REQUEST_FOR_PROPOSAL_CHANGE.pdf

This is a Request for Proposal Change form issued by the City of Carmel, Indiana, Board of Public Works and Safety for the 116th Street and Hoover Road Roundabout Construction project. The form solicits contractor proposals for modifications to an existing contract, requiring submission within fifteen calendar days of the request date. Contractors must provide detailed cost and time impact analyses, including four copies of breakdowns showing quantities, material costs, equipment, labor, overhead, and profit. The proposal must address the effect of the proposed change on the project's Substantial Completion and Final Completion dates if accepted within a specified number of days. The roundabout construction project includes a single-lane roundabout at the intersection of 116th Street and Hoover Road, with work encompassing HMA pavement, curb and gutter, shared-use path, enclosed storm sewer system, lighting, landscaping, water main relocation, and raised crosswalks. Original sealed bids for the project were accepted through the City's e-Procurement Portal at https://procurement.opengov.com/portal/carmelin until 9:00 am on Wednesday, February 4, 2026.

The Change Request form explicitly states that submission of a proposal does not authorize the contractor to proceed with the proposed work or suspend previously scheduled work. Contract modifications will only be implemented upon approval through a formal Contract Change Order and issuance of a Notice to Proceed. The form requires specification of the proposed change, the reason for the change, and special instructions, with final approval authority designated to the Owner's Representative and Engineer. No pricing terms, funding sources, or contract award amounts are detailed in this change request document itself.