line Item (CLIN) should be identified under a separate item number. For cost-reimbursable contracts, fee should be listed on a separate line.

Block 11b. DESCRIPTION: A brief description of the CLIN as outlined in the Task Order.

Block 11c. QUANTITY AND UNIT: Leave blank.

Block 11d. UNIT PRICE: Leave blank.

Block 11e. AMOUNT: This is the total amount obligated for each CLIN as outlined in the “Payment” section of each Task Order and/or modification.

Block 11f. QUANTITY AND UNIT: This is the percentage of work completed to date.

Block 11g. AMOUNT: This is the extension of 11e multiplied by 11f. INCLUDES MODIFICATION THRU:

Leave blank, this information is included the description block (11b). TOTAL CONTRACT: This is the total Task Order amount awarded/obligated to date. This must show the total of Task Order and modification(s) on the ENG

93. TOTAL EARNINGS TO DATE: This is the total of column 11g.

Block 12. The Contractor’s name shall appear in the box marked “Payee” and must match name in Block 2. An original signature of an authorized individual shall appear in the box marked “Per”. The date signed is to appear in the “Date” block and the title of the signer shall be shown in the block marked “Title”.

Block 13. The name of the Corps of Engineer’s project manager is to be typed in the block marked “Signature” and the title “Project Manager” should be in the next block. Do not input a date, as the project manager will insert the date after the estimate has been signed. The “Contracting Officer Approval” section should be left blank and will be filled in at the processing office.

Block 14a. PREVIOUS DEDUCTIONS OTHER THAN RETAINED PERCENTAGE: Usually blank (self-explanatory).

Block 14b. PREVIOUS RETAINED PERCENTAGE: Leave blank on first pay estimate. For estimate 2 and any estimates thereafter the amount shall be cumulative of 14f (found in block 15 of previous pay estimate).

Block 14c. PREVIOUS PAYMENTS: Leave blank on first pay estimate. For estimate 2 and any estimates thereafter the amount shall be the total dollar amount of all checks issued to the Contractor. This amount must equal the “Total Paid” amount in block 15 of the previous pay estimate.

Block 14d. PREVIOUS EARNINGS: The total of blocks 14a, b, and c.

Block 14e. EARNINGS THIS PERIOD: The total earnings to date minus 14d.

Block 14f. LESS RETAINED PERCENTAGE: The total dollar amount of the retained percentage to be withheld from this estimate. No retainage is withheld for cost-reimbursable contracts. For firm-fixed price contracts, if identified in the Task Order Scope of Services, retained percentage is calculated at 10% of the amount earned this period (14e). For all pay estimates, the retained percentage is ascertained by multiplying the earnings this period (14e) by 10%. This amount is placed in block 14f and subsequently in block 14h. (For further information on retention, see Clause No. 31 of the Contract Clauses. The 10% figure may be reduced at the option of the Contracting Officer if the work is progressing as scheduled or ahead of schedule. The 10% figure may also be increased at the option of the Contracting Officer if work is not progressing as scheduled.)

Block 14g. LESS DEDUCTION OTHER THAN RETAINED PERCENTAGE FOR: Usually blank (self-explanatory).

Block 14h. TOTAL DEDUCTIONS THIS PERIOD: The total of 14f and 14g.

Block 14i. RETAINED REFUNDED: A refund may be requested as each phase of work is 100% complete. This amount will be the total amount of retained percentage withheld for that particular phase.

Block 14j. OTHER REFUNDS: Usually blank (self-explanatory).

Block 14k. TOTAL REFUNDS THIS PERIOD: The total of 14i and 14j.

Block 14l. AMOUNT DUE CONTRACTOR: The total dollar amount the check will be written for. This is calculated by subtracting 14h from 14e and adding 14k.

Block 15: RECAPITULATION: Total retained percentage is calculated by adding 14b and 14f, then subtracting 14i. Total Paid is found by adding 14c and 14l. The total of these two amounts MUST add up to the Total Earnings to Date.

SPECIAL INSTRUCTIONS for ENG 93 submittals for Task Orders issued by USACE, Kansas City District:

Given the current COVID 19 situation, please submit your ENG93 payment requests electronically through email.

Hard copy submissions will likely not be received or processed promptly for the foreseeable future.

1. Submit payment requests to ED-DT-Eng-93s@usace.army.mil and copy the project manager.

2. Submit signed ENG93 forms as a separate file by email. For final payment requests, Firms shall also submit a “Release of Claims” as separate file in the email. All other supporting information can be submitted as a combined file in the email. Very large files of supporting information may be required to be submitted separately through DoD Safe at https://safe.apps.mil/. For very large files, firms shall email the PM/CoR with a request for Drop-off. The PM/CoR will send a request for Drop-off through DoD Safe to the firm’s designated recipient, who will receive an automated email containing instructions for uploading file(s).

mailto:ED-DT-Eng-93s@usace.army.mil https://safe.apps.mil/