RMSR_RFP_Attachment_4.docx
DOCX document 14 KB Posted
- Attached to
- Records Management System
- Solicitation number
- 958-0915-26
- Issued by
- Trinity County, California
About this file
The provided document is a Signature Page for a Request for Proposal (RFP) from Solano County, California, for a Records Management System (RMS). The RFP seeks a comprehensive, cloud-hosted Software-as-a-Service (SaaS) solution to replace the current document recording, indexing, and management system. The project has a target go-live date of June 30, 2027, with a three-year contract period from May 1, 2026, to April 30, 2029, and potential for two additional one-year renewal terms. A mandatory pre-proposal conference is scheduled for October 28, 2025, at 10:00 am, with proposal submissions due by December 12, 2025, at 5:00 pm.
The estimated maximum budget for the project is $1,000,000, with funding potentially contingent on state and federal budget approvals. The system must support electronic document recording, multi-factor authentication, role-based access controls, and integration with existing county systems and the SECURE electronic recording delivery system. Vendors must be Attorney General-certified Electronic Recording Delivery System providers, maintain security certifications like SOC 2 Type II and ISO 27001, and demonstrate financial stability. The evaluation criteria will assess vendor qualifications (30%), scope of work (30%), and include interviews/presentations (20%), with the county reserving the right to reject any proposals or make partial awards.
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Text version
SIGNATURE PAGE
REQUEST FOR PROPOSAL
RFO NO.
Every submittal must contain a fully executed signature page, supplying all required information, signature, and type name and title of the individual legally authorized to commit the contractor to a binding contract to execute all specifications, provisions, terms and conditions contained herein.
I hereby certify that I have read, acknowledge, understand, and agree to the content(s) of the following notices:
| ___ | Declaration of a Local Business (complete form and return with bid) |
| ___ | Customer Reference Statement (complete form and return with bid) |
| ___ | Non-Collusion Declaration (complete form and return with bid) |
| ___ | Certification of Compliance |
| ___ | Reservations |
FIRM/COMPANY: _______________________________________________________
ADDRESS: ____________________________________________________________
CITY: _________________________________________________________________
STATE: __________________________________________ZIP+4________________
TELEPHONE NUMBER____________________FAX NUMBER__________________
POINT OF CONTACT E-MAIL ADDRESS____________________________________
COMPANY WEBSITE URL________________________________________________
PRINT NAME__________________________________________________________
BY: _________________________________________________DATE____________
SIGNATURE
File details come from the government source that posted it. Updated .