RMSR_RFP_Attachment_6.docx
DOCX document 14 KB Posted
- Attached to
- Records Management System
- Solicitation number
- 958-0915-26
- Issued by
- Trinity County, California
About this file
This is a Non-Collusion Declaration form required for the Records Management System (RMS) Request for Proposal (RFP) #958-0915-26 issued by Solano County, California. The document serves as a mandatory certification that bidders must execute under penalty of perjury, confirming that their proposals are genuine, independently developed, and free from collusive agreements with other bidders. The RFP seeks proposals for a comprehensive cloud-based Records Management System to replace the county's current document recording, indexing, and management infrastructure. A mandatory pre-proposal conference is scheduled for October 28, 2025, at 10:00 am, with proposal submissions due by December 12, 2025, at 5:00 pm. The contract term is structured as three years beginning May 1, 2026, and terminating April 30, 2029, with potential renewal options for two additional one-year terms.
By executing this declaration, bidders attest that they have not directly or indirectly colluded with competitors, submitted false bids, fixed pricing, or divulged bid contents to third parties. The declaration must be signed by an authorized representative of the bidding entity and notarized with the signatory's printed name, date, city, and state. This compliance document is essential to the procurement process and protects the integrity of the competitive bidding process by ensuring that Solano County receives fair market pricing and honest proposals from independent vendors capable of delivering the modern SaaS-based Records Management System with required features including electronic document recording, multi-factor authentication, role-based access controls, and integration capabilities.
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Text version
REQUEST FOR PROPOSAL
RFP NO.:
NON-COLLUSION DECLARATION PURSUANT TO PUBLIC CONTRACT CODE SEC. 7106
The undersigned declares: I am the ________________ of _________________, the party making the foregoing bid.
The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham. The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder. All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.
Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed by:
Signature Print Name:
(date) ______________________, (city) _________________________ (state) _________________.
File details come from the government source that posted it. Updated .