RMSR_RFP_Attachment_7.docx
DOCX document 15 KB Posted
- Attached to
- Records Management System
- Solicitation number
- 958-0915-26
- Issued by
- Trinity County, California
About this file
This is a Certification of Compliance document for Request for Proposal (RFP) No. 958-0915-26 issued by the County of Solano, California, for a Records Management System (RMS) procurement. The RFP seeks proposals for a comprehensive, modern Software-as-a-Service (SaaS) solution to replace the county's current document recording, indexing, and management system with a cloud-hosted platform for managing official and vital records. Key project requirements include electronic document recording, multi-factor authentication, role-based access controls, and integration with existing county systems. Mandatory deliverables encompass data migration, system configuration, comprehensive training, and ongoing maintenance, with a target go-live date of June 30, 2027. A mandatory pre-proposal conference is scheduled for October 28, 2025, at 10:00 am, with proposal submissions due by December 12, 2025, at 5:00 pm. The contract is structured as a three-year term beginning May 1, 2026, and terminating April 30, 2029, with potential renewal options for two additional one-year terms.
The County has established an estimated maximum budget of $1,000,000 for this procurement. Vendors must be Attorney General-certified Electronic Recording Delivery System providers and maintain security certifications including SOC 2 Type II and ISO 27001. The RMS must integrate with existing county systems and the SECURE electronic recording delivery system while complying with state regulations including Assembly Bills 1466 and 1785, supporting data residency within the United States, providing comprehensive API interoperability, and maintaining 99.99% uptime. Bidders must certify compliance with Solano County laws, Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments Act of 1972, Equal Employment Opportunity requirements, the Americans with Disabilities Act of 1990, and all federal regulations thereunder. Additionally, all contract employees must have documented legal authority to work in the United States, and proposals must be independently arrived at without collusion. Funding for the contract may be contingent upon state budget approvals and federal government fund allocations. The county reserves the right to reject any or all proposals and make partial awards.
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Text version
CERTIFICATION OF COMPLIANCE
REQUEST FOR PROPOSAL
RFP NO.
The bidder does hereby make certification and assurance of the Proposer’s compliance with:
a) The laws of the County of Solano; http://www.solanocounty.com/countycode.asp
b) Title VI of the federal Civil Rights Act of 1964; http://www.usdoj.gov/crt/cor/coord/titlevi.html
c) Title IX of the federal Education Amendments Act of 1972; http://www.usdoj.gov/crt/cor/coord/titleix.html
d) The Equal Employment Opportunity Act and the regulations issued thereunder by the federal government; http://www.usdoj.gov/jmd/ps/4-1.html
e) The Americans with Disabilities Act of 1990 and the regulations issued thereunder by the federal government; http://www.ada.gov/pubs/ada.html
f) All contract employees performing services and/or work as a result of this solicitation must have documented legal authority to work in the United States of America,
g) The condition that the submitted proposal was independently arrived at, without collusion, under penalty of perjury; and,
h) The condition that no amount shall be paid directly or indirectly to an employee or official of the County of Solano as wages, compensation, or gifts in exchange for acting as an officer, agent, employee, subcontractor, or consultant to the Proposer in connection with the Procurement under this RFP.
File details come from the government source that posted it. Updated .