RMSR_RFP_Attachment_7.docx
DOCX document 15 KB Posted
- Attached to
- Records Management System
- Solicitation number
- 958-0915-26
- Issued by
- Trinity County, California
About this file
This is a Certification of Compliance document for Request for Proposal No. 958-0915-26 issued by Solano County, California, requiring bidders to submit proposals for a comprehensive Records Management System (RMS). The County seeks a modern Software-as-a-Service solution to replace the current document recording, indexing, and management system with electronic document recording capabilities, multi-factor authentication, and role-based access controls. The mandatory pre-proposal conference is scheduled for October 28, 2025, at 10:00 am, with proposal submissions due by December 12, 2025, at 5:00 pm. The contract term is three years beginning May 1, 2026, and terminating April 30, 2029, with potential renewal options for two additional one-year terms. Mandatory deliverables include data migration, system configuration, comprehensive training, and ongoing maintenance, with a target go-live date of June 30, 2027.
Bidders must demonstrate Attorney General certification as Electronic Recording Delivery System providers and maintain security certifications including SOC 2 Type II and ISO 27001 compliance. The estimated maximum contract budget is $1,000,000 over the three-year period. Evaluation criteria will assess vendor qualifications (30%), scope of work (30%), and include interviews or presentations (20%). Bidders must certify compliance with Solano County laws, Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments Act of 1972, Equal Employment Opportunity requirements, the Americans with Disabilities Act of 1990, employment authorization verification, and anti-collusion provisions. The RMS must integrate with existing county systems and the SECURE electronic recording delivery system while supporting data residency within the United States and maintaining 99.99% uptime. Funding for the contract may be contingent upon state budget approvals and federal government fund allocations.
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Text version
CERTIFICATION OF COMPLIANCE
REQUEST FOR PROPOSAL
RFP NO.
The bidder does hereby make certification and assurance of the Proposer’s compliance with:
a) The laws of the County of Solano; http://www.solanocounty.com/countycode.asp
b) Title VI of the federal Civil Rights Act of 1964; http://www.usdoj.gov/crt/cor/coord/titlevi.html
c) Title IX of the federal Education Amendments Act of 1972; http://www.usdoj.gov/crt/cor/coord/titleix.html
d) The Equal Employment Opportunity Act and the regulations issued thereunder by the federal government; http://www.usdoj.gov/jmd/ps/4-1.html
e) The Americans with Disabilities Act of 1990 and the regulations issued thereunder by the federal government; http://www.ada.gov/pubs/ada.html
f) All contract employees performing services and/or work as a result of this solicitation must have documented legal authority to work in the United States of America,
g) The condition that the submitted proposal was independently arrived at, without collusion, under penalty of perjury; and,
h) The condition that no amount shall be paid directly or indirectly to an employee or official of the County of Solano as wages, compensation, or gifts in exchange for acting as an officer, agent, employee, subcontractor, or consultant to the Proposer in connection with the Procurement under this RFP.
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