RMSR_RFP_Attachment_7.docx
DOCX document 15 KB Posted
- Attached to
- Records Management System
- Solicitation number
- 958-0915-26
- Issued by
- Trinity County, California
About this file
This is a Certification of Compliance Request for Proposal document for the Solano County Records Management System (RMS) procurement (RFP #958-0915-26). Solano County is seeking proposals from qualified vendors to provide and implement a modern, comprehensive Records Management System designed for official and vital records management. The project requires vendors to deliver a cloud-hosted Software-as-a-Service (SaaS) solution featuring electronic document recording, multi-factor authentication, role-based access controls, and integration with existing county systems. Mandatory deliverables include data migration, system configuration, comprehensive training, and ongoing maintenance support. The procurement timeline includes a mandatory pre-proposal conference scheduled for October 28, 2025, at 10:00 am, with proposal submissions due by December 12, 2025, at 5:00 pm. The contract is structured as a three-year agreement beginning May 1, 2026, and terminating April 30, 2029, with potential renewal options for two additional one-year terms and a target system go-live date of June 30, 2027.
Evaluation criteria will assess vendor qualifications (30% weight), scope of work (30% weight), and include interviews and presentations (20% weight). The project carries an estimated maximum budget of $1,000,000 over the initial three-year term, with funding potentially contingent upon state budget approvals and federal government fund allocations. Vendors must be Attorney General-certified Electronic Recording Delivery System providers and maintain security certifications including SOC 2 Type II and ISO 27001. The RMS must integrate with existing county systems and the SECURE electronic recording delivery system, support multiple document types, comply with state regulations including Assembly Bills 1466 and 1785, and maintain 99.99% uptime with data residency within the United States. Vendors must demonstrate financial stability and successful implementation experience with similar government records management projects. All bidders must certify compliance with applicable federal and state laws, including Title VI and Title IX of federal civil rights statutes, the Americans with Disabilities Act, employment authorization requirements, and anti-corruption provisions specific to Solano County procurement regulations.
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Text version
CERTIFICATION OF COMPLIANCE
REQUEST FOR PROPOSAL
RFP NO.
The bidder does hereby make certification and assurance of the Proposer’s compliance with:
a) The laws of the County of Solano; http://www.solanocounty.com/countycode.asp
b) Title VI of the federal Civil Rights Act of 1964; http://www.usdoj.gov/crt/cor/coord/titlevi.html
c) Title IX of the federal Education Amendments Act of 1972; http://www.usdoj.gov/crt/cor/coord/titleix.html
d) The Equal Employment Opportunity Act and the regulations issued thereunder by the federal government; http://www.usdoj.gov/jmd/ps/4-1.html
e) The Americans with Disabilities Act of 1990 and the regulations issued thereunder by the federal government; http://www.ada.gov/pubs/ada.html
f) All contract employees performing services and/or work as a result of this solicitation must have documented legal authority to work in the United States of America,
g) The condition that the submitted proposal was independently arrived at, without collusion, under penalty of perjury; and,
h) The condition that no amount shall be paid directly or indirectly to an employee or official of the County of Solano as wages, compensation, or gifts in exchange for acting as an officer, agent, employee, subcontractor, or consultant to the Proposer in connection with the Procurement under this RFP.
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