SBO Goods and Services Compliance Guidelines and Forms Fillable Updated 10.29.2025.pdf

SMALL BUSINESS ENTERPRISE COMPLIANCE GUIDELINES AND FORMS FOR GOODS AND SERVICES

B I D I N F O R M A T I O N

C O M P A N Y I N F O R M A T I O N

Company Name

Tax ID Number

Contact Person

Bid/RFP Title

No YesIs Your Company a Non-Profit Organization?

Phone

City

Address

Email :

State

: Zip :

Bid/RFP Number

The information provided in these forms will be used in the Small Business Office (SBO) evaluation process. All respondents must complete, sign, and return the Small Business Enterprise (SBE) Compliance Guidelines and Forms with their submission. These forms carry an evaluation value of up to 20 percentage points. Incomplete, unsigned, undated, or unreturned forms will result in a score of zero for the SBE component. To ensure your responses are clear. We recommend using the fillable forms at www.dallasisd.org/sboforms. Handwritten responses are accepted. Please print legibly with a pen.

The undersigned, as an authorized agent, confirms that he/she has read and understands the Small Business Enterprise (SBE) Compliance Guidelines and Forms, and that all information submitted is accurate to the best of his/her knowledge.

R E Q U I R E D S I G N A T U R E A N D D A T E

Signature Date

Coversheet

Failure to complete, sign, date, and return these forms will result in a zero numerical SBE score.

Last update 10.29.2025 | Small Business Enterprise Compliance Guidelines and Forms for Goods and Services http://www.dallasisd.org/sboforms

Failure to complete, sign, date and return these forms will result in a zero numerical SBE score. Page | 2

Last u pdate 10.29.2025 Dallas ISD Small Business Enterprise Compliance Guidelines and Forms for Goods and Services #3002

Company Name: Bid/RFP No.:

Small Business Enterprise Program

It is the district’s goal to foster the participation of small business enterprises in all facets of the district's contracting and purchasing activities. The district’s aspirational small business enterprise (SBE) goal is 30% of the total dollar value of all district’s contracts for goods, services, and construction. For bond-funded contracts, the district’s aspirational SBE goal for construction is 30% and 35% for professional services.

Pursuant to Section 3 of the Small Business Act and Small Business Administration Regulations (13 CFR Part 121), a small business enterprise is defined as a for-profit business that is independently owned and operated and meets the size standards set by the U.S. Small Business Administration (SBA).

For more details, including SBA size standards, please visit the Small Business Office website:

www.dallasisd.org/sbo.

Is your company certified as a ☐ 8(a) Certification ☐ Service-Disabled Veteran-Owned Small Business

(SDVOSB) ☐ Small Business Enterprise (SBE) ☐ Veteran-Owned Small Business (VOSB) ☐ Woman- Owned Small Business (WOSB) by one of the Dallas ISD approved certification agencies listed below?

☐ No

☐ Yes, if yes, please provide the information below and attach a copy of your certificate.

Certification Agency

Certification Number

Certification Expiration Date

Did You Attach Your Certificate? ☐ Yes ☐ No

Approved Certifications:

8(a) Certification Service-Disabled Veteran-Owned Small

Business (SDVOSB)

Small Business Enterprise (SBE) Veteran-Owned Small Business (VOSB) Woman-Owned Small Business (WOSB)

Approved Certification Agencies:

Cherokee Tribal Employment Rights Office

Chickasaw Nation Choctaw Nation of Oklahoma City of Austin City of Houston Corpus Christi Regional

Transportation Authority Dallas/Fort Worth Business Council Muscogee Nation National Supplier Development Council

North Central Texas Regional Certification Agency

Small Business Administration South Central Texas Regional

Certification Agency Texas Department of Transportation Texas Comptroller of Public Accounts Women’s Business Council Southwest Women’s Business Enterprise National

Council http://www.dallasisd.org/sbo

Failure to complete, sign, date and return these forms will result in a zero numerical SBE score. Page | 3 pdate 10.29.2025 Dallas ISD Small Business Enterprise Compliance Guidelines and Forms for Goods and Services #3002

The scoring criteria provides guidance on how your submission will be evaluated by the Small Business Office (SBO). Scores are based on the information provided in the compliance guidelines and forms. All master agreements must be signed by all parties and notarized.

A. Small Business Enterprise Enhancements and Capacity Building Up to 3 Points The proposer demonstrates commitment to the district’s Small Business Enterprise (SBE) Program by implementing processes and initiatives that support and build SBE capacity. Responses should describe current strategies and activities that promote SBE growth, development, and long-term participation in district contracts, with supporting documentation provided. Examples may include, but are not limited to:

Expedited payments to SBEs to support cash flow Business development programs, such as coaching, mentoring, or mentor-protégé partnerships Early release of retainage to assist SBEs with project sustainability Expanding opportunities for certified subcontractors, particularly firms that have not conducted business with the district within the past five (5) years Outreach activities designed to strengthen SBE engagement, such as workshops, trainings, networking sessions, or one-on-one consultations B. SBE References Up to 2 Points The proposer has provided a list of two (2) SBE subcontractor references (not required to be certified) that have previously performed work for them. Please provide the most current information. Only two (2) attempts will be made to contact each reference. Section 5, Page 4 C. Certified SBE | Joint Venture | Prime Subcontractor Teaming Agreement Up to 5 Points The proposer is a certified SBE (Section 1, Page 2); or The proposer has submitted a signed, dated & notarized Dallas ISD Master Joint Venture

Agreement or Dallas ISD Master Prime Subcontractor Teaming Agreement with a certified SBE D. Subcontractor Utilization Up to 5 Points Proposer has provided a list of certified SBE subcontractors, subconsultants, or suppliers that will be utilized to meet or exceed the district’s small business enterprise aspirational goal of 30% for goods, services and construction. Section 7, Page 5 or

Good Faith Effort. Proposer has demonstrated a bona fide good faith effort to engage certified SBEs toward the 30% aspirational goal. Section 9, Page 6

E. Small Business Enterprise (SBE) Participation Plan Up to 5 Points Proposers intending to utilize SBE-certified subcontractors to meet the district’s Small Business Enterprise participation goals may submit a detailed SBE Participation Plan. This plan should demonstrate your firm’s commitment to meaningful utilization of SBEs and provide clear procedures for oversight, compliance, and accountability. The plan should address how you will implement the following:

Engage and collaborate with your proposed SBE-certified subcontractors Identify the individual responsible for SBE compliance and oversight Ensure that all proposed subcontractors are utilized as committed Meet or exceed your proposed SBE commitment Obtain approval from the Small Business Office prior to making any changes Submit proof of certified SBE subcontractor payments by pay activity report (PAR)

Note: A change of subcontractor form or Pay Activity Form may be found at www.dallasisd.org/sboforms Total Possible Points Up to 20 Points

Failure to complete, sign, date and return these forms will result in a zero numerical SBE score. Page | 4 pdate 10.29.2025 Dallas ISD Small Business Enterprise Compliance Guidelines and Forms for Goods and Services #3002

Are you bidding as a Joint Venture (JV)?

☐ Yes [Visit www.dallasisd.org/sboforms for instructions on how to bid as a Joint Venture for Goods and Services].

The Dallas ISD Master Joint Venture Agreement must be attached with your response.

☐ No

Are you bidding as a Prime-Subcontractor Team?

☐ Yes [Visit www.dallasisd.org/sboforms for instructions on how to bid as a Prime-Subcontractor Team for Goods and Services]. The Dallas ISD Master Prime-Subcontractor Teaming Agreement must be attached with your response.

☐ No

List two (2) small business enterprise subcontractors (not required to be certified) that have performed work for your company. Provide the most current information. Only two (2) attempts will be made to contact your references.

Company Name

Contact Person

Email

Phone Number

Company Name

Contact Person

Email

Phone Number

Does your company participate in a Mentor Protégé Program as a mentor to an SBE company?

☐ Yes [If yes, attach a signed, dated, notarized copy of the Mentor Protégé Agreement, notarized minutes, and any supporting documents. It is the responsibility of the mentor to create and provide the agreement.

The Mentor Protégé Agreement must be attached with your response.]

☐ No

Failure to complete, sign, date and return these forms will result in a zero numerical SBE score. Page | 5 pdate 10.29.2025 Dallas ISD Small Business Enterprise Compliance Guidelines and Forms for Goods and Services #3002

Will you utilize any subcontractors, subconsultants or suppliers as part of this bid/proposal?

☐ Yes [Complete Section 8]

☐ No

List all subcontractors, suppliers, subconsultants, or sole proprietors that will be utilized in this bid/proposal. Attach a copy of the certification for each certified subcontractor.

Only certified small business enterprises (SBE) subcontractors, suppliers, subconsultants, or sole proprietors will be counted towards the small business enterprise goals.

Enter the estimated percentage of the total project work the subcontractor will perform. Think of the project as 100%—how much of that work will the subcontractor handle? If the exact contract amount isn’t known yet, provide your best estimate based on the expected scope of work.

Need to include more subcontractors? You may make copies of this page or complete a Subcontractor Utilization Listing Form, available at www.dallasisd.org/sboforms

Subcontractor Information | Complete All Fields Below

What percentage of work will the subcontractor perform?

Company’s Name

Contact Person’s Name

Phone

Email

SBE ☐ 8(a) ☐ SDVOSB ☐ SBE ☐ VOSB ☐WOSB

Certified ☐ Yes ☐ No

Certification Agency

Certification No.

Scope of Work

Subcontractor Information | Complete All Fields Below

What percentage of work will the subcontractor perform?

Company’s Name

Contact Person’s Name

Phone

Email

SBE ☐ 8(a) ☐ SDVOSB ☐ SBE ☐ VOSB ☐WOSB

Certified ☐ Yes ☐ No

Certification Agency

Certification No.

Scope of Work

Failure to complete, sign, date and return these forms will result in a zero numerical SBE score. Page | 6 pdate 10.29.2025 Dallas ISD Small Business Enterprise Compliance Guidelines and Forms for Goods and Services #3002

Vendors are not required to submit Good Faith Effort documentation if certified SBE subcontractors are listed in Section 8, Page 5 of these forms.

The Good Faith Effort (GFE) Program provides an opportunity for prime vendors who plan to use only non-certified SBE subcontractors to demonstrate their collaborative efforts to engage and include Small Business Enterprises (SBEs) in the project.

To qualify, the vendor must show that a reasonable and comprehensive effort was made to identify, solicit, and engage qualified SBE subcontractors. The submission should include sufficient documentation supporting these efforts, such as outreach records, communications, or other engagement activities.

The GFE criteria allows Dallas ISD to determine whether a prime vendor has made a bona fide good faith effort to meet SBE aspirational goals. Vendors who do not demonstrate a good faith effort may forfeit up to 5 points, as outlined in Scoring Criteria Section D, Page 3 of the SBE forms.

For additional explanation of the Good Faith Elements and required documentation, visit www.dallasisd.org/sboforms.

The good faith elements and point assignments are:

Good Faith Element Points Advertising and marketing opportunities to SBEs 5 Points Providing outreach opportunity to identify qualified SBEs 15 Points Participating in the pre-bid meeting to engage potential SBE subcontractors 5 Points Providing timely written notice to qualified SBEs at least two weeks before bid opening 30 Points Providing sufficient time for SBEs to prepare and submit competitive bids 10 Points Soliciting work scopes that are feasible for SBEs to perform 10 Points Negotiating in good faith with qualified SBEs 15 Points Offering help with financing, bonding, insurance, certification, or mentoring to SBEs 10 Points Total 100 Points

The following forms and information can be found by visiting www.dallasisd.org/sboforms

Certified SBE Listing Request Form Change of Subcontractor Form Dallas ISD Master Joint Venture Agreement Dallas ISD Master Prime-Subcontractor Teaming Agreement Frequently Asked Questions (FAQ) Good Faith Effort Explanation and Required Documentation Instructions on Completing the SBE Forms Letter of Intent to Subcontract Form (to be submitted after contract is awarded) Pay Activity Report (PAR) (to be submitted after contract is awarded) SBE Compliance Guidelines and Forms for Goods and Services - Fillable Subcontractor Utilization Listing Form (Section 8) http://www.dallasisd.org/sboforms http://www.dallasisd.org/sboforms