J.1_-_Sample_Task_Order_RFP.pdf

SAQMMA14R0319 Attachment J.1 – 6/16/2014

ATTACHMENT J.1 – Sample Task Order Request for Proposal

Subject: Sample Task Order Request for Proposal

Reference: Task Order Request Number 2014-0001

The Department of State requests you submit a proposal in response to the Performance

Work Statement provided in Attachment J.1.1.

Anticipated Task Order Period of Performance:

The anticipated Task Order period of performance, which shall be used for price proposal and evaluation purposes is:

Transition Period: November 1, 2014 through April 30, 2015

Base Period: May 1, 2015 through April 30, 2016

Option Period 1: May 1, 2016 through April 30, 2017

Option Period 2: May 1, 2017 through April 30, 2018

Option Period 3: May 1, 2018 through April 30, 2019

Option Period 4: May 1, 2019 through April 30, 2020

Option Period 5: May 1, 2020 through April 30, 2021

Option Period 6: May 1, 2021 through April 30, 2022

Option Period 7: May 1, 2022 through April 30, 2023

Option Period 8: May 1, 2023 through April 30, 2024

Option Period 9: May 1, 2024 through April 30, 2025

Task Order Type The Government contemplates a performance-based (as defined in FAR subpart 37.6) hybrid task order type consisting of a firm-fixed-price portion (as defined in FAR 16.202) and a cost-plus-fixed-fee (completion form) portion (as defined in FAR 16.306).

Pricing Information

1) For price evaluation purposes for award of the contract, the Government is neither specifying nor soliciting costs or fixed fee associated with the cost-plus-fixed-fee portion of the contemplated task order. Such costs and fee will be specified or solicited prior to any award of this task order

2) At this time, the Government does not require submission of the build-up of the fully-loaded hourly labor rates proposed for performance by Third Country Nationals

(TCNs) or Local Nationals (LNs).

3) Certified cost or pricing data, as described in FAR subpart 15.4, are not required and relied upon for award of the Task Order because the Government anticipates adequate price competition. Instead, where applicable, the Government will require and rely upon data other than certified cost or pricing data.

4) The Government plans to provide the items listed in attachments J.6 of the solicitation as Government-furnished property (GFP). Pursuant to FAR 45.201(b)

(Solicitation), “the contractor is responsible for all costs related to making the property available for use, such as payment of all transportation, installation or rehabilitation costs.” See Pricing Instructions 10, 23, and 31 below for pricing instructions related to non-RFP-specified GFP.

Pricing Instructions

1) In Pricing Table 8, offerors shall complete the “Comply (Yes/No)” and “Proposal

Reference” columns.

2) Offerors shall propose their summary prices for Task Order 1 in Pricing Table 9 in

Attachment J.5.

3) In Pricing Table 9, offerors shall add or delete rows as necessary.

4) In Pricing Table 9, the proposed prices shall be in whole numbers (i.e., no decimals).

5) In Pricing Table 9, offerors shall identify in numerical ascending order the line item number from the Performance Work Statement in the “PWS Line Item #” column.

6) In Pricing Table 9, offerors shall submit proposed prices for each line item number, where applicable.

7) In Pricing Table 9, offerors shall identify the PWS title associated with the PWS line item number in the “PWS Title” column.

8) In Pricing Table 9, offerors shall enter the proposed price for labor in the “Services” column.

9) In Pricing Table 9, offerors shall enter the proposed price for other direct costs

(ODCs) in the “Supplies” column.

10) In Pricing Table 9, in the “Supplies” column, offerors shall include the amount of rent that would otherwise be charged in accordance with FAR 52.245-9 (Use and

Charges). See Pricing Instruction 23 below. Such inclusion will be used for evaluation purposes only.

11) In Pricing Table 9, offerors shall ensure that that the proposed subtotals under

“Services” and “Supplies” include direct costs, indirect costs, and profit.

12) In Pricing Table 9, the Government provided formulas to calculate automatically each proposed Subtotal. Each formula is “Services” plus “Supplies.” However, offerors shall verify the arithmetic accuracy and make any necessary corrections.

13) In Pricing Table 9, the Government provided formulas to calculate automatically each proposed Total. Each formula is the “Sum of the Subtotals." However, offerors shall verify the arithmetic accuracy and make any necessary corrections.

14) In Pricing Table 9, the Government provided formulas to calculate automatically the

Grand Total Proposed Price. The formula is "Sum of the Totals." However, offerors shall verify the arithmetic accuracy and make any necessary corrections.

15) In the Detail Pricing Tables (for Pricing Table 9), offerors shall assume that, for at least DBA Insurance purposes, overseas performance will be conducted in areas where there are no local worker’s compensation laws.

16) In the Detail Pricing Tables (for Pricing Table 9), offerors shall show for each task order period the breakdown of the proposed “Services” prices. The breakdown shall consist of at least the following:

a. PWS Line Item Number

b. PWS Title

c. CLIN (if applicable)

d. RFP-specified labor category (if applicable)

e. Internal labor category

f. Proposed fixed fully-loaded hourly labor rate

g. Identification of whether the proposed fixed fully-loaded hourly labor rate applies to labor performed by: 1) Individual having legal status to work in the United States of America; 2) TCN; and/or 3) LN

h. Proposed hours

i. Subtotal

17) In the Detail Pricing Tables (for Pricing Table 9), offerors shall include in the proposed prices under “Services” only all direct labor effort, associated applicable indirect costs, and associated profit (i.e., only the fixed-fully loaded hourly labor rates proposed in Pricing Table 5 and any fixed fully-loaded hourly labor rates proposed for TCNs and LNs, multiplied by the number of proposed hours).

18) In the Detail Pricing Tables (for Pricing Table 9), the proposed profit percentage used in the fully-loaded hourly labor rates proposed for performance by TCNs and LNs shall match the respective profit percentage proposed in Pricing Table 4.

19) In the Detail Pricing Tables (for Pricing Table 9), offerors shall show for each task order period the breakdown of the proposed “Supplies” prices. The breakdown shall consist of at least the following:

c. Description of each Supply/ODC

d. Proposed unit cost for each Supply/ODC

e. Unit of measurement for each Supply/ODC

f. Proposed units

g. Applicable indirect cost rate(s) description

h. Proposed applicable indirect cost rate(s)

i. Proposed indirect cost(s)

j. Proposed profit percentage

k. Proposed profit dollar amount

l. Subtotal

20) In the Detail Pricing Tables (for Pricing Table 9), offerors shall include in the proposed prices under “Supplies” only all predictable prices that exclude direct labor effort, associated applicable indirect costs, and associated profit. Examples of

“Supplies” are contractor-directed travel, equipment, software licenses, subscriptions, miscellaneous material, post hardship differential pay, danger pay, and DBA insurance.

Unpredictable supplies’ prices will be solicited and negotiated prior to any task order award under the cost-plus-fixed-fee portion of the Task Order. At a minimum for price evaluation purposes for award of the contract, the only unpredictable supplies shall be Government-directed travel, Aircraft Public and Passenger Liability insurance (see Section H.6), and Vessel Liability Insurance (see Section H.6).

21) In the Detail Pricing Tables (for Pricing Table 9), the proposed profit percentage used in the “Supplies” prices shall match the respective profit percentage proposed in

Pricing Table 4.

22) In the Detail Pricing Tables (for Pricing Table 9), offerors shall show for each task order period the breakdown of the proposed contractor-directed travel costs (under

“Supplies”). The breakdown shall consist of at least the following:

c. CLIN (if applicable)

d. RFP-specified labor category (if applicable)

e. Internal labor category

f. Traveler name (if known)

g. Title of traveler or relationship of traveler to Offeror (if traveler is known)

h. Purpose of trip

i. Proposed dates of travel (if known)

j. Proposed number of days of travel

k. Origin

l. Destination

m. Proposed airfare or train fare

n. Proposed lodging cost per night

o. Lodging per diem, as indicated in FTR, JTR, or DSSR

p. Proposed meals and incidental expenses (M&IE) cost per day

q. Meals and incidental expenses (M&IE) per diem, as indicated in FTR, JTR, or DSSR

r. Proposed ground transportation cost per day

s. Proposed parking cost per day

t. Proposed tolls cost per day

u. Subtotal

Offerors shall note that, pursuant to FAR 31.205-46(a)(1), the contractor’s costs for lodging, and meals and incidental expenses may be based on actual costs incurred, per diem, or a combination thereof, as long as the method used results in a reasonable charge. Similarly, the contractor’s costs for transportation may be based on actual costs incurred, mileage rates, or a combination thereof, as long as the method used results in a reasonable charge. Offerors shall note in their proposal the respective methods used and/or intended to be used.

Pursuant to FAR 47.402, 47.403, and the Fly America Act, the Contractor shall use a U.S.-flag air carrier service unless specific conditions exist. If such conditions exist, offerors shall submit with their task order proposal a memorandum explaining why a U.S.-flag air carrier service is not intended to be used. Inclusion of such costs in the awarded fixed-price is contingent upon

Government acceptance of such explanation.

23) In the Detail Pricing Tables (for Pricing Table 9), if the offeror and/or any subcontractor offeror proposes to use non-RFP-specified GFP on a rent-free basis, the offeror shall identify, pursuant to FAR 45.201(c), the following for each such GFP:

a. Description of the GFP (including quantity, Federal Stock #, and nomenclature)

b. Accountable contract name and number under which the GFP is held

c. Authorization for the GFP’s use

d. Name and contact information for the contracting officer having cognizance of the GFP

e. Dates during which the GFP will be available for use (including the first, last, and all intervening months)

f. Amounts of the respective uses in sufficient detail to support prorating the rent

(for any GFP that will be used concurrently in performing two or more contracts)

g. Amount of rent that would otherwise be charged in accordance with FAR 52.245-

9 (Use and Charges)

h. Reason for the need for usage of the GFP

24) In the Detail Pricing Tables (for Pricing Table 9) (in electronic submission only), offerors shall show with formulas the arithmetic process by which they calculated their proposed costs and prices.

25) In Pricing Table 9 and the Detail Pricing Tables (for Pricing Table 9), offerors shall complete all applicable data cells.

26) In Pricing Table 9 and the Detail Pricing Tables (for Pricing Table 9) (in electronic submission only), offerors shall not hide or lock any rows, columns, or cells that contain proposed data.

27) In Pricing Table 9 and the Detail Pricing Tables (for Pricing Table 9), offerors shall propose all rates, costs, and prices in United States currency.

28) In the Narrative, offerors shall identify, based on Pricing Table 9, their:

a. proposed subcontractors;

b. total dollars estimated to be subcontracted to each proposed subcontractor;

c. total dollars estimated to be performed by the offeror; and

d. percentage of work (based on estimated total dollars) to be performed by the offeror and each proposed subcontractor.

29) In the Narrative, offerors shall identify the basis of estimate of the indirect cost rates proposed for other than the fixed fully-loaded hourly labor rates proposed in Pricing

Tables 5 and 7.

30) In the Supporting Information, offerors, in accordance with FAR 15.404-3(b)

(Subcontract Pricing Considerations), shall conduct, based on Pricing Table 9, appropriate cost or price analyses to establish the reasonableness of proposed subcontract prices, and shall include the results of these analyses.

a. Results shall be in the form of the cost/price analysis report(s), which shall include:

i. cost/price analysis technique(s) used (e.g., comparison of proposed prices received in response to the solicitation);

ii. summary findings;

iii. detailed findings; and

iv. basis for the determination of fair and reasonable proposed subcontract prices.

31) In the Supporting Information, if the offeror and/or any subcontractor offeror proposes to use non-RFP-specified GFP on a rent-free basis, the offeror shall provide the written authorization from the contracting officer having cognizance of the GFP.

32) The subtotals in Pricing Table 9 shall match the subtotals in the Detail Pricing Tables

(for Pricing Table 9).

Defense Base Act (DBA) Insurance

Offerors are advised that “task order” replaces “contract” in the following provision

(DOSAR 652.228-70).

DOSAR 652.228-70 Defense Base Act — Covered Contractor Employees

(a) Bidders/offerors shall indicate below whether or not any of the following categories of employees will be employed on the resultant contract, and, if so, the number of such employees:

Category Yes/No Number

(1) United States citizens or residents

(2) Individuals hired in the United States, regardless of citizenship

(3) Local nationals or third country nationals where contract performance takes place in a country where there are no local workers’ compensation laws

Local nationals: _

Third country nationals:_

(4) Local nationals or third country nationals where performance takes place in a country where there are local worker’s compensation laws

Local nationals:

Third country nationals:_

(b) The contracting officer has determined that for performance in the countries covered under this task order:

( ) Workers’ compensation laws exist that will cover local nationals and third country nationals.

(X) Workers’ compensation laws do not exist that will cover local nationals and third country nationals.

(c) If the bidder/offeror has indicated “yes” in block (a)(4) of this provision, the bidder/offeror shall not purchase Defense Base Act insurance for those employees.

However, the bidder/offeror shall assume liability toward the employees and their beneficiaries for war-hazard injury, death, capture, or detention, in accordance with the clause at FAR 52.228-4.

(End of provision)

Technical Instructions and Evaluation Because, for IDIQ award, the Technical Volume shall be based on the requirements stipulated in this task order’s performance work statement (PWS) and all technical-related areas in the Sections of the IDIQ solicitation, the Government will not perform a separate technical evaluation for this task order. Therefore, offerors shall not submit a technical proposal for this task order.

Price Evaluation

See RFP Sections M.16, M.17, and M.18.

The Government will eliminate, as described in FAR 45.202(a), any potentially unfair competitive advantage resulting from an offeror’s proposed use of Government-furnished property other than the property identified in attachment J.6. See Pricing Instructions 10 and 23 above.

Government-Furnished Property

Equipment and Materials: Refer to IDIQ contract section H.46 and Attachments

J.6.

Facilities: For a list of available facilities refer to attachment J.1D. The facilities identified in the attachment will be shared amongst USG, Host Country Personnel, Aviation Logistic Services contractor, and other associate contractors.

Government-Furnished Services

Refer to IDIQ contract section H.47.

Government Furnished Software

Refer to Attachment J.6.

List of Attachments

Identifier

Title

Date

Pages

J.1.1 Sample Task Order PWS 7-10-2014 971 rows

J.6.1 Government Furnished Equipment 7-23-2013 1,029

J.6.2 Government Furnished Material 7-23-2013 1,156

J.6.3 Facilities List 4-2-2014 6

J.6.4 Generators Located in Afghanistan 4-2-2014 1

J.6.5 GSE by Location 4-2-2014 41

J.6.6 TMDE by Location 4-2-2014 55

J.6.7 Vehicles by Location 4-2-2014 3