RMSR_RFP_Attachment_6.docx
DOCX document 14 KB Posted
- Attached to
- Records Management System
- Solicitation number
- 958-0915-26
- Issued by
- Trinity County, California
About this file
This is a Non-Collusion Declaration form for Solano County's Records Management System (RMS) Request for Proposal (RFP) #958-0915-26. The declaration is a mandatory submission requirement pursuant to California Public Contract Code Section 7106, in which bidders certify that their proposals are genuine, independently developed, and free from collusive or sham bidding practices. The RFP seeks proposals for a comprehensive, cloud-hosted Software-as-a-Service (SaaS) Records Management System to replace Solano County's current document recording, indexing, and management platform. Key project requirements include electronic document recording capabilities, multi-factor authentication, role-based access controls, data migration, system configuration, comprehensive training, and ongoing maintenance support. The mandatory pre-proposal conference is scheduled for October 28, 2025, at 10:00 am, with proposal submissions due by December 12, 2025, at 5:00 pm. The contract term is three years, commencing May 1, 2026, and terminating April 30, 2029, with potential renewal options for two additional one-year terms and a target system go-live date of June 30, 2027.
The estimated maximum contract budget is $1,000,000 over the three-year initial term. Funding may be contingent upon state budget approvals and federal government fund allocations. Vendors must be Attorney General-certified Electronic Recording Delivery System providers and maintain security certifications including SOC 2 Type II and ISO 27001. Evaluation criteria emphasize vendor qualifications (30%), scope of work (30%), and interviews/presentations (20%), with the county reserving the right to reject any or all proposals and make partial awards. The county demonstrates a preference for local contractors and consultants, though no explicit set-aside designations for disadvantaged enterprises are outlined. The current incumbent vendor is not identified in the documentation. The system must integrate with existing county infrastructure and the SECURE electronic recording delivery system while supporting data residency within the United States and maintaining 99.99% uptime availability.
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Text version
REQUEST FOR PROPOSAL
RFP NO.:
NON-COLLUSION DECLARATION PURSUANT TO PUBLIC CONTRACT CODE SEC. 7106
The undersigned declares: I am the ________________ of _________________, the party making the foregoing bid.
The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham. The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder. All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.
Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed by:
Signature Print Name:
(date) ______________________, (city) _________________________ (state) _________________.
File details come from the government source that posted it. Updated .