RMSR_RFP_Attachment_4.docx
DOCX document 14 KB Posted
- Attached to
- Records Management System
- Solicitation number
- 958-0915-26
- Issued by
- Trinity County, California
About this file
This is a Signature Page for a Request for Proposal (RFP) issued by Solano County, California for a Records Management System (RMS). The County seeks proposals for a comprehensive, modern Software-as-a-Service (SaaS) solution to replace the current document recording, indexing, and management system with a cloud-hosted platform for managing official and vital records. The system must include electronic document recording, multi-factor authentication, role-based access controls, and integration with existing county systems. Mandatory deliverables encompass data migration, system configuration, comprehensive training, and ongoing maintenance. A mandatory pre-proposal conference is scheduled for October 28, 2025, at 10:00 am, with proposal submissions due by December 12, 2025, at 5:00 pm. The contract is structured as a three-year initial term beginning May 1, 2026, and terminating April 30, 2029, with potential renewal options for two additional one-year terms and a target go-live date of June 30, 2027.
The RFP establishes an estimated maximum budget of $1,000,000 for the three-year contract period. Vendors must be Attorney General-certified Electronic Recording Delivery System providers and maintain security certifications including SOC 2 Type II and ISO 27001. Evaluation criteria will assess vendor qualifications (30%), scope of work (30%), and include interviews and presentations (20%). The County demonstrates a preference for local contractors and consultants; however, no explicit set-aside designations for disadvantaged enterprises are outlined. Funding for the contract may be contingent upon state budget approvals and federal government fund allocations. The RMS must integrate with existing county systems and the SECURE electronic recording delivery system, support multiple document types, comply with state regulations including Assembly Bills 1466 and 1785, support data residency within the United States, provide comprehensive API interoperability, and maintain 99.99% uptime. The County reserves the right to reject any or all proposals and make partial awards.
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Text version
SIGNATURE PAGE
REQUEST FOR PROPOSAL
RFO NO.
Every submittal must contain a fully executed signature page, supplying all required information, signature, and type name and title of the individual legally authorized to commit the contractor to a binding contract to execute all specifications, provisions, terms and conditions contained herein.
I hereby certify that I have read, acknowledge, understand, and agree to the content(s) of the following notices:
| ___ | Declaration of a Local Business (complete form and return with bid) |
| ___ | Customer Reference Statement (complete form and return with bid) |
| ___ | Non-Collusion Declaration (complete form and return with bid) |
| ___ | Certification of Compliance |
| ___ | Reservations |
FIRM/COMPANY: _______________________________________________________
ADDRESS: ____________________________________________________________
CITY: _________________________________________________________________
STATE: __________________________________________ZIP+4________________
TELEPHONE NUMBER____________________FAX NUMBER__________________
POINT OF CONTACT E-MAIL ADDRESS____________________________________
COMPANY WEBSITE URL________________________________________________
PRINT NAME__________________________________________________________
BY: _________________________________________________DATE____________
SIGNATURE
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