Section J Attachment 6_TO 1 Schilling S1 PWS 5YR Review_2 Nov 2020.pdf

Performance Work Statement Five Year Review

Schilling AFB Atlas S-01 - Ottawa County, KS November 2020

1.0 INTRODUCTION

This Performance Work Statement (PWS) describes the activities and requirements necessary to complete a Five-Year Review (FYR) for the former Schilling Atlas Missile Site S-1. The Contractor shall perform the Five-Year Review tasks and complete the Five-Year Review Report in accordance with the requirements of the Environmental Protection Agency’s Comprehensive Five-Year Review Guidance, OSWER Directive 9355.7-03B-P, dated June 2001, Environmental Protection Agency’s Memorandum dated January 20, 2016 (Five-Year Review Recommended Template, amending Appendix E of OSWER 9355.7-03B-P), and DoD Manual 4715.20, Defense Environmental Restoration Program (DERP) Management.

The Contractor shall be responsible for fully executing the task order by addressing the environmental, scheduling, and regulatory issues associated with this PWS; and, by assuming contractual liability and responsibility for the achievement of the performance objectives in this PWS. The Contractor must possess all the required expertise, knowledge, equipment, and tools required to meet or exceed the Government’s objectives identified in this PWS in accordance with the established industry standards.

For this task order, it is not expected there will be any intrusive activity or field sampling.

It is the Contractor's responsibility to comply with all applicable federal, state, and local laws and regulations and to fulfill the performance objectives of this PWS in a manner that is consistent with any applicable orders or permits, all existing cleanup agreements or guidance for the site, and relevant CERCLA, DERP, Department of Defense (DoD), Army, and U.S. Army Corps of Engineers (USACE) policies and procedures, for the duration of the contract.

The Contractor must perform all the necessary work as required to meet the performance objectives of this PWS.

Schilling Atlas S-01

The former Schilling Atlas F Missile Site S-1 (the Site) is one of 12 Atlas “F” missile sites assigned to the former Schilling Air Force Base (SAFB) in Salina, Kansas. The Site is a Formerly Used Defense Site (FUDS) property. FUDS are defined as a facility or site (property) that was under the jurisdiction of the Secretary of Defense and owned by, leased by, or otherwise possessed by the United States at the time of actions leading to contamination by hazardous substances. By DERP policy, the FUDS program is limited to those real properties that were transferred from Department of Defense (DoD) control prior to 17 October 1986.

The Site is in Ottawa County, Kansas, approximately five miles north-northeast of Bennington, Kansas.

The Site consists of approximately 18.4 acres in a rectangular area and originally included a buffer area of an additional 250 acres. The Site is under private ownership and the current owner lives on the property.

The remedy selected in the 2017 Decision Document includes the following elements: a permanent

Five-Year Reviews | Page 2 of 9 alternate water supply, not impacted by site-related Contaminate of Concerns (COCs) above maximum contaminate limits (MCLs), will be provided to the on-site residence, a long term monitoring plan, and a wellhead treatment system on the rural water supply wells in the event they become impacted by COCs above MCLs. This will be the First Five-Year Review completed for the site.

2.0 DESCRIPTION OF WORK AND SERVICES REQUIRED

The Contractor shall be responsible for fully executing the firm fixed price, performance-based task order.

This task order is for the first five year review (FYR) of the Schilling S-1 Site.

The following background information are provided in Attachments 3-5:

• Previous Annual Report

• Decision Document(s)

• Periodicals for public notices

The following will be provided during the kick-off call:

• Excel data tables

• Administrative Records

3.0 CONTRACT SERVICE REQUIREMENTS

The contract service requirements are identified in the following table. Contract service requirements are summarized into performance metrics relating directly to mission critical requirements. See Section 6.0 for the Performance Requirements Summary Table for this task order that describes the minimum acceptable levels of service required for each contract service requirement.

Contract Service Requirement Acceptance Criteria Project Management Plan (PMP) / Project Schedule and Contractor Quality Control Plan (CQCP) within 30 days of contract award.

Army Approval by the Contracting Officer Representative (COR) / Project Manager (PM).

Project Meetings Army acceptance and COR / PM approval of meeting minutes.

Quality Control Copy (QC), Draft, Draft- Final, and Final FYR Reports

Army Approval through the COR for all iterations and Regulatory Acceptance for Draft-Final and Final Reports

4.0 WORK TO BE PERFORMED

4.1 Management Approach

The Contractor shall develop and maintain a detailed PMP. The PMP shall specify the schedule, project organization, technical approach, and resources required for the planning, execution, and completion of the performance objectives. The PMP shall cover the project’s resources and project tasks based upon a work breakdown structure. Project management shall also be discussed in the PMP to include: an organization chart identifying the names of personnel and their involvement in the contract, key personnel and overall program layout identifying project milestones, and project start/completion dates. The PMP will include a site-specific abbreviated Accident Prevention Plan for the site inspection activity in

Five-Year Reviews | Page 3 of 9 accordance with the USACE Safety and Health Requirements Manual, EM 385-1-1, Abbreviated Accident Prevention Plan Safety Inspection Checklist (Appendix A-13).

4.2 Quality Control

The Contractor must ensure that the quality of all work performed or produced under this contract meets USACE approval, through the COR.

Since the technical approach for this contract shall be developed by the Contractor, the Contractor shall also develop a Contractor Quality Control Plan (CQCP). A Draft CQCP incorporating the Performance Requirements Summary in Table 1 PWS, shall be submitted within 30 calendar days of award.

The CQCP shall be developed in accordance with the PWS and include quality objectives, organization and responsibilities, and quality control processes and activities. The CQCP shall reflect the firm’s existing internal processes, include project-specific goals, and specify processes for independent technical reviews and the personnel who will conduct them. The CQCP should highlight key quality control activities or events that the COR will use to determine when USACE Contracting Officer Representative (COR) or Contracting Officer (KO) inspections can be conducted to assess progress toward and/or completion of milestones. Activities identified in the CQCP should be appropriately coded in the project schedule to allow for planning of Quality Assurance (QA) inspections and reviews.

4.3 Project Schedule and Progress Reporting

The Contractor shall develop and maintain an Activity-Based Schedule that fully supports the technical approach and outlines activities and milestones defined at the appropriate detail level and is logistically sequenced to support and manage completion of the performance objectives in this PWS. Additionally, the due dates for all payable deliverables shall be identified. A payment plan shall be included with the schedule that may allow for payments to the Contractor based on successful completion of interim milestones proposed by the Contractor. Activities identified in the PMP and/or CQCP should be appropriately coded in the project schedule to allow for planning of QA inspections. It is the Government’s intent to make all payments after verification of milestone completion in accordance with this schedule. The Contractor shall take into account the existing or future schedules developed under the applicable regulatory drivers listed in this PWS. The Contractor shall also coordinate activities with the COR and/or PM to ensure that the proposed project schedule does not conflict with other USACE activities on site.

The Contractor shall provide Monthly Project Reports along with the means for providing the reports to the COR and/or PM. USACE shall be allowed seven calendar days to review and approve the Draft Monthly Progress Report.

The schedule for government and regulatory review of the report versions is as follows:

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Document Document Version and Review Periods Review Duration in Calendar Days

PMP and CQCP Review Draft PMP and Draft CQCP (NWK Review)

Issue Final PMP and Final CQCP 21 QC Draft QC Draft FYR Review (NWK Review) – Issue

Review Comments

Respond and Resolve Review Comments then prepare ITR Draft FYR

ITR Draft EMCX Review of ITR Draft FYR (EMCX Issue Review Comments)

Comment response, resolution, and EMCX backcheck of comment responses

Regulatory Draft Regulatory Review of Regulatory Draft FYR / Issue Review Comments

Comment resolution and Regulator backcheck of comment responses

Final Submit Final FYR Report for Signature 21 Sign 5YR (signature due April 20, 2022)

4.4 Project Meetings

Project meetings will consist of, at a minimum, the following:

• Initial Project Kickoff Meeting

• Progress Meetings (scheduled as needed)

• Monthly Status Calls

For all project kickoff meetings and progress meetings the Contractor shall:

• Coordinate,

• Prepare meeting agendas,

• Attend, and

• Distribute draft and final meeting minutes.

4.5 Five-Year Review

The Contractor shall perform the following tasks for completion of the FYR:

Project Management – Contractor shall set up all project tasks, resources, travel, and coordination with USACE. The Contractor’s PM will distribute a schedule and monthly progress reports to the COR and PM, the progress reports will be submitted with the monthly invoices.

Historical Document/Data Review – The Contractor shall perform all necessary document/data reviews.

The Contractor shall be responsible for obtaining such data and documents in the Administrative Record (AR) for the site to ensure a complete review. The Contractor is solely responsible for reviewing all

Five-Year Reviews | Page 5 of 9 available information and forming their independent, professional conclusions/interpretation of site conditions and requirements to meet the objectives of this contract.

To determine protectiveness, the Contractor will review remedies, goals, background information, etc. All historical data collected shall be used to determine the site conditions. Documents that may be reviewed include, but are not limited to (may be referred to as a different name):

• Decision Documents,

• Remedial Investigation/Feasibility Study Reports,

• Remedial Action Reports,

• Close-out Reports,

• Operation & Maintenance Reports,

• Maintenance Logs, and

• Monitoring Reports.

In addition, the Contractor shall review and report the following:

• Applicable or Relevant and Appropriate Requirement (ARAR)/Remedial Action Objective (RAO) Analysis – If any changes have been made in the ARARs for federal, state, or local regulations related to human health or the environment since the development of the Decision Document.

• Risk Assessment – If changes in ARARs are noted, verify through a risk assessment and toxicology analysis that OSWER Directive 9355.7-03B-P, Comprehensive Five-Year Review Guidance, Appendix G are met.

• Technical Subject Analysis – To include but not limited to engineering, geology, hydrology, chemistry, vapor intrusion, regulatory (federal/state/local) specialists (i.e., Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA), Resource Conservation and Recovery Act (RCRA), Toxic Substances Control Act (TSCA), Clean Water Act (CWA), Safe Drink Water Act (SDWA), Clean Air Act (CAA), National Environmental Policy Act (NEPA), underground storage tank (UST), and Occupational Safety and Health Administration (OSHA), Kansas Department Health and Environment (KDHE), etc.), etc. related to all the remedies (i.e., mechanical and software for groundwater treatment systems needs to be evaluated to determine if the system is functioning as intended, equipment is in good condition, there are no leaks, secondary containments are intact, software does not have manual bypass without documented processes to prevent unintentional/intentional system software bypasses, etc.).

Summarize any data collected over the review period and identify any trends, conclusions, or missing data.

Site Inspection – Contractor shall conduct an onsite inspection. The Contractor shall inspect each area of concern and any outlying areas, including but not limited to each monitoring well (to ensure they are still present, condition, locked, etc.).

Interviews: KDHE Project Manager, Mr. Moore (property owner of site), Ms. Moorman (property owner of adjacent land). Interviews will be documented by an interview form that is approved by the USACE COR or PM.

Five-Year Reviews | Page 6 of 9

Public Notices – Contractor shall publish a public notice announcing the initiation of the FYR process at the Minneapolis Public Library, 519 Delia Ave, Minneapolis, KS 67467.Upon finalization of the FYR, the Contractor shall publish an additional notice and shall provide a hard copy and CD to place in the Administrative Record at the Minneapolis Public Library.

Five-year Review Report –The Contractor shall perform the Five-Year Review tasks and complete the Five-Year Review Report in accordance with the requirements of the Environmental Protection Agency’s Comprehensive Five-Year Review Guidance, OSWER Directive 9355.7-03B-P, dated June 2001, Environmental Protection Agency’s Memorandum dated January 20, 2016 (Five-Year Review Recommended Template, amending Appendix E of OSWER 9355.7-03B-P), and DoD Manual 4715.20, Defense Environmental Restoration Program (DERP) Management.

The Contractor shall develop all necessary report attachments, including but not limited to, databases, tables, figures, photos, graphs, contours, forms, etc. to be able to convey and support the report’s conclusions and recommendations. All of these iterative documents will be provided in a final and native format either electronically, in the form of a CD, and/or hardcopy.

5.0 DELIVERABLES

Pre-draft Copy, Draft, Draft Final, and Final documents (as applicable) will be submitted as follows:

Document Version Recipient and Number of Copies PMP & CQCP Draft USACE NWK – One electronic copy

Final USACE NWK – One electronic copy FYR Pre-Draft USACE NWK – One electronic copy

Draft USACE NWK – One electronic copy EMCX – One electronic copy

Draft-Final USACE-NWK – One electronic copy Regulatory Agency – One electronic copy

Final USACE-NWK – One hardcopy and electronic copy Regulatory Agency – One hardcopy and electronic copy Admin Record- One hardcopy and one electronic copy

Meeting minutes and agendas will be submitted electronically to recipients that will be attending the meeting (email addresses to be provided by the PM. Meeting agendas will be submitted no later than 3 business days prior to meetings and meeting minutes will be submitted no later than 3 business days following the meeting.

The Contractor shall prepare a written response to all comments received and shall incorporate them in the documents as a redline/strikeout or other means for the USACE/EMCX/Regulator to be able to easily discern the changes.

6.0 PERFORMANCE OBJECTIVES AND STANDARDS

The Contractor shall be required to furnish all labor, materials, and equipment necessary to meet the performance objectives and standards identified in Table 1 below.

Five-Year Reviews | Page 7 of 9

There may be multiple milestones and/or deliverables for each performance objective. Payments will be based on successful completion of the milestones. Final decisions regarding the adequacy of milestone and deliverable completion resides with the COR, with appropriate acceptance and approval of necessary documentation by regulators, consistent with applicable regulatory drivers listed in Section 1.0 of this PWS and consistent with the Performance Requirements Summary.

Table 1: Performance Requirements Summary

Performance Objective

Performance Standard

Acceptable Quality Level Method of Surveillance

Contractor Quality Control

ER 1110‐1‐12,

Engineering and Design Quality Management

(USACE, 1993)

COR Approval COR document review for compliance

Performance No more than three Corrective Action Reports (CARs) received by the Contractor within a given task order

COR Approval

COR document review for compliance

Schedule No major schedule slip on the critical path for more than 30 calendar days

COR and PM approval of schedule

PM and COR review of project schedule.

FYR Report(s) No more than three critical errors requiring significant re-write or analysis.

COR approval of QC copy, draft, draft-final, and final documents.

PM and PDT review of documents.

7.0 ENVIRONMENTAL REQUIREMENTS

The Contractor shall identify applicable federal, state, and local laws and regulations. The Contractor shall ensure that all activities performed by its personnel, subcontractors, and suppliers are executed in accordance with said authorities. Any incident of noncompliance noted by the Contractor shall immediately be brought to the attention of the COR and/or PM via telephone and email. Nothing in this contract shall relieve the Contractor of its responsibility to comply with applicable laws and regulations.

The Contractor shall obtain all permits, licenses, approvals, and/or certificates required or necessary to accomplish the work. The Contractor shall coordinate all such work with USACE and landowner(s) prior to performing work. The USACE technical experts will also independently review Contractor work to ensure compliance with all applicable requirements.

Five-Year Reviews | Page 8 of 9

8.0 PROTECTION OF PROPERTY

The Contractor shall be responsible for any damage caused to property by the activities of the Contractor under this contract and shall exercise due diligence in the protection of all property located on the premises against fire or damage from any and all other causes. Any property damaged or destroyed by the Contractor incident to the exercise of the privileges herein granted shall be promptly repaired or replaced by the Contractor to a condition satisfactory to the COR or sufficient reimbursement shall be made by the Contractor to restore or replace the property to a condition satisfactory to the COR.

9.0 PROJECT STAKEHOLDERS

For the purposes of this PWS, project stakeholders include but are not limited to the USACE, landowners, regulators, public, etc.

9.1 Regulatory Involvement

All regulatory coordination shall be approved by the USACE through the COR. The Contractor shall provide the necessary support to initiate, schedule, and address all regulatory aspects of the project.

9.2 Public Involvement

The Contractor shall submit draft public notices to the USACE Public Affairs Office for review before being published in local newspaper(s) and at the local library. The Contractor shall be responsible for including all public comments in the Five-Year Review, consistent with the applicable regulatory drivers listed in Section 1.0 of this PWS.

The Contractor shall not make available or publicly disclose any data or report generated under this contract unless specifically authorized by the COR and/or PM. If any person or entity requests information from the Contractor about the subject of this scope of work or work being conducted hereunder, the Contractor shall refer them to the COR and/or PM. All reports and other information generated under this scope of work shall become the property of the Government, and distribution to any other source by the Contractor is prohibited unless authorized by the COR.

10.0 CONTRACTOR FURNISHED RESOURCES

The Contractor must possess all the required expertise, knowledge, equipment, and tools required to meet or exceed the objectives identified in this PWS in accordance with established industry standards.

In addition, the Contractor shall be responsible for the following:

• Coordination with the COR and/or PM for access to the site to execute this PWS, and comply with the procedures described during the Contractor’s meeting at the site.

• Coordination with the COR and/or PM in order to gain access to available infrastructure (e.g., buildings, roadway, other site facilities) and utilities (i.e., electric power), to execute this PWS.

• Any other necessary resources needed to achieve the performance objectives.

11.0 GOVERNMENT RIGHTS

USACE has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be USACE owned and are the property of USACE with all rights and privileges of ownership/copyright belonging

Five-Year Reviews | Page 9 of 9 exclusively to USACE. These documents and materials cannot be used or sold by the Contractor without written permission from the COR. All materials supplied to USACE shall be the sole property of USACE and cannot be used for any other purpose. This right does not abrogate any other USACE rights under the applicable Data Rights clause(s). At the conclusion of the FYR the Contractor is required to submit a DVD of all files related to each site (including the source files such as MSWORD, figures, documents, etc).

12.0 STOP WORK

The Contractor and the COR have the responsibility to stop work immediately if the work is considered to be a serious threat to the safety or health of workers, other personnel, or to the environment. When work is stopped due to a hazard/threat to worker safety, health, or the environment, the situation and resolution must be documented and submitted to the KO.

13.0 CONTRACTOR MANPOWER REPORTING

The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor will report Contractor manpower information (including subcontractor manpower information) required for performance of this contract. The Contractor shall submit all the information required in the format specified at the following web address:

https://cmra.army.mil/default.aspx

14.0 PERIOD OF PERFORMANCE

The Period of Performance for this PWS shall be 15 months from Notice to Proceed to allow completion of work.

15.0 GOVERNMENT PROJECT PERSONNEL

Kansas City District Corps of Engineers PM: Mr. Justin Shoemaker (816-389-3033, e-mail justin.a.shoemaker@usace.army.mil) is the PM responsible for execution of this contract.

The KO is Joan Clarkston (816-389-3488, email Joan.E.Clarkston@usace.army.mil).

Attachments

6A. Executive Summary of Annual Report

6B. Decision Document(s)

6C. Periodicals for public notices https://cmra.army.mil/default.aspx mailto:Joan.E.Clarkston@usace.army.mil