Q A_SET_3.xlsx
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- Worldwide Aviation Support Services Federal contract opportunity
- Solicitation number
- SAQMMA14R0319
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Question and Answer Set 3
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| Reference | Question | Response | |
| 1 | 4.C.24, 8.C.24, 10.C.24 DD254 Reference calls for one classified/COMSEC program | Is COMSEC use required by the contractor? | Yes, in some location for the aircraft and base radios |
| 2 | Government Response to Q&A #56 In order to properly bid personnel the contractor needs to understand the requirements for those personnel | Do contractor personnel provide call for fire and other similar JTAC communication activities during air-assault and other counter narcotic operations in Afghanistan? | No, this is not a requirement for the contractor. |
| 3 | Solicitation C.3 (6) Force Protection and Security, pg. The contractor needs to understand the security requirements in order to properly staff and plan for management of the operations 31 | During the recent attacks in Iraq, the news reported the U.S. Embassy evacuated significant personnel, did contractor personnel evacuate? | A small number, and only those deemed by contractor as not mission essential. |
4 Solicitation C.3 (6) Force Protection and Security, pg. Bidding security in a manner that maintains personnel safety and has the right level of staffing requires understanding the risks and level of threat. 32 In the past three years how many contractors have been injured or killed due to hostile fire? 1 KIA and 1 WIA
5 Solicitation C.3 (6) Force Protection and Security, pg. Bidding base security in Afghanistan in a manner that maintains personnel safety and has the right level of staffing requires understanding the risks and level of threat. 33 To what frequency has the Afghanistan MOB guard force been engaged by hostile forces? Twice in the last 12 months. None prior to that.
6 Solicitation C.3 (6) Force Protection and Security, Bidding base security in Afghanistan in a manner that maintains personnel safety and has the right level of staffing requires understanding the risks and level of threat. 35 Have any of those engagements involved significant attacks to try and capture the base? Once in the past year, the attempt was unsuccessful
| 7 | Solicitation C.3 (6) Force Protection and Security, pg. | |||
| Bidding security in in a manner that maintains personnel safety and has the right level of staffing requires understanding the risks and level of threat. 33 | Please confirm if HN personnel are imbedded with INL/A contractors and or INL/A contractors are imbedded on HN facilities. Has the Government experienced green on blue fire incidents? | They are embedded in some locations. There have been no green on blue fire incidents. | ||
| 8 | RFP. M.11 Eligibility Requirements, pg. 173 | If an Offeror can demonstrate the ability to meet the Department of State 46% subcontracting goal, but not necessarily meet all the small business socioeconomic goals will the Offeror still receive a pass for the Small Business Subcontracting Plan criteria? | Proposed Subcontracting Goals should be aligned with the DoS goals. (0% goals does not apply as a goal. See attached). If the offeror does not align their SB goals with the DoS SB goals, explanation/reasons must be included in the proposed plan. Within the plan, the offeror must reference the multiple sources used to locate small businesses and provide reasons why each socio-economic category cannot be met based on the sources listed to locate a small business. After review of the plan a “pass” maybe considered. |
The plan must be aligned with 52.219-9.
9 RFP. M.11 Eligibility Requirements, pg. 173 If an Offeror can meet the Department of State 46% subcontracting goal and can meet some of the small business socioeconomic goals with a plan to make a good faith effort in meeting the other Small Business socioeconomic goals, will the Offeror receive a pass for the Small Business Subcontracting Plan criteria? Proposed Subcontracting Goals should be aligned with the DoS goals. (0% goals does not apply as a goal. See attached). If the offeror does not align their SB goals with the DoS SB goals, explanation/reasons must be included in the proposed plan. Within the plan, the offeror must reference the multiple sources used to locate small businesses and provide reasons why each socio-economic category cannot be met based on the sources used to locate a small business. After review of the plan a “pass” maybe considered.
The plan must be aligned with 52.219-9.
| 10 | J.11_-_Contract_Labor_Minimum_Qualifications | There are no Air Traffic Controller Categories Listed. For our purposes, we require Air Traffic Controller, Air Traffic Controller Facility Chief/Lead, Air Traffic Controller Trainer, Air Traffic Controller Shift Supervisor, and Air Traffic Controller in Charge. | Amendment 3 will update Attachments J.5 and J.11 |
| 11 | PWS 10.C.29 | PWS asks for one (1) air traffic control program at Iraq EHP, attachment j.11 (contract labor minimum qualifications) does not include any reference to this labor category for either ATC-lead or ATC technician. Can you please provide the labor minimum qualification description for these expected positions? | Amendment 3 will update Attachments J.5 and J.11 |
| 12 | PWS General | Can the Government advise at what range the controllers at the heliport first come into contact with incoming aircraft? How far is the range for aircraft that are taking off? | Within the typical limits of Class D airspace; The outer radius of the airspace is variable, but is generally 4 nautical miles. |
| 13 | PWS General | Can the Government please provide detail as to how the coordination with the local airport (BIAP?) air traffic control will occur? | In accordance with local and international ATC regulations |
| 14 | PWS General | Can the Government advise on the number of non-Contractor personnel that will located at the two camps in Afghanistan? How many non Contractor personnel are US Expats, Third Country Nationals, Local Nationals? | At this time, there are 35 non contractor US Expats and TCN’s |
| 15 | PWS 4.C.21, 6.C.21 and 7.C.21 (Nationalization and Host Nation Training) | Please confirm that at the locations where the Government is expecting host country nationalization support from the Contractor, Contractor will not be subject to the Commitments, Representation, Warranty Clause (H.31) as to suggestions included in the proposal as to how the Contractor intends to support the nationalization goals (once known to the Contractor) of the Government. | The Contractor will be accountable for the execution of its nationalization plan. However, it will not be accountable for variables outside of its control; e.g. host nation personnel turnover, quality and quantity of host nation personnel, availability of host nation personnel, etc. |
| 16 | PWS 4.C.21, 6.C.21 and 7.C.21 (Nationalization and Host Nation Training) | Will all existing courseware and curriculum be provided by the Government? Is this courseware available in both English and Spanish? | |
| All government owned courseware will be provided. Actual language depends on the individual course other than English | |||
| 17 | PWS 8.C.9 and 10.C.9 | If other agency cargo is included, does the workload data reflect agencies other than DOS shipping cargo? Please provide specifics on the type of Cargo that would be shipped. | 8.C.9 and 10.C.9 refers to the transport of personnel/cargo in direct support of mission operations. Typical cargo loads are associated with operational passengers and includes personal luggage/gear of DOS and other Agency passengers, as well as equipment such as IT, communications, and weapons. These are included in the estimates provided as estimated cargo quantities. |
| 18 | RFP C.3 (6) Force Protection and Security, pg. 33. Facility security is a core requirement. The safety of contractor and non-contractor personnel at the Afghanistan MOB depends on the contract guard force. A contractor that underbids the number of guards required would jeopardize the safety of the MOB or require INL/A to issue a TO for guard force growth. The incumbent has an advantage in knowing the required number to ensure safety. | Would the government consider establishing a baseline guard force number (plug) for pricing or providing the number the embassy RSO considers baseline (no less than), in order to ensure adequate safety is maintained through transition and to create a fair basis for pricing? | To create a fair basis for pricing all offerors should propose pricing data based on a sub-contracted guard force of 150 guards. If guard force numbers are adjusted after contract award, we will revert to proposed pricing data as base-line. |
See changes in Amendment #3.
| 19 | Comment: Attachment J.12 references RFP section H.12 for Key Personnel. RFP section H.12 refers to section Wounded Warrior Program | Amendment 3 will correct this by restating the language to read, "Provide a resume for each proposed Key Person (see RFP Section H.13.2)" | ||
| 20 | Section L, paragraph 3.6.1 | |||
| For subcontractors proposed that are performing less than 10% of the proposed effort based on the total proposed price , but are considered by the Offeror to be critical to the overall successful performance, is one Past Performance reference (in lieu of three) sufficient, if that Past Performance reference is specific to the scope of work that subcontractor will perform? | According to the second paragraph of L.3.6.1, we require 3 past performance references in cases where your team partner, JV partner, or sub-contractor is (1) to perform more than 10% of total work or (2) is considered critical to overall successful performance. | |||
| 21 | Section L – various locations | |||
| Is the government currently using a particular software for management of the QASP? Will the contractor be required to use the same software? | Yes, we currently use a COTS application called SeeSOR. Future application may or may not be same. That will be determined only when the Program Support Office (PSO) is finally awarded and proceeds with work. Focus on the QASP elements, regardless of software or means of transmission and monitoring. What you propose to measure, and how will be evaluated. | |||
| 22 | I Clauses, Section L, Tab J Operation requirements for our establishment and proposal efforts of a Joint Venture | Is the contractual bidding entity required to have a facility clearance or can our JV partner utilize an existing facility clearance under their company? | If a Joint Venture is formed to bid on this contract then the JV company bust possess a Facility Clearance at contract performance. Reference section H.3. SECURITY REQUIREMENTS and Attachment J.3 - DD 254 SAQMMA14R0319, which includes instructions in block #13 which read in part," shall possess SECRET personnel security clearances issued by Defense Security Services (DSS) prior to contract performance." | |
| 23 | I Clauses, Section L, Tab J Operation requirements for our establishment and proposal efforts of a Joint Venture |
I Clauses, Section L, Tab J Operation requirements for our establishment and proposal efforts of a Joint Venture
I Clauses, Section L, Tab J Operation requirements for our establishment and proposal efforts of a Joint Venture Is our JV required to have unique processes, business systems, and approvals at the time of proposal submission or can we write to the partner’s capability and achieve appropriate status during the transition?
Is our JV required to have separate insurance, capital financing, and registrations (domestic and foreign) at the time of proposal or can we apply for and institute during the transition period?
Does Tab J require submission of our JV agreement? I.3.22. DOSAR 652.242-73 Authorization and Performance (AUG 1999) Note: With regard to (a)(1) below, the Contractor shall warrant that it has obtained authorization only if required by US or local laws and regulations.
(a) The contractor warrants the following:
(1) That it has obtained authorization to operate and do business in the country or countries in which this contract will be performed;
(2) That it has obtained all necessary licenses and permits required to perform this contract; and,
(3) That it shall comply fully with all laws, decrees, labor standards, and regulations of said country or countries during the performance of this contract.
(b) If the party actually performing the work will be a subcontractor or joint venture partner, then such subcontractor or joint venture partner agrees to the requirements of paragraph (a) of this clause. (End of clause)
3.9.10 Tab J – Joint Venture
If two or more parties have formed a partnership or joint venture (see FAR Subpart 9.6) for the purposes of submitting a proposal under this solicitation and, if selected, would perform the contract as a single entity, they must submit the Corporate Charter, By- Laws, or Joint Venture or Partnership Agreement. In addition, the teaming arrangements must be identified, company relationships must be fully disclosed and respective responsibilities and method of work must be expressly stipulated. The joint venture or partnership agreement must include a full discussion of the relationship between the organizations, including identification of the organization, which will have responsibility for negotiation of the resultant contract and task orders, which organization will have accounting responsibility, how work will be allocated, and profit or fee, if any, shared. In addition, the parties to the joint venture or partnership must agree to be jointly and severally liable for performance of the contract and acts or omissions relating to the contract. Written evidence of such agreement is required with the proposal.
24 Government Q&A posted 8/13/14, question #100. Previous Question: The protection under the GFR does not extend to any aircraft that is transported by “rail or by conveyance on public streets, highways or waterways”. Will any of the aircraft be transported in this manner? If so, please confirm that Government assumes risk of loss? USG Answer: Yes we have transported via public streets, highways or waterways. Depends on proposed method of transportation or if the government provides transportation. Government does self-insure. Should the contractor purchase insurance to cover damage to aircraft while being transported? If no, will the customer be responsible for damage to aircraft during transit? Yes, since this contract includes the Ground and Flight Risk clause in section H.1 of the solicitation.
H.1. GROUND AND FLIGHT RISK
Ref: “DFARS 252.228-7001 GROUND AND FLIGHT RISK. (June 2010)
(d) Conditions for Government's self-insurance. The Government's assumption of risk for aircraft in the open shall continue unless the Contracting Officer finds that the Contractor has failed to comply with paragraph (b) of this clause, or that the aircraft is in the open under unreasonable conditions, and the Contractor fails to take prompt corrective action
(e) Exclusions from the Government's assumption of risk:
(3) Occurs in the course of transportation by rail, or by conveyance on public streets, highways, or waterways, except for Government-furnished property.
(4) Is covered by insurance.”
| 25 | Government Q&A posted 8/13/14, question #100. Previous Question: The protection under the GFR does not extend to any aircraft that is transported by “rail or by conveyance on public streets, highways or waterways”. Will any of the aircraft be transported in this manner? If so, please confirm that Government assumes risk of loss? USG Answer: Yes we have transported via public streets, highways or waterways. Depends on proposed method of transportation or if the government provides transportation. Government does self-insure. | Please confirm that Government will indemnify the Contractor when transporting aircraft. | No, the USG will not indemnify or compensate that party for loss or damage that has already occurred, or to guarantee through a contractual agreement to repay another party for loss or damage that occurs in the future, since the Ground and Flight Risk Clause is in the contract (H.1). |
| 26 | PWS. Sections 10.A and 10.c.19 | Is the Aviation service contractor responsible for providing the MEDEVAC supplies (medical equipment and pharmaceuticals) or will these items be provided as GFE? If Contractor is required to procure these items, please confirm this is reimbursed as an unpredictable supply. | The contractor will be responsible for the procurement of these items. This would be an allowable expense under the contract, thus reimbursed. |
No, this is not an unpredictable supply, but is based on consumption data.
| 27 | Attachment J.1 Task Order 1 (20)The incumbent has an inherent advantage in understanding required risks. In order to properly cost this effort competitors need to understand the risk and consequently the level of outside insurance required | Beyond aviation products liability insurance what additional coverage does the government anticipate being necessary for this effort? | Please perform a word search of the solicitation document to find insurance requirements. | |
| 28 | RFP, Section I, FAR 52.245-1, pg. 88 | If not, please confirm that the cost of any insurance required to be procured by the Contractor to maintain the GFP/GFM/GFE will be allowable and reimbursed under the CPFF unpredictable supply CLIN. | Amendment 3 updates J.5 Pricing Tables and the unpredictable supplies on Tab 6; adding more categories and values. Contractor's should price all other RFP requirements as part of their proposal. | |
| 29 | Attachment J.1 | Attachment J.1 defines the Task Order type as a performance-based hybrid task order type consisting of a FFP portion and a CPFF portion. The only reference found to the CPFF portion of the Task Order is found in Instruction 20 that defines unpredictable supplies as Government-directed travel, Aircraft Public and Passenger Liability insurance, and Vessel Liability Insurance. Are there other costs that will be recovered in the CPFF portion of the Task Order? If so, could you provide those categories of supplies and/or materials? | Amendment 3 updates J.5 Pricing Tables and the unpredictable supplies on Tab 6; adding more categories and values of which DBA Insurance and Aviation Liability Insurance are two. Contractor's should price all other RFP requirements as part of their proposal. | |
| 30 | Government Q&A posted 8/13/14 question #84. Previous Question: Please confirm aviation products liability insurance is an unpredictable supply with respect to Sample Task 1 pricing USG Response: All Insurance costs should be priced. | Follow up Question: As indicated in the sample task order pricing instructions " At a minimum for price evaluation purposes for award of the contract, the only unpredictable supplied shall be Government direct travel, Aircraft Public and Passenger Liability insurance and Vessel Liability. The Government response appears to conflict with the language in the sample task. If the Contractor is required to procure additional insurance not identified as an unpredictable supply in J.1(20) and those insurance are included in the sample task 1 pricing, how will the Government ensure an equal evaluation if some Offerors do not include pricing for a specific type of insurance? Should Offerors only price in Government direct travel, Aircraft Public and Passenger Liability insurance and Vessel Liability and DBA per Amendment 1, then any other additional insurances would be added at the task order level as an unpredictable supply? | Amendment 3 updates J.5 Pricing Tables and the unpredictable supplies on Tab 6; adding more categories and values of which DBA Insurance and Aviation Liability Insurance are two. Contractor's should price all other RFP requirements as part of their proposal. | |
| 31 | PWS 2.C.46 (Value Engineering Change Proposals (VECPs) and Process Improvement and Cost Savings (PICS) | Given the Firm Fixed Price Contract type, does the VECP requirement apply to the sample task? | Not all task order will be completely FFP, therefore VECPs may apply. | |
| 32 | RFP, Section I | Can the Government include FAR 52.246-24 Limitation of Liability - High Value Items | No. | |
| 33 | RFP, Section I, FAR 52.245-1 ALT 1, pg. 88 | RFP Section I includes FAR clause 52.245-1 ALT 1, it does not appear that this clause, based on the prescription in FAR 45.107, would be applicable given the contract structure of the task orders. Request the Government remove FAR 52.245-1 ALT 1 or confirm this clause is not applicable. | FFP Task Orders and/or portions of Task Orders issued under the resulting IDIQ contract will be FFP, therefore the clause is applicable. | |
| 34 | PWS 8.C.105.a(1) | |||
| Proper costing of the sample task order | In the Sample Task Order should the cost of fuel for aircraft be estimated and included in the pricing? | Fuel is included as an unpredictable supply. See Amendment 3 Section J.5, Table 6. | ||
| 35 | RFP, H.1 Ground and Flight Risk Clause, pg. 54 | Would the Government specifically include maintenance in the definition of “operations” under the H.1 Ground and Flight Risk Clause? | No. | |
| 36 | EVMS | Government Response #14 posted on 8/13/14 indicated that a tailored EVMS was acceptable. Please confirm that the tailored EVMS approach will be accepted in lieu of a fully compliant ANSI 748 EVMS, which would cost prohibitive and more comprehensive to manage than a tailored EVMS approach. | Confirmed. USG cannot impose a single solution for an integrated EVMS for all contractors. The guidelines approach cited in section L.2.3. FAR 52.234-3 -- Notice of Earned Value Management System - Post Award IBR (Jul 2006)establishes a framework within which an adequate integrated cost/schedule/technical management system fits. The EVMS guidelines are not prescriptive in nature, but simply describe the desired outcomes of integrated performance management across five broad categories of activity. | |
| 37 | PWS General | Please confirm that Section 3.C, 4.C,6.C, 7.C,8.C and 10.C of the PWS is the scope of work that Offeror should price to in the sample task. | There is also work associated with section 2, as well as D-G. | |
| 38 | PWS, 1.a.3.b. INL/A will perform operational missions which may include, but are not limited to: aerial eradication, manual eradication support, interdiction support, air assault, border security, external load, forward resupply, aerial transportation of personnel and cargo, Personnel Recovery (PR), CASEVAC/MEDEVAC, disabled aircraft recovery, armed helicopter escort, maintenance test flights, aerial reconnaissance, surveillance and verification. Applicable missions are performed by contractor personnel at CONUS and OCONUS locations. | Please confirm, when these missions identified in 1.a.3.b are tasked to the contractor in the applicable countries in support of DoS missions IAW the ROE set by the DoS country Team, that the DOS SAA and DoS country team work with the LM Country Manager to minimize exposure to unnecessary risk at the tactical, operational and strategic level? | Confirmed. Risk management, to include safety and force protection are central to the planning and decision processes at tactical levels, and include all the stakeholders you cite in your question. | |
| 39 | PWS 2.C.45.c Environmental Safety Program Compliance There appears to be inherent risk with regards to environmental liability. To ensure proper costing and insurance coverage the contractor needs to understand that liability. | Does the contractor hold pecuniary and legal liability for environmental issues incurred as part of DOS operations? | Yes, you are liable and need appropriate insurance. | |
| 40 | Prior Government Q&A #43 There appears to be inherent risk in spray operations with regards to liability. To ensure proper costing and insurance coverage the contractor needs to understand that liability. | Does the contractor hold liability for overspray or other issues incurred as a result of DOS spraying operations? | Yes, you are liable and need appropriate insurance. | |
| 41 | RFP Section L.3.5.1.1, Factor 1: Management of Program, Projects and Contracts, sub-factor Phase-In. The Phase-In sub factor states "Provide specific information on the anticipated size of the workforce and transition schedule by phases". A detailed Phase-In plan for a program this size and complexity with specific detail involves a lot of activities. RFP Section L Table 3.1 - Proposal Organization Table does not provide for the Phase-In schedule to not be excluded from the Management and Administration volume page count. | |||
| Will consideration be made to exclude the detailed Phase-In schedule from the Management and Administration volume page count? | No change to the page count assignments. L.3.5.1.1 asks for a "summary of your proposed phase-in plan". Specific information requested only as it pertains to work force size and phases of transition. | |||
| 42 | General | Please confirm that the LETTER OF AGREEMENT ON POLICE, CRIMINAL JUSTICE, AND COUNTERNARCOTICS SUPPORT PROGRAMS BETWEEN THE GOVERNMENT OF THE UNITED STATES OF AMERICA AND THE ISLAMIC REPUBLIC OF AFGHANISTAN (LOA) applies to this contract. Please confirm, since the Afghan tax emption template that is provided in the RFP references this LOA specifically. | Yes, the Letter of Agreement applies to this contract. | |
| 43 | General | Under this LOA, at para 8 it outlines that the United States Govt can designate persons that are discharging the responsibilities of the LOA, will the DoS notify the Govt of Afghanistan of this and will the U.S. Govt confirm this designation for contractor employees performing services in Afghanistan pursuant to this agreement and notify the Govt of Afghanistan of this? | The referenced paragraph (8) generally applies to employees of the United States Government, and not to contractors or subcontractors, or their employees. | |
| 44 | PWS 2.C.46 (Value Engineering Change Proposals (VECPs) and Process Improvement and Cost Savings (PICS) | FAR 52.248-1 which is in the RFP provides "The Contractor is encouraged to develop, prepare, and submit value engineering change proposals (VECP’s) voluntarily" If the Contractor is unable to meet the 3-5% annual savings in areas of cost, personnel or other improvements in efficiency, what, if any penalty would be applied? | This element of contract performance will be measured as are other requirements, against the Acceptable Quality Levels (AQL). It will be considered as a part of award term evaluations. | |
| 45 | PWS 2.C.46 (Value Engineering Change Proposals (VECPs) and Process Improvement and Cost Savings (PICS) | Is the 3-5% annual savings in area of personnel calculated off the base year cost or is this calculated off the previous years cost? If this 3-5% savings is calculated based on the previous years cost, that could result in a significant reduction in cost over 10 years which could jeopardize the mission. | Beginning option year 1, each option year, and subsequently each award term, will be measured against the annual contract preceding it. |
If based solely on dollar valuation, yes, diminishing returns may be expected in the long run. In that case we would consider improved efficiencies and processes towards the goal.
46 PWS 2.C.46 (Value Engineering Change Proposals (VECPs) and Process Improvement and Cost Savings (PICS) Please confirm that the 3-5% annual savings is a goal not a requirement and will be measured at the IDIQ level and not at the task order level. It is a requirement, which will be evaluated at TO level each year against the preceding year. Improved efficiencies, better processes, and positive trending towards excellence are of equal value to dollar savings.
SAQMMA14R0319 QUESTION AND ANSWER SET #3 &P OF &N
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