RMSR_RFP_Attachment_6.docx
DOCX document 14 KB Posted
- Attached to
- Records Management System
- Solicitation number
- 958-0915-26
- Issued by
- Trinity County, California
About this file
This is a Non-Collusion Declaration form for Request for Proposal (RFP) No. 958-0915-26 issued by Solano County, California, for a comprehensive Records Management System. The declaration requires bidders to certify under penalty of perjury that their proposal is genuine, non-collusive, and submitted independently without coordination with other bidders. Bidders must confirm they have not solicited false bids, fixed pricing, shared bid information, or engaged in any collusive practices. The RFP targets implementation of a modern Software-as-a-Service (SaaS) solution for managing official and vital records, with a mandatory pre-proposal conference scheduled for October 28, 2025, at 10:00 am and proposal submissions due by December 12, 2025, at 5:00 pm. The contract is structured as a three-year agreement beginning May 1, 2026, and terminating April 30, 2029, with potential renewal options for two additional one-year terms and an estimated maximum budget of $1,000,000.
The declaration form applies to all bidders regardless of entity type, including corporations, partnerships, joint ventures, and limited liability entities, with authorized representatives required to execute the document. The solicitation requires vendors to be Attorney General-certified Electronic Recording Delivery System providers and maintain security certifications including SOC 2 Type II and ISO 27001. Evaluation criteria will assess vendor qualifications (30%), scope of work (30%), and include interviews or presentations (20%). Funding is contingent upon state budget approvals and federal government fund allocations, and the County reserves the right to reject any or all proposals and make partial awards. The procurement does not explicitly outline specific set-aside designations for disadvantaged enterprises, though the County demonstrates a preference for local contractors and consultants.
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Text version
REQUEST FOR PROPOSAL
RFP NO.:
NON-COLLUSION DECLARATION PURSUANT TO PUBLIC CONTRACT CODE SEC. 7106
The undersigned declares: I am the ________________ of _________________, the party making the foregoing bid.
The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham. The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder. All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.
Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed by:
Signature Print Name:
(date) ______________________, (city) _________________________ (state) _________________.
File details come from the government source that posted it. Updated .