RMSR_RFP_Attachment_7.docx
DOCX document 15 KB Posted
- Attached to
- Records Management System
- Solicitation number
- 958-0915-26
- Issued by
- Trinity County, California
About this file
This document is a Certification of Compliance form for a Request for Proposal (RFP) issued by Solano County, California. The RFP seeks proposals for a comprehensive Records Management System (RMS), targeting a modern Software-as-a-Service (SaaS) solution to replace the current document recording, indexing, and management system. The procurement aims to provide a cloud-hosted platform for managing official and vital records, with a target go-live date of June 30, 2027. The proposal submission deadline is December 12, 2025, at 5:00 pm, with a mandatory pre-proposal conference scheduled for October 28, 2025, at 10:00 am. The contract is structured as a three-year term from May 1, 2026, to April 30, 2029, with potential renewal options for two additional one-year terms.
The project has an estimated maximum budget of $1,000,000 and requires vendors to be Attorney General-certified Electronic Recording Delivery System providers with security certifications like SOC 2 Type II and ISO 27001. The system must integrate with existing county systems and the SECURE electronic recording delivery system, supporting multiple document types and complying with state regulations. Evaluation criteria will assess vendor qualifications (30%), scope of work (30%), and include interviews/presentations (20%). The RMS must maintain 99.99% uptime, support data residency within the United States, and provide comprehensive API interoperability. Funding may be contingent upon state budget approvals and federal government fund allocations, with the county reserving the right to reject any or all proposals and make partial awards.
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Text version
CERTIFICATION OF COMPLIANCE
REQUEST FOR PROPOSAL
RFP NO.
The bidder does hereby make certification and assurance of the Proposer’s compliance with:
a) The laws of the County of Solano; http://www.solanocounty.com/countycode.asp
b) Title VI of the federal Civil Rights Act of 1964; http://www.usdoj.gov/crt/cor/coord/titlevi.html
c) Title IX of the federal Education Amendments Act of 1972; http://www.usdoj.gov/crt/cor/coord/titleix.html
d) The Equal Employment Opportunity Act and the regulations issued thereunder by the federal government; http://www.usdoj.gov/jmd/ps/4-1.html
e) The Americans with Disabilities Act of 1990 and the regulations issued thereunder by the federal government; http://www.ada.gov/pubs/ada.html
f) All contract employees performing services and/or work as a result of this solicitation must have documented legal authority to work in the United States of America,
g) The condition that the submitted proposal was independently arrived at, without collusion, under penalty of perjury; and,
h) The condition that no amount shall be paid directly or indirectly to an employee or official of the County of Solano as wages, compensation, or gifts in exchange for acting as an officer, agent, employee, subcontractor, or consultant to the Proposer in connection with the Procurement under this RFP.
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