RMSR_RFP_Attachment_1.docx
DOCX document 14 KB Posted
- Attached to
- Records Management System
- Solicitation number
- 958-0915-26
- Issued by
- Trinity County, California
About this file
This is an Intent to Propose Form issued by the County of Solano, California, for Request for Proposal (RFP) #958-0915-26 regarding a Records Management System (RMS) procurement. The County seeks proposals for a comprehensive, cloud-based Records Management System to replace its current document recording, indexing, and management platform. The RMS must function as a Software-as-a-Service (SaaS) solution with electronic document recording capabilities, multi-factor authentication, role-based access controls, and integration with existing county systems. A mandatory pre-proposal conference is scheduled for October 28, 2025, at 10:00 am, with proposal submissions due by December 12, 2025, at 5:00 pm. The contract will begin on May 1, 2026, and terminate on April 30, 2029, with potential renewal options for two additional one-year terms. The target system go-live date is June 30, 2027. Vendors must complete and submit the Intent to Propose Form to the RFP Coordinator via email by the specified deadline and time.
The estimated maximum budget for the three-year contract is $1,000,000. Vendors must be Attorney General-certified Electronic Recording Delivery System providers and maintain security certifications including SOC 2 Type II and ISO 27001. Evaluation criteria will assess vendor qualifications (30%), scope of work (30%), and include interviews or presentations (20%). Mandatory deliverables include data migration, system configuration, comprehensive training, and ongoing maintenance. The system must integrate with existing county systems and the SECURE electronic recording delivery system while supporting data residency within the United States, API interoperability, and 99.99% uptime. Funding for the contract is contingent upon state budget approvals and federal government fund allocations. The County demonstrates a preference for local contractors and does not identify a current incumbent vendor. Vendors must demonstrate financial stability and successful implementation experience with similar government records management projects.
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Text version
COUNTY OF SOLANO
INTENT TO PROPOSE FORM
RFP NUMBER NO.
Dated___________________ Email the following Intent to Respond form to (RFP Coordinator) on or before DATE 5:00 P.M.
| To: | County of Solano Purchasing Services Office |
| Attn: | RFP COORDINATOR |
| Email: |
From___________________________________________________________ RFP Contact Name________________________________________________ Company Name __________________________________________________ Company Address ____________________________________________________________ Phone Number ___________________________________________________ Fax Number______________________________________________________ RFP Contact email__________________________________________________
We intend to respond to this RFP by the specified due date:
Yes ________ No _______ Signature of Contact Person_____________________________________________ By signing the above, I certify that I am authorized by the Company named above to respond to this request.
Email this form to the RFP Coordinator on or before date and time as specified in RFP.
NOTE: Emailed copy must be signed.
File details come from the government source that posted it. Updated .