S02 SSJ - B5 MH Outpatient_R1SIGNED PA-DW.pdf

VHAPM Part 806.3 Other Than Full and Open Competition (OFOC) SOP Attachment 5: Request for Sole Source Justification Format >SAT

OFOC SOP Revision 11 Original Date: 03/22/11 Revision 11 Date: 02/11/2021

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C241-21-AP-2304

1. Contracting Activity: Department of Veterans Affairs, VISN 01, VHA Boston Healthcare System, 523 VA Boston Medical Center, Brockton, MA; NCO 1 Contracting and Engineering Service Sole Source Proprietary Products

2. Nature and/or Description of the Action Being Processed:

Select proprietary products to be used on #523A5‐19‐305 Outpatient Mental Health Renovation Building 5 Project. These Brand Name products are:

a) Door Locks – Schlage Door Locks.

b) Door Lock Cylinders with Removable Cores ‐ BEST 7‐Pin Removable Door Lock Cylinders with

Removable Cores from Stanley Security Solutions.

c) Door Closers: Norton 1603BC Tri‐Style Aluminum Storefront Closer. Aluminum Finish 689 where applicable.

d) Direct Digital Control Building Management System including components‐ Siemens Building

Technology Direct Digital Control HVAC Building Management.

e) Carpet: Shaw Carpet Tiles

f) Resilient Base: Johnsonite/Tarkett

g) Terrazzo Tile: Nurazzo Tile

h) Case Work: Hermann Miller Clinical Compass

i) Fire Alarm System including components: General Electric/EST‐3 Fire Alarm System as assembled and bench tested by the manufacturer of record, Signet Electronic Systems, Inc.

j) Electronic Safety & Security – Hirsh Electronics, Red Hawk Fire and Security Company (ADT) and/or Signet Electronic Systems, Inc, Electronic security installation requirements for Hirsch Electronics Card Access System is the sole manufacturer and either local representatives Red Hawk Fire and Security Company (ADT) and/or Signet Electronic Systems, Inc. Video Monitoring System – ExacqVision Video Management System (VMS) Solutions, ExacqVision Software and Hardware Systems, and Axis Communications Cameras.

k) Mechanical Mixing Valves ‐ Leonard Water Temperature Control Mixing Valves.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

This justification and approval is regarding the following system installations required in the above referenced project at the Brockton VAMC campus: Door Hardware Locks & Cores, Direct Digital Control Building Management System, Fire Alarm, Electronic Safety &

Security, Video Monitoring Systems, and select finishes.

4. Statutory Authority Permitting Other than Full and Open Competition:

OFOC SOP Revision 11 Original Date: 03/22/11

(X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302‐1;

( ) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR 6.302‐2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.302‐3;

( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302‐4 ( ) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR 6.302‐5;

( ) (6) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.302‐6;

( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302‐7;

Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires

Select proprietary products to be used on #523A5‐19‐305 Outpatient Mental Health Renovation Building 5 Project. These Brand Name products are:

a) Schlage Door Locks – Schlage is the existing VA Brockton Engineering building standard for door locks that is installed and operating campus wide at the Brockton VAMC. Schlage products are compatible with the Best keying system used on the Brockton VAMC campus; other manufacturer’s door locks may not be compatible with the Best keying system and may not operate properly or operate at all with the Best keying system. The Brockton campus has an existing locksmith with inventory of Schlage door locks and spare parts; it would be uneconomical for VA locksmith to create additional inventories of other manufacturer’s door locks. Therefore, only this manufacturer’s products are acceptable; no substitutions.

b) BEST 7‐Pin Door Lock Cylinders with Removable Cores from Stanley Security Solutions ‐ BEST 7‐ Pin Door Lock Cylinders with Removable Cores from Stanley Security Solutions is the existing VA Brockton Engineering building standard for door lock cylinders that is installed and operating for the keyed security system campus wide at the Brockton VAMC. Other manufacturer’s cannot make the Best lock cylinder and would not be compatible with the existing keyed security system. The Brockton campus has an existing locksmith with inventory of BEST 7‐pin cores from Stanley Security Solutions; in order for the new door lock cylinders with removable cores on this project be coordinated with the existing locksmith and inventory, the door lock cylinders with removable cores must be BEST 7‐Pin door lock cylinders with removable cores from Stanley Security Solutions.

Therefore, only this manufacturer’s products are acceptable; no substitutions.

c) Norton Door Closers is the existing VA Brockton Engineering building standard for door closers that is installed an operating campus wide at Brockton VAMC. The Brockton campus has an existing stock of repair/replacement parts should a problem be encountered with the closers. Therefore, only this manufacturer’s products are acceptable; no substitutions.

d) Siemens Building Technology Direct Digital Control HVAC Building Management System including components ‐ Siemens Building Technology Direct Digital Control (DDC) HVAC Building Management System is the existing building management control system installed and operating campus wide at the Brockton VAMC. Any products to be used on the existing HVAC Building

OFOC SOP Revision 11 Original Date: 03/22/11

Management System must interface with the existing system. To minimize the technical risks of ensuring compatibility among the component parts and integration of the entire DDC system with the campus wide system, the system and components installed in this project should be provided by the same manufacturer as that of the campus wide system; other manufacturer’s components may not operate properly or operate at all on the existing system. The VA has existing service contracts with Siemens. It is cost effective for the new DDC system and components to be installed and maintained under the existing service contracts with Siemens. Introducing other manufacturer’s products may void the existing DDC system’s manufacturer’s warranty. Therefore, only this manufacturer’s products are acceptable; no substitutions.

e) Shaw Carpet is the existing VA Brockton Engineering building standard for carpet tiles that are installed campus wide at the Brockton VAMC. Therefore, only this manufacturer’s products are acceptable, no substitutions.

f) Johnsonite/Tarkett is the specified resilient base as part of an overall wayfinding program being implemented at VA Brockton. Therefore, only this manufacturer’s products are acceptable, no substitutions.

g) Nurazzo Tile is the specified tile as part of an overall wayfinding program at VA Brockton. These tiles are resilient tiles designed to stand up to the rigors of a hospital setting. Therefore, only this manufacturer’s products are acceptable, no substitutions.

h) Hermann Miller Clinical Compass cabinetry is the VISN 1 standard for all of its hospitals. The standard is needed for continuity of design, ease of use, safety, infection prevention and standardization of cleaning and repair. Therefore, only this manufacturer’s products are acceptable, no substitutions.

i) General Electric/EST‐3 Fire Alarm System as assemble and bench tested by the manufacturer of record, Signet Electronic Systems, Inc.: General Electric/EST‐3 Fire Alarm System as assembled and bench tested by the manufacturer of record (Signet Electronic Systems, Inc.) is the existing fire alarm system installed and operating campus wide at the Brockton VAMC. National Fire Protection Association (NFPA), Building Code, Life Safety Code and VA Standard require Fire Alarm systems to be the product of one manufacturer to maintain UL listing, NFPA compliance testing and hospital certification. This project will include fire alarm system installation that is an extension of the existing campus wide code compliant and certified fire alarm system. Any products to be used on the existing fire alarm system must be the existing system’s products. In order to ensure system compatibility and to maintain manufacturer’s warranty; other manufacturer’s components may not operate properly or operate at all on the existing system. Adiditonally, Signet provides the master box shunts for new fire alarm tie‐ins. Therefore, only this manufacturer’s products are acceptable;

no substitutions.

j) Electronic Safety and Security / Video Monitoring Systems – The entire Medical Center Complex (all three divisions) is on a Hirsch Electronics card access system with ExacqVision Monitoring System. The system provides security to the complex and is connected directly to monitors in the Police headquarters at all three divisions. The nodes of the system are in controlled spaces throughout the facility. Access to the spaces is strictly controlled to assure the security of this system and the other critical Information Systems in these spaces. The system as a whole, over

OFOC SOP Revision 11 Original Date: 03/22/11

$3,500,000 of installed equipment, is an essential part of assuring Safety and Security of patients and staff at the Medical Center with monitoring capabilities. Accordingly as we look toward adding small new pieces to the system it is essential that we safeguard our investment and the systems overall integrity. The recommended source has demonstrated both the ability to install the system properly and to troubleshoot problems when they occur. The workmen have shown that they are reliable and can be trusted. This is essential because of the spaces they will be working in. No other contractor has the information, nor does the VA have an adequate inventory and description in order to allow others to provide proposals. Moreover, if another contractor performed work on the system and the VA had problems after the fact with the system, the government could certainly end up in a dispute not easily resolvable as each vendor could blame the other for the problems with the system and the VA, even with the devotion of a lot of time, would be hard pressed to determine who was at fault.

Engineering Service believes that a critical system like this one needs to be taken care of and modified by a single company so that when there are problems a single source can be contacted for immediate correction.

l) Leonard Water Temperature Control Mixing Valves ‐ VA Brockton Engineering’s Building

Standard for mixing valves are Leonard Water Temperature Control Mixing Valves. Mixing valve per Bulletin G‐170370 dated December 30, 2016, Leonard Water Temperature Control; Be guided by the size of the line specified for the fixture. Install new mechanical mixing valve on all sinks and showers. Therefore, only these manufacturers products are acceptable, no substitutions.

Estimated Cost: $478,620

5. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

a) The existing Siemens Building Technology Direct Digital Control HVAC Building Management System was procured under a contract awarded through full and open competition. The new system must interface with this fully competed installation.

b) The existing General Electric/EST‐3 Fire Alarm System as assembled and bench tested by the manufacturer of record, Signet Electronic Systems, Inc., were procured under a contract awarded through full and open competition. The new system and components must interface with this fully competed installation.

c) The existing Schlage Door Locks were procured under a contract awarded through full and open competition. The new system and components must interface with this fully competed installation.

d) The existing BEST 7‐Pin Door Lock Cylinders with Removable Cores from Stanley Security

Solutions were procured under a contract awarded through full and open competition. The new door lock cores must interface with this fully competed installation.

6. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:

The anticipated costs for the products will be determined fair and reasonable on the basis of historical costs for equipment and installation of prior acquisitions by the same sources, OFOC SOP Revision 11 Original Date: 03/22/11

-04'00' subcontractor pricing submitted with offers reflecting current market conditions, and comparison with the current Independent Government Estimate.

7. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted:

Market Research was not conducted in association with this request. The reason is that the brand name products to be sourced were previously obtained through full and open competition procedures and are now integral parts of existing facility systems.

8. Any Other Facts Supporting the Use of Other than Full and Open Competition:

As noted above, continued use of the same products maintains service continuity, system compatibility, is more economically advantageous to the Government, and serves the intent of the project to increase the security of the facility.

9. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

None

10. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required:

Correct functionality of the system necessitates continued use of previously sourced equipment and installers.

11. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief. JOHN E.

Digitally signed by JOHN

E. CULLEN 268360

CULLEN 268360 Date: 2021.06.11 15:21:50

John Cullen Date Supervisor of Projects

VHA BHS

12. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Paul Addorisio Contracting Officer Date NCO 1, New England

OFOC SOP Revision 11 Original Date: 03/22/11

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

Denise West Date Division Chief, NCO 1