Sample_Invoice_Template_4.20.2026.xls
XLS spreadsheet 82 KB Posted
- Solicitation number
- 101624
- Issued by
- Prince George's County, Maryland
About this file
This is an invoice template document for the Washington Suburban Sanitary Commission (WSSC) in Maryland, designed for consultants providing water and wastewater engineering services under a Basic Ordering Agreement. The template accommodates invoicing for labor categories including Program Manager, Lead Engineer, Structural Engineer, Design Engineer, Materials Testing Scientist, Project Engineer, Field Technician, Project Director, GIS Specialist, and CADD Technician, with hourly rate billing. The document also provides sections for field services such as geotechnical investigations, soil lab testing, PCCP (Prestressed Concrete Cylinder Pipe) lab testing and inspection services, site support activities, and forensic investigations. The template includes provisions for subconsultant labor invoicing, expense tracking (including mileage, airfare, lodging, and meals), and itemized travel documentation. The invoice summary section tracks authorized funds, amounts billed to date, previously billed amounts, current invoice amounts, remaining balances, and SLMBE (Small, Local, and Minority-Owned Business Enterprise) amounts.
The invoice template establishes a standardized billing format with invoice periods, due dates, and approval requirements from task managers and section managers. All labor categories and unit pricing items are preset with zero values, requiring consultants to input actual hours, rates, quantities, and expenses specific to their work performed. The template includes fields for tracking payment to multiple subconsultants, with a designation for SLMBE firm status. The document provides a comprehensive framework for monitoring project costs and contract fund utilization throughout the contract term, with the base contract period running from March 1, 2021 through March 1, 2024.
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Text version
Invoice Summary Template
| CONSULTANT INFORMATION | INVOICE | Invoice # | <Invoice Number Here> | Revised Inv. #: | 0 | BILL TO | |||
| ABCD company | Invoice Date: | 04/01/21 | Rev. Inv. Date: | 04/15/21 | WSSC | ||||
| 1234 Street Name | Invoice Due Date: | 05/01/21 | Rev. Due Date: | 05/15/21 | Project Manager, PM | ||||
| City, State 12345 | Invoice Period: | 03/01/21 | 03/31/21 | Bill # | |||||
| (WSSC Inv. #) | 0 | 14501 Sweitzer Lane, RGH 10 | |||||||
| Phone: | XXX-XXX-XXXX | Job Site Location: | Various | Laurel, MD 20707 | |||||
| Phone: | XXX-XXX-XXXX | County | PG or M | Phone No.: 301-206- | |||||
| E-mail: | Enter e-mail address | Project Manager | E-mail: __@wsscwater.com | ||||||
| Federal Tax ID# | # Enter Federal Tax ID# | PM Phone | |||||||
| CONTRACT | Contract #: | XXXXX | |||||||
| Task Order Name | Contract Name: | Enter Name | |||||||
| Task Order XX - | CPA#: | 123456 | Contract Term: | Base | |||||
| CPA Period: | 03/01/21 | 03/01/24 | Purchase Order: | ||||||
| No. | Account Summary for Contract | Original Amount ($) | CO Amount ($) | Total Amount ($) | Note: | ||||
| 1 | Total Authorized Funds (For Task Order) | TBD | $ - 0 | $ - 0 | |||||
| 2 | Total Amount ($) Billed to Date including This Invoice/Period | N/A | $ - 0 | $ - 0 | |||||
| 3 | Total Amount ($) Previously Billed | N/A | $ - 0 | $ - 0 | |||||
| 4 | Total Amount ($) To be Paid | ||||||||
| (This Current Invoice/Period) | N/A | $ - 0 | $ - 0 | ||||||
| 5 | Total Available Funds (Balance Remaining) | N/A | $ - 0 | $ - 0 | |||||
| 6 | SLMBE Amount Billed This Invoice/Period | N/A | $ - 0 | $ - 0 | |||||
| Make Check Payable to | |||||||||
| Signed and Certified By: | Date: | ||||||||
| Contractor Rep. Name: | Phone #: | ||||||||
| Task Manager Signature: | Section Manager Signature: | ||||||||
| Task Manager Approval Date: | Section Manager Approval Date: |
Task Order Invoice Template
| Consultant Information | Consultant Invoice #: | <Invoice Number Here> | Rev. Inv. #: | |||||||
| ABCD company | Invoice Date: | 04/01/21 | Rev. Inv. Date: | Task Order Name: | Task Order XX - | |||||
| 1234 Street Name | Invoice Due Date: | 05/01/21 | Rev. Due Date: | Purchase Order: | 0 | |||||
| City, State 12345 | Invoice/Work Period: | From | 03/01/21 | To | 03/31/21 | Bill #: | ||||
| (WSSC Invoice #) | 0 | |||||||||
| Description | Unit | Quantity | Payment | |||||||
| LABOR CATEGORY | Employee Name | Unit | Loaded Unit Rate | Current Hours | Previous Hours | Total Hours | Total for this Period $ | Previous Total $ | Project Total to Date $ | |
| Program Manager | Team Member 1 | Hr. | $0.00 | 0.00 | 0.00 | 0.00 | $0.00 | $0.00 | $0.00 | |
| Total | N/A | Hr. | $0.00 | 0.00 | 0.00 | 0.00 | $0.00 | $0.00 | $0.00 | |
| Lead Engineer | Team Member 2 | Hr. | $0.00 | 0.00 | 0.00 | 0.00 | $0.00 | $0.00 | $0.00 | |
| Total | N/A | Hr. | $0.00 | 0.00 | 0.00 | 0.00 | $0.00 | $0.00 | $0.00 | |
| Structural Engineer | Team Member 3 | Hr. | $0.00 | 0.00 | 0.00 | 0.00 | $0.00 | $0.00 | $0.00 | |
| Team Member 4 | Hr. | $0.00 | 0.00 | 0.00 | 0.00 | $0.00 | $0.00 | $0.00 | ||
| Team Member 5 | Hr. | $0.00 | 0.00 | 0.00 | 0.00 | $0.00 | $0.00 | $0.00 | ||
| Total | N/A | Hr. | $0.00 | 0.00 | 0.00 | 0.00 | $0.00 | $0.00 | $0.00 | |
| Design Engineer | Team Member 6 | Hr. | $0.00 | 0.00 | 0.00 | 0.00 | $0.00 | $0.00 | $0.00 | |
| Team Member 7 | Hr. | $0.00 | 0.00 | 0.00 | 0.00 | $0.00 | $0.00 | $0.00 | ||
| Total | N/A | Hr. | $0.00 | 0.00 | 0.00 | 0.00 | $0.00 | $0.00 | $0.00 | |
| Materials Testing Scientist | Team Member 8 | Hr. | $0.00 | 0.00 | 0.00 | 0.00 | $0.00 | $0.00 | $0.00 | |
| Total | N/A | Hr. | $0.00 | 0.00 | 0.00 | 0.00 | $0.00 | $0.00 | $0.00 | |
| Project Engineer | Team Member 9 | Hr. | $0.00 | 0.00 | 0.00 | 0.00 | $0.00 | $0.00 | $0.00 | |
| Team Member 10 | Hr. | $0.00 | 0.00 | 0.00 | 0.00 | $0.00 | $0.00 | $0.00 | ||
| Total | N/A | Hr. | $0.00 | 0.00 | 0.00 | 0.00 | $0.00 | $0.00 | $0.00 | |
| Field Technician | Team Member 11 | Hr. | $0.00 | 0.00 | 0.00 | 0.00 | $0.00 | $0.00 | $0.00 | |
| Team Member 12 | Hr. | $0.00 | 0.00 | 0.00 | 0.00 | $0.00 | $0.00 | $0.00 | ||
| Total | N/A | Hr. | $0.00 | 0.00 | 0.00 | 0.00 | $0.00 | $0.00 | $0.00 | |
| Project Director | Team Member 13 | Hr. | $0.00 | 0.00 | 0.00 | 0.00 | $0.00 | $0.00 | $0.00 | |
| Total | N/A | Hr. | $0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | |
| GIS Specialist | Team Member 14 | Hr. | $0.00 | 0.00 | 0.00 | 0.00 | $0.00 | $0.00 | $0.00 | |
| Team Member 15 | Hr. | $0.00 | 0.00 | 0.00 | 0.00 | $0.00 | $0.00 | $0.00 | ||
| Total | N/A | Hr. | $0.00 | 0.00 | 0.00 | 0.00 | $0.00 | $0.00 | $0.00 | |
| CADD Technician | Team Member 16 | Hr. | $0.00 | 0.00 | 0.00 | 0.00 | $0.00 | $0.00 | $0.00 | |
| Team Member 17 | Hr. | $0.00 | 0.00 | 0.00 | 0.00 | $0.00 | $0.00 | $0.00 | ||
| Total | N/A | Hr. | $0.00 | 0.00 | 0.00 | 0.00 | $0.00 | $0.00 | $0.00 | |
| Labor TOTAL Task Order XX - NAME | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 | ||||
| Field Services Category | Work Item Description | Unit | Price per Unit ($) | Quantity this Period | Previous Quantity | Total Quantity to Date | Total this period ($) | Previous Total ($) | Total to Date ($) | |
| Geotechnical Investigation | Drill Rig and Crew | per day | 0 | $ - 0 | $ - 0 | $ - 0 | ||||
| Vacuum Rig and Crew | per day | 0 | $ - 0 | $ - 0 | $ - 0 | |||||
| Soil Lab Testing | Atterberg Limits | each | 0 | $ - 0 | $ - 0 | $ - 0 | ||||
| Sieve Analysis | each | 0 | $ - 0 | $ - 0 | $ - 0 | |||||
| Sieve Analysis with Hydrometer | each | 0 | $ - 0 | $ - 0 | $ - 0 | |||||
| pH, Sulphate, Chloride and Resistivity | each | 0 | $ - 0 | $ - 0 | $ - 0 | |||||
| Unconsolidate Undrained (UU) Triaxial Compression Test | each | 0 | $ - 0 | $ - 0 | $ - 0 | |||||
| Consolidated Undrained (CU) Triaxial Compression Test | each | 0 | $ - 0 | $ - 0 | $ - 0 | |||||
| Standard Proctor | each | 0 | $ - 0 | $ - 0 | $ - 0 | |||||
| Modified Proctor | each | 0 | $ - 0 | $ - 0 | $ - 0 | |||||
| Consolidation | each | 0 | $ - 0 | $ - 0 | $ - 0 | |||||
| PCCP Lab Testing | Petrographic Analysis of Concrete or Mortar Coating | each | 0 | $ - 0 | $ - 0 | $ - 0 | ||||
| Mortar Coating Testing by ASTM C642-13 | each | 0 | $ - 0 | $ - 0 | $ - 0 | |||||
| Mortar Coating Testing for Chloride Content | each | 0 | $ - 0 | $ - 0 | $ - 0 | |||||
| Analysis of Non-Corroded Steel Wire | each | 0 | $ - 0 | $ - 0 | $ - 0 | |||||
| Analysis of Corroded Steel Wire | each | 0 | $ - 0 | $ - 0 | $ - 0 | |||||
| Hydrogen Embrittlement Sensitivity Testing | each | 0 | $ - 0 | $ - 0 | $ - 0 | |||||
| Tensile Test of Steel Cylinder | each | 0 | $ - 0 | $ - 0 | $ - 0 | |||||
| PCCP Inspection Services | PCCP Leak Detection, less than one mile | each | 0 | $ - 0 | $ - 0 | $ - 0 | ||||
| PCCP Leak Detection, one mile and longer | per mile | 0 | $ - 0 | $ - 0 | $ - 0 | |||||
| Internal Visual & Sounding Inspection, less than one mile | each | 0 | $ - 0 | $ - 0 | $ - 0 | |||||
| Internal Visual & Sounding Inspection, one mile and longer | per mile | 0 | $ - 0 | $ - 0 | $ - 0 | |||||
| Sonic/ultrasonic pulse echo testing of PCCP | per day | 0 | $ - 0 | $ - 0 | $ - 0 | |||||
| Right-of-Way Walkover Assessment, less than one mile | each | 0 | $ - 0 | $ - 0 | $ - 0 | |||||
| Right-of-Way Walkover Assessment, one mile and longer | per mile | 0 | $ - 0 | $ - 0 | $ - 0 | |||||
| Site Support | Traffic Control and Crew | per day | 0 | $ - 0 | $ - 0 | $ - 0 | ||||
| Traffic Control and Crew w/ Crash Truck | per day | 0 | $ - 0 | $ - 0 | $ - 0 | |||||
| Ground Penetrating Radar | per day | 0 | $ - 0 | $ - 0 | $ - 0 | |||||
| Topside Support for Confined Space Entry | per day | 0 | $ - 0 | $ - 0 | $ - 0 | |||||
| Surveying | per day | 0 | $ - 0 | $ - 0 | $ - 0 | |||||
| Forensic Investigation | PCCP Section Teardown | per pipe | 0 | $ - 0 | $ - 0 | $ - 0 | ||||
| Finite Element Analysis | FEA Curve Development | per curve | 0 | $ - 0 | $ - 0 | $ - 0 | ||||
| Specialty Work: Metallic Main Inspection Services | Metallic Main Leak Detection, less than one mile | each | 0 | $ - 0 | $ - 0 | $ - 0 | ||||
| Metallic Main Leak Detection, one mile and longer | per mile | 0 | $ - 0 | $ - 0 | $ - 0 | |||||
| Metallic Main Wall Thickness Testing, less than one mile | each | 0 | $ - 0 | $ - 0 | $ - 0 | |||||
| Metallic Main Wall Thickness Testing, one mile and longer | per mile | 0 | $ - 0 | $ - 0 | $ - 0 | |||||
| Electromagnetic Inspection of PCCP Mains, less than one mile | each | 0 | $ - 0 | $ - 0 | $ - 0 | |||||
| Electromagnetic Inspection of PCCP Mains, one mile and longer | per mile | 0 | $ - 0 | $ - 0 | $ - 0 | |||||
| Unit Pricing TOTAL Task Order XX - NAME | $ - 0 | $ - 0 | $ - 0 | |||||||
| Subconsultant Name | SLMBE Firm? (yes/no) | Labor Invoiced this Period ($)* | Labor Previously Invoiced ($) | Labor Invoiced to Date ($) | ||||||
| Subconsultant 1 | $ - 0 | |||||||||
| Subconsultant 2 | $ - 0 | |||||||||
| Subconsultant 3 | $ - 0 | |||||||||
| Subconsultant 4 | $ - 0 | |||||||||
| Subconsultant Labor TOTAL Task Order XX - NAME | $ - 0 | $ - 0 | $ - 0 | |||||||
| Expense Type | Employee Name | Date | Expenses this Period ($) | Expenses Previously Invoiced ($) | Total Expenses to Date ($) | |||||
| Car Mileage | ||||||||||
| Airfare | ||||||||||
| Car Rentals | ||||||||||
| Ride Share Servies (e.g. Taxi, Shuttle, Uber, Lyft) | ||||||||||
| Lodging | ||||||||||
| Meals and incidentals (Based on established pre-diem/day) | ||||||||||
| Miscellaneous Expenses (e.g. Parking) | ||||||||||
| Expenses TOTAL Task Order XX - NAME | $0.00 | $0.00 | $0.00 |
&L&D &A&C&F&RPage &P of &N
ITEMIZE TRAVEL AND EXPENSE
| Task No. | Task Name | LABOR CATEGORY | Employee Name | Expense Type | Date | Expense in $ | Receipt Attached (Yes/No) | Comments |
| Total | $0.00 |
&L&D &A&C&F&RPage &P of &N
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