SCREENSHOT_INSTRUCTIONS_-_FOR_BIDS.pdf

This is a bid requirements instruction document for the City of Carmel, Hamilton County, Indiana, regarding the 116th Street and Hoover Road Roundabout Construction project. The project involves constructing a single-lane roundabout at the intersection of 116th Street and Hoover Road, including hot mix asphalt pavement, curb and gutter, a shared-use path, an enclosed storm sewer system, street lighting, landscaping, water main relocation, and raised crosswalks. Sealed bids will be accepted through the City's e-Procurement Portal until 9:00 am on Wednesday, February 4, 2026. A non-mandatory pre-bid conference is scheduled for Thursday, January 22, 2026, at 1:00 pm. The project has a projected start date of August 31, 2026, with substantial completion required by November 16, 2026, and final completion by May 1, 2027.

Bidders must submit a bid bond or certified check equal to 10 percent of the bid amount and will be selected based on lowest responsive and responsible bid criteria. All bids must include E-Verify documentation in the form of a computer screenshot of the business's E-Verify webpage; failure to provide this requirement will void the bid. General contractors are required to contribute at least 15 percent of the contract price in work, materials, or services. Liquidated damages of $5,000 per calendar day will be assessed for delays beyond the completion dates, with road closure not to exceed 75 consecutive calendar days. Bidders must provide performance bonds, payment bonds, and maintenance bonds, with surety companies requiring approval by the U.S. Treasury Department and authorization to conduct business in Indiana. The project involves coordination with multiple utility companies including AES Indiana, AT&T, CenterPoint Energy, Comcast, Everstream, Trico Regional Sewer, and Zayo, and contractors must obtain necessary environmental permits including a Construction Stormwater General Permit, Section 401 Water Quality Certification, and 404 Nationwide Permit.