Section J Attachment 3_Chemistry Supplement for the ECS MATOC_30 Oct 2020.pdf

SECTION J, ATTACHMENT 3

CHEMISTRY SUPPLEMENT TO THE

SCOPE OF SERVICES for the

8(a) SMALL BUSINNES ENVIRONMENTAL CONSULTING SERVICES (ECS)

MULTIPLE AWARD TASK ORDER CONTRACT (MATOC)

1. Chemistry Scope of Services

1.1. Purpose and Applicability

The Chemistry Scope of Services is a supplement to contractual actions requiring collection, management and use of environmental data. It complies with Section 515, Treasury and General Government Appropriations Act (Public Law 106-554), as implemented by Deputy Secretary of Defense Memorandum, Ensuring Quality Information Disseminated to the Public by the Department of Defense, February 10, 2003; and requirements of Department of Defense (DoD) Instruction 4715.15, Environmental Quality Systems, dated July 8, 2019. The Chemistry Scope of Services requirements are established to improve continuity in data among DoD components, provide a fair open competition among commercial laboratories and environmental professionals, and promote the collection of data of known, legally defensible, and documentable quality, suitable for their intended uses. The requirements established herein are applicable to the execution of projects within the environmental programs, including the Defense Environmental Restoration Program or DERP. It applies to DoD operations, activities, and installations, including Government-owned, Contractor-operated facilities, and Formerly Used Defense Sites (FUDS). Requirements apply to Government personnel, as well as Contractors, and any subcontractors working on behalf of the U.S. Army Corps of Engineers (USACE), and are contractually binding. All work shall be performed in accordance with the Chemistry Scope of Services unless otherwise specified in site-specific task order scope of services. If there are any differences between this Chemistry Scope of Services and the site-specific task order scope of services, execution shall follow the site-specific instructions. Site-specific instructions should be well-documented, along with any justifications for variance.

1.2. Compliance with Federal and State Environmental Regulations and Other Non-DoD

Programs

The majority of environmental work falls under EPA environmental regulations covered by the Comprehensive, Environmental Response, Compensation, and Liability Act or CERCLA, the National Oil and Hazardous Substances Pollution Contingency Plan or NCP (40 Code of Federal Regulations Part 300), the Resource Conservation and Recovery Act (RCRA), or other state-level programs. As such, each project’s lead regulatory agency must be identified, and any special certification or other unique requirements be firmly established. Work for non-DoD customers may apply any or all parts of this Chemistry Scope of Services, or defer to project-specific requirements.

2. Project Planning and Documentation

2.1. Quality Systems and Systematic Planning

DoD established policy for environmental quality systems in Uniform Federal Policy for Implementing Environmental Quality Systems (DTIC ADA 395303 and EPA-505-F-03-001), to improve the planning, collection, and use of environmental data. It establishes consistency with American National Standards Institute/American Society for Quality Standard E4-2014, and the International Organization for Standardization (ISO)/International Electrotechnical Commission

(IEC) Standard 17025. To meet this standard, planning activities are executed in accordance with USACE Engineer Manual (EM) 200-1-2, Technical Project Planning guidance, EPA’s Guidance on Systematic Planning Using the Data Quality Objectives Process (EPA QA/G-4), or EPA’s Triad Approach guidance. Adoption and use of the tools referenced within this Chemistry Scope of Services will build the basics for the project administrative record. The planning processes help identify and navigate pertinent project issues, leading to a clear statement of the problem and site end goals. Planning discussions lead to identifying specific decisions to be made, and critical inputs to those decisions. Information is documented to define the study boundaries, and develop a decision rule and communication strategies. This systematic planning process, also known as technical project planning or data quality objectives processes, shall assist in determining the data needs required for decision-making and more specifically, help identify the type, and appropriate quantity, and quality of sample data necessary to reach site end goals and achieve stated objectives.

2.2. Planning Documentation Deliverables

2.2.1. UFP-QAPP

Task order project plans describing sampling and analysis shall be prepared in accordance with the Uniform Federal Policy for Quality Assurance Project Plans (March 2005) format (Part 1-UFP-QAPP Manual [EPA-505-B-04-900A] and Part 2A-UFP-QAPP Workbook [EPA-505-B-04-900C]).

Regardless of the planning document’s title, in order to obtain data of sufficient quality to satisfy data quality objectives for legally defensible data, the EPA, and/or state regulators require the preparation of appropriate planning documents for all environmental measurements that will be used for environmental regulatory compliance. The Contractor is responsible for preparing the appropriate planning document (referred herein as the UFP-QAPP) that complies with the EPA or other lead regulatory agency regulations, USACE guidance, the Department of Defense Quality Systems Manual for Environmental Laboratories (current version), and EPA Requirements for Quality Assurance Project Plans (EPA QA/R-5). All procedures and activities required for the acquisition of data shall be presented in the UFP-QAPP and approved by the USACE technical team, state, and EPA, as necessary, prior to the initiation of any fieldwork. No chemical data shall be collected without an approved QAPP. The term “chemical” shall be used to encompass all laboratory and field chemical (including radiological, microbiological, compound-specific isotope analysis, or other emerging analyses) testing (e.g., prescriptive and performance-based methods) for soil, water, air, and other environmental media. Physical or geotechnical methods shall also be included, as necessary.

The UFP-QAPP describes how environmental data collection operations are planned, carried out, and assessed. Accordingly, the purpose of the UFP-QAPP is to document, in detail, all aspects of the project’s field and laboratory activities, including quality assurance (QA) and quality control (QC) activities executed to evaluate them. The UFP-QAPP must provide information in sufficient detail to collect data that meets the project objectives, including sampling design and rationale, sample types, sample locations, sampling methodologies, any field contingencies, field analysis instrumentation, laboratory analytical methods, data evaluation and acceptance criteria, data usability assessment, and data interpretation. Guidance on preparation of a UFP-QAPP including the optimized worksheets is available at https://www.epa.gov/fedfac/assuring-quality-federal-cleanups.

The UFP-QAPP shall be provided as Draft, Draft Final, and Final versions, or as otherwise specified in site-specific task order scopes of service. USACE will provide comments on the Draft, Draft Final, and Final (as necessary) UFP-QAPPs. The Contractor shall respond in writing to each comment and make the appropriate changes to the documents.

https://www.epa.gov/fedfac/assuring-quality-federal-cleanups

2.2.2. Contractor Quality Control Plan

The Contractor shall develop, implement, and enforce a Contractor Quality Control Plan (CQCP).

The CQCP is the means by which the Contractor ensures that the work, to include that of subcontractors and suppliers, complies with the requirements of the contract or task order. The CQCP shall be adequate to cover all operations, including both on- and off-site activities. The Contractor and any subcontractors shall be responsible for performing QC oversight of the field-sampling efforts, overseeing the Contractor laboratory performance and results, and proposing and implementing a system to improve overall effectiveness. These QC assessment activities shall be identified and discussed in the CQCP. Operations will be permitted to begin only after acceptance of the CQCP or acceptance of an interim plan applicable to the particular feature of work to be started.

The Contractor is responsible for QC and shall establish and maintain an effective QC system. The QC system shall consist of plans, procedures, and organization necessary to produce an end product that complies with governing regulations and contract task order requirements. The Contractor’s QC program shall include inspections and tests, as described in site-specific task order scopes of service.

The Contractor shall maintain current records providing factual evidence that required QC activities and/or tests have been performed. These records shall include the work of subcontractors and suppliers. The Contractor shall notify the Contracting Officer of any detected noncompliance of work performed with established QC criteria. The nonconformance report shall include the cause of the nonconformance, proposed corrective action(s), and effect of the nonconformance.

The CQCP is the Contractor’s quality management plan for executing the work under each task order.

The CQCP describes the way in which the Contractor will produce the deliverables, and the step-by-step approach that will be taken to ensure the quality of the engineering and design services and the products derived from those services. The CQCP should also describe specific inspections of tasks and methods and frequency of surveillance that will be implemented to ensure all fieldwork is executed in accordance with approved plans and guidance documents. The CQCP shall reflect the Contractor’s existing internal processes and should include project-specific QC goals, as well as specify processes for design checks, interdisciplinary checks, and independent technical reviews, and the personnel who will conduct them.

The CQCP shall identify key project elements of the work for which QC is required, end products, critical stages of product development, acceptability criteria to evaluate compliance, and nonconformance and corrective action processes for any products or services to be provided under this task order. The CQCP shall describe the review process, comment resolution procedures, methods, tests, inspections, forms, documentation requirements, certifications, and other information necessary to provide complete assurance to the Government that all work services and products will be conducted in accordance with acceptable standards of engineering and scientific practice and project objectives and requirements. The CQCP shall reflect the Contractor’s existing internal processes and should include project-specific QC goals, as well as specify processes for design checks, interdisciplinary checks, and independent technical reviews (ITR), with the names and technical disciplines of the project team and QC team, showing their specific responsibilities and qualifications. The CQCP should include an organizational chart depicting the QC organization for the project. The CQCP shall describe internal QC reporting procedures and those for QC reporting to the Government.

The CQCP shall require an ITR by the Contractor of all major written deliverables. The ITR shall be conducted by technically-qualified professionals for key disciplines, who have not been directly involved with product development. The ITR shall ensure the following:

• Concepts, assumptions, features, methods, analyses, and details are appropriate, complete, fully coordinated, and correct.

• Problems, risks, opportunities, and issues are properly identified and addressed.

• Analytical methods used are appropriate and yield reliable results.

• Results and recommendations are reasonable, within policy guidelines, and supported in the deliverable.

• Deliverables are in compliance with appropriate criteria, policy, guidance, and standards with deviations appropriately identified and properly approved.

• Products are biddable, constructible, operable, environmentally sound, and cost-effective.

The CQCP shall be developed in accordance with USACE Engineering Regulation (ER) 1110-1-12, Engineering and Design Quality Management, as amended (USACE, 2011), and other guidance.

All internal review of documents shall include a certification that adequate resolution of comments occurred. Certification shall be retained in the Contractor’s files in auditable condition and submitted to the Government upon request. The Contractor must submit an Independent Technical Review Team Certification signed by the ITR team and the Contractor’s QC Manager with each major deliverable.

The CQCP shall be provided as Draft, Draft Final, and Final versions, or as otherwise specified in site-specific task order scopes of service. The USACE Quality Assurance Team (QAT) will supply comments on the Draft CQCP. The Contractor shall be expected to respond in writing to each comment and make the appropriate changes to the document. The Draft Final CQCP shall be signed by the Contractor’s Project Manager or QC Manager and shall be approved by the USACE QC Manager prior to executing the work. Revisions to the Draft Final CQCP shall be made, as necessary, based on the USACE QC Manager’s comments.

The Contractor shall be expected to closely follow the CQCP throughout the course of the project to assure a quality end product. Should future events dictate revisions to the approved CQCP, the Contractor is required to notify the Contracting Officer's Representative (COR) in writing and submit the revised plan for approval.

2.3. Chemical Data Quality Management

The Contractor shall be responsible for verifying that all data requested from the laboratory have been received and comply with specified project requirements. The Contractor shall validate the data, according to decision logic and data qualifiers outlined in the most recent version of the EPA National Functional Guidelines or other project-specific guidance. The Contractor shall also complete a data usability assessment by evaluating the data based upon the results of data validation and verification. In the usability step, the Contractor will assess whether the process execution and resulting data meet quality objectives based upon criteria established in the QAPP.

For projects where EPA Region 2 is the lead agency, data produced by an EPA laboratory (Contract Laboratory Program [CLP] or Lab Services and Applied Sciences Division [LSASD] shall be provided to the Contractor via EPA’s SharePoint site.

For projects where DoD is the lead agency, such as FUDS or Installation Restoration Program (IRP) projects, all chemical testing shall be performed in accordance with the current version of the Department of Defense/Department of Energy Quality Systems Manual (DoD/DOE QSM). The DoD/DOE QSM is available at http://www.denix.osd.mil/edqw/.

http://www.denix.osd.mil/edqw/

2.3.1. Analytical Services/Laboratory Accreditation

For DoD-led project, the Contractor shall provide environmental laboratory services only by laboratories compliant with the most recently-published version of the DoD QSM and holding a current DoD Environmental Laboratory Accreditation Program (DoD ELAP) accreditation for all appropriate fields-of-testing and methods described in the SOW. The laboratory shall submit to the USACE COR, a QSM Compliance self-declaration form (including supporting documentation), as well as information related to ELAP accreditation. Before testing services can be performed by the laboratory, the COR will notify the candidate laboratory of the acceptability of their submittal. An existing, unexpired approval from any DoD component (Army/Navy/Air Force) may be substituted for the DoD ELAP accreditation. However, once the existing approval expires, the DoD ELAP accreditation shall be required. The DoD ELAP accreditation does not replace or supersede any other project-required or applicable certifications. Laboratories shall possess any required state method certification or laboratory accreditation.

An environmental laboratory either anticipating, or engaged in support of USACE contracts, shall notify the Contractor and COR immediately of changes in status of laboratory operations that may affect on-going compliance with these requirements. The COR or project chemist may, at any time, conduct audits (including requests for pertinent data or information) that support an environmental laboratory’s self-declaration of compliance with this policy. If the COR finds the laboratory non-compliant; alternate, compliant laboratory services shall be utilized, until such time as compliance is again demonstrated.

2.3.2. Change in Laboratory Certification or Accreditation

The Contractor shall ensure USACE is notified in writing of any change in laboratory certification or accreditation status within 30 calendar days of the change. This written notification requirement applies, but is not limited to, suspension or revocation of certification or accreditation.

3. Work for Non-DoD Agencies

For projects where DoD is not the lead agency, all analytical work shall be performed in accordance with the customer or project-specific requirements defined in the individual task order scope of services. For work specifically performed on Superfund projects where EPA Region 2 is the lead agency, the following requirements apply.

The Contractor shall coordinate with the EPA Sample Management Office, the Regional Sample Control Coordinator, and/or LSASD regarding analytical, data validation, and QA issues.

No environmental data shall be collected in Region 2 without an approved QAPP in place. Project plans describing sampling and analysis shall be prepared in accordance with the UFP-QAPP format.

The UFP-QAPP describes how environmental data collection operations are planned, carried out, and assessed.

The Contractor is responsible for preparing the UFP-QAPP that complies with the EPA or other lead regulatory agency regulations, and EPA QA/R-5. All procedures and activities required for the acquisition of data shall be presented in the UFP-QAPP for approval by USACE and the EPA, as necessary, prior to the initiation of any fieldwork.

The Contractor shall request laboratory services by submitting an Analytical Request Form via EPA’s SharePoint site. The EPA Region 2 Field and Analytical Services Technical Advisory Committee (FASTAC) procedures shall be followed. For all non-time critical data collection projects, EPA Region 2 requires that a sequential decision tree for procuring Superfund analytical services be followed, which includes:

Tier 1: LSASD: EPA Region 2 LSASD laboratory (with Environmental Services Assistance Team or ESAT support)

Tier 2: CLP: National Analytical Services Contract Laboratory Program (CLP) and Non- Routine Analytical Services analysis)

Tier 3: SAS: Region Specific Analytical Services Contract Laboratories (Air/TO-15 Blanket Purchase Agreements)

Tier 4: Subcontract Laboratories procured by Field Contractor and or Interagency Agreements

The Contractor shall follow the FASTAC strategy unless written direction is provided by the EPA to deviate from the strategy. This direction shall be submitted by the EPA Branch Chief to the EPA Regional Sample Control Coordinator concurrently with the QAPP or with the Analytical Request Form.

If a subcontracted laboratory is used, all analytical work shall be performed by a National Environmental Laboratory Accreditation Conference or NELAC-certified laboratory. Other state certifications may also be required depending on where the project site is located (i.e., New Jersey).

All subcontracted laboratory analytical data shall be provided as a Region 2 Electronic Data Deliverable (EDD).

The Contractor shall identify the subcontracted laboratory to be used in the QAPP. The final determination of acceptability of the laboratory will be at the discretion of USACE. If the laboratory fails to meet the project specific requirements at any time, USACE may request use of the laboratory be discontinued and analytical services be procured from a laboratory which can meet the project specific requirements.

Sample management, including producing chain of custody forms, shall be conducted using the EPA’s Scribe software. Further information is available at: https://www.epa.gov/ert/environmental-response-team-information-management.

In addition, procedures for sample collection, handling, and shipping shall comply with the EPA’s Field Sampler Guidance found at: https://www.epa.gov/clp/contract-laboratory-program-guidance-field-samplers.

When an EPA laboratory is used, the Contractor shall submit a trip report within seven days of completion of the sampling event. The Contractor is also responsible for procurement of all sampling equipment, jars, bottles, preservatives, coolers, and shipment.

Data produced by an EPA laboratory (CLP or LSASD) shall be provided to the Contractor via the EPA’s SharePoint site. Analytical data from CLP or LSASD will be validated by EPA.

For any analytical data a subcontractor provides, the Contractor must perform manual verification/validation of all laboratory data. To complete the data assessment, data verification results that show exceedances will require further evaluation through data validation procedures.

Data will be validated according to decision logic and data qualifiers outlined in the most recent version of the EPA National Functional Guidelines or other project-specific guidance.

https://www.epa.gov/ert/environmental-response-team-information-management https://www.epa.gov/ert/environmental-response-team-information-management https://www.epa.gov/clp/contract-laboratory-program-guidance-field-samplers https://www.epa.gov/clp/contract-laboratory-program-guidance-field-samplers

The Contractor, in coordination with the EPA, shall analyze all site investigation data and present the results of the analyses in an organized and logical manner so that the relationships between site investigation results for each medium are apparent. The Contractor shall prepare a summary that describes: (1) the quantities and concentrations of specific chemicals at the site and the ambient levels surrounding the site; and (2) the potential transport mechanism(s) and the expected fate of the contaminants in the environment.

The Contractor shall submit to the EPA an electronic submittal of all data in accordance with the EPA Region 2 policies, guidelines, and formats found at https://www.epa.gov/superfund/region-2-superfund-electronic-data-submission. The data submittal will include the following at a minimum:

base map, sample location information, drilling activities, geologic sampling, well construction, water levels, chemistry sample collection, parameter results, and QC results.

The Contractor shall develop a data management system, including: field logs, sample management and tracking procedures, document and inventory controls for both laboratory data and field measurements, and submittal of EPA Region 2 EDDs as described at https://www.epa.gov/superfund/region-2-superfund-electronic-data-submission. Note, this submittal includes well construction information, locational data, and maps, in addition to the laboratory data.

Data collected during a Remedial Investigation shall support the Feasibility Study [Pre-design Investigation data shall support the Remedial Design]. Collected data should be evaluated at the appropriate field or laboratory QC level to determine whether it is appropriate for its intended use.

Task management and quality controls shall be provided by the Contractor. The Contractor shall incorporate this information into the report appendices.

4. Work for DoD Agencies

For projects where DoD is the lead agency, such as FUDS or IRP projects, the laboratories shall be capable of producing and uploading EDDs compatible with the online FUDS Chemical Database (FUDSChem). Prior to the commencement of work, the Contractor shall ensure that the laboratory has access to an approved project work plan or other appropriate document which addresses the data quality objectives, measurement performance criteria, and reference limits and evaluation for the project.

Chemical analytical laboratories shall provide a Level III- (or Level IV) equivalent data package as described in Guidance for Labeling Externally Validated Laboratory Data for Superfund Use (EPA 540-R-08-005, January 2009). Final data package submittals to USACE shall include the following:

a signed original hardcopy report, a copy in Adobe Acrobat (.pdf), and a copy in the electronic deliverables (Microsoft Excel and/or Microsoft Access, and staged electronic data deliverable [SEDD] Stage 2a, v. 5.2 (or most recent). The SEDD shall also be required to be uploaded to FUDSChem.

Particular to the FUDS Program, the Contractor shall be responsible for uploading information and data files into FUDSChem at www.FUDSChem.com. Requirements and standards for use of FUDSChem are specified in the CEMP-CED Memorandum, Subject: Mandate FUDSChem Use For Formerly Used Defense Sites (FUDS) Project Chemical Data (5 December 2017).

Guidance describing the various stages, processes, and reporting used to verify and validate analytical data can be found in the FUDSChem User Manual, Version 3.0 (15 September 2020) available at www.FUDSChem.com. The Contractor shall coordinate with the USACE project chemist and their https://www.epa.gov/superfund/region-2-superfund-electronic-data-submission https://www.epa.gov/superfund/region-2-superfund-electronic-data-submission https://www.epa.gov/superfund/region-2-superfund-electronic-data-submission http://www.fudschem.com/ http://www.fudschem.com/ representatives (e.g., fuds.support@synectics.net) regarding the use and training in FUDSChem.

Contact information for the Synectics’ representative is as follows:

301 Richards Boulevard Sacramento, California 95811 Office: 916-737-4010 http://synectics.net

FUDSChem submittals are to be provided in addition to any other submittals and requirements described in other paragraphs of the scope of services. The following submittals are specifically required for FUDSChem:

• Electronic Quality Assurance Project Plan (eQAPP)

• SEDD – as uploaded by the laboratory

• Reviewed SEDD files that contain all data flags used for decision making

• Sample location data (northings, eastings, and elevations)

• Field sampling data with QC association information

5. Data Deliverables, Forms and Reports

5.1. Reports for Investigations and Field Studies

The Contractor shall prepare reports associated with investigations and field studies, as described in each individual task order (e.g., Site Investigations, Remedial Investigations, Pre-design Investigations, RCRA Facility Assessments, RCRA Facility Investigations, etc.). These reports shall be provided to the Government in both hardcopy and electronic formats.

5.1.1. FUDSChem eQAPP

The Contractor shall develop an eQAPP established from an existing and approved QAPP or a QAPP prepared in accordance with this contract and FUDSChem requirements. The eQAPP is an electronic representation of the QAPP. It contains all project-specific information used during electronic data deliverable error checking and the data review process. It will be used by the automated data review (ADR) tool within FUDSChem.

The eQAPP references analytical method performance criteria and sample information required to be reported in the UFP-QAPP; particularly details and information specific to worksheets #12, #15, #18 and #19 including the following:

• Methods and matrices of the samples

• Target analyte names, Chemical Abstracts Service or CAS numbers, and FUDSChem analyte label for each analyte in each analytical method/matrix

• Holding times

• Surrogate recovery limits

• Limits of recovery and Relative Percent Difference (RPD) limits for Laboratory Control

Sample (LCS) and Laboratory Control Sample Duplicate (LCSD) samples

• Limits of recovery and RPD limits for Matrix Spike/Matrix Spike Duplicate or MS/MSD samples mailto:fuds.support@synectics.net

• Field duplicate reproducibility ranges

• Method Detection Limit, Limit of Detection, Limit of Quantitation

• Data review criteria (e.g., latest version of DoD QSM)

The Contractor shall coordinate with the USACE project chemist and their representative (e.g., fuds.support@synectics.net) regarding the use and training in preparation of eQAPPs.

The Contractor shall be responsible for transmitting the eQAPP to the accredited laboratories responsible for executing work described within this contract. The Contractor shall coordinate with the laboratory(s) to ensure that the eQAPP is error-free upon upload.

Once analytical data has been generated, the Contractor shall coordinate with the laboratory to ensure the format and content of the EDD complies with the eQAPP prior to the delivery of data to the Government. The Contractor shall evaluate this data again for format and content to ensure the data meets the Contractor’s contractual and technical requirements and then be further processed by combining the laboratory’s data with other project-generated data.

The Contractor shall be responsible for delivery of all required electronic files to the USACE Project Manager and project chemist with the submission of each Quality Control Summary Report. Files should be sufficient to allow reproduction of the validation steps, i.e., SEDDs and e-QAPPs.

5.1.2. Staged Electronic Data Deliverable

The Contractor shall meet the basic FUDSChem reporting requirements for submitting EDDs by using an SEDD format at the Stage 2a level of detail (https://www.epa.gov/clp/staged-electronic-data-deliverable-sedd).

The Contractor is required to submit the SEDD as received from the laboratory and the reviewed SEDD files that contain all data flags used for decision-making.

The Contractor shall be proficient in the assembly, review, editing, and transfer of EDDs, particularly as they apply to two principal data file types:

• SEDD or eXtensible Markup Language (.xml) file: Extensible Markup Language is a non-proprietary electronic format that defines a set of rules for encoding documents that are both human-readable and machine-readable. Specifications and valid values for SEDD Version

5.2 files can be found at: https://www.epa.gov/clp/sedd-specification-document-52.

• Document Type Definition (.dtd) file: A Document Type Definition defines the valid building blocks of an XML document. It defines the document structure with a list of legal elements and attributes. These can be found at:

https://www.epa.gov/sites/production/files/2015-09/documents/sedd_5-2_general_2a_2.pdf.

SEDD uploads shall be error-free, as determined by the FUDSChem ADR screening tool available on the FUDSChem site, and validated.

If the Contractor utilizes the FUDSChem ADR screening tool for data verification/validation, the Contractor must perform manual verification/validation of any analytical steps that are not automated within the FUDSChem ADR screening tool. This includes, but is not limited to, verification and validation of each method’s specific initial calibration, calibration verification, and instrument performance parameters, as specified in the EPA methodology and DoD QSM. To complete the data mailto:fuds.support@synectics.net https://www.epa.gov/clp/staged-electronic-data-deliverable-sedd https://www.epa.gov/clp/staged-electronic-data-deliverable-sedd https://www.epa.gov/clp/sedd-specification-document-52 https://www.epa.gov/sites/production/files/2015-09/documents/sedd_5-2_general_2a_2.pdf assessment, data verification results that show exceedances will require further evaluation through data validation procedures. Data will be validated according to decision logic and data qualifiers outlined in the most recent version of the EPA National Functional Guidelines or other project-specific guidance.

Support for specific programs may also mandate the submission of chemical and/or sampling data in electronic formats for archival/retrieval within an agency-specific database system. For instance, Air Force Projects will require an Environmental Resources Program Information Management System (ERPIMS) database format submission, and the U.S. Army requires an Environmental Restoration Information System or ERIS database format submission. ERPIMS is the Air Force system for validation and management of data from environmental projects at all Air Force bases. This data contains analytical chemistry samples, tests, and results, as well as hydrogeological information, site/location descriptions, and monitoring well characteristics.

5.1.3. Chemical Data Quality Control Summary Report

A chemical data QCSR is a report documenting the review of analytical chemistry data to ensure that it meets the criteria of being “of known and acceptable quality.” The Contractor shall prepare a separate QCSR for each sampling event. The QCSR shall address all the data for the particular sampling event, and may include a review of several laboratory data packages. The QCSR shall be submitted to USACE in Draft and Final versions. The Draft QCSR shall be submitted to USACE no later than 60 days after the last data package has been received from the laboratory. It will be reviewed by USACE before using the data in draft reports.

The text portion of the QCSR shall include, but is not limited to, the following:

• An introduction with a concise description of the project, sampling event, and sampling methodologies.

• Overview topics such as laboratory analyses; laboratory deviations; custody and reporting;

preservation, sample integrity, and holding time.

• Concise description of the findings of the data review and evaluation for each laboratory analytical method performed per environmental matrix collected during the sampling event.

Findings per analytical method shall be described per quality control element, sample delivery group, and analytical batch.

• Evaluation of additional topics, such as field and laboratory completeness.

The QCSR should include, but is not limited to, the following types of tables (or equivalents):

• A sampling event summary table (or sampling matrix table).

• A sample detail table per laboratory data package (sample delivery group), which relates field sample IDs to laboratory sample IDs, sampling date, analysis date, analytical batch. This type of table may include more than one SDG, listed sequentially).

• A summary table of detected analytes per method, matrix, and sampling location, with final qualifiers.

• A table of all analytical results (including nondetects) per method, matrix, and sampling location, with final qualifiers.

• A table of laboratory quality control elements per method and matrix.

• A table of quality control element outliers per method and matrix.

• A table summarizing qualified analytes per sample, method, and matrix, with rationales for final qualifiers.

• A data qualification scheme table.

For all sampling events that include collection of field data, field measurements, or field analyses (such as, but not limited to: field instrumental measurements of groundwater purge parameters, field test kit analyses), copies of the field data collection forms shall be included as an attachment to the

QCSR.

With each QCSR, the Contractor shall submit all associated chemical laboratory data for each final data package to USACE as follows: a signed original hardcopy report, a copy in Adobe Acrobat (.pdf), and a copy of all electronic deliverables with validated qualifiers included (MS Excel and/or MS Access, and SEDD Stage 2a formats). The submitted data shall have been validated/certified.

The SEDD deliverable shall also be uploaded to the “FUDSChem” online database.

6. References

American National Standards Institute/American Society for Quality E4-2004. Quality Systems for

Environmental Data and Technology Programs – Requirements with Guidance for Use.

Annual Book of ASTM Standards, 1990. American Society for Testing and Materials.

Assistant Deputy Under Secretary of Defense (OSD) Memorandum. DOD Environmental Laboratory

Accreditation Program (ELAP). December 24, 2008.

Assistant Deputy Under Secretary of Defense (OSD) Memorandum. Acquisitions Involving

Environmental Sampling or Testing Services. December 4, 2007.

Assistant Deputy Under Secretary of Defense (OSD) Memorandum. Uniform Federal Policy for

Quality Assurance Project Plans. April 11, 2006.

Deputy Secretary of Defense Memorandum. Ensuring the Quality of Information Disseminated to the

Public by the Department of Defense. February 10, 2003.

DoD Instruction 4715.15. Environmental Quality Systems. July 18, 2019.

DoD 4715.RR-M-1. Department of Defense Quality Systems Manual for Environmental

Laboratories, Version 4.2, Based on NELAC Voted Revision. April 2009.

DoD Policy and Guidelines for Acquisitions Involving Environmental Sampling or Testing.

November 2007 (PGI 223.7).

DoD Directive 4715.1E. Environment, Safety, and Occupational Health. March 19, 2005.

DoD 4715.RR-M-2. Uniform Federal Policy for Implementing Environmental Quality Systems -

Evaluating, Assessing, and Documenting Environmental Data Collection/Use and Technology Programs, Final Version 2. March 2005 and all updates.

DoD 4715.RR-M-3. Uniform Federal Policy for Quality Assurance Project Plans - Evaluating, Assessing, and Documenting Environmental Data Collection and Use Programs, Final Version 1.

March 2005 and all updates.

EPA Staged Electronic Data Deliverable (SEDD) https://www.epa.gov/clp/staged-electronic-data-deliverable-sedd

EPA Test Methods for Evaluating Solid Waste, Physical/Chemical Methods, EPA SW‐846, Third

Edition, Final Updates I (1993), II (1995), IIA (1994), IIB (1995), III (1997), IIIA (1999), IIIB (2005), IV (2008), and V (2015).

EPA Contract Laboratory Program National Functional Guidelines for Inorganic Data Review. EPA 540/R-2017-001. 2017.

EPA Contract Laboratory Program National Functional Guidelines for Organic Methods Data

Review. EPA-540-R-2017-002. January 2017.

EPA Contract Laboratory Program National Functional Guidelines for High Resolution Superfund

Methods Data Review. EPA-542-B-16-001. April 2016.

EPA Guidance on Environmental Data Verification and Data Validation. EPA QA/G-8. January

2008.

EPA RCRA Facility Investigation (RFI) Guidance. EPA 530/SW-89-031. Interim Final. February

1989.

International Organization for Standardization (ISO)/International Electrotechnical Commission

(IEC) Standard 17025. General Requirements for the Competence of Testing and Calibration Laboratories. 2017.

USACE, 2011. Engineering and Design Quality Management Change Pages (to ER 1110-1-12, dated July 21, 2006). Department of the Army, U.S. Army Corps of Engineers. ER 1110-1-12, Change 2. March 31.

USACE Hazardous, Toxic, and Radioactive Waste Center of Expertise Memorandum, DoD/Army/USACE Implementation of the Uniform Federal Policy for Quality Assurance Project Plans, January 8, 2007; Attachment: Memorandum for Deputy Assistant Secretary of the Army, Uniform Federal Policy for Quality Assurance Project Plans, April 11, 2006.

USACE Engineer Manual (EM) 200-1-10. Environmental Quality - Guidance for Evaluating

Performance-Based Chemical Data. June 30, 2005.

https://www.publications.usace.army.mil/usace-publications/engineer-manuals/.

USACE EM 200-1-2. Technical Project Planning (TPP) Process. February 29, 2016.

https://www.publications.usace.army.mil/usace-publications/engineer-manuals/.

USACE Engineer Regulation (ER) 200-3-1. Environmental Quality – Formerly Used Defense Sites

(FUDS) Program Policy. May 10, 2004. https://www.publications.usace.army.mil/USACE- Publications/Engineer-Regulations/.

https://www.epa.gov/clp/staged-electronic-data-deliverable-sedd https://www.publications.usace.army.mil/usace-publications/engineer-manuals/ https://www.publications.usace.army.mil/usace-publications/engineer-manuals/

List of Abbreviations and Acronyms

ADR automated data review CQCP Contractor Quality Control Plan DoD Department of Defense EDD electronic data deliverable ELAP Environmental Laboratory Accreditation Program EM Engineer Manual EPA Environmental Protection Agency ER Engineer Regulation ERPIMS Environmental Resources Program Information Management System FUDS Formerly Used Defense Sites IEC International Electrotechnical Commission ISO International Organization for Standardization NELAC National Environmental Laboratory Accreditation Conference OSD Office of Secretary of Defense QA quality assurance QAPP Quality Assurance Project Plan QC quality control QCSR Quality Control Summary Report QSM Quality Systems Manual RCRA Resource Conservation and Recovery Act SEDD staged electronic data deliverable UFP-QAPP Uniform Federal Policy for Quality Assurance Project Plans USACE U.S. Army Corps of Engineers

6. References