Q A_SET__2.xlsx
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- Worldwide Aviation Support Services Federal contract opportunity
- Solicitation number
- SAQMMA14R0319
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Question and Answer Set 2
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Sheet1
| Reference | Question | Response | |
| 1 | General | ||
| Does the 46% small business subcontracting goal only apply to labor? | Yes, subcontracting relates only to all labor and labor related expenses. | ||
| 2 | PWS 6.C.10; 7.C.10 | Is it the Government's intent that the offeror include the current percentage of host nation personnel supporting the flying hour program in Colombia, Peru and Pakistan in its proposal? If not, is it a requirement of the RFP that the flying hour program be proposed as 100% contractor supported labor without inclusion of current host nation personnel supporting the program? | Amendment #2 added Attachment J.20 indicating HN effort levels. |
| 3 | PWS - 3.C.101.b; 4.C.101.b; 5.C.101.b; 6.C.101.b; 7.C.101.b; 8.C.101.b | Is there one line item per PO, if not please provide the average number of line items per PO? | Purchase Orders may contain one or more line items depending on the services and supplies ordered. There isn't an average number of line items to provide. |
| 4 | PWS 8.C.103.b(1) Government Facilities | What /where is the AQL for reporting condition of government facilities ? "Monitor and report condition of all Government Facilities to COR and in AWIS/MIS". | Refer to the PWS Section 8.C.103.b(1) Performance Standard column. |
| 5 | General | ||
| This attachment provides significant data regarding existing parts with their respective locations. This is excellent data, showing current inventory levels, but to establish replenishment protocol, better visibility into usage history and other data points would be needed. Will this be provided in the tech library? | Refer to Section J-17 for information required to build your Bill of Material. The usage history and complete parts records (with additional data ponts) will be provided during the transition period to the contractor that is awarded the solicitation. | ||
| 6 | RFP, Section 3.5.4.1 Factor 1: Aviation Logistics Management , pg 147 | Please advise on if/where referenced AQLs are posted in the solicitation and what constitutes an acceptable level of performance. Requirement is to “Identify the three (3) most critical areas of Property Management. Explain how you would successfully manage each of these to ensure property accountability meeting acceptable quality levels (AQL) cited in the PWS.” |
| Refer to PWS Section 2.G.2 Performance Standards which applies to all sites. | ||||
| 7 | J.5_Pricing_Tables_1_throudh_10.xls, tab '5. Fixed Labor Rates' | |||
| Row 189, labor category Quality Assurance Specialist has the Transition Period CONUS cell shaded in gray, but all others periods (CONUS and OCONUS) for this title are not shaded. Are we to provide a rate for this cell (D189)? | Tab 5 is deleted in Amendment 2 | |||
| 8 | J.5_Pricing_Tables_1_throudh_10.xls, tab '10 | J.5_Pricing_Tables_1_throudh_10.xls, tab '10. Overall Price' | ||
| In Pricing Table 10, are offerors to provide Grand Total Proposed Price by contract period or just total contract? | Tab 10 should include the sum of Tabs 6 and 9. A single total. | |||
| 9 | Attachment J.5 Pricing Tables 1 through 10, Table 6 IDIQ Prices. | The government has abbreaviated certain labor categories in Table 6 that are not abbreviated in Table 5, can the government use the same labor category title (not abbreviated) in both tables? | J.5 Pricing Table will be updated in Amendment 2 | |
| 10 | I.2 Clauses | Section I.2 identifies FAR 52.215-20 (Requirements for Certified Cost and Pricing and Data Other Than Certified Cost or Pricing Data) and L.1 identifies 52.215-20 ALT IV (Requirements for Certified Cost and Pricing and Data Other Than Certified Cost or Pricing Data). Please confirm that the Government is not requiring certified cost and pricing date with this proposal submission? | That is correct. No certified pricing data is required along with this submission. | |
| 11 | RFP, Section L.3.7.2 | RFP, Section L.3.7.2, Price Proposal Instructions, items 43) and 44) both state "(see exception under item 70 below)"We cannot locate item 70. Price Proposal Instructions end at item 69. | See Amendment 2 | |
| 12 | RFP, B.4 Provisional Billing Indirect Cost Rates and B.5 Ceiling Indirect Cost Rates, pg. 11-12 | Given the risk associated with B.4 and B.5, will the Government allow Contractor to bid fixed indirect cost rates by contract year that will not adjust up or down for the full Period of Performance? | No. Application of fixed indirect cost rates results in a cost-plus-percentage-of-cost system, and such system is prohibited by Federal law. See FAR 16.102(c). | |
| 13 | RFP, B.4 Provisional Billing Indirect Cost Rates, pg. 11 | Is the Contractor permitted to update the provisional indirect cost rates based on the latest submitted Forward Pricing Rate Proposal or Agreement? | The Government will accept revised provisional billing indirect cost rates as long as the Contractor’s cognizant Federal agency official (CFAO) issued prior written approval and expressly indicates that such rates may be used for provisional billing purposes. | |
| 14 | RFP, Section L.3.7.2 (63) Proposal Price Instructions, pg 154 | Section L.3.7.2, subsection (63) requests offerors identify total dollars and percentage of work estimated to be performed by each proposed subcontractor and offeror, based on Pricing Table 6. How does the Contractor derive a subcontractor percentage if Table 6 does not allow for a breakout by company? | Each offeror shall derive the required information after considering through its internal means the anticipated extent of performance among itself and any proposed subcontractors. | |
| 15 | General | |||
| If the Contractor proposes a JV and also subcontracts work to members of that JV will the ceiling rates apply to the JV and all associated entities? | The provisional billing indirect cost rates and ceiling indirect cost rates will apply only to the awardee, as identified in block 15a in Standard Form 33. See RFP Section B.4(d). | |||
| 16 | General | |||
| Given that profit/fee is tied to risk, will the Government allow the Contractor to propose a range of fee/profit to be used at the task order level? | No. | |||
| 17 | General | Is it at the discretion of the Contractor which elements of the PWS are priced? | All elements of the PWS should be priced. | |
| 18 | RFP, B.4 Provisional Billing Indirect Cost Rates, pg. 11 | Please confirm that in the event of changes to our Disclosure Statement which add additional indirect rate descriptions (e.g., Overhead, G&A, etc.) that the Contractor would be allowed to update its indirect rates accordingly." | See RFP Sections B.4(e) through (h). The Government will accept additional indirect cost rate descriptions as long as they were approved in advance and in writing by the Contractor's cognizant Federal agency official (CFAO). The CFAO or Contracting Officer will negotiate associated indirect rates afterwards, and they will then be added to the contract. | |
| 19 | RFP, Section B.11(d) Fixed Fee, pg 22 | Indicates "the contractor will receive a pro-rate share of the monthly amount of the negotiated fixed fee for the month's requirements to which the Contractor has met the acceptable quality levels, measureable performance standards or otherwise minimum task order requirements." Prior to making a decision on Contractor meeting acceptable quality levels etc... and reducing fee, will the Government and Contractor have mutual agreement regarding performance and fixed fee withholding? | The Government holds the duties of inspecting and accepting the services and supplies required by each task order. As such, the Government will determine whether the contractor has met the acceptable quality levels, measureable performance standards or otherwise minimum task order requirements, and any fixed fee withholding amount. However, for the benefit of both parties and the mission, the Government encourages the Contractor to work closely with the Government to ensure the Contractor routinely is meeting minimum task order requirements. | |
| 20 | RFP,H.38 Foreign Income Taxes, pg 78 | Please confirm that a contractor should include foreign income taxes in the amount billed to the Government for an employees' overall compensation (and included in our Total Evaluated Price) for employees performing in certain OCONUS countries where SOFA agreements are not applicable and that such cost will be considered allowable and recoverable? | Confirmed include costs. H.38 is updated via Amendment 2. | |
| 21 | RFP, Section L.3.7.2 (50) Price Proposal Instructions, pg 161 and B.5 Ceiling Indirect Cost Rates, pg 12 | RFP, Section L.3.7.2 (50) Price Proposal Instructions indicates “In the Detail Pricing Tables (for Pricing Tables 5-7), the proposed applicable ceiling indirect cost rates shall match the respective ceiling indirect cost rates proposed in Pricing Table 3” and Section B.5(a) Ceiling Indirect Cost Rates indicates “This section applies to cost-reimbursement arrangements…)Table 3 in the Pricing Template, identifies the Ceiling Indirect Cost Rates. Are Offerors required to use the Ceiling Indirect Cost Rates when developing the Fixed Fully Burdened Rates in Table 5? | No. For award of the IDIQ contract, ceiling indirect cost rates are required to be applied only to the RFP-specified estimated direct costs under the "Estimated Other Direct Costs (ODCs)/Materials Costs" section in Pricing Table 6. See RFP Section L.3.7.2(26). | |
| 22 | Is it acceptable for the employee to remit the taxes to the contractor and in turn the contractor remit to the foreign government the taxes owed on the employee’s behalf? This will ensure that employees are appropriately paying and complying with host country tax requirements. | Please see Revised H.38 in Amendment 2 | ||
| 23 | Given the potential that host country tax requirements may change over the Contract POP. Please confirm that any changes to host country tax laws, employment laws etc…, the Contractor will be entitled to reimbursement of any additional costs to continue compliance with host nation laws. | The government may consider substantial changes in work environments that affect cost to perform. | ||
| 24 | Given the complexities of the foreign income taxes, would the Government consider providing Offeror's a plug number for taxes for offerors to use in their proposals for evaluation purposes only or categorize foreign taxes as an unpredictable supply? | No. | ||
| 25 | Does the DOS have a system similar to the WAWF system used by DOD which enables contractors to submit invoices electronically? If yes, could contractors submit bills electronically as opposed to submitting through the DOS fax server or email address? | DoS requires submission through DoSpayments, an email address. | ||
| 26 | The Government is requiring contractors to provide an electronic copy of each invoice in Microsoft Excel. Will the Government consider the use of alternate electronic billing formats if the contractor’s billing system is DCAA approved and meets the Government’s stated goal of tracking, reporting and invoicing costs to facilitate effective program and project management. Will the government consider alternate methods of invoice submission beyond the stated requirement of submitting invoices and backup data via the DOS fax server or email address? | DoS requires submission through DoSpayments, an email address. | ||
| 27 | Given the scope of this RFP, we are thinking we’d be better suited as a sub to a prime. Can you send me the list of the Industry Day attendees and their contact info so I can reach out to some of them to see if we can partner with them? Can you provide the list of the Industry Day attendees and their contact info? | If you go to FBO.GOV under any of the following RFPs (SAQMMA13R0390, SAQMMA13R0391, or SAQMMA13R0392) you’ll find the industry day attendees with the slides that were briefed | ||
| 28 | PWS. Sections 4.a & 4.a.4 | PWS references HN training to assume the aerial eradication mission -- how many COL HN/TCN (non-contractor)AT-802 and C-208 pilots are trained and qualified? How many are current? How many are in the pipeline for training? | See attachment J.20, posted under amendment #2. | |
| 29 | General | Could the Government provide historical spending/year on material? | Yes but this will be part of the negotiation process after the Contract award. | |
| 30 | General | Is food reimbursed as an unpredictable supply? | No. | |
| 31 | General | Under FAR 52.228-7, has the Government provided indemnity against third party claims or paid litigation costs for the current contract? | No. | |
| 32 | PWS 1.a.3.b. INL/A will perform operational missions which may include, but are not limited to: aerial eradication, manual eradication support, interdiction support, air assault, border security, external load, forward resupply, aerial transportation of personnel and cargo, Personnel Recovery (PR), CASEVAC/MEDEVAC, disabled aircraft recovery, armed helicopter escort, maintenance test flights, aerial reconnaissance, surveillance and verification. Applicable missions are performed by contractor personnel at CONUS and OCONUS locations. | Based on the broad description of INL/A operational missions in PWS 1.a.3.b., please confirm that the missions described as: air assault, border security, Personnel Recovery (PR), CASEVAC/MEDEVAC, disabled aircraft recovery, armed helicopter escort, aerial reconnaissance, surveillance and verification; which have "DoD-like" overtones, and these are not executed in support of DoD missions for DoS or HN? Please confirm these associated Risk Management tools and Risk mitigation processes are inherent in the DOS AW Policies, Directives and SOPs mentioned in the PWS? | The possible missions mentioned are all in support of DoS and HN. | |
| 33 | PWS 2.A.3 Scope of Work-Logistics | Please confirm, all procurement actions in progress for aviation logistics support will be processed and delivered by the incumbent to the consolidation point in FL. | This will be determined during the negotiation process after the Contract award. | |
| 34 | PWS 2.A.3 Scope of Work-Logistics | Please confirm, open repairable items will be completed and delivered by the incumbent to prevent delays in the delivery and billing process. | This will be determined during the negotiation process after the Contract award. | |
| 35 | PWS 4.c.21 Nationalization & HN Training. 6. Provide qualification and sustainment training to CNP maintenance technicians as part of steady state training requirements. Nationalization and Host Nation Training: Develop, provide, and implement a comprehensive plan to reduce contractor's oversight over the life of the contract including all maintenance functions. The contractor goal is to train sufficient maintenance technicians at all levels to insure the CNP aircraft can meet mission requirements. The contractor will identify deficiencies and submit a recommended training plan to rectify the deficiencies to the USG. This transition will be planned for a phased approach for increasing CNP responsibility for the Huey IIs and C-208. | Appendix J.21 (Mod 1) doesn't show Huey II's in Colombia and there is no reference to the AT-802, which is located there. Is this intentional or a typo? Can you please specify the number and type of aircraft for Nationalization and HN training for Colombia to avoid confusion? | There are no Huey II's as part of this contract in Colombia at this time. 12 AT802's are listed on the J21 and as discussed in the PWS. This number is subject to change as aircraft return to the US for Depot Mx. | |
| 36 | PWS 7.c.21 Nationalization & HN Training. One (1) host Nation Training Program to provide qualified aircrews to support 14 UH-1 II and 3 C-208 Caravans. | Appendix J.21 (Mod 1) only lists 2 C-208's in Pakistan and 8 UH-1 II's, what is the quantity and type of aircraft to be supported under this program in-country? | Up to 14 UH-1 II and 3 C-208 aircraft to be supported. There are currently aircraft out of country for Depot Level MX | |
| 37 | PWS General | Can the Government advise what % of operations in each country will require Contractor to be armed? | It will all be dependent on the country and mission being performed. | |
| 38 | PWS General | Can the Government advise what % of operations in each country will involve humanitarian relief missions? | All humanitarian mission performed will be utilizing existing assets and within the flying hour program | |
| 39 | PWS General | With regards to the Cargo screening, is the Cargo only for DOS or will other agencies have cargo and personnel transported? | If for Iraq and Afghanistan, all agencies under COM support will have cargo and personnel transported | |
| 40 | PWS General | Please provide specifics on the level of security at the US Embassy Heliport? Who is providing the security? Please confirm the Contractor is not expected to provide security at the Heliport. | Security at the Heliport is provided by the US Embassy | |
| 41 | PWS General | With regards to border security, please confirm that Contractor is providing consultation to Host Nation personnel and not performing the physical patrolling or enforcement at the borders. | What country is this in reference to? What line or paragraph number is referenced? We require more specifics in order to respond. | |
| 42 | PWS Passenger/Cargo Processing and Transportation | Given the limited number of aircraft assets in Colombia, Peru and Pakistan that can be used for Passenger/Cargo Transportation, please confirm that the Government does intend for Passenger/Cargo Processing and Transportation to occur in these countries. | See the PWS for more information on the actual requirements. | |
| 43 | PWS Passenger/Cargo Processing and Transportation | If so, can the Government advise what % of time the aircraft will be used for Passenger/Cargo Transportation? | The average number and tons of cargo are listed in the PWS for Colombia | |
| 44 | 10.C.104.c(2) Ground Support Equipment Maintenance (GSE): Provide timely and effective preventive (scheduled) and unscheduled maintenance for all ground support equipment to facilitate mission execution. | Is Iraq the only country where the Contractor is expected to perform unscheduled maintenance on GSE? | No, PWS should mention unscheduled for all sites where applicable. | |
| 45 | 7.C.104.c(1) Under "Related Information or Additional Requirement" it states: Operate equipment as required. Daily operational checks are performed by the user. Associate Contractors will also operate equipment. | Is the GSE support organization expected to operate the equipment in the field as an additional support activity for operations? For Peru, Colombia and PAFB, the GSE support organization is only required to "operate the equipment as required" per the PWS. | Not exclusively, all sections will have qualified personnel to operate GSE issued to them. | |
| 46 | 8.C.104.c(1) Under "Related Information or Additional Requirement" it states: Operate equipment as required. Daily operational checks are performed by the user. Associate Contractors will also operate equipment. | Is the GSE support organization expected to operate the equipment in the field as an additional support activity for operations? For Peru, Colombia and PAFB, the GSE support organization is only required to "operate the equipment as required" per the PWS. | Not exclusively, all sections will have qualified personnel to operate GSE issued to them. | |
| 47 | 10.C.104.c(1) Under "Related Information or Additional Requirement" it states: Operate equipment as required. Daily operational checks are performed by the user. Associate Contractors will also operate equipment. | Is the GSE support organization expected to operate the equipment in the field as an additional support activity for operations? For Peru, Colombia and PAFB, the GSE support organization is only required to "operate the equipment as required" per the PWS. | Not exclusively, all sections will have qualified personnel to operate GSE issued to them. | |
| 48 | ALL.C.104.c(2) Ground Support Equipment Maintenance (GSE): Provide timely and effective preventive (scheduled) and unscheduled maintenance for all ground support equipment to facilitate mission execution. | Is any of the maintenance to GSE outsourced to 3rd parties or OEMs i.e. major repairs or overhaul? | Yes. | |
| 49 | ALL.C.104.c(2) Ground Support Equipment Maintenance (GSE): Provide timely and effective preventive (scheduled) and unscheduled maintenance for all ground support equipment to facilitate mission execution. | Can DOS advise what percentage of the GSE is active equipment i.e. used more that 1x per year and what GSE is under a preventative maintenance scheme? | This will be provided during the negotiation process after the Contract award. CON please vet. | |
| 50 | PWS Section 6.C.102.b(4) indicates in the Performance Standard that |
"1. ASLs submitted to INL/A NLT the end of the 6 month transition period.
2. No major revisions required as a result of INL/A review and approval process." This requirement is not required for any of the other locations other than Partick under PWS section 3.C.102.(b), Evaluate Authorized Stockage List (ASL).
Is this requirement listed in error? Should it indicate the following as listed in the Performance Standard for Implement and manage AS for all of the other locations? "1. No incident of failure to update, improve, maintain and enforce the established ASL.
2. Maintain at least 85% of approved ASL on hand.
| 3. No more than 5% of the demand driven ASL lines are identified by the ASL Review Board as excess." | No, the two sets of performance standards are correct and they address two separate periods of the contract; the transition period and post-transition period. | |||
| 51 | PWS 1.A.2.a Introduction Operational missions in Afghanistan may include but are not limited to: aerial interdiction manual eradication support, interdiction support, air assault …..etc | Please define air interdiction and air assault as they pertain to the performance on this contract? | These missions would be in support of USG and HN ground assets for the purpose of conductiing HN law enforcement and CN operations | |
| 52 | Solicitation C.1 The contractor needs to understand the security requirements in order to properly staff and plan for management of the operations | Is the contractor held to compliance with Rules of Engagement, Rules for Use of Force, or both? If both, when does each apply and who controls each? | Both at all times | |
| 53 | PWS 1.A.4.c, 4.A.4.c In order to properly bid our level of effort and ensure proper costing of personnel | In the past three years what has been the average length of surge missions? | Surge missions will utilize exising assets and be within the flying hour program | |
| 54 | General | Is the Contractor required to bar code the Government Furnished Property? | Yes, we look forward to seeing what specific technology and processes all contractors will propose for property management. | |
| 55 | General | Is there a complete listing of chemicals and Material Safety Data Sheets (MSDS) in use currently on this contract that is available? | Yes. These will be provided during the negotiation process after the Contract award. | |
| 56 | General | There appears to be a discrepancy in the number of line items listed in 10.C.106.a (24,500) and the amount released in J.6.1 and J.6.2. Please clarify. | These are ROM's and more accurate amounts will be provided during negotiations after contract award. | |
| 57 | PWS 8.c.10 (Counternarcotic Operations Support) | Please confirm that even though it is listed in PWS section 8.c.10, currently eradication support missions are no longer being flown in Afghanistan? | Not at this time | |
| 58 | PWS Maintenance Test Flights and Aircraft Acceptance Inspection and Test Flights | Are the maintenance test flights and aircraft acceptance inspection and test flights included in the annual flight hours? | Yes | |
| 59 | PWS, Logistics | Do we need to get Government approval prior to ordering supplies, material, equipment etc.? If so, what is the dollar threshold for approval and what is the timeframe when Government approval will be provided to the Contractor? | This depends on the purchasing system you plan to provide and if it is government-approved or not. | |
| 60 | PWS, Logistics | If the Contractor determines that alternate parts are required to fulfill the mission, please advise if Government approval is required prior to purchasing. If so, please confirm Government will provide approval within 3 business days and if no response within this timeframe approval is deemed accepted. | This depends on the purchasing system you plan to provide and if it is government-approved or not. Approval timelines will be dictated by ordering priority. | |
| 61 | RFP, Section I Clause 52.245-1, pg. 88 | Please confirm that any property, material, equipment acquired by the Contractor as GFP for use on this contract will be covered under FAR 52.245-1 (Government Furnished Property) clause. | “Government-furnished property” means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property do not apply to property acquired or fabricated by the Contractor as contractor-acquired property and subsequently transferred to another contract with this Contractor. |
(2) The delivery and/or performance dates specified in this contract are based upon the expectation that the Government-furnished property will be suitable for contract performance and will be delivered to the Contractor by the dates stated in the contract.
(i) If the property is not delivered to the Contractor by the dates stated in the contract, the Contracting Officer shall, upon the Contractor’s timely written request, consider an equitable adjustment to the contract.
(ii) In the event property is received by the Contractor, or for Government-furnished property after receipt and installation, in a condition not suitable for its intended use, the Contracting Officer shall, upon the Contractor’s timely written request, advise the Contractor on a course of action to remedy the problem. Such action may include repairing, replacing, modifying, returning, or otherwise disposing of the property at the Government’s expense. Upon completion of the required action(s), the Contracting Officer shall consider an equitable adjustment to the contract (see also paragraph (f)(1)(ii)(A) of this clause).
62 RFP, Section I, FAR 52.245-1, pg. 88 Please confirm that the GFP/GFM/GFE identified in the RFP (Attachment J.6x) are covered under FAR 52.245-1? Reference FAR Part 45.201(a) that compels the contracting officer to “insert a listing of the Government property to be offered in all solicitations where Government-furnished property is anticipated.” The Government Property FAR clause at 52.245-1(d)(1) (this clause is required per FAR 45.107, in ALL cost-type contracts and fixed-price contracts when the Government will provide Government property) stipulates that “the Government shall deliver to the Contractor the Government-furnished property described in this contract.” Property attachment isn't governed under the Property clause, FAR52-245-1) 2. Proper Term is GFP, Government Furnished Property classified as Real or Personal. Real Property (Land, buildings, utilities ect.) Personal Property ( equipment or material). There isn't a professional acronym as "GFM" or "GFE"
63 Can the DOS provide the latest revisions of the following document reference in the PWS - 2.C.103.a(1) Facility Management Plan: 1. AFI 32-1001
2. Patrick AFB/DOS Facilities Support Agreement for USAF facilities
3. 2014 GSA P100 Facilities Standard for CONUS Warehouses leased from GSA;
4. U.S. Department of State Foreign Affairs Manual Volume 15 for Overseas Buildings Operations (Iraq and Afghanistan).”
Yes. These will be provided during the negotiation process after the Contract award.
Air Force Instruction 32-1001, September 2005.
Patrick AFB/DOS Facilities Support Agreement FB2520-405/15E-1-05, July 2014.
GSA P-100 Version 1.0, issued March 2014.
U.S. Department of State Foreign Affairs Manual Volume 15, October 2013.
| 64 | Government Q&A posted 8/13/14, question #8. Previous Question: We are aware that Flight Operations, Maintenance and Logistics are combined into a single Aviation Services RFP, SAQMMA14R0319. This RFP mentions PSO and IT as Associate Contracts. Since Safety Compliance is not mentioned as an associated contract, may we ask if a solicitation for this assignment remains as part of the program structure? USG Response: Safety is included in requirements under this solicitation. The two other small business set aside solicitations, Safety Compliance and Training, will still be solicited after the award of SAQMMA14R0319. | Follow up question: We assume "Safety Compliance and Training" means an outside agency audit function to review INL/A programs periodically. Can we assume Flight Ops training and Flight Operations Safety functions remain the responsibility of the Aviation services provider? Two, is DOSAW Director of Safety position at PAFB part of the Aviation services contract or a position under the separate contract referenced as "Safety Compliance and Training"? | Flight operations training and flight operations safety are part of the aviation services provider contract. |
| 65 | Government Q&A posted 8/13/14, question #55. Previous Question: What support can the Contractor expect when flying to an austere Forward Operating Location (FOL)? USG Response: This is far too broad. Please consult the RFP then re-submit questions with more specificity. | Follow up Question: If traveling to a forward operating location or austere location in Afghanistan, Pakistan, or Iraq; can we expect DOS or USMIL will provide/authorize additional security support? | All security support for the contractor will be internal to the contract, please see the PWS additional secuity information. |
| 66 | Government Q&A posted 8/13/14 question #50. Previous Question: Is the Government providing the packing and crating material? If not, please confirm this is an unpredictable supply. USG Response: No, not provided. | Follow up Question: Please confirm that the packing and crating material will be considered an unpredictable supply, not to be priced in Sample Task 1 and will be reimbursed as CPFF when needed. Is there material currently on hand that the Offeror would be able to utilize? | No packing and crating material is a predictable supply. |
Second question: Yes some materials are available during the transition.
| 67 | Attachment J11 – Contract Labor Minimum Qualifications | The minimum qualification for an Aircraft Mechanic state “X years of direct experience in aircraft maintenance, civilian or military technical school degree, and Airframe & Power Plant (A&P) License”. Is it the Government’s intent to have all Aircraft Mechanics have an FAA A&P License including LN/TCN aircraft mechanics? Will equivalent licenses be accepted? Will mechanics with only an Airframe or only a Powerplant license be acceptable if they are only working on that respective task? | Mechanics hired by the contractor will have an FAA A&P certificate. | |
| 68 | Government Q&A posted 8/13/14, question #41. Previous Question: PWS, all flight ops sections There are numerous discrepancies between table J.21 and wording in the PWS. Specifically table shows 12 AT-802 in Columbia but PWS section 4.A references 13 aircraft. For Peru, section 6.A.3, PWS references PC-6, yet PC-6 not included in table j.21. Also, rows and columns totals for table j.21 do not show correct math. Can we please have an accurate and correct table of DOS INL/A fleet assets this PWS will be responsible for as this drives almost all aircrew manning assumptions and plans? USG Answer: Amendment 001 will revise original attachment J.21 | Follow up Questions: Will the PC-6 require aircrew manning or is it maintenance only? What is the mission sets flown and are there any HN trained and qualified to fly the aircraft ISO INL/A missions? Is the contractor required to train PNP aircrew and maintenance personnel on the PC-6 or is this aircraft contractor-only operated and supported? | PC-6 not on the program at this time. | |
| 69 | J.2 Award Term Plan. Section 12(h)(2) | Request the Government relook at the FMC and NMCM rates and adjectival ratings. If the Government FMC rate is 80% or 70% for lower density aircraft and 15% for NMCM we don't feel that qualifies as "marginal" based on the current award term plan. Request the Government reconsider to meeting the FMC/NMCM rates at a minimum "Good" | The Government considers the rates appropriate as written. | |
| 70 | PWS A.2.A Scope of Work-Maintenance | Please confirm that 80% of the aircraft or 70% of the low density fleet will be FMC on day 1 of contract. | The Government cannot confirm or disclaim what the FMC rate will be on day 1 of the contract. | |
| 71 | PWS A.2.A Scope of Work-Maintenance | Please confirm that Contractor will have full access to AWIS on day 1 of the Transition period. | Yes | |
| 72 | PWS A.2.A Scope of Work-Maintenance | Please confirm that Contractor is not responsible for performing any maintainance during the 6 month transition period. Contractor will being maintenance on the start of the base year. | The awarded contractor will be conducting maintenance during the transition period and there will be a mutually agreed on point during the transition period from which time forward the contractor will be responsible for performance according to the contract. | |
| 73 | PWS A.2.A Scope of Work-Maintenance | Please confirm the Contrctor assumes responsibility for the aircraft and the availability rate after the 6 month transition in period. | The awarded contractor will be conducting maintenance during the transition period and there will be a mutually agreed on point during the transition period from which time forward the contractor will be responsible for performance according to the contract. | |
| 74 | PWS 2.A.2 | |||
| Proper determination of NMCS, NMCM, and FMC rates. | Is battle damage to aircraft considered non-reportable time? | Non-reportable time may be granted by the Chief of Aircraft Maintenance upon request and for issues beyond the contractors control. | ||
| 75 | Solicitation Goal 2 Aviation Support, Objective 2.3 | |||
| Objective states: Act as the airworthiness authority for all Department of State titled aircraft. | Please define requirement as these are government owned aircraft. | This is a goal of the Air Wing as an organization and is provided as background. It is not the contractor responsibility. | ||
| 76 | Government response to Q&A #49 Improper assumptions on usage data could lead to increased costs for the government and liability to the contractor | What usage data on time-change items is to be assumed? | This is a vital part of a contractor's proposal and is a factor used in evaluating said proposal. The Government is asking for the contractor(s) to show us their acumen in aviation maintenance and make assumptions that they can substantiate. Time change requirements are specified in OEM maintenance documents. | |
| 77 | Government response to Q&A #50 Improper assumptions on usage data could lead to increased costs for the government and liability to the contractor | Without current cycle times should the contractor assume zero-hours on components? | This should be part of a contractor's proposal and is a factor used in evaluating said proposal. The Government is asking for the contractor(s) to show us their acumen in aviation maintenance and make assumptions that they can substantiate | |
| 78 | Government response to Question 94 Question 94 says the Government will provide the technical data packages for the aircraft after award | Does the government have and own all data packages for INL/A aircraft or should the contractor plan on having to coordinate external to DOS for some of the TDPs? | As stated, the Government has the data packages for the aircraft. TDPs are available that the contractor will manage, update, and distribute. External coordination is required. | |
| 79 | PWS General | With respect to aircraft tech data, since INL/A is the “owner” of the aircraft, will INL/A be responsible for providing Airplane Flight Manuals (AFM); Pilot’s Checklists (PCL); and/or Pilot Operations Handbook (POH) as well as OEM/FAA updates to the WASS contractor as GFE/GFS? Or does the contractor need to establish and price an account with the aircraft OEM vendor/publications services vendors for these critical flight documents and regular updates? If the WASS contractor is responsible for providing aircrew their own copies of these documents can this be priced as an undefined quantity due to the critical, flight safety nature of the resource? | The contractor is responsible to maintain all publications and subscriptions on aircraft tech data. Contractor will develop, publish, and maintain specific publications under INL/A authority. These include but are not limited to AFM, PCL, MEL, and Preventive Maintenance Daily (PMD) checklists. | |
| 80 | PWS, 2.C.43 (Enterprise Management Information System) | Please confirm that the current AWIS system which the Contractor will assume operation of after award will not contain any data restriction from the incumbent contractor that will prohibit the incoming Contractor from maintaining operations. If there are data restrictions, please confirm that Contractor will not be penalized for delays or issues in performance in not being able to operate the AWIS fully. | The USG owns all the data that resides in AWIS. | |
| 81 | PWS 3.C.102.d(3), Shipping | Please confirm shipping will be reimbursed as an unpredictable supply under the CPFF CLIN. | Shipping is not an unpredictable supply. | |
| 82 | RFP C.4.6 (Enterprise Software Transition), pg. 33 | PWS 1.A.6 states "the work to replace the existing Air Wing Information System (AWIS) system with a new MIS system will take more time than allowed by the 6-month transition period". Please provide information on how long the Government and the new contractor is able to continue using AWIS while the new MIS system is being phased in. | AWIS will be utilized concurrently until a replacement system is fully operational. | |
| 83 | RFP L.3.1.2 Page Size and Format, pg. 135 | Considering the Executive Summary is not evaluated, must it conform to the same page size and format parameters defined in section L.3.1.2? | Yes, the Executive Summary should conform to Section L.3.1.2. | |
| 84 | RFP L.3.1.2 Page Size and Format, pg. 135 | Please clarify if there is a specific font requirement for graphics and tables | There is no specific font requirement for graphics and tables. | |
| 85 | RFP, Section I, FAR 52.245-1, pg. 88 | If the Contractor needs to procure additional insurance for the GFP/GFM/GFE, please confirm this cost is not included in our proposal, but proposed and reimbursed after sample task order award. | The Government self insures for all GFP/GFM/GFE. The contractor will comply with H.1 and FAR 52.245-1. | |
| 86 | RFP. G.8 Payment for Authorized Work, pg. 52 | Can the Government clarify how they will determine any invoice reductions should the Contractor not meet a performance requirement for a specific task area? | This will be negotiated prior to issuance of any task order issued under the contract. | |
| 87 | RFP. G.8 Payment for Authorized Work, pg. 52 | Please confirm this would be a withhold of a portion of the Contractor's invoice and not a reduction? | This will be negotiated prior to issuance of any task order issued under the contract. | |
| 88 | RFP. G.8 Payment for Authorized Work, pg. 52 | If yes, how would the offeror recoup a withhold against a metric that is 100% or 0%. | This will be negotiated prior to issuance of any task order issued under the contract. | |
| 89 | Unscheduled Maintenance | Please confirm that the Government will provide additional funding for significant over and above unscheduled maintenance items such as crash/battle damage, weather damage, excessive corrosion, excessive structural fatigue, etc. | Major unscheduled maintenance will be evaluated on a case-by-case basis. | |
| 90 | RFP, Section 3.5.4. 2 Factor 2: Logistical Support to Air Wing Operations, pg 149 | Please advise on if/where referenced AQLs are posted in the solicitation and what constitutes an acceptable level of performance. "Identify the three (3) most critical areas of Aviation Services Management. Explain how you would successfully manage each of these to ensure acceptable quality levels (AQL) cited in the PWS" | Refer to refer them to sections 2 through 10.C.105 throughout the PWS for Aviation Services. Under Aviation Services we have a Fuel Management Plan (for Afghanistan and Iraq), a Fuel Quality Surveillance Plan (all countries), and Aviation Services Operations (all countries). Performance standards are provided for each country. |
Select and discuss the three most critical areas as instructed.
| 91 | Government Q&A posted 8/13/14 question #54. Previous Question: Will personnel fall under the same umbrella as DOS, in ref to local laws for security providers? | |
| USG Response: See first paragraph of Section H.15 of solicitation. | Follow up Question: We are unable to find the response to our question in the first paragraph of H.15 as the Government has referenced. Our question pertains to assurance that our security providers will be provided that same protections as Contractor personnel. Follow up with Clay | H.15. STANDARDS OF CONDUCT: SAQMMA14R0319- …. employees assigned to locations outside the United States observe the requirements of the local law and applicable US mission regulations, including but not limited to instructions or policies…. |
Contractors fall under COM rules, policies and procedures regarding Force Protection.
| 92 | Government Q&A posted 8/13/14 question #66. Previous Question: Who (or which positions) under this contract would be considered Mission Essential and be required to stay in the event DOS operations go to minimum essential manning status or the departure of all voluntary and non-essential personnel is announced? USG Response: Such determinations will be made by contractor and USG jointly, ahead of time in developing the Emergency Action Plan (EAP) | Follow up Question: Under the current contract how many personnel are considered mission essential? | That differs by site and by EAP. Best if you propose yopur own plans, and base your assumptions on those. |
| 93 | Government Q&A posted 8/13/14, question #12. Previous Question: For Contract personnel deployed to Pakistan, will these personnel be provided life support services at a DOS Embassy, US military installation? USG Answer: Iraq- Embassy medical facility is contracted by USG. Other contract companies can enter an arrangement with them for various levels of care. |
Afghanistan- International Security Assistance Force - AFG clinics in place for DOD and DOS contractors. Requires your company enter into a cost-service agreement with them.
| Pakistan: Islamabad allows for medical and hospital care on the economy at contractor expense. However the security issues at Quetta preclude such. Basic and emergency services provided there through USG arrangement with PAK Military clinic. Emergent or serious illness would require evacuation back to Islamabad. | Follow up Question: We appreciate the response provided regarding the medical support provided in Iraq, Afghanistan and Pakistan, however, our question was pertaining to who is providing the transportation, billeting, care and feeding of Contractor personnel in Pakistan. Is this provided by US Embassy, US military? | Government furnished services are listed in attachment J.7 |
| 94 | Government Q&A posted 8/13/14, question #12. Previous Question: J.7 and RFP H.28 Use of Synchronized Pre-Deployment Operational Tracker (SPOT), page 75. For Contract personnel deployed to Pakistan, will these personnel be provided life support services at a DOS Embassy, US military installation? USG Answer: Iraq- Embassy medical facility is contracted by USG. Other contract companies can enter an arrangement with them for various levels of care. |
Afghanistan- International Security Assistance Force - AFG clinics in place for DOD and DOS contractors. Requires your company enter into a cost-service agreement with them.
| Pakistan: Islamabad allows for medical and hospital care on the economy at contractor expense. However the security issues at Quetta preclude such. Basic and emergency services provided there through USG arrangement with PAK Military clinic. Emergent or serious illness would require evacuation back to Islamabad. | Follow up Question: What agreements exist with respect to an LOA between DOS and DoD pertaining to getting a CAC card or access to DoD facilities. What specific medical services are available in Pakistan? Are Flight Surgeons available at each location to qualify aircrews/pilots. If so, will DOS provide FAA qualified flight surgeons? | CAC covered in paragraph H.29 of solicitation. Government provided services in attachment J.7 of solicitation. |
| 95 | Government Q&A posted 8/13/14, question #12. Previous Question: For Contract personnel deployed to Pakistan, will these personnel be provided life support services at a DOS Embassy, US military installation? USG Answer: Iraq- Embassy medical facility is contracted by USG. Other contract companies can enter an arrangement with them for various levels of care. |
Afghanistan- International Security Assistance Force - AFG clinics in place for DOD and DOS contractors. Requires your company enter into a cost-service agreement with them.
Pakistan: Islamabad allows for medical and hospital care on the economy at contractor expense. However the security issues at Quetta preclude such. Basic and emergency services provided there through USG arrangement with PAK Military clinic. Emergent or serious illness would require evacuation back to Islamabad. Follow on Question: Please confirm that the costs for the medical services identified in the USG response are an unpredictable supply, and will be reimbursed as CPFF. No, not an allowable cost under CPFF;
Iraq- Embassy medical facility is contracted by USG. Other contract companies can enter an arrangement with them for various levels of care.
Afghanistan- International Security Assistance Force - AFG clinics in place for DOD and DOS contractors. Requires your company enter into a cost-service agreement with them.
Pakistan: Islamabad allows for medical and hospital care on the economy at contractor expense.
However the security issues at Quetta preclude such. Basic and emergency services provided there through USG arrangement with PAK Military clinic. Emergent or serious illness would require evacuation back to Islamabad.
| 96 | Government Q&A posted 8/13/14, question #18. Previous question: Is the Contractor to remain 100% fully staffed during the 6 month transition out? If not, what should the Contractor assume for phasing out of personnel? USG response: At whatever time the phase out transition is required it will be handled as a contract modification or task order and the USG would issue a request for proposal at that time with specific requirements. For now it is within scope for eventual exercise and should not be proposed. | Follow up question: The Government's statement "For now it is within scope for eventual exercise" is confusing. Please confirm that Offeror should not propose a 6 month transition out. | Confirmed. Do not propose phase-out. Comply with solicitation instructions. |
| 97 | Government Q&A posted 8/13/14, question #20. Previous Question: Which positions are classified as "mission critical contractor positions"? USG Response: Such are noted in attachment J.11, Minimum Qualifications, as requiring SECRET. | Follow up Question: What is the Customer's definition of Mission Critical and Mission Essential, and how do the two differ? | They are synonymous. |
| 98 | Government Q&A posted 8/13/14, question #21. Previous Question: Please confirm that at the conclusion of MIS testing the IT contractor will assume responsibility for the MIS system. USG Response: No. Once the MIS is successfully tested and implemented, operation and maintenance will remain with the Aviation Support Services contractor. The IT contractor will be responsible to ensuring connectivity and integrity of the network on which all program software resides. | Which Contractor, Aviation Support Services or IT Contractor has the overall responsibility for the operation of the system? If there is a dispute over the operation of the system and fixes or upgrades, who is the ultimate authority? If there are disputes between the 2 contractor how will they be resolved? | Such disputes will be resolved in the integrated project team, which includes USG representative. Contract Officer is the ultimate arbiter. |
| 99 | Government Q&A posted 8/13/14, question #51. Previous Question: Will Contractor personnel be badged directly to DOS? USG Response: Yes, where necessary those requiring official DOS badging are sponsored by USG. In most cases locally controlled access badging is controlled by the contractor. See sections H.18 and H.19. | Follow up Question: We could not locate information regarding badging in section H. 18 and H. 19. Are there other sections which cover the badging of contractor personnel? Are contractor employees GENERALLY considered (with ) fully embedded with Department of State personnel? | H.18. CONTRACTOR IDENTIFICATION |
H.19. IDENTIFICATION BADGES
| 100 | Government Q&A posted 8/13/14, question #66. Previous Question: Who (or which positions) under this contract would be considered Mission Essential and be required to stay in the event DOS operations go to minimum essential manning status or the departure of all voluntary and non-essential personnel is announced? USG Response: Such determinations will be made by contractor and USG jointly, ahead of time in developing the Emergency Action Plan (EAP). | Follow up Question: Approximately (or in percentage), under the current contract, how my Contractor Employees are identified as Mission Essential in Afghanistan, Iraq and Pakistan (we understand this will vary given different EAPs)? | That differs by site and by EAP. Best if you propose yopur own plans, and base your assumptions on those. |
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